JP2005210563A - Document processing system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To reduce a load of user's work for forming an instruction sheet in a document processing system, in which the instruction sheet along with the document to be processed is read by a scanner and the document is processed according to processing information. <P>SOLUTION: A common instruction sheet Sc and an individual instruction sheet Si are prepared as instruction sheets of two kinds. On the common instruction sheet Sc, treatment information in common for documents D1, D2, D3 is indicated, and on the individual instruction sheet Si, individual instruction for each document is indicated. Each document D is processed according to the treatment information indicated on the individual instruction sheet Si along with the treatment information indicated on the common instruction sheet Sc. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to a document processing apparatus that processes a document in accordance with processing information described on an instruction sheet.

  As a technology for converting paper documents into electronic data and registering them in the repository, the electronic data of scanned paper documents (hereinafter referred to as document data) is placed in a predetermined location according to a preset processing method. There is a way to register.

  In this method, detailed information for the system administrator to register the document data needs to be set in the system in advance, and the user can register the document data only by the set method.

  As another technique for registering document data, Patent Document 1 discloses a description content of an instruction sheet by scanning a paper instruction sheet describing a processing method and a registration place at the time of registration together with a paper document. A document that registers document data based on the above is disclosed.

  Further, Patent Document 2 inputs a document image by a scanner, recognizes a processing instruction described in a predetermined portion of the input document image, and processes the document image according to the recognized processing instruction. Is disclosed.

  In the methods described in Patent Documents 1 and 2, since the user can describe the processing method and registration location according to the situation on the instruction sheet or the like, flexible registration processing is possible.

Japanese Patent No. 2979313 Japanese Patent Laid-Open No. 2002-218125

  However, in the method described in Patent Document 1, when a plurality of documents are registered, even if there is a part with common processing contents, processing information is included in the instruction sheet for each document including the common part. Must be described. That is, for the common part, the same contents must be described repeatedly on a plurality of instruction sheets.

  For example, when registering multiple documents, processing information other than the file name, for example, attribute information (summary, attribute value, keyword, etc.) given to the document at the time of registration, scan-in status (double-sided scan / single-sided) Scan), and additional processing at the time of registration (whether or not OCR processing, type of image format to be registered, etc.) are all the same, the user must duplicate this information on the instruction sheet for each document. There must be. For this reason, a user's work load in the case of registering a plurality of documents becomes high. In particular, when a large number of documents are to be registered by a single scan-in operation, the user's workload becomes very high.

  The same problem is not limited to the case of registering a plurality of document data, but may occur when other processing is performed on a plurality of document data. Here, as other processing, for example, e-mail transmission and facsimile transmission can be cited.

  In the method described in Patent Document 2, when a plurality of documents are processed, even if there is a portion having a common processing content, a processing instruction is given to a predetermined portion of each document including the common portion. Must be described.

  Therefore, the present invention provides a document processing apparatus that can reduce a user's work load related to creation of an instruction sheet.

  The present invention relates to a document processing apparatus that processes a document according to processing information described on an instruction sheet, the image data acquiring unit acquiring image data read from a document by a scanner device, and the image data acquiring unit When the obtained image data is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, each image of the plurality of documents Document processing means for processing data in accordance with the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet.

  According to the above configuration, each document data of a plurality of documents is processed according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet. For this reason, if processing information common to a plurality of documents is described in a common instruction sheet, and processing information not common is described in an individual instruction sheet, the common processing information is duplicated in a plurality of instruction sheets. Need not be described. Thereby, the user's work load related to creation of the instruction sheet is reduced.

  The present invention also relates to a document processing apparatus that processes a document according to processing information described in an instruction sheet, the image data acquiring means for acquiring image data read from an original by a scanner device, and the image data acquiring means Each of the plurality of documents when the image data obtained by the above is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached thereto. Are processed according to the processing information described in the individual instruction sheet attached to each document, and the image data of the plurality of documents are collectively processed according to the processing information described in the common instruction sheet. Document processing means.

  According to the above configuration, the document data of a plurality of documents are collectively processed according to the processing information described in the common instruction sheet. For this reason, it is possible to perform batch processing on a plurality of documents, which is impossible with only the instruction sheet for each document.

  In these document processing apparatuses according to the present invention, the document, the individual instruction sheet, and the common instruction sheet are sheet-like originals such as paper, and each may be one sheet or a plurality of sheets.

  Further, the individual instruction sheet and the common instruction sheet are not necessarily physically separate from the original sheet constituting the document, and may be physically integrated sheets. Therefore, the mode in which the instruction sheet is attached to the document includes describing the processing information at a predetermined position on the document sheet of the document.

  The processing information is information used for processing image data read from a document (hereinafter referred to as document data). For example, attribute information (document title) given to document data when registered in the repository. , Summary, attribute value, keyword, etc.), information on the processing method for document data (registered in a folder, e-mail transmission, facsimile transmission, etc.), detailed information on processing for document data (registered folder name, facsimile destination fax) Number, e-mail transmission destination e-mail address, etc.) and additional processing information for the document data (whether OCR processing is present, image format type, etc.).

