JP4398964B2 - Document management system, document management method, and computer-readable recording medium - Google Patents

Description

  The present invention relates to a document management system, a document management method, and a computer-readable recording medium, and more particularly, a document composed of a plurality of sections is decomposed into individual documents, and is generated in this manner. The present invention also relates to a document management system capable of performing an operation of combining a plurality of documents and returning them to the original document.

  FIG. 1 shows how a document is managed by a conventional example of document management software.

  This document management software manages documents in a tree hierarchical structure as shown in the figure. Information on the structure shown in the figure is neatly stored in a predetermined recording medium.

  In this structure, first, there is a document management route, which branches into folders and subfolders, and documents exist in the respective subfolders. A document is composed of a unit of document management called a section, and each section has a different format such as a manuscript created by a word processor or an image input by a scanner. Even it is forgiven. These sections also have an ordering attribute within each document.

  In most cases, each section is constituted by a file unit (for example, a word (WORD: registered trademark) file, an Excel (EXCEL: registered trademark) file, etc.), and is a minimum unit on an OS (operation system). Further, they exist independently from each other on the OS. These files cannot be linked and combined (unless they are collected in folders) on the OS. However, there are cases where it is necessary to associate and organize the files for the actual work of the operator or the operation of the file management. To do.

  Here, each of the folder, subfolder, document, and section can be given a name intended by the operator. However, the section name is normally created from the file name before registering the document in order to reduce the work of the operator when registering the document. Furthermore, it is standard that the document name is created from the section names of the first section of the sections constituting the document name.

  An example of such document management software is “Ridoc Desk Ver. 2.0” as the product of the applicant.

  However, in such a standard operation, the section name remains created from the file name and is not changed. Therefore, when combining documents (binding sections) and disassembling (dividing each section), It is difficult for the operator to recognize which sections (documents) are originally combined as the same document, that is, have an association.

  In order to make the sections (documents) related to each other, for example, a method of solving this problem by creating a new section attribute is conceivable. However, this method is difficult for an operator to understand and complicated.

  The present invention has been made in view of the above problems, and an object of the present invention is to facilitate relevance between sections (documents) when a document composed of a plurality of sections is disassembled into individual sections. It is an object of the present invention to provide a document management system that enables recognition.

In order to achieve the above object, the present invention, each managing a document name and document Save the section name for each section of the plurality of documents and each document including a document consisting of one or more sections, required Is a document management system capable of combining and separating documents in accordance with the section, the section is configured in units of files, and the section name is an index indicating the document name and the order of combining the sections in the document. has, with using the index species is an attribute of the index, retrieval means for retrieving a document having the same index type in the document name, the.

The present invention also search a document name of the document the operator as search items, including a search item designation means for designating an index type, retrieval means a document according to the search items specified by the search item designation means And a search result document name list display means for displaying a list of document names of documents obtained by the search by the search means.

Further, the present invention includes a search item designation means for designating a document name operator as the search item, search item to extract the specified document name Kalai index by the specified means, the index and the other part of the document name The document name separation means for separating the document name and the search means includes the index obtained by the separation of the document name separation means and the other parts, and the other part and the index type of the index as search items. The document is configured to be searched according to the search item, and further includes a search result document name list display means for displaying a list of document names of documents obtained by the search by the search means.

The present invention further includes a sorting means for sorting the documents shown in the list of document names displayed by the search document name list display means in the order of the index of the document names, and a result of sorting by the sorting means. Sorting result order combination means for combining in order.

Further, the present invention further includes a combined result document name naming unit that obtains the document name of the document obtained as a result of combining by the sort order result combining unit, by removing the index from the section name of the section included in the document, Have

In addition, the present invention manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section, and combining the documents as necessary. And the document management method for performing separation, wherein the section is configured in units of files, the section name includes a document name and an index indicating the order of combination of the sections in the document, and the search unit includes: The step of searching for a document having the same index type as the document name using the index type which is an index attribute is executed by executing a program recorded on the recording medium by the CPU.

The present invention is a step of designating a document name of a document and an index type of an index indicating an order attribute as search items, and is executed by executing a program recorded on a recording medium on a CPU. The step of searching for a document includes a step of searching for a document according to a specified search item, and further displaying a list of document names of the documents obtained by the search, recorded on a recording medium. The program is executed by the CPU executing the program.

Further, the present invention includes the steps of specifying the document name as the search item, extraction and step program recorded on the recording medium is performed by executing the CPU, and the specified document name spicy index And the step of separating the document name into an index and the other part, the step of executing the program recorded on the recording medium executed by the CPU, and the step of searching for the document is separated The document obtained by searching according to the search item using the other part and the index type of the index as the search items, and the index obtained by the search. Including a step of displaying a list of document names of the programs executed by the CPU executing a program recorded on the recording medium.

The present invention further includes a step of sorting the documents shown in the displayed list of document names in the order of the index of the document names, and a step of combining the documents in the order of the result of the sorting in the step, And a step of executing the program recorded on the recording medium by being executed by the CPU.

Further, the present invention is a stage in which the document name of the document obtained as a result of the combination is obtained by removing the index from the section name of the section included in the document, and the program recorded on the recording medium is stored in the CPU. The step executed by executing is included.

In addition, the present invention manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section, and combining the documents as necessary. And a computer-readable recording medium storing a program for causing a computer to function to perform separation, wherein the section is configured by a file unit, and the section name is a document name and the section in the document. A program for causing a computer to function as a search unit that has an index indicating the order of combination and uses an index type that is an attribute of the index to search for a document having the same index type as a document name is recorded A computer-readable recording medium is provided.

In the present invention, a program for causing a computer to function as search item specifying means for an operator to specify the document name and index type of a document as search items is recorded, and the search means is a function of the search item specifying means. A search result document that has a function for causing a computer to function to search for a document according to a search item specified by, and further displays a list of document names of documents obtained by the search by the function of the search means Provided is a computer-readable recording medium on which a program for causing a computer to function as name list display means is recorded.

The present invention further operator searches and search item designating means for designating a document name as an item, the search item document name to extract the specified document name Kalai index by the specified means indexes and other A program for causing a computer to function as a document name separation unit that separates into parts is described, and the search unit is an index obtained by the separation by the function of the document name separation unit and other parts of the index and the other parts. And the index type of the index as a search item, and a function for causing the computer to function to search for a document according to the search item. Search results to display a list of document names To make a computer function as a document name list display means To provide a recording medium, computer-readable recording a program.

The present invention further includes a sorting means for sorting the documents shown in the list of document names displayed by the search document name list display means in the order of the index of the document names, and a result of sorting by the sorting means. Provided is a computer-readable recording medium in which a program for causing a computer to function as sort result order combining means for sequentially combining is recorded.

Further, the present invention further provides a combined result document name naming unit in which the document name of the document obtained as a result of combining by the function of the sort order result combining unit is obtained by removing the index from the section name of the section included in the document. As a computer-readable recording medium on which a program for causing a computer to function is recorded.

In addition, the present invention manages documents by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section in each of a plurality of databases. Provided is an integrated document management system capable of combining and separating documents according to the situation.

In addition, the present invention manages documents by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section in each of a plurality of databases. According to the present invention, there is provided an integrated document management method having a step of combining and separating documents in accordance with the steps executed by a program recorded on a recording medium being executed by a CPU.

In addition, the present invention manages documents by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section in each of a plurality of databases. According to the present invention, a computer-readable recording medium recording a program for causing a computer to function to combine and separate documents is provided.

According to the present invention , the section name of each section included in a document composed of a plurality of sections is included in the document name of the document. It becomes clear whether it belonged to a document, and the convenience of document management can be improved.

According to the present invention , the section name is created by adding the index of the index type designated by the operator to the document name triggered by the operation of the operator, so that the operator can compare with the configuration in which the system default index is added. Because it is named with the section name intended, the work efficiency can be improved.

According to the present invention , an operator registers a desired index type in advance, and creates a section name with a selection from among them. Compared to a configuration in which an index type is input each time this function is executed, Work efficiency can be improved.

According to the present invention, after the operator performs document combination, it is set in advance whether or not “process section name at the time of combination” as compared to the above configuration in which the section name is created by another operation. If set, the section name is automatically added to the document name with an index at the time of combination, so that the operator does not need to operate each time when executing this function, and the work can be made more efficient.

