JP4207514B2 - Confidential document management system, confidential document take-out management apparatus, and confidential document take-out management method - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a confidential document take-out management apparatus for managing take-out of confidential documents from a storage room, and a confidential document management system including the apparatus, and more particularly to a technique for more firmly preventing unauthorized handling of confidential documents.
[0002]
[Prior art]
Conventionally, in order to prevent unauthorized take-out of goods, for example, an information carrier is attached to a loaned book, and at the time of lending, a customer puts a book and an ID card into the slot and reads the information, and lending processing is performed. A system has been proposed in which a customer takes out a book from a take-out port outside the field and follows the reverse process at the time of return to detect unauthorized removal of the book by detecting a wireless tag of an information carrier with a tag detector (see Patent Document 1). ). In this conventional example, if information that can be identified as a confidential document is included in the information carrier to be attached to the lent book, the management of the confidential document is performed even if the confidential document is mixed in the book to be lent. be able to.
[0003]
However, in this conventional example, it is possible to take out the book illegally unless the customer puts the book in a cage and submits the book and the ID card to the slot.
[0004]
Therefore, although it is a system that can be viewed at stores such as music CDs, a magnetic material is attached to a book corresponding to a product, and when taking out the book, a magnetic field is not generated from the magnetic material attached to the book. If not processed, a magnetic material sensor installed at the exit of the book storage room remotely detects a magnetic field emitted from the magnetic material and issues a warning (for example, Patent Document 2 and Patent Document 3). In this way, it is possible to prevent the book from being illegally taken out of the storage room by concealing it in a bag.
[0005]
[Patent Document 1]
Japanese Patent Laid-Open No. 9-212564
[Patent Document 2]
Japanese National Patent Publication No. 7-503061
[Patent Document 3]
JP-A-8-185596
[0006]
[Problems to be solved by the invention]
However, conventionally, information for identifying a confidential document is attached to each book to be lent. In other words, the information carrier for detecting that the document is a confidential document is generally attached to the spine, front or back cover of the book, or the back side of each cover, and is not attached to each page. Therefore, when only a specific page is extracted from a book corresponding to a confidential document and taken out, this take-out cannot be detected.
[0007]
In the past, it was only handled as one book, a confidential document. In other words, since confidential information is considered to be written on each page in confidential documents, each page must be handled with great care. Conventionally, each page must be taken out and returned. There is no means for confirming the presence or absence of pages, and confidential document management on a page basis could not be performed.
[0008]
The present invention has been made to solve the above problems, and its purpose is to provide a confidential document management system that can more securely prevent leakage of confidential information by managing confidential documents in units of pages. To provide a confidential document take-out management apparatus and a confidential document take-out management method.
[0009]
[Means for Solving the Problems]
  In order to achieve the above object, a confidential document management system according to the present invention is attached to each page of a confidential document in the confidential document management system for managing the taking out of a confidential document from a storage room. Confidential document information storage means for recording confidential document information and page information specific to the attached page, confidential document identification means attached to each page to indicate that it is a page constituting the confidential document, and the confidential information A confidential document detection means for detecting the presence of a confidential document by detecting the document identification means.The confidential document detection means is installed in the vicinity of the exit of the storage room, and detects the take-out of confidential documents from the storage room in units of pages.It is characterized by that.
[0011]
Further, a user identification information reading means for reading the user identification information, and a confidential document for reading information recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user who tried to take out from the storage room An information reading unit; and a take-out determination unit that determines whether the user can take out the confidential document based on the user identification information read by the user identification information reading unit and the information read by the confidential document information reading unit. It is characterized by having.
[0012]
Further, the present invention is characterized in that it has a notifying means for notifying a user who tried to take out the confidential document that the confidential document detecting means has detected the confidential document.
[0013]
Alternatively, it has a confidential document temporary storage means for temporarily storing the confidential document submitted by the user until the take-out determination means determines that the take-out is possible.
[0014]
Alternatively, it has a confidential document management information database in which confidential document management information including at least the number of pages of the confidential document is recorded, and the take-out determining means tries to take out as a result of reading by the confidential document information reading means. When there is a missing page in a confidential document, it is determined that it cannot be taken out.
[0015]
Alternatively, a take-out management database in which information for managing a confidential document taken out from the storage room is recorded, and user identification information of a user who took out the confidential document when the take-out determination unit determines that the take-out is possible And taking out confidential document management means for associating confidential document information relating to a taken out confidential document with management information relating to taking out and registering them in the takeout management database.
[0016]
Furthermore, it has a take-out information display processing means for displaying information recorded in the take-out management database.
[0017]
The user identification information reading unit reads the user identification information from a user information storage unit presented by a user who wants to take out a confidential document.
[0018]
Further, the user identification information reading means reads out user-specific features from the user's body or behavior and converts them into data, and uses the converted information as user identification information.
[0019]
Furthermore, the take-out determination means acquires user information related to the user from a user information database inside or outside the system using the user identification information as a key.
[0020]
Alternatively, user information related to the user is further stored in the user information storage means, and the take-out determination means is a user read together with user identification information from the user information storage means card by the user identification information reading means. It is characterized by acquiring information.
[0021]
Further, the take-out determination means takes out the confidential document only when the confidentiality level given to the user included in the user information reaches the confidentiality of confidential information included in the confidential document information. It is determined that it is possible.
[0022]
In addition, the take-out determination unit determines that the confidential document can be taken out when the period in which the confidential document can be taken out has not passed in accordance with the time limit information included in the confidential document information.