  The processing information also includes information indicating the above various information such as identifiers (numbers of ID numbers, barcodes, graphics) associated with the above various information, and the contents of mark sheet entry.

  The processing information may be information entered on the instruction sheet by the user, may be printed on the sheet in advance, or may be a combination thereof.

  In the above configuration, the processing means may be realized in any manner. For example, it is necessary to determine whether the image data is a document, an individual instruction sheet, or a common instruction sheet. This determination is easily realized by image recognition. For example, if an identification mark for identifying each is displayed on the individual instruction sheet and the common instruction sheet, it can be determined by image recognition.

  In addition, it is necessary to recognize to which document the individual instruction sheet is attached or to which document group the common instruction sheet is attached. This recognition is easily realized by an arbitrary method. The For example, if the order in which the common instruction sheet, the individual instruction sheet, and the document are read is determined in advance, the relationship between the sheets can be recognized based on the read order. Further, if the page number corresponding to the sheet is described in the individual instruction sheet or the common instruction sheet, the correspondence between each instruction sheet and the document can be recognized. If the identifier of the individual instruction sheet corresponding to the sheet is described in the common instruction sheet, it is possible to recognize the correspondence between the common instruction sheet and the individual instruction sheet.

  In addition, the processing information described in the individual instruction sheet and the common instruction sheet needs to be recognized, but this recognition is easily realized by image recognition.

  Further, the above-described determination of the type of image data, recognition of the relationship between sheets, recognition of processing information, and processing on document data may be executed in any order.

  In the document processing apparatus according to the aspect of the invention, the document processing unit may include one or more identifiers for identifying the sheet described in the individual instruction sheet associated with the sheet described in the common instruction sheet. When the identifier matches one of the identifiers of the individual instruction sheet, it is preferable to process the document attached with the individual instruction sheet according to the processing information described in the common instruction sheet.

  Further, the present invention is a document processing method for processing a document according to processing information described in an instruction sheet, wherein the document processing device acquires image data read from a document by a scanner device; When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, A document processing step of processing each image data of the document according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet It is characterized by.

Further, the present invention is a document processing method for processing a document according to processing information described in an instruction sheet, wherein the document processing device acquires image data read from a document by a scanner device; When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, Process the image data of each document according to the processing information described in the individual instruction sheet attached to each document, and process the image data of the plurality of documents described in the common instruction sheet And a document processing step for collectively processing according to the information.
In the document processing method of the present invention, in the document processing step, in the document processing step, an identifier for identifying the sheet described in the individual instruction sheet is the sheet described in the common instruction sheet. If it matches one of the identifiers of one or more individual instruction sheets related to the document, it is preferable to process the document attached with the individual instruction sheet according to the processing information described in the common instruction sheet.

  Further, the present invention is a document processing program for processing a document according to processing information described in an instruction sheet, and an image data acquisition step for acquiring image data read from a document by a scanner device in a computer; When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, A document processing step for processing each image data of the document according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet It is characterized by that.

  Further, the present invention is a document processing program for processing a document according to processing information described in an instruction sheet, and an image data acquisition step for acquiring image data read from a document by a scanner device in a computer; When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, Process the image data of each document according to the processing information described in the individual instruction sheet attached to each document, and process the image data of the plurality of documents described in the common instruction sheet And a document processing step for collectively processing according to the information.

  In the document processing program of the present invention, it is preferable that the individual instruction sheet or the common instruction sheet is one in which processing information is entered on the sheet by a user.

  In the document processing program of the present invention, in the document processing step, an identifier for identifying the sheet described in the individual instruction sheet is associated with the sheet described in the common instruction sheet. When it matches with any of the identifiers of the individual instruction sheets, it is preferable to process the document attached with the individual instruction sheet according to the processing information described in the common instruction sheet.

  In addition, the present invention provides a form creation device that creates a form that defines the appearance and analysis information of an instruction sheet, a form storage device that stores the created form, and an appearance that is defined in the stored form. Based on the sheet generation device that generates the instruction sheet, the scanner device that reads the document to be processed together with the generated instruction sheet and obtains image data, and the instruction sheet from the read instruction sheet image data The processing information described in the instruction sheet is extracted based on the analysis information defined in the determined form, and the image data of the processing target document is processed according to the extracted processing information. A document processing system including a common instruction sheet and an individual instruction sheet as the instruction sheet. The document processing device when a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached thereto is read by the scanner device. However, the image data of each of the plurality of documents is processed according to the processing information extracted from the individual instruction sheet attached to each document and the processing information extracted from the common instruction sheet.