According to the present invention, as described above, when the document having the section name of each section is decomposed for every section, the document name of the document resulting from the decomposition is named with the section names of the sections constituting the document. Even when a document is decomposed into a plurality of documents, it is possible to recognize which document is originally derived from which document, so that work efficiency can be improved.

According to the present invention, for searching a plurality of documents obtained by the configuration of the present using the index species, the document of the document name that contains the index of the different index types yet document name containing the same original document name Therefore, it is possible to improve the convenience of document management.

According to the present invention, for obtaining obtained that list multiple documents obtained by the configuration of the present application by the search, as a result of the document degradation, document degradation results accidentally dispersed under cover to other documents However, since a list of documents that were originally combined can be easily obtained by performing a search, work efficiency can be improved.

According to the present invention, a plurality of documents obtained by the configuration of the present application, obtained by searching based on the document name that contains an index, to retrieve the list, as a result of the document decomposition, document degradation results Even if it is scattered and dispersed among other documents, it is possible to easily obtain a list of documents originally combined by performing a search, so that the work can be made more efficient.

According to the present invention, based on the search result obtained by the configuration of the present application, to sort the documents in the search results index order attached to the document name, for performing document binding in the order of the sorting result, the document decomposition As a result, even if the document as a result of disassembly is dispersed among other documents, the search can be performed and these documents can be easily recombined, so that the work can be made more efficient.

According to the present invention, since the document name results e obtained document binding according to the present configuration, the minus the index from the section name of sections contained in the document, coupled results obtained in claim 7 An appropriate document name can be assigned to each document, and it is not necessary for the operator to manually change the document name, so that work efficiency can be improved.

According to the present invention, the above functions can be realized even when documents stored in a plurality of databases are managed in an integrated manner, and document management efficiency can be improved even in a distributed database environment. Documents can be efficiently managed across a plurality of distributed databases.

  Next, embodiments of the present invention will be described with reference to the drawings.

  FIG. 2 shows an exemplary hardware configuration of a document management system common to the embodiments of the present invention.

  This document management system comprises an electronic filing device, a scanner 1 for inputting an original, a monitor 2 for displaying the input original on the screen, a keyboard 3 and a mouse 4 for instructing operations related to screen display and the entire system. The optical disk device 5 for storing the document input as described above, the printer 7 for printing the document displayed on the screen on the monitor 2, and the magnetism for storing the document name database of the input document. It includes a disk drive, a CD-ROM drive for loading an execution file (program file), and an electronic filing apparatus main body 7 including a control unit for controlling each of the above components.

  FIG. 3 is a schematic functional block diagram of the document management system.

  This document management system includes an execution file (program file), a document information management file, a section information management file, an actual data file, etc., a main storage medium 11, data writing to the main storage medium 11, and data from there A main memory control unit 12 that controls reading, a display (monitor) 2 that displays a document management screen, which will be described later, a display control unit 13 that controls display of a screen on the display, and instructions for operations related to screen display and the entire system. The keyboard 3 and mouse 4, the input control unit 14 that performs control related to the operation instruction input by the keyboard 3 and mouse 4, mainly the RAM 15, the memory 15 for reading and loading necessary files from the main storage medium 11, and the main The program of the executable file which is composed of the CPU and loaded into the memory 15 A control unit 16 that controls the contents of the document information management file, the section management file, and the like by executing the program.

  The main storage medium 11 includes a magnetic disk that stores a document information management file and a section management file as a database, an optical disk that stores an actual data file, and a CD-ROM on which an execution file (program file) is recorded. The execution file recorded on the CD-ROM is read out, loaded into the memory 15, and executed by the control unit 16, whereby the operation of each embodiment of the present invention described later is executed.

  As shown in FIG. 1, this document management system manages documents in a tree hierarchical structure. Information on the structure shown in the figure is neatly stored in a predetermined recording medium.

  In this structure, first, there is a document management route, which branches into folders and subfolders, and documents exist in the respective subfolders. A document is composed of a unit of document management called a section, and each section has a different format such as a manuscript created by a word processor or an image input by a scanner. Even it is forgiven. These sections also have an ordering attribute within each document.

  In most cases, each section is constituted by a file unit (for example, a word (WORD: registered trademark) file, an Excel (EXCEL: registered trademark) file, etc.), and is a minimum unit on an OS (operation system). Further, they exist independently from each other on the OS.

  Next, the operation of the document management system configured as described above will be described.

  FIG. 4 shows an example of a document management screen normally displayed on the display 2 of this system.

  This screen is composed of a part for hierarchically displaying a list of folders, a part for displaying a list of documents existing in those folders, and a menu part for operating these documents and folders.

  Note that all the execution files are loaded into the memory 15 when the program is executed. Further, when displaying the document list on the display 2, the information of the document list and the section list is acquired from the document information management file and the section management file, and the information is loaded into the memory 15 and held.

  One document information management file and one section information management file having the configuration shown in FIG. 5 exist in each folder, and information on all documents related to the folder and information on all sections constituting the folders are stored. , Each saved as one file.

  Inside the document information management file, a list of documents (document names) (including information on sections belonging to each) is stored in an orderly manner. In addition, the section configuration (location of actual file data, etc.) is neatly stored in the section information management file.

  The document information management file stores contents indicating which location of the section information management file is the top index of each document in addition to the document name of the document managed there.

  In a section of a document composed of a plurality of sections, a link is established between the previous section and the next section from the first section to the last section. Index information indicating the beginning is stored in the first section, and a termination index indicating that no section exists thereafter is stored in the last section.

  Here, the document merging process refers to linking the first section of the merging source document to the last section of the merging destination document, and deleting the information of the merging source document to both the document information management file and the section information management file. Is to save. In the document decomposition process, document names for the number of sections that make up the original document are created in the document information management file, links between sections are deleted, and each created document name is related to each section. The added information is stored in both the document information management file and the section information management file (that is, each section constituting the original document is registered as a new document).

  The operations such as pasting and deleting the link are performed on the memory 15 by the control unit 16 executing a program instruction of a predetermined execution file.

  First, as a precondition, the operator selects a plurality of documents each consisting of one section in a folder on the screen of FIG. 4, and operates the menu portion of the screen of FIG. 4 to combine the documents. Instruct processing. Each document has a document name such as “A”, “B”, “C”,..., And each section name is “a”, “b”, “c”,. As a result of such an operator's operation, the control unit 16 executes a program instruction of a predetermined execution file, thereby establishing a link between sections of the selected document on the memory 15. Combine those documents.

  At that time, the control unit 16 takes the document name “A” of the first selected document as “A” as the document name of the document obtained as a result of the combination, and the section names of the sections constituting this document are [A], [b], [c],... To keep the original section name.

  Then, it is assumed that a document composed of a plurality of sections thus obtained is displayed on the screen of FIG. In this case, it is assumed that all the information of the displayed document is loaded in the memory 15.

  FIG. 6 shows an operation flowchart of the first embodiment of the present invention.

  First, in step S1 (hereinafter, the term “step” is omitted), the operator selects the document “A” composed of the above sections on the screen of FIG. "Is displayed.

  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S2 whether or not the document selected in S1 is a document composed of a plurality of sections. In this case, the document selected in S1 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “Match section name to document name” button and displays the property dialog box on the display 2.

  Next, in S3, the operator presses the "Move section name to document name" button highlighted (clicks the mouse).

  As a result, in S4, the control unit 16 creates a name composed of the document name and the index as a section name of each section constituting the document in accordance with the document name “A”. Specifically, “A-1”, “A-2”, “A-3”,... Are created for the section names [a], “b”, “c”,. . Then, the control unit 16 compares the section name created in this way with the existing section name on the memory 15. In this case, the newly created section name is different from the existing section name. When a change is found in this way, the control unit 16 corrects the information in the section information management file in the main storage medium 11 according to the change.

  Next, in S5, the control unit 16 acquires information from the section information management file in the main storage medium 11 whose information has been corrected in S4, and updates the information on the memory 15 and the display on the display 2. To do.

  7 and 8 show examples of the property dialog box displayed on the display 2.

  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...

  FIG. 7 shows the property dialog box displayed on the display 2 in S2 in this example.

  In this state, when the operator presses the “Match section name to document name” button, the original section name “Summary Manual” is changed to match the document name “Patent”, and index “−1” is added to “ Patent-1 ". And according to it, a display is updated by S5 and it will be in the state shown by FIG.