[0023]
In addition, the confidential document information reading unit includes a reading unit that reads information recorded in the confidential document information storage unit, a receiving unit that receives a confidential document inserted into an insertion port by a user, and a received confidential document And a transport unit that transports each page to be sent to the confidential document temporary storage unit via the reading unit in units of pages.
[0024]
In addition, it has a passage prevention means that is installed at the exit of the storage room and prevents the user from exiting the exit until all the confidential documents that the user intends to take out are determined to be taken out by the take-out determination means. Features.
[0025]
Further, the passage blocking means is a door that physically blocks the passage of the user.
[0026]
Alternatively, the passage blocking means is a warning output means for issuing a warning for psychologically blocking a user's passage.
[0027]
Further, the confidential document detecting means detects a page to which the confidential document identifying means is attached by detecting a magnetic field emitted from a magnetic element included in the confidential document identifying means.
[0028]
Further, based on the confidential document information reading means for reading information recorded in the confidential document information storage means attached to each page of the confidential document returned from the user, and information read by the confidential document information reading means And a confidential document state management means for determining whether or not the confidential document is defective.
[0029]
  The confidential document take-out management apparatus according to the present invention is attached to each page in order to indicate that the confidential document take-out management apparatus installed near the exit of the storage room where the confidential document is stored is a page constituting the confidential document. A confidential document detecting means for detecting the presence of a confidential document by detecting the confidential document identifying means, a user identification information reading means for reading the user identification information, and a confidential document submitted by the user who is going to take out from the storage room. Confidential document information related to confidential documents recorded in the confidential document information storage means attached to each page and confidential document information reading means for reading page information unique to the page, and user identification information read by the user identification information reading means And the user can take out the confidential document based on the information read by the confidential document information reading means. Yes and takeout judgment means for judging of the variableThe take-out determining means determines that the take-out is impossible when the confidential document to be taken out has a page missing as a result of reading by the confidential document information reading means.It is characterized by doing.
The confidential document take-out management apparatus according to the present invention is attached to each page in order to indicate that the confidential document take-out management apparatus installed near the exit of the storage room where the confidential document is stored is a page constituting the confidential document. A confidential document detection means for detecting the presence of a confidential document by detecting the confidential document identification means, a user identification information reading means for reading the user identification information, and a confidential document submitted by the user who is trying to take out from the storage room. Confidential document information relating to the confidential document recorded in the confidential document information storage means attached to each page and confidential document information reading means for reading page information unique to the page, and user identification information read by the user identification information reading means And the user can take out the confidential document based on the information read by the confidential document information reading means. A confidential document information reading means for reading information recorded in the confidential document information storage means, and a confidential document inserted into the insertion slot by the user. It has a receiving part which receives, and a conveyance part which conveys each page which constitutes a received confidential document to the confidential document temporary storage means via the reading part per page.
[0030]
Further, the present invention is characterized in that it has a notifying means for notifying a user who tried to take out the confidential document that the confidential document detecting means has detected the confidential document.
[0031]
Further, it is characterized in that it has confidential document temporary storage means for temporarily storing the confidential document submitted by the user until the take-out determination means determines that it can be taken out.
[0033]
In addition, when the take-out determination unit determines that the take-out is possible, the user identification information of the user who took out the confidential document, the confidential document information related to the confidential document to be taken out, and the management information related to the take-out management database are associated There is a take-out confidential document management means registered in
[0034]
Furthermore, it has a take-out information display processing means for displaying information recorded in the take-out management database.
[0035]
The user identification information reading unit reads the user identification information from a user information storage unit presented by a user who wants to take out a confidential document.
[0036]
Further, the user identification information reading means reads out user-specific features from the user's body or behavior and converts them into data, and uses the converted information as user identification information.
[0037]
Furthermore, the take-out determination means acquires user information related to the user from a user information database inside or outside the system using the user identification information as a key.
[0038]
The user information storage means further stores user information related to the user, and the take-out determination means is a user read together with user identification information from the user information storage means card by the user identification information reading means. It is characterized by acquiring information.
[0039]
Further, the take-out determination means takes out the confidential document only when the confidentiality level given to the user included in the user information reaches the confidentiality of confidential information included in the confidential document information. It is determined that it is possible.
[0040]
In addition, the take-out determination unit determines that the confidential document can be taken out when the period in which the confidential document can be taken out has not passed in accordance with the time limit information included in the confidential document information.
[0042]
And a means for controlling the operation of the passage prevention means for preventing the user from leaving the exit until all the confidential documents to be taken out by the user are determined to be taken out by the take-out determination means. To do.
[0043]
  A confidential document take-out management method according to the present invention is a confidential document take-out management method for managing take-out of a confidential document from a storage room, and a confidential document attached to each page to indicate that it is a page constituting the confidential document. A confidential document detection step for detecting the presence of a confidential document by detecting the identification means, a user identification information reading step for reading the user identification information, and a page of the confidential document submitted by the user trying to take out from the storage room. A confidential document information reading step for reading confidential document information related to the confidential document recorded in the confidential document information storage means and the page information unique to the page, the user identification information read by the user identification information reading step, and the confidential information By the user based on the information read in the document information reading step. And taking out judgment step for judging taking out Yes No of the confidential documentTheYesThe take-out determining step determines that the take-out is impossible when there is a page missing in the confidential document to be taken out as a result of the reading in the confidential document information reading step.It is characterized by doing.
[0044]
And a notification step of notifying a user who tried to take out the confidential document that the confidential document was detected by the confidential document detection step.