  In addition, the present invention provides a form creation device that creates a form that defines the appearance and analysis information of an instruction sheet, a form storage device that stores the created form, and an appearance that is defined in the stored form. Based on the sheet generation device that generates the instruction sheet, the scanner device that reads the document to be processed together with the generated instruction sheet and obtains image data, and the instruction sheet from the read instruction sheet image data The processing information described in the instruction sheet is extracted based on the analysis information defined in the determined form, and the image data of the processing target document is processed according to the extracted processing information. A document processing system including a common instruction sheet and an individual instruction sheet as the instruction sheet. The document processing device when a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached thereto is read by the scanner device. The image data of each of the plurality of documents is processed according to the processing information extracted from the individual instruction sheet attached to each document, and the image data of the plurality of documents is extracted from the common instruction sheet. And processing according to the processing information.

  In a preferred embodiment of the document processing system of the present invention, the form storage device stores the form in association with an identifier for identifying the form, and the sheet generation device includes a display of the identifier. Then, the instruction sheet is generated, and the document processing apparatus determines a form corresponding to the instruction sheet based on the identifier displayed on the instruction sheet.

  According to the present invention, it is possible to reduce a user's work load related to creation of an instruction sheet.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

  FIG. 1 is a block diagram showing an overall configuration of a document processing system 100 according to the embodiment. The document processing system 100 will be briefly described. The scanner device 40 reads the image of the instruction sheet S together with the document D to obtain image data. The document processing device 50 extracts the processing information described in the instruction sheet S, and processes the document data of the document D according to the extracted processing information. Therefore, when a user converts a document D into electronic data and wants to perform desired processing on the document D, the user describes the desired processing on the instruction sheet S and allows the scanner device 40 to read the instruction sheet S together with the document D. That's fine.

  Hereinafter, before specifically describing the configuration of the document processing system 100, the basic concept of the present embodiment will be described with reference to the drawings.

  FIG. 2 is a diagram illustrating an example of a sheet group including a document and an instruction sheet. In FIG. 2, the sheet group includes a plurality of documents D1, D2, and D3 to be processed. Then, instruction sheets S1, S2, and S3 are attached to the documents D1, D2, and D3, respectively. Each instruction sheet S describes processing information for the corresponding document D.

  FIG. 3 shows an example of the instruction sheets S1, S2, and S3. In FIG. 3, a check box group and a number entry column of item 1 are user entry columns for designating the file name of document data of document D. The check box group of item 2 is a user entry column for designating the file format of the document data of document D. The check box group of item 3 is a user entry column for designating a folder for storing the document data of the document D. In FIG. 3, “010-contact-11”, “020-minutes-38”, and “030-contact-24” are designated as file names of document data of documents D1, D2, and D3, respectively. . For any document D, PDF (Portable Document Format) is designated as the file format, and a machine folder is designated as the storage folder.

  The user causes the scanner device 40 to read the group of sheets shown in FIG. 2 so that the document data of the documents D1, D2, and D3 are “010-communication-11” and “020-minutes” in PDF format, respectively. -38 "and" 030-Contact-24 "can be added and stored in the machine folder.

  However, in the above case, as can be seen from FIG. 3, the user must write processing information (“PDF”, “machine folder”) common to the documents D1, D2, and D3 in the instruction sheets S1, S2, and S3. Don't be. Thus, it is troublesome for the user to duplicately describe the same processing information on the plurality of instruction sheets S. In particular, when the number of documents to be processed is large or when there are many items of common processing information, the work burden on the user is very large.

  Therefore, in order to reduce the duplication work in creating such an instruction sheet, in this embodiment, two types of sheets, a common instruction sheet and an individual instruction sheet, are provided as instruction sheets. The common instruction sheet describes processing information common to a plurality of documents, and the individual instruction sheet describes unique processing information for each document.

  FIG. 4 is a diagram illustrating an example of a sheet group in the present embodiment. In FIG. 4, individual instruction sheets Si1, Si2, and Si3 are attached to documents D1, D2, and D3, respectively. Further, a common instruction sheet Sc is attached to the entire documents D1, D2, and D3.

  FIG. 5 shows the individual instruction sheets Si1, Si2, and Si3. As shown in FIG. 5, in the individual instruction sheets Si1, Si2, and Si3, the file names of the document data of the documents D1, D2, and D3 are “010-contact-11”, “020-minutes-38”, respectively. “030-Contact-24” is specified.

  FIG. 6 shows the common instruction sheet Sc. As shown in FIG. 6, in the common instruction sheet Sc, “PDF” is designated as the file format, and “machine folder” is designated as the storage destination folder.

  In the present embodiment, when the sheet group shown in FIG. 4 is read by the scanner device 40, the document processing device 50 describes the document data of each document D on the individual instruction sheet Si attached to each document D. The process information is processed according to the process information and the process information described in the common instruction sheet Sc. As a result, the document data of the documents D1, D2, and D3 are in the PDF format and have file names of “010-contact-11”, “020-minutes-38”, and “030-contact-24”, respectively. Stored in the machine folder.

  Thus, in the present embodiment, processing information common to a plurality of documents D is described in the common instruction sheet Sc, and the processing information described in the common instruction sheet Sc is applied to all the documents D. This eliminates the need for redundant processing information to be described in a plurality of instruction sheets. Thereby, the duplication work of the user regarding creation of the instruction sheet can be reduced. This can be clearly understood by comparing the instruction sheet S in FIG. 3 with the individual instruction sheet Si in FIG. 4 and the common instruction sheet Sc in FIG.