  Then, by repeating the above operation, the control unit 16 sequentially changes the section names of the sections constituting the document “patent” to “patent-1”, “patent-2”, “patent-3”,. When the section names of all sections constituting the document “patent” are changed in this way, the control unit 16 ends this processing.

  In this case, the operation of pressing the “match section name to document name” button only needs to be performed once when the first section name “overview manual” shown in FIG. 7 is displayed. The section names after the th are also automatically changed according to the document name as described above.

  In this way, by creating a section name using the method of adding an index to the document name triggered by the operator's operation, the name associated with the document name is assigned to each section. It is possible to easily grasp the association between the sections and that each section is related to the document.

  FIG. 9 shows an operation flowchart of the second embodiment of the present invention.

  First, in step S11, the operator selects the document “A” composed of the plurality of sections on the screen of FIG. 4 and operates the menu portion to instruct the display of “document property”.

  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S12 whether or not the document selected in S11 is a document composed of a plurality of sections. In this case, the document selected in S11 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “Match section name to document name” button and displays the property dialog box on the display 2.

  Next, in S13, the operator enters the desired index type by keyboard input in the "Specify index" field in the property dialog box displayed in S12, and the highlighted "Section name as document name" is entered. Press the “Align” button. Here, it is assumed that the index type entered by the operator is “(n)”.

  As a result, in S14, the control unit 16 changes the section name of each section constituting the document according to the document name “A”. At this time, the index type index specified in S13 is added to the document name. Create a name and change to that name. Specifically, for the section names [a], “b”, “c”,..., “A (1)”, “A (2)”, “A (3)”,. Create the section name. Then, the control unit 16 compares the newly named section name with the existing section name on the memory 15. In this case, the new section name is different from the existing section name. When there is such a change, the control unit 16 corrects the information in the section information management file in the main storage medium 11 according to the change.

  Next, in S15, the control unit 16 acquires information from the section information management file in the main storage medium 11 whose information has been corrected in S14, and updates the information on the memory 15 and the display on the display 2. To do.

  10 and 11 show examples of the property dialog box displayed on the display 2.

  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...

  FIG. 10 shows the property dialog box displayed on the display 2 in S12 in this example.

  In this state, when the operator enters [(n)] in the “Specify index” field and presses the “Match section name to document name” button, the original section name “Summary Manual” is the document name “Patent”. ”And the index“ (1) ”of the designated index type is added to become“ patent (1) ”. In accordance with the change, the display on the dialog box is updated in S15, and the state shown in FIG. 11 is obtained. The control unit 16 repeats the above operation to sequentially assign the section names of the sections constituting the document “patent” to “patent (1)”, “patent (2)”, “patent (3)”,. When the section names of all the sections constituting the document “patent” are changed in this way, the control unit 16 ends this process.

  In this case, the operation of entering a desired index type in the “specify index” field and the operation of pressing the “match section name to document name” button are the first section name “Summary Description” shown in FIG. It is only necessary to perform this once when the “book” is displayed, and the second and subsequent section names are automatically changed with the index type specified in accordance with the document name as described above. . In this way, by allowing the operator to specify the index type of the index added as a part of the section name as desired, the index is set as the system default index type as in the first embodiment. Since the section name intended by the operator is named as compared with the case where it is added, work efficiency can be improved.

  FIG. 12 shows an operation flowchart of the third embodiment of the present invention.

  First, in step S21, the operator selects the document “A” composed of the plurality of sections on the screen of FIG. 4 and operates the menu portion to instruct the display of “document property”.

  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S22 whether or not the document selected in S21 is a document composed of a plurality of sections. In this case, the document selected in S21 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “match section name to document name” button, and the index type list is loaded into the memory 15 from the document information management file stored in the main storage medium and can be referred to. The property dialog box is displayed on the display 2 (pull-down menu method in the example of FIG. 13). Here, it is assumed that the index type list is registered in advance by an operator, for example, “n-th”, “−n”, “n”, “n months”, and the like.

  Next, in S23, the operator selects a desired index type from the list of index types displayed from the "Specify index" column in the property dialog box displayed in S22, and highlights the "Section name" Press the “Match to document name” button. Here, it is assumed that the index type selected by the operator is “n”.

  As a result, in S24, the control unit 16 changes the section name of each section constituting the document according to the document name “A”. At this time, the index of the index type selected in S23 is added to the document name. Create a name and change to that name. Specifically, for section names [a], “b”, “c”,..., Section names “A part 1”, “A part 2”, “A part 3”,. Create The control unit 16 compares the newly created section name with the existing section name on the memory 15. In this case, the new section name is different from the existing section name. When there is such a change, the control unit 16 modifies the section information management file in the main storage medium 11 according to the change.

  Next, in S25, the control unit 16 acquires information from the section information management file in the main storage medium 11 whose information has been corrected in S14, and updates the information on the memory 15 and the display on the display 2. To do.

  13 and 14 show examples of the property dialog box displayed on the display 2.

  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...

  FIG. 13 shows the property dialog box displayed on the display 2 in S22 in this example.

  In this state, when the operator selects the index type “that n” from the index type list displayed from “Specify index” and presses the “Move section name to document name” button, the original section name “Overview” "Document" is changed according to the document name "Patent", and the index "Part 1" of the selected index type is added to become "Patent Part 1". Accordingly, the display of the dialog box is updated in S25, and the state shown in FIG. 14 is obtained.

  Then, by repeating the above operation, the control unit 16 sequentially changes the section names of the sections constituting the document “patent” to “patent 1”, “patent 2”, “patent 3”,. When the section names of all sections constituting the document “patent” are changed in this way, the control unit 16 ends this processing.

  In this case, the operation of selecting a desired index type from the “specify index” column and the operation of pressing the “match section name to document name” button are the first section name “Summary Description” shown in FIG. It is only necessary to do this once when the “book” is displayed, and the second and subsequent section names are automatically changed with the index type selected according to the document name as described above. . In this way, the operator registers the desired index type in advance, and creates the section name with the one selected from them, so that the operator can select this function as in the second embodiment. Compared to the case where the index type is input each time at the time of execution, the work efficiency can be improved.

  FIG. 15 shows an operation flowchart of the fourth embodiment of the present invention.

  First, as a precondition, it is assumed that a plurality of documents have already been registered in the main storage medium 11 and are displayed on the screen of FIG. All the document information displayed in this state is loaded on the memory 15. Further, a setting “change section name at the time of combination” is stored in the system setting information file stored in the main storage medium 11, and this setting information is already stored in the memory 15 when the document management system is started up. Suppose it is loaded above.

  In S31, the operator selects a plurality of documents on the screen of FIG. 4 and operates the menu portion to instruct “document combination”.

  As a result, the control unit 16 executes the document combining process as described above in S32. As a result, the plurality of documents selected in S31 are combined into one document. In the above, the case of combining the original document and the target document has been described as the document combining process. However, when three or more documents are combined, two documents are combined as described above. The merged document becomes the merged document, and the third document becomes the merged document, and the same processing is performed on these documents. The same applies to the combination of the fourth and subsequent documents.

  Next, in S33, the control unit 16 confirms that such a setting has been made by referring to the information regarding the setting “change section name at the time of combination” loaded in the memory 15 as described above. Check. As a result, a new index is added to the section name of each section constituting a document obtained from a plurality of documents (for example, the document name is “patent”) by the document combining process of S32. And create. As a result, in the above example, for example, the section names are “patent-1”, “patent-2”, “patent-3”,.

  Next, in S34, the control unit 16 associates the section name of each section created in this way with the corresponding section and saves it in the section information management file in the main storage medium 11.

  Next, in S35, the control unit 16 acquires the document information changed by the document combining process in S32 from the main storage medium 11, updates the display on the display 2 with the new document information, This process ends.

  In each of the first, second, and third embodiments, after the operator performs the document combining process, another operation is performed to create a section name that matches the document name. Since this is a trigger for execution, the operator has to operate each time. In this fourth embodiment, the operator performs the setting of “change the section name at the time of combination” in advance, so that the document combination processing is performed. When this happens, the section name is automatically changed to the document name with an index added, so that work efficiency can be improved.

  FIG. 16 shows an operation flowchart of the fifth embodiment of the present invention.