[0046]
The take-out determination step determines that the confidential document can be taken out only when the confidentiality level given to the user has reached the confidentiality of confidential information included in the confidential document information. And
[0047]
The take-out determination step is characterized in that it is determined that the confidential document can be taken out when the confidential document can be taken out period has not passed.
[0048]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, preferred embodiments of the present invention will be described with reference to the drawings.
[0049]
FIG. 1 is a schematic configuration diagram of a system installed in the vicinity of an exit in a storage room in which confidential documents are stored in the confidential document management system according to the present invention, and is a view when the vicinity of the exit of the storage room is viewed from above. It is. FIG. 1 shows a door 2 attached to the exit of the storage room 1, first and second gates 4 and 6 for detecting the presence of a confidential document, and a confidential document management device 8 for carrying out management of confidential documents. ing. The door 2 is normally locked, and when the confidential document management device 8 detects the presence of the confidential document in the area 9 between the gates 4 and 6, the confidential document management device 8 determines whether the confidential document can be taken out and can take it out. The door 2 is unlocked. In the present embodiment, for the sake of convenience, the description will be made on the case where only one outlet is provided in the storage room. However, when a plurality of outlets are provided, the system shown in FIG. 1 is installed for each outlet. The systems are connected so that they can communicate with each other by wired or wireless for sharing management data or the like.
[0050]
FIG. 2 is a schematic diagram of a confidential document that is taken out and managed in the present embodiment. The confidential document 10 according to the present embodiment is formed in a structure that can be decomposed page by page by binding sheets to a binder or the like, for example. A two-dimensional code 12 and a magnetic tag 14 are attached to each page constituting the confidential document. The two-dimensional code 12 expresses confidential document information related to the confidential document 10 and page information specific to the attached page. The confidential document information includes a document ID for identifying the confidential document 10, the total number of pages of the confidential document 10, an expiration date as the confidential document, and the like. The page information includes the page number of the attached paper. In the present embodiment, the confidential document information storage means according to the present invention is realized by printing the optically automatically readable two-dimensional code 12, but it may be a bar code or affix these codes. Alternatively, the information may be associated with the page using other storage means such as a magnetic code or an IC chip.
[0051]
The magnetic tag 14 is attached to each page to indicate that it is a page constituting the confidential document 10, and is abruptly magnetized by an element that can be detected by the gates 4 and 6, for example, an external magnetic field exceeding the coercive force. It is formed of an element that causes inversion or an element that causes magnetostrictive vibration by an external alternating magnetic field having a resonance frequency. More specifically, it is possible to use the magnetic tag described in the invention filed on the same day as the present application (name of the invention "additional information recording apparatus and method for printing medium, image forming apparatus") by the same applicant. Is preferred. In the present embodiment, take-out management of confidential documents, which will be described later, can be suitably performed by effectively using this magnetic tag.
[0052]
FIG. 3 is a schematic configuration diagram when the gate 4 is viewed from the gate 6 side. FIG. 3 shows an excitation coil 41, a detection coil 42, a current waveform generator / amplifier 43, a magnetic tag detector 44, an alarm display 45 and an alarm output 46. The exciting coil 41 magnetizes the magnetic tag 14 attached to the confidential document brought into the area 9. The detection coil 42 detects the reaction of the magnetized magnetic tag 14. The current waveform former and amplifier 43 causes an exciting current to flow through the exciting coil 41. The magnetic tag detector 44 recognizes that the magnetic tag 14 has been detected from the detection current waveform of the detection coil 42. Each of the components 41 to 44 is provided in the thickness of the gate 4. The alarm indicator 45 is a means for visually informing a user who has tried to bring the magnetic tag 14 when the magnetic tag 14 is detected. The alarm indicator 45 is realized by a lamp when informing by light, and by a display when informing by text information. . The alarm output unit 46 is a means for notifying a user who has tried to bring out the fact when the magnetic tag 14 is detected by sound output such as voice or sound, and is realized by a speaker in the present embodiment. Although not shown, each of the components 41 to 46 is connected to the confidential document management device 8 by wire or wirelessly, and the operation is controlled by the confidential document management device 8.
[0053]
FIG. 4 is a schematic configuration diagram when the gate 6 is viewed from the gate 4 side. FIG. 4 shows an excitation coil 61, a detection coil 62, a current waveform generator and amplifier 63, a magnetic tag detector 64, an alarm indicator 65, and an alarm output device 66. Each of these components 61 to 66 has the same configuration as each of the components 41 to 46 provided in the gate 4 and functions in the same way, and thus detailed description thereof is omitted. However, the gate 6 is provided with a window for the confidential document management device 8 adjacent thereto. That is, as shown in FIG. 4, a user information presentation port 67 where a user presents an ID card, a confidential document insertion port 68 for inserting a confidential document in order to receive a confidential document check to be taken out, and a confidential document insertion A confidential document take-out port 69 is provided for taking out a confidential document inserted through the port 68 and determined to be taken out by the confidential document management device 8. Further, a display 70 is provided on which the confidential document management device 8 displays information on users and confidential documents, information on taking-out, and the like.