  Hereinafter, the configuration of the document processing system 100 will be described. In FIG. 1, the document processing system 100 includes a form creation device 10, a form database 20, a sheet generation device 30, a scanner device 40, and a document processing device 50. In the following description, “instruction sheet” means “common instruction sheet and individual instruction sheet”.

  The form creation device 10 is a device that creates a form that defines the appearance and analysis information of an instruction sheet. Here, the appearance of the instruction sheet is a layout of character strings and check boxes printed on the instruction sheet. The analysis information of the instruction sheet is information for extracting processing information from the image data of the instruction sheet. The form creation apparatus 10 is, for example, a personal computer, and creates a form according to a user operation in a GUI (graphical user interface) environment.

  The form database 20 is a database that stores forms created by the form creation apparatus 10. In the present embodiment, the form database 20 stores a form in association with a form identifier for identifying the form. Here, the form identifier may be issued by the form database 20 or may be set by user input.

  The sheet generation device 30 is a device that reads out a form stored in the form database 20, prints the appearance defined in the read form on a sheet-like medium such as paper, and generates an instruction sheet. In the present embodiment, the sheet generating apparatus 30 reads the form identifier along with the form, and prints the form identifier along with the appearance of the form. Therefore, the form identifier is displayed on the instruction sheet.

  The scanner device 40 is a device that optically reads a document and acquires image data. In the present embodiment, the scanner device 40 includes an ADF (Auto Document Feeder) that enables continuous processing of sheet originals, and can read images of a plurality of originals in one scan job.

  The document processing device 50 is a device that processes the image data obtained by the scanner device 40. The document processing apparatus 50 includes an image data acquisition unit 51, a sheet determination unit 52, a processing information extraction unit 53, and a document processing unit 54. In the present embodiment, the above-described units 51 to 54 are realized by the CPU executing a document processing program according to the present embodiment stored in a storage medium such as a hard disk device. However, the implementation | achievement aspect of each said parts 51-54 is not specifically limited.

  The image data acquisition unit 51 acquires image data read by the scanner device 40.

  The sheet determination unit 52 determines whether the image data acquired by the image data acquisition unit 51 is read from a common instruction sheet, an individual instruction sheet, or a document. In the case of an instruction sheet, the form corresponding to the instruction sheet is determined based on the form identifier displayed on the sheet.

  The processing information extraction unit 53 uses the determination result of the sheet determination unit 52 to extract processing information from the image data of the instruction sheet based on analysis information defined in the form corresponding to the instruction sheet.

  The document processing unit 54 is obtained by reading the image data acquired by the image data acquiring unit 51 from a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached. In some cases, each document data of a plurality of documents is processed according to the processing information extracted from the individual instruction sheet attached to each document and the processing information extracted from the common instruction sheet. Here, the document processing unit 54 recognizes the predetermined sheet group based on the determination result of the sheet determination unit 52.

  In addition, although said apparatus 10-50 is divided for convenience of explanation, the function of apparatus 10-50 may be implement | achieved by what physical form. For example, the devices 10 to 50 may be physically integrated devices.

  The operation of the document processing system 100 having the above configuration will be described below.

  First, the user operates the form creation device 10 to create a desired instruction sheet. The form creation device 10 creates a form that defines the appearance and analysis information of the instruction sheet based on a user operation on the display screen. Here, it is assumed that the form for defining the individual instruction sheet shown in FIG. 7 and the form for defining the common instruction sheet shown in FIG. 8 are created by the user. Note that the individual instruction sheet or the common instruction sheet form is specified by the user.

  In the appearance of the individual instruction sheet of FIG. 7, in order to select any of check boxes 201 to 204 for selecting any of items “010” to “040” and any of items “minutes” to “report”. Check boxes 211 to 213 and two-digit number entry fields 221 and 222 are arranged. Further, logo marks 231 and registration marks 232 to 234 indicating that the sheet is an instruction sheet are arranged at the four corners. Here, as the analysis information of the individual instruction sheet, the selection results of the items “010” to “040”, the selection results of the items “minutes” to “report”, and the numbers entered in the numeric entry column are hyphenated. It is assumed that information indicating that the character string concatenated with “−” should be the file name of the document data is created.

  In the appearance of the common instruction sheet in FIG. 8, check boxes 301 and 302 for selecting either the item “TIFF” or “PDF” and the items “ship folder” to “electric folder” are selected. Check boxes 311 to 316 are arranged for this purpose. Similarly to the individual instruction sheet, logo marks 231 and registration marks 232 to 234 indicating the instruction sheet are arranged at the four corners. Here, as analysis information of the common instruction sheet, document data is stored in the folder selected from the items “ship folder” to “electric folder” in the file format selected from the items “TIFF” or “PDF”. It is assumed that the information to be made has been created.