  As a precondition, for example, an operation similar to the operation of the first, second, third, or fourth embodiment described above is executed, and the resulting document is composed of a plurality of sections, and the section name of each section is obtained. Is a document composed of a combination of the document name of the document (for example, “patent”) and an index (in this example, for example, “patent-1”, “patent-2”, “patent-3”,...). Is registered in the main storage medium 11 and displayed on the display 2 in the screen of FIG. In this state, all the information of the displayed document is loaded on the memory 15.

  That is, an embodiment in which the fifth embodiment is combined with any one of the first, second, third, and fourth embodiments is also possible. In that case, the control unit 16 can execute any of the operations of the first, second, third, and fourth embodiments by executing the instructions of the program of the predetermined execution file, and the fifth embodiment to be described below. Can also perform actions.

  First, in S41, the operator selects a document composed of the plurality of sections from the screen of FIG. 4 and operates the menu portion to instruct “document disassembly processing”.

  As a result, in step S42, the control unit 16 executes the above-described document disassembly process for the document selected in step S41.

  Next, in step S43, the control unit 16 sets the document names of the plurality of documents obtained by the document decomposition process in step S42 to be the same as the section names constituting the document (that is, the plurality of documents obtained by the document decomposition process). Each document name is created from the section names that make up that document). In the above example, the document names of the documents are “Patent-1”, “Patent-2”, “Patent-3”,.

  Next, in S44, the control unit 16 associates the document name of each document obtained in S43 with the corresponding document and saves it in the document information management file in the main storage medium 11.

  Next, in S45, the control unit 16 acquires the document information changed in S44 from the main storage medium 11, updates the display of the screen with the information, and ends this processing.

  As described above, when a document in which each section name of the section is changed is decomposed for each section by the same operation as that of any of the first, second, third, and fourth embodiments, the result of the decomposition is obtained. By naming the document name of the obtained document by its section name, it is possible to recognize from which document each document originally derived even if the document is decomposed into multiple documents. Therefore, work efficiency can be improved.

  FIG. 17 shows an operation flowchart of the sixth embodiment of the present invention.

  First, as a precondition, an operation similar to the operation of the fifth embodiment is performed, so that a document composed of a plurality of sections in which the section name of each section is created by a document name and an index is decomposed for each section. Further, a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names (in the above example, for example, “Patent-1”, “Patent-2”, “Patent-3”). ”) Is registered in the main storage medium 11.

  That is, an embodiment in which the sixth embodiment and the fifth embodiment are combined is possible. In that case, the control unit 16 can execute the operation of the fifth embodiment by executing the instructions of the program of the predetermined execution file, and can also execute the operation of the sixth embodiment described below. Similarly, an embodiment in which the fifth embodiment is combined with any one of the first, second, third and fourth embodiments and an embodiment in which the sixth embodiment is combined, that is, first, second, third. The embodiment having both the functions of the four embodiments, the functions of the fifth embodiment and the functions of the sixth embodiment is also possible.

  First, in S51, the operator instructs “search” by operating the menu portion of the screen of FIG.

  As a result, in S52, the control unit 16 searches for a search dialog box as shown in FIG. 18 (however, the “document name” column, the “index type” column, and the “search by index” column are blank). Is displayed on the display 2.

  In S53, the operator enters the part of the document name of the document to be searched except the index (in the above example, “patent”) in the “document name” field of the search dialog box displayed in S52 (keyboard 3). And enter the index type of the index of the document you want to search (in the above example, “-n”) in the “Index type” field of the search dialog box (input using the keyboard 3). In the “Search by index” column of the search dialog box, enter a check mark (by clicking the mouse 4). FIG. 18 shows the result. The operator then presses the “Search” button in the search dialog box (4 mouse clicks).

  As a result, the control unit 16 executes a search process described later in S54.

  When the search process ends, the control unit 16 displays a search result list on the display 2 in a search result dialog box in S55. FIG. 19 shows an example of a search result dialog box displayed here.

  Here, the search processing executed by the control unit 16 in S54 will be described with reference to FIG.

  First, in S61, a document information management file in the main storage medium 11 is loaded onto the memory 15, and a pointer is set to the first document name in the file.

  Next, in S62, it is determined whether or not the document name (the document name for which the pointer is set) is the last document name.

  If the result of S62 is that document is the last document name, the search process is terminated.

  If the result of S62 is that the document name is not the last document name, the character string entered in the "document name" field of the search dialog box in S53 of FIG. 17 (in the above example, "patent" )) Is matched with the first character string of the document name to which the pointer is set.

  If they do not match as a result of S63, the process moves to S66, and the pointer is moved to the next document name in the document information management file.

  If they match as a result of S63, in S64, the character string of the latter half of the document name in which the pointer is set, excluding the part matched in S63, is displayed in the index type of the search dialog box in S53 of FIG. It is determined whether or not it matches the index of the index type entered in the column.

  If they do not match as a result of S64, the process moves to S66, and the pointer is moved to the next document name in the document information management file.

  If the result of S64 matches, the process moves to S65, and the document name is stored in the memory 15 as a component constituting the search result list.

  By repeating such a loop of S62, S63, S64, S65, and S66, all document names in the document information management file are checked, and the character string in the “document name” column and the “index type” column of the search dialog box are checked. A document name composed of a combination with an index of an index type is stored in the memory 15 as a component constituting the search result list, and the search result list is generated.

  In the case of the example of FIG. 18, for example, in the document information management file, document names having a character string “patent” at the head and an index type index “−n” in the latter half are “patent-1”. ”,“ Patent-3 ”, and“ Patent-2 ”, the search result list as shown in FIG. 19 is generated and displayed.

  As described above, the document information management file is searched for a document having a document name composed of a combination of the same document name and an index of the same index type, and the document is managed by retrieving the list, thereby managing the document information. Even if the information of the documents resulting from the disassembly is dispersed in the file, a list of documents that were originally combined can be easily obtained, so that work efficiency can be improved.

  FIG. 21 shows an operation flowchart of the seventh embodiment of the present invention.

  First, as a precondition, as in the case of the sixth embodiment, the same operation as that of the fifth embodiment is performed, so that a section name of each section is created by a document name and an index. A document composed of sections is decomposed into sections, and a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names (in the above example, for example, “patent-1”) , “Patent-3” and “Patent-2”) are registered in the main storage medium 11 and displayed on the display 2 in the screen of FIG. In this case, all the document information of the displayed document is loaded on the memory 15.

  That is, an embodiment in which the seventh embodiment and the fifth embodiment are combined is possible. In that case, the control unit 16 can execute the operation of the fifth embodiment by executing the instructions of the program of the predetermined execution file, and can also execute the operation of the seventh embodiment described below. Similarly, an embodiment in which the fifth embodiment is combined with any one of the first, second, third and fourth embodiments, and an embodiment in which the seventh embodiment is combined, that is, first, second, third. , An embodiment having both the functions of the four embodiments, the functions of the fifth embodiment, and the functions of the seventh embodiment is also possible.

  First, in S71, the operator selects (mouse click) a document (eg, “Patent-1”) from the screen of FIG. 4, and further instructs the “search” by operating the menu portion.

  As a result, the control unit 16 assigns the document name of the document selected in S71 to the “document name” column in S72 (in this example, the search dialog as shown in FIG. 22). A box (however, the “search by index” field is blank)) is displayed on the display 2.

  In S73, the operator enters a check mark in the “search by index” column (by clicking the mouse 4) in the search dialog box displayed in S72. FIG. 22 shows the result. The operator then presses the “Search” button in the search dialog box (4 mouse clicks).

  As a result, in step S74, the control unit 16 extracts an index from the character string assigned to the “document name” field in the search dialog box in step S72, and the character string is extracted from the “index-excluded portion” and the “index”. Separated.

  In step S75, the control unit 16 executes the search process shown in FIG. However, in this case, the control unit 16 has “a character string excluding the index” among the “character string excluding the index” and “index” obtained by separating the document names in S74. Then, a document having a document name having an index of the same index type as “index” in the latter half is searched. For example, in the above example, “character string excluding the index” is “patent”, and “index” is “−1”. A document having a document name having the index of the latter half is retrieved.

  When the search process ends, the control unit 16 displays a search result list on the display 2 in a search result dialog box in S76. FIG. 23 shows an example of a search result dialog box displayed here.

  As for the method for extracting the index from the document name in S74, for example, the system default index type and the index type specified and / or registered by the operator in the past are stored in the document information management file as an index type list. The index type included in this index type list is compared with the latter half of the character string constituting the document name to find the index type corresponding to the latter half of the character string constituting the document name, and the corresponding character It is conceivable to extract a column as an index.