[0054]
FIG. 5 is a schematic configuration diagram of the confidential document management apparatus 8 in the present embodiment. Strictly speaking, the apparatus 8 corresponds to a main part of the confidential document management apparatus, and the entire configuration of the confidential document management apparatus according to the present invention is an apparatus main body capable of information processing, a user interface, and a part for detecting a confidential document. And the gates 4 and 6 are arranged. The user ID reading unit 81, the receiving unit 82, the temporary storage box 83, and the display processing unit 84 in the confidential document management device 8 are connected to the respective constituent elements 67 to 70 that are user interface portions of the gate 6. In the present embodiment, it is assumed that each user carries an employee ID card (hereinafter referred to as “user ID registration card”) in which user identification information (hereinafter referred to as “user ID”) is recorded by magnetism. Yes. When the user presents the user ID registration card from the user information presentation port 67, the user ID reading unit 81 reads the user ID from the user ID registration card. In addition, as a structure for receiving the user ID registration card, an apparatus in which the user ID registration card is inserted from the card insertion slot or in contact with or close to the reading plate can be assumed. Various methods such as inputting a user ID and a password are conceivable. However, in the present embodiment, since the user ID only needs to be read, the structure itself of the means for reading the user ID is not particularly limited.
[0055]
The receiving unit 82 receives a confidential document inserted from the confidential document insertion port 68 by the user. The received confidential document is conveyed by the conveyance unit 85 to the temporary storage box 83 through the confidential document information reading sensor 86 one by one for each page constituting the confidential document. In the temporary storage box 83, the confidential document is temporarily stored until the take-out determination unit 87 determines that the take-out is possible. When it is determined that the document can be taken out, the user can take out the confidential document stored in the temporary storage box 83 from the confidential document outlet 69. The display processing unit 84 displays the above-described confidential document information and the like on the display 70 for the user who wants to take out the confidential document.
[0056]
A confidential document information reading sensor (hereinafter simply referred to as a “reading sensor”) 86 constitutes confidential document information reading means in the present invention together with the receiving unit 82 and the conveying unit 85, and applies to each sheet sent by the conveying unit 85. This is a two-dimensional code reader that reads information recorded in the attached two-dimensional code 12. The take-out determination unit 87 determines whether the user can take out the confidential document based on the user ID read by the user ID reading unit 81 and the information read by the reading sensor 86. The take-out confidential document management unit 88 manages the take-out status of the confidential document that the take-out determination unit 87 determines to be able to take out. In the take-out management database 89, information necessary for managing the confidential documents taken out by the take-out confidential document management unit 88 is registered. Specifically, the user ID of the user who took out the confidential document, the confidential document information related to the confidential document to be taken out, and the management information related to taking out such as the date and time of taking out are registered in association with each other. The take-out information processing unit 90 displays information recorded in the take-out management database 89. It also provides information on confidential documents taken out by sending information to the outside. The door opening / closing control unit 91 normally locks the door 2 and unlocks the door 2 when the take-out determination unit 87 determines that it can be taken out.
[0057]
In the confidential document management information database 92, the document ID included in the confidential document information recorded on each page of the confidential document, the total number of pages, expiration date information as the confidential document, and confidentiality (details will be described later). Etc. are registered. In addition, information that should be held as a general document such as a document creator, a creation date, and a storage shelf number is also registered. The confidential document management information database 92 is in a master position of a so-called confidential document in which all information regarding the confidential document is registered. Each confidential document page is registered in the confidential document management information database 92. The same information or information extracted from the same information is attached by the two-dimensional code 12. In the user master database 93, information related to users is registered. Assuming one company, the employee name, department, title, etc. are registered. In this embodiment, the confidentiality level set for the user is further registered. The confidentiality level is usually set by the user's title, department, etc.
[0058]
Here, the confidentiality will be described. The confidentiality indicates an confidential level as a confidential document, and is an index serving as a determination criterion for permitting / not allowing the confidential document to be taken out. As described above, the confidentiality level is set for each user, but even the same confidential document is not allowed to be taken out by the user depending on the set confidentiality. In this embodiment, the confidentiality of each confidential document is registered in the confidential document management information database 92. However, the coil for detecting the magnetic element forming the magnetic tag 14 and the output of its control device change. It may be possible to specify the confidentiality of confidential documents. In this case, a magnetic element of a type corresponding to the sensitivity is selected and attached to each page. In this case, it is possible to save the trouble of reading the confidentiality from the confidential document information. In addition, since the magnetic tag 14 is attached to each page, it is possible to set a different sensitivity for each page.
[0059]
The confidential document management apparatus 8 in the present embodiment has the above-described configuration, but the take-out information processing unit 90 and the databases 89, 92, and 93 located on the right in FIG. 5 are not necessarily provided inside. Also good. For example, the take-out information processing unit 90 may be arranged on another management system, and the take-out management database 89 may be accessed from there via a network. The databases 89, 92, and 93 may be held and managed by other systems and devices, such as being managed by a database server. For example, in the present embodiment, the carry-out determination unit 87 uses the databases 92 and 93, and thus accesses the databases 92 and 93 existing outside the apparatus 8 or inside and outside the system. In the present embodiment, for the sake of convenience, the description is made with one confidential document management device 8, but when there are a plurality of exits, the databases 89, 92, and 93 are shared, so that they are held and managed by another system. It is realistic to make it.
[0060]
The purpose of the confidential document management system in the present embodiment is to manage the taking-out of confidential documents stored in the storage room, and in particular to prevent the leakage of confidential information by preventing the illegal taking-out of confidential documents. However, this embodiment is characterized in that the management of taking out confidential documents can be performed in units of pages by attaching the two-dimensional code 12 and the magnetic tag 14 to each page of the confidential documents. As a result, it is possible to prevent the confidential information from being illegally taken out by, for example, pulling out a page from the confidential document, and it is possible to more securely prevent leakage of the confidential information.
[0061]
Next, the operation in the present embodiment when a confidential document is taken out of the storage room will be described with reference to the flowchart shown in FIG.