  The form database 20 issues a form ID as a form identifier for uniquely determining the form for the form created by the form creation apparatus 10. And form ID and a form are matched and stored. Here, it is assumed that the form ID “I011” is attached to the form of the individual instruction sheet of FIG. 7 and the form ID “C012” is attached to the form of the common instruction sheet of FIG. Here, the initial “I” of the form ID indicates that the form is an individual instruction sheet, and the initial “C” indicates that the form is a common instruction sheet.

  Next, the user requests the sheet generating apparatus 30 to generate an instruction sheet in order to print the appearance of the generated instruction sheet on paper. In response to this user request, the sheet generating apparatus 30 reads the appearance of the instruction sheet and the form ID from the form database 20, and prints them on paper to generate the instruction sheet. FIG. 9 shows the generated individual instruction sheet, and FIG. 10 shows the generated common instruction sheet. 9 and 10, form IDs “I011” and “C012” are displayed on the right side of the logo mark 231, respectively. Here, it is assumed that three individual instruction sheets Si1, Si2, Si3 and one common instruction sheet Sc are generated by a user request.

  Next, the user enters desired processing information in the generated instruction sheet. Here, it is assumed that the user fills in the individual instruction sheets Si1, Si2, and Si3 as shown in FIG. 5, and fills in the common instruction sheet Sc as shown in FIG. 5 and 6, the logo mark 231, the registration marks 232 to 234, and the form ID are omitted.

  Next, as shown in FIG. 4, the user sets a sheet group in which the common instruction sheet Sc, the individual instruction sheet Si1, the document D1, the individual instruction sheet Si2, the document D2, the individual instruction sheet Si3, and the document D3 are sequentially stacked on the scanner device 40. The ADF is set and the scanner device 40 is instructed to read an image. In response to this instruction, the scanner device 40 sequentially reads the document of the sheet group set on the ADF to obtain image data. Then, the obtained image data is sequentially transferred to the document processing device 50.

  The document processing device 50 acquires image data from the scanner device 40 and processes the acquired image data. FIG. 11 is a flowchart showing an operation procedure of the document processing apparatus 50.

  In FIG. 11, the image data acquisition unit 51 acquires image data from the scanner device 40, and passes the acquired image data to the sheet determination unit 52 (S11).

  The sheet determination unit 52 performs a determination process on the image data received from the image data acquisition unit 51 (S12). FIG. 12 shows a flowchart of the discrimination process by the sheet discrimination unit 52. In FIG. 12, first, the sheet determination unit 52 determines whether or not the logo mark 231 and the registration marks 232 to 234 exist at the four corners of the image data by image recognition processing (S21). If it is determined that the image data does not exist (S21: NO), it is determined that the image data is read from the document (S22). On the other hand, if it exists (S21: YES), the character recognition process is performed on the right adjacent portion of the logo mark 231 to extract the form ID (S23). Then, it is determined whether or not the initial letter of the extracted form ID is “C” (S24). If the result of this determination is “C” (S24: YES), it is determined that the image data has been read from the common instruction sheet (S25). On the other hand, when it is not “C” (S24: NO), it is determined that the image data is read from the individual instruction sheet (S26).

  Next, in FIG. 11, when the processing information extraction unit 53 determines that the image data is read from the instruction sheet by the sheet determination unit 52, processing information is extracted from the image data of the instruction sheet by image recognition processing. Extract (S13).

  Specifically, when the image data of the common instruction sheet Sc is acquired in step S11, the form ID “C012” is extracted in step S12. In step S <b> 13, the processing information extraction unit 53 reads the form corresponding to the form ID “C012” from the form database 20. Then, based on the analysis information defined in the read form, processing information indicating that the document data should be stored in the machine folder in the PDF format is extracted from the image data of the common instruction sheet Sc shown in FIG.

  When the image data of the individual instruction sheet Si1 is acquired in step S11, the form ID “I011” is extracted in step S12. In step S <b> 13, the processing information extraction unit 53 reads the form corresponding to the form ID “I011” from the form database 20. Then, based on the analysis information defined in the read form, processing information indicating that “010-contact-11” is to be the file name of the document data from the image data of the individual instruction sheet Si1 shown in FIG. Extract. Similarly, when the individual instruction sheet Si2 is input in step S11, processing information indicating that “020-minutes-38” should be the file name of the document data is extracted, and in step S11, the individual instruction sheet Si3 is input. If it is, processing information indicating that “030-contact-24” should be the file name of the document data is extracted.

  The acquisition of image data (S11), determination processing (S12), and extraction of processing information (S13) are repeated until no image data is input from the scanner device 40 (S14: NO, S11 to S13). . Therefore, the process is repeated until all the image data of the original sheets constituting the sheet group shown in FIG. 4 is processed.