As described above, the document information management file is searched by searching the document information management file for a document having a combination of the same document name and the index of the same index type, and obtaining a list thereof, so that the document information management file is obtained. Even if the information of the documents obtained as a result of disassembly is dispersed, the list of documents that were originally combined can be easily obtained, so that the work efficiency can be improved.
Further, since the operator does not have to input the document name and the index type with the keyboard 3 as in the sixth embodiment, the work efficiency can be further improved.

  FIG. 24 shows an operational flowchart of the eighth embodiment of the present invention.

  This embodiment is an embodiment having a function obtained by adding the following functions to the functions of the sixth or seventh embodiment described above.

  As a precondition, a dialog box of a document search result list as a result of executing the function of the sixth or seventh embodiment is displayed on the display 2. However, in this embodiment, as shown in FIG. 25, a “sort and combine” button is added to the dialog box. It is assumed that the document information displayed here is loaded in the memory 15.

  First, in S81, the operator presses the “sort and combine” button in the dialog box of the document search result list displayed on the display 2 (clicks the mouse 4).

  As a result, in step S82, the result control unit 16 performs a sort process on the documents included in the document list displayed in the document search result list dialog box in the index order included in the document name. For example, in the example of FIG. 25, the document names “Patent-1”, “Patent-3”, and “Patent-2” are sorted in the index order of “−1”, “−3”, and “−2” (index). Are rearranged in the order of the numerical values shown in FIG.

  Next, in S83, the control unit 16 joins the documents included in the document list displayed in the dialog box of the document search result list in the order obtained as a result of the sorting process in S82. That is, the document “patent-1” (combination destination) is combined with the document “patent-2” (combination source), and the document “patent-3” is then added to the document (combination destination) thus obtained by combining. (Combine source) is merged (see the explanation about the document merge process above).

  Next, in S84, the control unit 16 acquires document information from the document information management file changed as a result of S83, updates the display on the display 2 in accordance with the document information, and ends this processing.

  The eighth embodiment is an embodiment having a function obtained by adding the function shown in FIG. 24 to the function of the sixth or seventh embodiment as described above. However, the present invention is not limited to this. An embodiment having a function to which an example function is added and an embodiment having a function to which any one of the first, second, third, and fourth embodiments is added are also possible.

  Thus, based on the search result obtained by executing the function of the sixth or seventh embodiment, the documents are sorted in the order of the indexes included in the document names of the respective documents, and the documents are sorted in the order of the sort results. Since the documents can be combined, even if the document information obtained as a result of the decomposition is dispersed in the document information management file as a result of the document decomposition processing, the documents can be easily combined again. Therefore, work efficiency can be improved.

  FIG. 26 shows an operation flowchart of the ninth embodiment of the present invention.

  As in the case of the eighth embodiment, this embodiment is an embodiment having a function obtained by adding the following functions to the functions of the sixth or seventh embodiment.

  As a precondition, a dialog box of a document search result list as a result of executing the function of the sixth or seventh embodiment is displayed on the display 2. However, in this embodiment, as shown in FIG. 27, a “join” button is added to the dialog box. It is assumed that the document information displayed here is loaded in the memory 15.

  First, in S91, the operator presses the “join” button in the dialog box of the document search result list displayed on the display 2 (clicks the mouse 4).

  As a result, in step S92, the result control unit 16 combines the documents included in the document list displayed in the document search result list dialog box (see the description of the document combining process described above).

  Here, as described above, since the document name of the document is generally created from the section names of the first section of the sections constituting the document, the document document obtained as a result of the document combination processing is used. As the name, the section name of the first section constituting the document, that is, “patent-1” in the above example, is the document name of the document obtained as a result of the document combining process.

  Next, in step S93, the control unit 16 deletes the index from the document name obtained in this way to obtain a new document name. That is, the document name of the document is obtained by removing the index from the section name of the first section among the sections included in the document. In the case of the above example, the index “−1” is deleted from “patent-1”, and as a result, “patent” becomes the new document name.

  Next, in step S94, the control unit 16 associates the document name obtained in step S93 with the corresponding document and stores it in the document information management file in the main storage medium 11.

  Next, in S95, the control unit 16 acquires the document information from the document information management file changed as a result of S94, updates the display on the display 2 according to the document information, and ends this process.

  In the ninth embodiment, the sort processing is performed before the document combining processing as in the eighth embodiment, and the documents are not combined in the order obtained as a result. However, as in the eighth embodiment, the sort process is performed before the document merge process, the documents are merged in the order obtained as a result, the index is deleted from the document name of the document obtained as a result, and a new document name is created. That is, an embodiment having the functions of the eighth embodiment and the ninth embodiment is also possible.

  The ninth embodiment is also an embodiment having a function in which the function shown in FIG. 26 is added to the function of the sixth or seventh embodiment as described above. An embodiment having a function to which an example function is added and an embodiment having a function to which any one of the first, second, third, and fourth embodiments is added are also possible.

  As described above, when the document combining process is performed based on the search result obtained by executing the function of the sixth or seventh embodiment, the index is removed from the section name of the first section of the document obtained as a result. Since an object is used as the document name of the document, an appropriate document name is automatically named, and it is not necessary for the operator to manually change the document name, thereby improving the work efficiency.

  In addition, all of the first to ninth embodiments described above or any of a plurality of functions among them are combined, and the operator can use these functions in combination and select a function to be used as necessary. Possible embodiments are also possible. As a result, the operator can further increase the efficiency of the work related to the document decomposition.

  In recent years, managing document data stored in a document management database by accessing a document management database existing on a server computer connected to a network such as a LAN via a client computer connected to the network. Has been done.

  The applicant of the present invention is an invention of an “integrated document management system, an information processing apparatus, and a computer-readable recording medium” for improving the operability of the document management database in such a case (hereinafter referred to as related technology by the applicant) (Application number: Japanese Patent Application No. 11-2224015, filing date: August 6, 1999).

  FIG. 28 shows a system configuration example of the related document integrated document management system according to the present applicant.

  In this system, a plurality of computers C1 (server computers), C2 (server computers), and C3 (client computers) are connected to a network N1 (for example, a LAN), and a document management database 1 exists in the computer C1. The document management database 2 exists in C2, and the document management database 3 exists in the computer C3. Each of the document management databases 1, 2, and 3 includes server software that processes each data. Computers C1, C2, and C3 are connected by a network N1.

  Document management software (user interface) T1, document management connection programs P1, P2, and P3 are installed in the computer C3. The integrated document management software T1 can access the document management database 1 by the document management connection program P1. Similarly, the integrated document management software T1 can access the document management database 2 by the document management connection program P2. Similarly, the integrated document management software T1 can access the document management database 3 by the document management connection program P3.

  Here, the integrated document management software T1, each document management connection program P1, P2, and P3 are stored in a storage device such as a hard disk device of the client computer C3, and each command is executed by the CPU of the client computer C3. Thus, under the control and management of an OS (Operating System) installed in the client computer C3, the memory (such as a ROM and a RAM) of the client computer C3 is used as appropriate (the function is fulfilled). The server software and databases of the document management databases 1, 2, and 3 are stored in a storage device such as a hard disk device of each computer (server computers C1 and C2 and client computer C3). Each server software uses a memory such as a ROM and a RAM of each computer under the control and management of the OS installed in each computer when each command is executed by the CPU of each computer. (The function is performed).

  Not limited to the above configuration example, a large number of client computers and server computers are connected to the network, and each client computer has a document management database, integrated document management software, and a document management connection program. Needless to say, this related technique can be applied to an example in which a document management database exists, an example in which only integrated document management software and a document management connection program exist in a client computer, and no document management database exists.

  FIG. 29 shows an example of display contents on the screen of the client computer C3.

  The screen is roughly divided into three areas (M1, V1, and V2). A menu for a user to give an operation instruction is displayed in the area M1, and the data management tree (cabinet) of the accessed document management database 1 is displayed in the area V1. D1, the data management tree D2 of the document management database 2 and the data management tree D3 of the document management database 3 are displayed. In the area V2, the cabinet or folder F1 selected in the area V1 is displayed. Stored documents (document 1 to document 8) are displayed. The user can instruct the document management database for various processes by selecting a document or folder using the mouse or the like, dragging and dropping, or selecting a menu on the screen. The integrated document management software T1 can operate the data of the document management databases 1, 2, and 3 through the document management connection programs P1, P2, and P3 according to the user's instruction content.