[0062]
When the user enters the area 9 to pass through the door 2 while holding a confidential document, the magnetic tag detectors 44 and 64 of the gate 4 and / or the gate 6 are attached to each page of the confidential document. Is detected (step 101). Since the door 2 is normally locked, the user cannot go out of the storage room. Here, it is assumed that only the magnetic tag detector 64 has detected the magnetic tag 14 because the user tried to pass through the vicinity of the gate 6. The detection of the magnetic tag 14 is notified to the confidential document management device 8 and also to the alarm indicator 65 and the alarm output unit 66. The alarm indicator 65 emits light with a lamp, and the alarm output unit 66 A warning sound is emitted from the speaker to the user (step 102). The alarm output device 66 may be an audio message that prompts the user to present a user registration card and subsequently submit a confidential document instead of an alarm sound.
[0063]
When a warning is issued, the user inserts a user registration card into the user information presentation port 67. The user ID reading unit 81 reads the user ID from the inserted user registration card (step 103). Subsequently, the user inserts the confidential document from the confidential document insertion port 68 in order to receive the confidential document check. Since the confidential document is formed of a binder, strictly speaking, the paper bound to the binder is removed and inserted into the confidential document insertion opening 68. The receiving unit 82 receives the paper (step 104). The receiving part is, for example, a tray such as an auto document feeder of a copying machine, and the user aligns the paper and adjusts the paper size. Put the paper in the direction that matches. When the sheets are placed, the receiving unit 82 feeds the sheets one by one to the transport unit 85. The reading sensor 86 reads confidential document information and page information recorded in the two-dimensional code 12 attached to each sheet conveyed by the conveying unit 85 (step 105). Each sheet from which the information has been read is sequentially transported to the temporary storage box 83 by the transport unit 85 and stored. It should be noted that the paper in the temporary storage box 83 cannot be taken out from the confidential document outlet 69 at this point when take-out is not permitted.
[0064]
In this way, the above conveyance and reading are repeated until reading of information from all sheets inserted by the user is completed (step 106). When the reading of information from all sheets is completed, the take-out determination unit 87 determines whether the confidential document can be taken out as follows (step 107).
[0065]
First, it is checked whether the confidential document information can be normally read from the sheet inserted by the user, and whether the confidential document has all pages. This confirms the existence of the confidential document by searching the confidential document management information database 92 using the document ID included in the confidential document information read from the reading sensor 86 as a key. Further, the total number of pages included in the confidential document information, the number of sheets read by the reading sensor 86, and the arrangement of the page numbers read by the reading sensor 86 are checked. By this check, when all the pages are correctly aligned, it is determined that it can be taken out.
[0066]
Further, by searching the user master database 93 using the user ID read by the user ID reading unit 81 as a key, the confidentiality level of the user who wants to take out the confidential document is acquired and acquired from the confidential document management information database 92. The confidentiality of the confidential document is checked, and if the user has the right to take it out, it is determined that it can be taken out. Furthermore, the time limit for taking out the confidential document is checked, and if it is within the time limit, it is determined that it can be taken out.
[0067]
In this embodiment, when the user takes out the confidential document from the storage room in this way, it is determined whether the confidential document has all pages, whether the user has the authority to take out the confidential document, and the expiration date. If the user does not have the authority or the confidential document is not available on all pages, the user is prohibited from taking it out.
[0068]
In the present embodiment, the above checks are performed, but other checks may be performed according to the operation and necessity.
[0069]
As a result of the determination process by the take-out determination unit 87 as described above, when it is determined that the user can be taken out (step 108), after confirming that the magnetic tag 14 is not detected at the gates 4 and 6 at the present time. (Step 109), a process for enabling take-out described later is executed. Here, it is confirmed that the magnetic tag 14 is not detected because there is a possibility that the user has a confidential document other than the one submitted to the confidential document management device 8 to receive the take-out check. is there. This is also because the document submitted to the confidential document management device 8 may be a general document that is not confidential (not attached with a magnetic tag). In the present embodiment, the magnetic tag 14 can be detected in the area 9 of the gates 4 and 6 so that it does not react to the confidential document inside the confidential document management device 8. This makes it possible to check all of the confidential documents when taking out multiple confidential documents, and even if it is illegally taken out in a cage, Documents can be detected. If there are more confidential documents other than those being checked, the process returns to step 102 to determine whether the confidential documents can be taken out.
[0070]
When the take-out determination unit 87 determines that the take-out is possible and the magnetic tag 14 is no longer detected at the gates 4 and 6 (step 109), the take-out confidential document management unit 88 and the user ID of the user to be taken out Confidential document information including the document ID, confidentiality, etc. of the document is associated with management information related to take-out such as date and time taken out and exit number, and registered in the take-out management database 89 (step 110). Then, the confidential document stored in the temporary storage box 83 so as not to be taken out can be taken out, for example, by opening the cover of the confidential document outlet 69 (step 111). The display processing unit 84 receives the determination that it can be taken out, and displays the determination result and a message about the handling and return of the confidential document on the display 70. The door opening / closing control unit 91 unlocks the door 2 of the storage room and allows the user to leave when it is determined that all confidential documents to be taken out by the user can be taken out (step 112). And it locks after a user's leaving confirmation.