  Then, when there is no more input of image data from the scanner device 40 (S14: YES), the document processing unit 54 includes a plurality of image data acquired by the image data acquisition unit 51, each with an individual instruction sheet attached. It is determined whether or not the document is read from a sheet group in which a common instruction sheet is attached to the entire document (S15). Specifically, the document processing unit 54 recognizes the reading order of the original sheets based on the determination result of the sheet determining unit 52, and determines whether or not the reading order matches a predetermined pattern. If they match, it is determined that they are the predetermined sheet group, and if they do not match, it is determined that they are not the predetermined sheet group. As a result of this determination, if it is determined that the sheet group is not a predetermined sheet group (S15: NO), the processing according to the present embodiment is not performed. On the other hand, when it is determined that the sheet group is the predetermined sheet group (S15: YES), the document processing unit 54 processes the document data of the documents D1, D2, and D3 based on the processing information extracted from the instruction sheet ( S16).

  Specifically, the document processing unit 54 processes the document data of the document D1 according to the processing information extracted from the individual instruction sheet Si1 and the processing information extracted from the common instruction sheet Sc. In other words, the document processing unit 54 stores the document data of the document D1 in the machine folder in the PDF format with “010-contact form-11” as the file name. Similarly, the document data of the document D2 is stored in the machine folder in the PDF format with “020-minutes-38” as the file name. Further, the document data of the document D3 is stored in the machine folder in the PDF format with “030-Contact-24” as a file name.

  The flowchart shown in FIG. 11 is only an example of the operation procedure of the document processing apparatus 10, and a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached thereto is a scanner apparatus. If the document data of each document can be processed according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet, It may be a simple procedure.

  As described above, in the present embodiment, each document data of a plurality of documents D1, D2, and D3 is described in the processing information described in the individual instruction sheet Si attached to each document D and the common instruction sheet Sc. In accordance with the processed information. For this reason, the user creates the common instruction sheet Sc so that common processing information can be designated for a plurality of documents D, and creates the individual instruction sheet Si so that non-common processing information can be designated. This eliminates the need to duplicate common processing information on a plurality of instruction sheets. Thereby, the user's work load related to creation of the instruction sheet is reduced. In addition, work errors by the user can be reduced.

  In the present embodiment, the image data read in one scan job is the processing target of the common instruction sheet, but the processing target of the common instruction sheet is not limited to this. For example, the process from the time when a common instruction sheet is read until the next common instruction sheet is read can be the processing target of the common instruction sheet. Further, the process from the time when a common instruction sheet is read until the end sheet indicating the end is read can be set as the processing target of the common instruction sheet.

  Further, in the present embodiment, the processing information of the instruction sheet is described on the sheet by the user, but it is not necessarily described on the sheet. For example, a desired check box may be painted in advance when creating a form. If the form ID is associated with the processing information, the processing information can be recognized from the form ID if the form ID is displayed on the instruction sheet. In such a case, by providing two types of sheets, that is, a common instruction sheet and an individual instruction sheet as instruction sheets, the duplication work in creating the form is reduced, and the user's work load related to the creation of the instruction sheet is reduced.

  In the present embodiment, the common instruction sheet and the individual instruction sheet are not processed, but the common instruction sheet or the individual instruction sheet may be included in the processing object. In this case, the instruction sheet is not only an instruction sheet but also a document constituting the document.

  Next, a document processing system 200 according to another embodiment will be described. Since the document processing system 200 is almost the same as the document processing system 100 described above, the same reference numerals are used for overlapping portions, and description thereof is omitted. In the document processing system 200, when the scanner device 40 reads a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached, the document processing apparatus 50 includes a plurality of document processing apparatuses 50. The image data of each document is processed according to the processing information extracted from the individual instruction sheet attached to each document, and the image data of a plurality of documents is collected according to the processing information extracted from the common instruction sheet. It is characterized by processing.

  Hereinafter, a specific example of processing of the document processing apparatus 50 will be shown. In recent years, software having a binder function that combines a plurality of documents as individual files into one file has become widespread. As such a file, for example, a PDF file from Adobe and a DocuWorks file from Fuji Xerox are known. Here, a specific example of using this binder function is shown.

  The user designates “Document 1”, “Document 2”, and “Document 3” as the document names of the document data of the documents D1, D2, and D3 using the individual instruction sheets Si1, Si2, and Si3. In addition, “binder A” is designated as the file name of the file that collects the documents D1, D2, and D3 by the common instruction sheet Sc. In this case, the processing information extraction unit 53 sets the document names of the document data of the documents D1, D2, and D3 as “document 1”, “document 2”, and “document 3” from the individual instruction sheets Si1, Si2, and Si3, respectively. Extract processing information to the effect. Also, processing information indicating that the document data of the documents D1, D2, and D3 should be collected into one file with the file name “binder A” is extracted from the common instruction sheet Sc. In accordance with these pieces of processing information, the document processing unit 54 combines the document data of the documents D1, D2, and D3 into one file. At this time, the document processing unit 54 sets the document names of the document data of the documents D1, D2, and D3 to “document 1”, “document 2”, and “document 3”, respectively, and sets the file name to “binder A”.

  As described above, according to the present embodiment, the document data of a plurality of documents are collectively processed according to the processing information described in the common instruction sheet Sc. Batch processing of documents can be performed.