  Each document management connection program P1, P2, P3 has a common interface with the integrated document management software T1. That is, common instructions such as a “Copy Documents” instruction used when copying a document and a “Move Documents” instruction used when moving a document are implemented. Document management connection programs P1, P2, and P3 are assigned ID numbers to documents and folders (cabinets) handled by the integrated document management software T1, and when a command is issued to the document management connection program, the document or folder is designated. In order to do so, the ID number is designated.

  In each document management connection program (for example, P2), an instruction such as “CopyDocuments” is converted in accordance with the interface specification of the document management database (2 in this example) to which the document management connection program is connected. A document management database (2 in this example) can be manipulated.

  The present invention is also applicable to a distributed database management system such as the related art by the applicant.

  As an example, first, a case will be described in which the present invention is applied to each document management database of each of the computers C1, C2, and C3 shown in FIG.

  In this case, each computer has a configuration as shown in FIGS. 2 and 3, for example. For example, the operation of the present invention is applied to a storage medium corresponding to a CD-ROM (included in the main storage medium 11 in FIG. 3) mounted on the CD-ROM drive included in the electronic filing system apparatus main body 7 in FIG. An execution file for execution is recorded, and a document management database (including an actual data file, a document information management file, and a section information management file) and a database software program file are also included in the electronic filing system apparatus main body 7. The integrated document management software T1 shown in FIG. 28 and each document management connection are recorded on a recording medium corresponding to another recording medium (magnetic disk, optical disk, etc.) (also included in the main storage medium 11 of FIG. 3). Programs P1, P2, and P3 are main storage media of the client computer C3 Shall be recorded only in In the client computer C3, the integrated document management software T1 and each document management connection program P1, P2, P3 are read as appropriate, loaded into a memory such as a RAM corresponding to the memory 15, and executed by the CPU corresponding to the control unit 16. In each computer, each database software is appropriately read out, loaded into the memory and executed by the CPU of the control unit, and an execution file for executing the operation of the present invention is stored in a storage medium (CD Read out from the ROM and the like, loaded into the memory, and executed by the CPU of the control unit, the various operations of the present invention described above are executed on the own document management database. become. In this case, it goes without saying that the memory is used as appropriate in accordance with individual processing.

  In this case, as long as each computer individually executes the operation of each embodiment of the present invention on its own document management database, it is substantially the same as the contents described in the description of the operation of each embodiment. The same operation is performed. Therefore, the description is omitted.

  Next, a case where the operation according to the present invention is executed for a plurality of databases (each database of the computers C1, C2, and C3) by an operation using the integrated document management software T1 of the client computer C3 shown in FIG. explain.

  Also in this case, it is assumed that each computer has a configuration as shown in FIGS. Then, for example, the recording medium (C3 only) corresponding to the CD-ROM (included in the main storage medium 11 in FIG. 3) mounted on the CD-ROM drive included in the electronic filing system apparatus main body 7 in FIG. An execution file for executing the operation of the invention is recorded, and a document management database (including an actual data file, a document information management file, and a section information management file) and a database software program file are also electronic filing system apparatus main unit. 7 is recorded on a recording medium corresponding to another recording medium (magnetic disk, optical disk, etc.) included in the disk 7 (also included in the main storage medium 11 in FIG. 3). The integrated document management software T1 in FIG. The management connection programs P1, P2, and P3 are main memories of the client computer C3. It is assumed that it is recorded only on the medium. In each computer, the respective database software is appropriately read out, loaded into a memory such as a RAM corresponding to the memory 15, and executed by the CPU of the control unit corresponding to the control unit 16, and the integrated document management is performed in the client computer C3. The software T1, each document management connection program P1, P2, and P3 are appropriately read out, loaded into the memory and executed by the CPU of the control unit, and an execution file for executing the operation of the present invention is stored in a storage medium. Various operations of the present invention described above are executed for each document management database by being read from a CD-ROM or the like, loaded into the memory, and executed by the CPU of the control unit. It will be. In this case, it goes without saying that the memory is used as appropriate in accordance with individual processing.

  In this case, in order to execute the operation of the present invention for the respective document management databases of the computers C1, C2, and C3 using the integrated document management software T1, the above-mentioned case in the related art by the present applicant is used. Similarly, the client computer C3 accesses the respective document management databases via the integrated document management software T1 and the document management connection programs P1, P2, and P3. In this case, the operation of the present invention is basically performed by directly using the functions of the related art by the applicant. The details will be described below.

  First, the case where the operation of the flowchart shown in FIG. 6 according to the first embodiment of the present invention is executed will be described.

  In this case, in S1, instead of the screen of FIG. 4, the screen of FIG. 29 (in this case, the database of “document management 1”, that is, the document in the database held by the server computer C1 is displayed) from a plurality of sections. Starts with selecting a document. Note that even if a desired folder in another database (for example, the database of “document management 2”, that is, the database held by the server computer C2) is selected on the screen of FIG. 29 and a desired document is selected from the selected folder. Needless to say, it is good.

  Subsequent operations are the same as those in the first embodiment. However, in this case, at least the document list and section list information of the database including the document to be displayed on the screen of FIG. 29 is stored in advance in the corresponding database (in the case of FIG. 29, the document management 1 database, that is, Data is appropriately converted from the document information management file and the section information management file in the database held by the server computer C1 through the corresponding document management connection program (P1 in this case) (or document information management) It is assumed that the file and the section information management file itself are obtained) and loaded and held in the memory of the client computer C3.

  If the section name is changed in S4, the control unit (CPU) of the client computer C3 adds a change corresponding to the change to the section information management file of the database of the server computer C1 (or contents). Is returned to the server computer C1, so that the section information management file of the server computer C1 can be updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.

In S5, the control unit of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and updates the information on the memory of the client computer C3 and the display on the display. To do.
When executing the operation of the flowchart of the second embodiment shown in FIG. 9, the process starts from selecting a document composed of a plurality of sections on the screen of FIG. 29 instead of the screen of FIG. Note that, as described above, it goes without saying that a desired folder in another database (for example, the database of “document management 2”) may be selected on the screen of FIG. 29 and a desired document may be selected.

  The subsequent operation is the same as in the case of the second embodiment. However, in this case, as described above, the document list and section list information in FIG. 5 of the database including at least the document to be displayed on the screen in FIG. 29 is stored in advance in the corresponding database (in FIG. 29, the document management 1 database, The data is obtained from the document information management file and the section information management file in the database held by the server computer C1 in FIG. 28 after appropriate data conversion via the corresponding document management connection program (P1 in this case) (or It is assumed that the document information management file and the section information management file are obtained and loaded into the memory of the client computer C3.

  If the section name is changed in S14, the control unit of the client computer C3 applies a change corresponding to the change to the section information management file of the database of the server computer C1 (or the change) as described above. The section information management file is returned to the server computer C1, where the section information management file is updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.

  In S15, as described above, the control unit (CPU) of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and information on the memory of the client computer C3. And update the display.

  When the operation of the flowchart of the third embodiment shown in FIG. 12 is executed, the process starts from selecting a document composed of a plurality of sections on the screen of FIG. 29 instead of the screen of FIG. Note that, as described above, it goes without saying that a desired folder in another database (for example, the database of “document management 2”) may be selected on the screen of FIG. 29 and a desired document may be selected.

  Subsequent operations are the same as those in the third embodiment. However, in this case, as described above, the document list and section list information in FIG. 5 of the database including at least the document to be displayed on the screen in FIG. 29 is stored in advance in the corresponding database (in FIG. 29, the document management 1 database, The data is obtained from the document information management file and the section information management file in the database held by the server computer C1 in FIG. 28 after appropriate data conversion via the corresponding document management connection program (P1 in this case) (or It is assumed that the document information management file and the section information management file itself are obtained) and loaded and held in the memory of the client computer C3.

  Further, the index type list displayed on the display 2 in S22 is loaded into the memory of the client computer C3 from the document information management file stored in the database of the server computer C1, and this index type list is registered in advance by an operator. It shall be.

  If the section name is changed in S24, the control unit (CPU) of the client computer C3 applies a change according to the change to the section information management file of the database of the server computer C1 as described above. (Or, the changed section information file is returned and the section information file of the server computer C1 is updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.