[0071]
On the other hand, as a result of the determination processing by the take-out determination unit 87 in step 108, information cannot be read due to page loss or damage in the confidential document to be taken out, or the sensitivity level of the user has not reached a level that can be taken out. For example, if it is determined that the user cannot take out, the display processing unit 84 receives the determination that the user cannot take it out, and displays the incidental information such as confidential document management information, user ID, and date / time on the display 70 as a determination result. indicate. In addition, the alarm indicator 65 or the alarm output unit 66 is activated in order to notify the user of further warnings and personnel (step 113). Although not shown in the present embodiment, the information displayed on the display 70 when it is determined that it cannot be taken out for the purpose of preventing recurrence may be recorded as log information. With this log information and the take-out management database 89, it is possible to manage who and where the document is to be taken out in any case.
[0072]
If it is determined that the document cannot be taken out, the confidential document temporarily stored in the temporary storage box 83 remains unremovable from the confidential document outlet 69 and is collected by the staff in the storage room. Moreover, the door opening / closing control part 91 maintains the state which locked the door 2 of the storage chamber.
[0073]
In addition, the take-out information processing unit 90 can be viewed by related parties by posting the reflection result of the take-out determination unit 87 on an electronic bulletin board or reporting it to an administrator or provider of confidential documents by e-mail or the like. To.
[0074]
According to the present embodiment, the confidential document information and page information recorded two-dimensional code 12 and the magnetic tag 14 indicating the confidential document are attached to each page constituting the confidential document, and the confidential document is taken out. In this case, the confidential document management can be performed for each page by checking each page constituting the confidential document. As a result, even when only a few pages are extracted from a confidential document and illegally taken out, it is possible to find this fraudulent act, and thus it is possible to prevent leakage of confidential information more firmly. In addition, since it is possible to check whether all pages are available and to determine the order of the page numbers when it is determined whether or not it is possible to take out, it is possible to maintain and manage confidential documents in units of pages.
[0075]
By the way, the confidential document that has been properly taken out as described above will be returned by the deadline, but when returning by installing a device similar to the confidential document management device 8 described above at the entrance of the storage room. Can manage confidential documents. However, instead of the carry-out determination unit 87, a confidential document state management unit that determines whether there is a defect in the confidential document based on information read by the reading sensor 86 is provided. Further, the door opening / closing control unit 91 is not necessary, and the user ID reading unit 81 is not essential because the user who returns the confidential document is registered in the take-out management database 89. It is not necessary to arrange the gates 4 and 6 at the entrance.
[0076]
In this configuration, when the receiving unit 82 receives the confidential document to be returned, the reading sensor 86 reads information recorded on the two-dimensional code 12 from each sheet sent by the transport unit 85. Then, the confidential document state management unit checks whether there is no page missing or whether the information can be normally read from the two-dimensional code 12. In this way, the confidential document state management unit determines whether there is a defect in the confidential document. If the returned confidential document is incomplete as a result of the determination, an inquiry is made to the user who returned the document depending on the content of the incompleteness, or the confidential document is arranged for repair.
[0077]
At the time of return, the confidential document information reading means including the receiving unit 82, the conveyance unit 85, and the reading sensor 86 and the confidential document state management unit can perform maintenance management of the confidential document. If the take-out management database 89 performs take-out management, the registered contents of the take-out management database 89 are deleted or updated.
[0078]
In this way, the device configuration when a confidential document is taken out can be easily applied to confidential document management at the time of return. And in this configuration, even when returning, the confidential document can be checked on a page-by-page basis, so that even if a page is removed from the confidential document during lending, for example, the page can be easily dropped. Can be detected.
[0079]
In the present embodiment, as a method for acquiring identification information of a user who intends to take out a confidential document, the user ID is read from the user ID registration card on the assumption that the user carries a user ID registration card. For this purpose, the confidential document management device 8 is provided with the user ID reading unit 81. However, if the user ID is recorded in another user information storage means such as an IC chip, it goes without saying that a reading means suitable for the user ID is provided. Yes. In addition to reading the user identification information from the user information storage means such as the user ID registration card presented by the user, the user is identified from the body such as fingerprint, iris, face, voice, etc. It is possible. Therefore, when identifying a user by obtaining a fingerprint or the like from the user, a device capable of recognizing and discriminating a fingerprint or voice may be employed as the user identification information reading means. In such a case, it is necessary to read the user-specific features such as the fingerprints of each user into data and register the data in the user master database 93 in advance.
[0080]
Further, in the present embodiment, assuming that the user identification information is a fingerprint or the like, user information such as sensitivity level is acquired from the user master database 93 using the user identification information obtained from the user as a key. However, unlike a fingerprint or the like, if a medium capable of storing other information such as a user registration card is used, the user information is stored in the user registration card, and access to the user master database 93 is unnecessary. You can also
[0081]
In this embodiment, since the two-dimensional code 12 is printed on each page of the confidential document, a two-dimensional code reader adapted to the two-dimensional code 12 is used as the confidential document information reading unit. If it is a bar code reader, for example, if it is a magnetic code, an IC chip, etc., a reading sensor suitable for each information will be used.
[0082]
Further, in the present embodiment, only the case where a confidential document is taken out has been described as an example. However, a case where a confidential document and a document other than that are stored in the storage room can be easily considered. In this case, it can be easily dealt with by making a slight change to the configuration and operation described above or changing the operation.
[0083]
For example, the two-dimensional code is printed not only on a confidential document but also on all documents, and the two-dimensional code includes document information related to the document, and the document information includes information on whether or not the document is a confidential document. Of course, the magnetic tag is attached only to the confidential document. When a document is about to be taken out, if the magnetic tag is not detected when the user passes through the gates 4 and 6, it is determined that a general document with no confidentiality is taken out, and the door is unlocked. Alternatively, if take-out management is performed in this system in the same manner as a confidential document, the user is made to insert the document from the confidential document insertion port 68 regardless of the presence or absence of confidentiality.