  Note that the processing for the entire plurality of documents is not limited to the processing for collecting the plurality of documents into one file, and may be other processing. As another process, for example, a process of sending an e-mail to a predetermined mail address described in a common instruction sheet for a plurality of documents can be cited.

  Next, a document processing system 300 according to another embodiment will be described. Since the document processing system 300 is almost the same as the document processing systems 100 and 200 described above, the same reference numerals are used for overlapping portions, and description thereof is omitted. The document processing system 300 is characterized in that a common instruction sheet and an individual instruction sheet used in combination with the common instruction sheet are associated with each other by an identifier. Here, a case where a form ID is used as the identifier will be described as an example.

  When creating a common instruction sheet form in the form creation apparatus 10, the user designates the form ID of an individual instruction sheet to be used in combination with the common instruction sheet. Here, it is assumed that the user has specified the form IDs “I013”, “I014”, and “I015”. The form creation apparatus 10 passes the designated form ID to the form database 20 together with the form of the created common instruction sheet.

  The form database 20 issues a form ID “C016” to the form received from the form creation apparatus 10, and forms the common instruction sheet, the form ID “C016”, and the related form IDs “I013” and “I014”. And “I015” are stored in association with each other.

  The sheet generating apparatus 30 prints the appearance of the common instruction sheet specified for the form, the form ID “C016”, and the related form IDs “I013”, “I014”, and “I015” on a sheet of paper. Generate a sheet.

  The user causes the scanner device 40 to read the generated common instruction sheet together with a plurality of documents. Here, it is assumed that the sheet group shown in FIG. 13 is read. The sheet group in FIG. 13 is a document D1 having a cover with the common instruction sheet with the form ID “C016”, an individual instruction sheet with “I017”, a document D2 with the individual instruction sheet “I013” as the cover, and an individual sheet “I014”. A document D3 having an instruction sheet as a cover, a document D4 having an individual instruction sheet “I018” as a cover, and a document D5 having an individual instruction sheet “I015” as a cover are sequentially stacked.

  The document processing device 50 processes the image data read by the scanner device 40. At this time, the document processing apparatus 50 extracts the related form IDs “I013”, “I014”, and “I015” displayed on the common instruction sheet. Then, it is determined whether or not the form ID extracted from the individual instruction sheet matches any of the related form IDs. If they match as a result of the determination, the document data of the document to which the individual instruction sheet is attached is included in the processing target of the common instruction sheet. On the other hand, if they do not match, the document data of the document attached with the individual instruction sheet is not included in the processing target of the common instruction sheet.

  Therefore, the document processing apparatus 50 processes the document data of the documents D2, D3, and D5 to which the individual instruction sheets having the form IDs “I013”, “I014”, and “I015” are attached, extracted from each individual instruction sheet. And processing information extracted from the common instruction sheet. The document data of the documents D1 and D4 are processed according to the processing information extracted from the individual instruction sheets having the form IDs “I017” and “I018”, respectively.

  As described above, according to the present embodiment, since the common instruction sheet and the individual instruction sheet used in combination with the common instruction sheet are associated with each other by the identifier, the correspondence between the common instruction sheet and the individual instruction sheet Can be clarified. For this reason, it can prevent that a process is performed by the combination of the common instruction | indication sheet | seat and the individual instruction | indication sheet | seat which a user does not intend. Further, it is possible to increase the degree of freedom of the configuration of the sheet group that is read by a single scan job.

1 is a block diagram showing an overall configuration of a document processing system according to an embodiment. It is a figure which shows an example of the sheet group which consists of a document and an instruction | indication sheet. It is a figure which shows an example of instruction sheet | seat S1, S2, S3. It is a figure which shows an example of the sheet group in this Embodiment. It is a figure which shows individual instruction | indication sheet | seat Si1, Si2, Si3. It is a figure which shows the common instruction | indication sheet | seat Sc. It is a figure which shows the external appearance of the individual instruction sheet prescribed | regulated with the form. It is a figure which shows the external appearance of the common instruction sheet prescribed | regulated with the form. It is a figure which shows the printed individual instruction sheet. It is a figure which shows the printed common instruction sheet. It is a flowchart which shows the operation | movement procedure of a document processing apparatus. It is a flowchart of the discrimination | determination process by a sheet | seat discrimination | determination part. It is a figure which shows an example of the sheet group in other embodiment.

Explanation of symbols

  100 document processing system, 10 form creation device, 20 form database, 30 sheet generation device, 40 scanner device, 50 document processing device, 51 image data acquisition unit, 52 sheet discrimination unit, 53 processing information extraction unit, 54 document processing unit

Claims (13)