  In S25, as described above, the control unit of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and the information on the memory of the client computer C3 and the display information are displayed. Update the display.

  When the operation of the flowchart of the fourth embodiment shown in FIG. 15 is executed, first, as a precondition, a plurality of documents are already registered in the database of the server computer C1, and information about them is stored in the document management connection. It is assumed that the data is appropriately converted via the program P1 and displayed on the screen of FIG. 29, and all the document information displayed in this state is loaded into the memory of the client computer C3. Also, the setting “change section name at the time of combination” is stored in the system setting information file stored in the database of the server computer C1, and this setting information is stored in the document management system shown in FIG. Is already loaded on the memory of the client computer C3 (after appropriate data conversion is performed via the document management connection program P1).

  In S31, the operator selects a plurality of documents on the screen of FIG. 29 and operates the menu portion to instruct “document combination”.

  Next, in S32, this "document merge" command is given to the document management connection program P1 via the integrated document management software T1, and the command conforms to the database software of the server computer C1 by the document management connection program P1. After being converted into the instruction set, it is given to the server computer C1. In accordance with this instruction set, the control unit (CPU) of the server computer C1 executes the document combining process as described above on the document in its own database selected in S31.

  In S33, the control unit (CPU) of the client computer C3 confirms the setting of “change section name at the time of combination” loaded in the memory, and combines a plurality of documents in S32 as in the fourth embodiment. The section name of each section constituting the obtained document is created by adding an index to the document name.

  In S34, the control unit (CPU) of the client computer C3 appropriately converts the section names of the sections thus created via the document management connection program P1, and then sends them to the server computer C1. The control unit (CPU) of the server computer C1 that has transmitted and received the information associates these section names with the corresponding sections and stores them in the section information management file in its own database.

  In S35, the control unit (CPU) of the client computer C3 obtains the document information changed by the document combining process in S32 from the database of the server computer C1 through the document management connection program P1, and this new document information. The display on the client computer C3 is updated.

  When the operation of the flowchart of the fifth embodiment of the present invention shown in FIG. 16 is executed, for example, the same operation as the operation corresponding to the first, second, third, or fourth embodiment described above is executed as a precondition. A document composed of a plurality of sections obtained as a result of which the section name of each section is a combination of the document name and index of the document, and is registered in the database of the server computer C1. Suppose that the screen of FIG. 29 is displayed on the display of the client computer C3. In this state, all the information of the displayed document is loaded on the memory of the client computer C3. To do.

  First, in S41, the operator selects (mouse click) the document composed of the plurality of sections from the screen of FIG. 29, and instructs the "document disassembly process" by operating the menu portion.

  As a result, the control unit (CPU) of the client computer C3 gives this “document decomposition processing” command to the document management connection program P1 via the integrated document management software T1 in S42, and the command is connected to the document management connection program. In P1, it is converted into an instruction set that conforms to the database software of the server computer C1, and then given to the server computer C1. In accordance with this instruction set, the control unit (CPU) of the server computer C1 executes the document disassembly process as described above for the document in its own database selected in S41.

  In S43, the client computer C3 performs the same process as in the fifth embodiment.

  In S44, the document name of each document obtained in S43 is associated with the corresponding document, and the data is appropriately converted from the client computer C3 via the document management connection program P1, and then transmitted to the server computer C1. The server computer C1 stores this information in a document information management file in its own database.

  In S45, the client computer C3 acquires the document information changed in S44 from the database of the server computer C1 via the document management connection program P1, updates the screen display with the information, and ends this processing.

  When the flowchart of the sixth embodiment of the present invention shown in FIG. 17 is executed, first, as a precondition, an operation similar to the operation corresponding to the fifth embodiment is performed, whereby the section name of each section is changed to the document name. A document composed of a plurality of sections created by the index is decomposed for each section, and a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names are stored in the server computer C1. Assume that it is registered in the database.

  First, in S51, the operator instructs “search” by operating the menu portion of the screen of FIG.

  The operations in S52, S53, S53, and S55 are executed in the client computer C3 in the same manner as in the sixth embodiment.

  The search process executed by the control unit (CPU) of the client computer C3 in S54 is executed as follows (see FIG. 20).

  First, in S61, the document information management file in the database of the server computer C1 is appropriately subjected to data conversion via the document management connection program P1 and loaded onto the memory of the client computer C3, and the first document in the file is loaded. Set pointer to name.

  Hereinafter, the operations in S62, S63, S64, S65, and S66 are the same as those in the sixth embodiment.

  By repeating such a loop of S62, S63, S64, S65, and S66, all document names in the document information management file are checked, and the character string in the “document name” column and the “index type” column of the search dialog box are checked. A document name composed of a combination with an index of an index type is stored in the memory of the client computer C3 as a constituent element of the search result list, thereby generating the search result list.

  When the flowchart of the seventh embodiment of the present invention shown in FIG. 21 is executed, first, as a precondition, the same operation as the operation corresponding to the fifth embodiment is performed as in the case corresponding to the sixth embodiment. As a result, the section name of each section is decomposed for each section, and the document name of the document obtained as a result of the decomposition is the section name. Are registered in the database of the server computer C1, and are displayed in the screen of FIG. 29 on the display of the client computer C3. In this case, it is assumed that all document information of the displayed document is loaded on the memory of the client computer C3.

  First, in S71, the operator selects a document (mouse click) from the screen of FIG. 29, and further instructs the “search” by operating the menu portion.

  Thereafter, the operations of S72, S73, S74, S75, and S76 are executed by the client computer C3 as in the case of the seventh embodiment.

  When executing the operation of the flowchart of the eighth embodiment of the present invention shown in FIG. 24, the document search result list dialog box of FIG. 25 as a result of executing the function corresponding to the sixth or seventh embodiment as a precondition. Is displayed on the display of the client computer C3, and the document information displayed here is loaded in the memory of the client computer C3.

  The operations of S81 and S82 are executed by the client computer C3 as in the case of the eighth embodiment.

  The document combining process performed in S83 is the same process as the document combining process described above.

  In S84, the control unit (CPU) of the client computer C3 obtains the document information changed by the document combining process in S83 from the database of the server computer C1 through the document management connection program P1, and this new document information. The display on the client computer C3 is updated.

  When executing the operation of the flowchart of the ninth embodiment of the present invention shown in FIG. 26, as a precondition, the dialog box of the document search result list of FIG. 27 as a result of executing the function corresponding to the sixth or seventh embodiment. Is displayed on the display of the client computer C3.

  In S91, the operator presses the “Combine” button in the dialog box of the document search result list displayed on the display of the client computer C3.

  As a result, in step S92, the control unit of the client computer C3 joins the documents included in the document list displayed in the dialog box of the document search result list (see the description regarding the document joining process described above).

The operation in S93 is the same as that in the ninth embodiment.
In S94, the document name obtained in S93 is associated with the corresponding document, the data is appropriately converted from the client computer C3 via the document management connection program P1, and then transmitted to the server computer C1. In C1, this information is stored in a document information management file in its own database.

  In S95, the client computer C3 acquires the document information changed in S94 from the database of the server computer C1 via the document management connection program P1, updates the screen display with the information, and ends this processing.

  In the above, the case where the first to ninth embodiments of the present invention are applied to the system environment shown in FIG. 28 (embodiment) has been described, but this case also corresponds to the first to ninth embodiments. It goes without saying that the functions of the respective embodiments can be appropriately combined.

  In this way, by applying the present invention to a distributed database environment as shown in FIG. 28, it is possible to improve the convenience of document management of various databases in such an environment.

  It is obvious that the present invention can be applied to a case where documents are combined or separated between a plurality of databases in a system as shown in FIG.

  In that case, the document combining process moves the document from one database to another database by the function of the document management connection program of the related art by the applicant, and combines it with the original document in the other database. It is realized by. The document decomposition process is realized by decomposing a document in one database and moving the document obtained by the decomposition to another database by the function of the document management connection program.

  At that time, for the document information and section information of each database required for creating / changing the document name and section name, the document information management file and section information management file of each database are connected to the above document management. It can be obtained by obtaining the program function and loading it into the memory of the client computer.

  It is obvious that document retrieval can be performed by using the document information management file of each database loaded into the memory of the client computer as described above.

  Further, the present invention is not limited to the case where the document information management file, the section information management file, and the system setting information file of each database are stored in the respective databases, and these are the main storage devices (hard disk devices, etc.) of the client computer. The present invention can also be applied to cases where data are stored in batches.