[0084]
Further, in the present embodiment, the user 2 is physically blocked by providing the door 2 that is normally locked at the exit. However, a psychological burden is given to the user by light or sound. You may make it prevent the exit from an exit.
[0085]
Further, in the present embodiment, the confidential document information is separated into each page so that the confidential document information can be easily read for each page. However, depending on the confidential document information reading mechanism, The present invention is also applicable to confidential documents that are bound in a state that cannot be divided every time.
[0086]
In this embodiment, the place where confidential documents are stored is referred to as a storage room. However, a storage room is a building that stores confidential documents, such as a library, a document reading room, a laboratory, or an office. Or it is a general term for places where confidentiality is required, such as a section of a room or a building.
[0087]
【The invention's effect】
According to the present invention, it is possible to detect the presence of a confidential document in units of pages by providing a confidential document identifying unit for each page and indicating a confidential document detecting unit. . Accordingly, even when an attempt is made to take out a page from a confidential document, it can be detected, and leakage of confidential information can be prevented more firmly.
[0088]
Also, when checking whether to take out or not, the confidential document information or page information is read from each page of the confidential document to be taken out and checked. However, such fraud can be detected, and leakage of confidential information can be prevented more firmly.
[0089]
In addition, the confidential document issued by the user when determining whether or not it can be taken out is temporarily stored until the takeout determination unit determines that it can be taken out. Thereby, when it is determined that it is impossible to take out the confidential document, the temporarily stored confidential document can be collected as it is, so that unauthorized removal of the confidential document can be surely prevented.
[0090]
In addition, a take-out management database is provided, and when it is determined that take-out is possible, information is registered in this database, so that take-out management of confidential documents can be performed.
[0091]
In addition, since it is determined whether or not the document can be taken out based on the confidentiality of the confidential document and the confidentiality level set by the user, it is possible to carry out management based on the relationship between the confidentiality and the user.
[0092]
Further, it is possible to prevent the user from leaving the exit until it is determined that all confidential documents that the user intends to take out can be taken out. Thereby, illegal taking-out can be prevented more firmly.
[0093]
Further, by including a magnetic element in the confidential document identifying means and installing a means capable of detecting the magnetic element in the vicinity of the exit, the presence of the confidential document can be detected remotely.
[0094]
Further, since the confidential document information is read at the time of return and the confidential document state management means determines whether the confidential document is defective or not, it is possible to detect missing or damaged pages during take-out. In this manner, confidential documents can be managed in consideration of not only taking out but also returning.
[Brief description of the drawings]
FIG. 1 is a schematic configuration diagram of a system installed in the vicinity of an exit in a storage room in which a confidential document is stored in a confidential document management system according to the present invention.
FIG. 2 is a schematic diagram of a confidential document managed to be taken out in the present embodiment.
FIG. 3 is a schematic configuration diagram when the first gate shown in FIG. 1 is viewed from the second gate side;
FIG. 4 is a schematic configuration diagram when the second gate shown in FIG. 1 is viewed from the first gate side.
FIG. 5 is a schematic configuration diagram of a confidential document management apparatus according to the present embodiment.
FIG. 6 is a flowchart showing an operation when a confidential document is taken out of a storage room in the present embodiment.
[Explanation of symbols]
1 storage room, 2 doors, 4, 6 gate, 8 confidential document management device, 9 area, 10 confidential document, 12 two-dimensional code, 14 magnetic tag, 41, 61 excitation coil, 42, 62 detection coil, 43, 63 current Waveform former and amplifier, 44, 64 Magnetic tag detector, 45, 65 Alarm indicator, 46, 66 Alarm output device, 67 User information presentation port, 68 Confidential document insertion port, 69 Confidential document retrieval port, 70 Display, 81 User ID reading unit, 82 receiving unit, 83 temporary storage box, 84 display processing unit, 85 transport unit, 86 confidential document information reading sensor, 87 takeout determination unit, 88 takeout confidential document management unit, 89 takeout management database, 90 takeout information Processing unit, 91 Door opening / closing control unit, 92 Confidential document management information database, 93 User master data Over the nest.