A document processing apparatus that processes a document according to processing information described in an instruction sheet,
Image data acquisition means for acquiring image data read from the document by the scanner device;
When the image data acquired by the image data acquisition unit is read from a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached, Document processing means for processing the image data of each document according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet;
A document processing apparatus comprising: A document processing apparatus that processes a document according to processing information described in an instruction sheet,
Image data acquisition means for acquiring image data read from the document by the scanner device;
When the image data acquired by the image data acquisition unit is read from a sheet group in which a common instruction sheet is attached to the entirety of a plurality of documents each having an individual instruction sheet attached, Process the image data of each document according to the processing information described in the individual instruction sheet attached to each document, and process the image data of the plurality of documents described in the common instruction sheet Document processing means for collectively processing according to information;
A document processing apparatus comprising: The document processing apparatus according to claim 1, wherein:
The document processing means may be configured such that an identifier for identifying the sheet described in the individual instruction sheet is one of identifiers of one or more individual instruction sheets related to the sheet described in the common instruction sheet. A document processing apparatus that processes a document attached with the individual instruction sheet in accordance with the processing information described in the common instruction sheet when they match. A document processing method for processing a document according to processing information described in an instruction sheet, wherein the document processing apparatus
An image data acquisition step of acquiring image data read from the document by the scanner device;
When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, A document processing step for processing the image data of each document according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet;
A document processing method. A document processing method for processing a document according to processing information described in an instruction sheet, wherein the document processing apparatus
An image data acquisition step of acquiring image data read from the document by the scanner device;
When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, Process the image data of each document according to the processing information described in the individual instruction sheet attached to each document, and process the image data of the plurality of documents described in the common instruction sheet A document processing step for collectively processing according to information;
A document processing method. 6. The document processing method according to claim 4 or 5, wherein the document processing apparatus includes:
In the document processing step, an identifier for identifying the sheet described in the individual instruction sheet is one of one or more individual instruction sheet identifiers related to the sheet described in the common instruction sheet. A document processing method characterized by processing a document attached with the individual instruction sheet according to the processing information described in the common instruction sheet when they match. A document processing program for processing a document according to processing information described in an instruction sheet,
An image data acquisition step of acquiring image data read from the document by the scanner device;
When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, A document processing step for processing the image data of each document according to the processing information described in the individual instruction sheet attached to each document and the processing information described in the common instruction sheet;
A document processing program characterized in that A document processing program for processing a document according to processing information described in an instruction sheet,
An image data acquisition step of acquiring image data read from the document by the scanner device;
When the image data acquired in the image data acquisition step is read from a sheet group in which a common instruction sheet is attached to the whole of a plurality of documents each having an individual instruction sheet attached, Process the image data of each document according to the processing information described in the individual instruction sheet attached to each document, and process the image data of the plurality of documents described in the common instruction sheet A document processing step for collectively processing according to information;
A document processing program characterized in that A document processing program according to claim 7 or 8,
The individual processing sheet or common command sheet is a document processing program in which processing information is entered on a sheet by a user. A document processing program according to any one of claims 7 to 9,
In the document processing step, an identifier for identifying the sheet described in the individual instruction sheet is one of one or more individual instruction sheet identifiers related to the sheet described in the common instruction sheet. A document processing program for processing a document attached with the individual instruction sheet in accordance with the processing information described in the common instruction sheet when they match. A form creation device for creating a form that defines the appearance and analysis information of the instruction sheet;
A form storage device for storing the created form;
A sheet generating device that generates an instruction sheet based on the appearance defined in the stored form;
A scanner device that reads the document to be processed together with the generated instruction sheet and obtains image data;
A form corresponding to the instruction sheet is determined from the read image data of the instruction sheet, and processing information described in the instruction sheet is extracted and extracted based on analysis information defined in the determined form. A document processing device for processing image data of the document to be processed according to the processing information,
A document processing system comprising:
As the instruction sheet, two types of a common instruction sheet and an individual instruction sheet are provided,
When a group of sheets each having a common instruction sheet attached to each of a plurality of documents each having an individual instruction sheet attached is read by the scanner apparatus, the document processing apparatus The document processing system is characterized in that the image data is processed according to the processing information extracted from the individual instruction sheet attached to each document and the processing information extracted from the common instruction sheet. A form creation device for creating a form that defines the appearance and analysis information of the instruction sheet;
A form storage device for storing the created form;
A sheet generating device that generates an instruction sheet based on the appearance defined in the stored form;
A scanner device that reads the document to be processed together with the generated instruction sheet and obtains image data;
A form corresponding to the instruction sheet is determined from the read image data of the instruction sheet, and processing information described in the instruction sheet is extracted and extracted based on analysis information defined in the determined form. A document processing device for processing image data of the document to be processed according to the processing information,
A document processing system comprising:
As the instruction sheet, two types of a common instruction sheet and an individual instruction sheet are provided,
When a group of sheets each having a common instruction sheet attached to each of a plurality of documents each having an individual instruction sheet attached is read by the scanner apparatus, the document processing apparatus Are processed according to the processing information extracted from the individual instruction sheet attached to each document, and the image data of the plurality of documents are collectively processed according to the processing information extracted from the common instruction sheet. A document processing system. The document processing system according to claim 11 or 12,
The form storage device stores the form in association with an identifier for identifying the form, the sheet generation device generates an instruction sheet including the display of the identifier, and the document processing device A document processing system that determines a form corresponding to an instruction sheet based on an identifier displayed on the instruction sheet.

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