  In that case, each time the document name and file name registered in the document information management file and section information management file of each database are changed, data is exchanged with each database by the function of the document management connection program. What is necessary is just to update the document information and section information which each database has suitably.

  In addition to the system configuration example shown in FIG. 28, documents stored in each of a plurality of databases connected by a network with various other configurations or connected by other means are collectively managed. Needless to say, the present invention can be applied to a system or a system for managing documents stored in a single database connected via a network.

It is a figure for demonstrating the aspect of an example of conventional document management. It is a figure which shows the hardware constitutions of the document management system of each Example of this invention. It is a functional block diagram of the document management system of each Example of this invention. It is a figure which shows the screen normally displayed on the display of the document management system of each Example of this invention. It is a figure for demonstrating a document information management file and a section information management file. It is a figure which shows the operation | movement flowchart of 1st Example of this invention. FIG. 7 is a view (No. 1) showing a dialog box displayed on the display screen in the operation shown in FIG. 6; FIG. 7 is a second diagram illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 6. It is a figure which shows the operation | movement flowchart of 2nd Example of this invention. FIG. 10 is a diagram (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 9; FIG. 10 is a second diagram illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 9; It is a figure which shows the operation | movement flowchart of 3rd Example of this invention. FIG. 13 is a view (No. 1) showing a dialog box displayed on the display screen in the operation shown in FIG. 12; FIG. 13 is a diagram (No. 2) illustrating a dialog box displayed on the screen of the display in the operation illustrated in FIG. 12. It is a figure which shows the operation | movement flowchart of 4th Example of this invention. It is a figure which shows the operation | movement flowchart of 5th Example of this invention. It is a figure which shows the operation | movement flowchart of 6th Example of this invention. FIG. 18 is a view (No. 1) showing a dialog box displayed on the display screen in the operation shown in FIG. 17; FIG. 18 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 17; It is a figure which shows the operation | movement flowchart of the search process shown by FIG. It is a figure which shows the operation | movement flowchart of 7th Example of this invention. FIG. 22 is a view (No. 1) showing a dialog box displayed on the display screen in the operation shown in FIG. 21; FIG. 22 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 21; It is a figure which shows the operation | movement flowchart of 8th Example of this invention. FIG. 25 is a diagram showing a dialog box displayed on the screen of the display in the operation shown in FIG. 24. It is a figure which shows the operation | movement flowchart of 9th Example of this invention. FIG. 27 is a diagram showing a dialog box displayed on the display screen in the operation shown in FIG. 26. It is a figure which shows the structural example of the integrated document management system which can apply this invention. It is a figure which shows the example of the display content of the screen of the client computer of the system of FIG.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Scanner 2 Display 3 Keyboard 4 Mouse 5 Optical disk apparatus 6 Printer 7 Electronic filing apparatus main body 11 Main storage medium 12 Main memory control part 13 Display control part 14 Input control part 15 Memory 16 Control part

Claims (18)

Manage documents by storing multiple documents, each of which contains a document consisting of one or more sections, the document name of each document and the section name of each section, and combining and separating documents as necessary A possible document management system,
The section consists of files,
The section name has a document name and an index indicating the order of combination of the sections in the document ,
Search means for searching for documents having the same index type in the document name using the index type that is an attribute of the index,
A document management system. The document management system according to claim 1, further comprising:
Includes a document name of the document as an operator a search item, a search item designation means for designating an index species,
The search means is configured to search for a document according to the search item specified by the search item specifying means,
Further, a search result document name list display means for displaying a list of document names of documents obtained by the search by the search means,
Document management system including The document management system according to claim 1, further comprising:
Search item specification means for the operator to specify a document name as a search item;
Search item extracting a specified document name Kalai index by the specified means, and a document name separating means for separating the document name in the index and the other part,
The search means uses the index obtained by the separation of the document name separation means and the other parts as the search items, and searches the document according to the search items. And
Furthermore, a search result document name list display means for displaying a list of document names of documents obtained by the search by the search means is included.
Document management system. A sorting means for sorting the documents shown in the list of document names displayed by the search document name list display means in the order of the index of the document names;
4. The document management system according to claim 2, further comprising: sort result order combination means for combining the documents in the order of the sort results of the sort means. Further, a merged result document name naming unit that obtains the document name of the document obtained as a result of the combination by the sort order result combining unit, by removing the index from the section name of the section included in the document,
5. The document management system according to claim 4, further comprising: Document management that manages documents by storing multiple documents including documents each consisting of one or more sections, document names of each document and section names of each section, and combining and separating documents as necessary A method,
The section consists of files,
The section name has a document name and an index indicating the order of combination of the sections in the document ,
A step of searching for a document having the same index type in the document name using an index type that is an attribute of the index;
Executed by the program recorded on the recording medium being executed by the CPU,
Document management method. The method of claim 6, further comprising:
Designating a document name as a search item and an index type of an index indicating an order attribute, the program being executed by a CPU executing a program recorded on a recording medium,
The stage of searching for documents is configured to search for documents according to specified search items.
Further, a document management method including a step of displaying a list of document names of documents obtained by the search and executed by executing a program recorded in a recording medium on a CPU. The method of claim 6, further comprising:
A step of designating a document name as a search item, which is executed by executing a program recorded on a recording medium by a CPU;
A document name to extract the specified document name Kalai index of a step of separating into a index and other portions, the steps of programs recorded on the recording medium is performed by being executed by the CPU Including
The step of searching for a document is configured to search for a document according to the search item, with the other part of the index obtained by separation and the other part and the index type of the index as search items,
Further, a document management method including a step of displaying a list of document names of documents obtained by the search and executed by executing a program recorded in a recording medium on a CPU. Further sorting the documents shown in the displayed list of document names in the order of the document name index;
A step of combining the documents in the order of the results of the sorting in the step, the step being executed by executing a program recorded in the recording medium on the CPU;
The document management method according to claim 7 or 8, further comprising: Further, the document name of the document obtained as a result of the combination is obtained by subtracting the index from the section name of the section included in the document,
The document management method according to claim 9, comprising a step of executing a program recorded on a recording medium by being executed by a CPU. Manage documents by storing multiple documents, each containing one or more sections, the document name of each document and the section name of each section, and combining and separating documents as necessary A computer-readable recording medium storing a program for causing a computer to function,
The section consists of files,
The section name has a document name and an index indicating the order of combination of the sections in the document ,
Search means for searching for documents having the same index type in the document name using the index type which is an attribute of the index,
As a computer to function,
A computer-readable recording medium on which a program for recording is recorded. The recording medium according to claim 11,
Furthermore, a program for causing the computer to function as a search item specifying means for the operator to specify the document name and index type of the document as a search item is recorded,
The search means is configured to have a function for causing a computer to search for a document according to a search item specified by the function of the search item specifying means,
Further, a computer-readable recording medium storing a program for causing a computer to function as a search result document name list display unit that displays a list of document names of documents obtained by a search by the function of the search unit. The recording medium according to claim 11,
Further, a search item specifying means for the operator to specify a document name as a search item,
Search item designation section program for causing a computer to function as a document name separating means for separating the document name to extract the specified document name Kalai index in the index and the other portion by are described,
The search means searches the document according to the search item, using the index obtained by the separation by the function of the document name separation means and the other parts as the search items. And having a function for causing the computer to function,
Further, as a search result document name list display means for displaying a list of document names of documents obtained by the search by the function of the search means,
A computer-readable recording medium on which a program for causing a computer to function is recorded. A sorting means for sorting the documents shown in the list of document names displayed by the search document name list display means in the order of the index of the document names;
14. The computer-readable recording medium according to claim 12 or 13, wherein a program for causing a computer to function as sort result order combination means for combining these documents in order of sort results of the sort means is recorded. Further, as a combined result document name naming unit that assumes that the document name of the document obtained as a result of combining by the function of the sort order result combining unit is obtained by removing the index from the section name of the section included in the document,
The computer-readable recording medium according to claim 14, wherein a program for causing the computer to function is recorded. The document management system according to claim 1,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. Combine and separate,
Integrated document management system that can be. The document management method according to claim 6,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. Combining and separating, comprising:
An integrated document management method including a step executed by a program recorded on a recording medium being executed by a CPU. The recording medium according to claim 11,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. Function the computer to perform the coupling and separation,
A computer-readable recording medium on which a program for recording is recorded.

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