Claims (36)

In the confidential document management system that manages the taking out of confidential documents from the storage room,
Confidential document information storage means for recording confidential document information related to the confidential document and page-specific page information attached to each page of the confidential document;
A confidential document identification means attached to each page to indicate that the page constitutes a confidential document;
Confidential document detection means for detecting the presence of a confidential document by detecting the confidential document identification means;
Have,
The confidential document detection unit is installed in the vicinity of the exit of the storage room, and detects the takeout of the confidential document from the storage room in units of pages . The confidential document management system according to claim 1 ,
User identification information reading means for reading user identification information;
A confidential document information reading unit that reads information recorded in the confidential document information storage unit attached to each page of the confidential document submitted by the user who has tried to take out from the storage room;
A take-out determination unit for determining whether the user can take out the confidential document based on the user identification information read by the user identification information reading unit and the information read by the confidential document information reading unit;
A confidential document management system characterized by comprising: The confidential document management system according to claim 2 ,
A confidential document management system, comprising: a notification means for notifying a user who has taken out a confidential document that the confidential document detection means has detected the confidential document. The confidential document management system according to claim 2 ,
A confidential document management system comprising: a confidential document temporary storage unit that temporarily stores a confidential document submitted by a user until the take-out determination unit determines that the user can take out. The confidential document management system according to claim 2 ,
A confidential document management information database in which confidential document management information including at least the number of pages of confidential documents is recorded;
The take-out determining unit determines that the take-out is impossible when a page is missing in the confidential document to be taken out as a result of reading by the confidential document information reading unit. The confidential document management system according to claim 2 ,
A take-out management database in which information for managing confidential documents taken out of the storage room is recorded;
When the take-out determination unit determines that the take-out is possible, the user identification information of the user who took out the confidential document, the confidential document information about the confidential document to be taken out, and the management information about the take-out are associated with each other in the take-out management database. Take out confidential document management means to register,
A confidential document management system characterized by comprising: The confidential document management system according to claim 6 ,
A confidential document management system comprising a take-out information display processing means for displaying information recorded in the take-out management database. The confidential document management system according to claim 2 ,
The confidential document management system, wherein the user identification information reading means reads user identification information from a user information storage means presented by a user who wants to take out a confidential document. The confidential document management system according to claim 2 ,
The confidential information management system, wherein the user identification information reading means reads user-specific characteristics from the user's body or behavior and converts the data into user identification information. The confidential document management system according to claim 8 or 9 ,
The confidential document management system, wherein the take-out determination unit acquires user information related to the user from a user information database inside or outside the system using user identification information as a key. The confidential document management system according to claim 8 ,
The user information storage means further stores user information related to the user,
The take-out determination unit acquires user information read together with user identification information from the user information storage unit card by the user identification information reading unit. The confidential document management system according to claim 10 or 11 ,
The take-out determination means is capable of taking out the confidential document only when the confidentiality level given to the user included in the user information has reached the confidentiality of confidential information included in the confidential document information. A confidential document management system characterized by judging. The confidential document management system according to claim 2 ,
The confidential document management system characterized in that the take-out determination unit determines that the confidential document can be taken out when the period in which the confidential document can be taken out has not passed in accordance with the time limit information included in the confidential document information. The confidential document management system according to claim 2 ,
The confidential document information reading means includes:
A reading unit for reading information recorded in the confidential document information storage unit;
A receiver for receiving a confidential document inserted into the insertion slot by the user;
A transport unit that transports each page constituting the received confidential document in units of pages to the confidential document temporary storage unit via the reading unit;
A confidential document management system characterized by comprising: The confidential document management system according to claim 2 ,
It has a passage prevention means installed at the exit of the storage room and prevents the user from exiting the exit until it is determined by the take-out determination means that all confidential documents that the user intends to take out are taken out. A confidential document management system. The confidential document management system according to claim 9 ,
The confidential document management system, wherein the passage blocking means is a door that physically blocks a user's passage. The confidential document management system according to claim 9 ,
The confidential document management system, wherein the passage blocking means is a warning output means for issuing a warning for psychologically blocking a user's passage. The confidential document management system according to claim 1,
The confidential document detection system detects a page to which the confidential document identification means is attached by detecting a magnetic field emitted from a magnetic element included in the confidential document identification means. The confidential document management system according to claim 1,
Confidential document information reading means for reading information recorded in the confidential document information storage means attached to each page of the confidential document returned from the user;
A confidential document state management unit that determines whether or not a confidential document is incomplete based on information read by the confidential document information reading unit;
A confidential document management system characterized by comprising: In the confidential document take-out management device installed near the exit of the storage room where confidential documents are stored,
A confidential document detecting means for detecting the presence of a confidential document by detecting a confidential document identifying means attached to each page to indicate that it is a page constituting the confidential document;
User identification information reading means for reading user identification information;
Confidential document information reading means for reading the confidential document information related to the confidential document recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user trying to take out from the storage room and the page information unique to the page. When,
A take-out determination unit for determining whether the user can take out the confidential document based on the user identification information read by the user identification information reading unit and the information read by the confidential document information reading unit;
I have a,
The confidential document take-out management device , wherein the take-out determination unit determines that the take- out is impossible when the confidential document information to be taken out has a missing page as a result of reading by the confidential document information reading unit . In the confidential document take-out management device installed near the exit of the storage room where confidential documents are stored,
A confidential document detecting means for detecting the presence of a confidential document by detecting a confidential document identifying means attached to each page to indicate that it is a page constituting the confidential document;
User identification information reading means for reading user identification information;
Confidential document information reading means for reading the confidential document information related to the confidential document recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user trying to take out from the storage room and the page information unique to the page. When,
A take-out determination unit for determining whether the user can take out the confidential document based on the user identification information read by the user identification information reading unit and the information read by the confidential document information reading unit;
I have a,
The confidential document information reading means includes:
A reading unit for reading information recorded in the confidential document information storage unit;
A receiver for receiving a confidential document inserted into the insertion slot by the user;
A transport unit that transports each page constituting the received confidential document in units of pages to the confidential document temporary storage unit via the reading unit;
Confidential document taking out management apparatus, characterized by have a. In the confidential document take-out management device according to claim 20 or 21,
A confidential document take-out management apparatus, comprising: a notification means for notifying a user who has attempted to take out a confidential document that the confidential document detection means has detected the confidential document. In the confidential document take-out management device according to claim 20 or 21,
A confidential document take-out management apparatus, comprising: a confidential document temporary storage unit that temporarily stores a confidential document submitted by a user until the take-out determination unit determines that the user can take out. In the confidential document take-out management device according to claim 20 or 21,
When the take-out determination unit determines that the take-out is possible, the user identification information of the user who took out the confidential document, the confidential document information about the confidential document to be taken out, and the management information about the take-out are registered in the take-out management database. A confidential document take-out management device characterized by having take-out confidential document management means. The confidential document take-out management device according to claim 24 ,
A confidential document take-out management apparatus, comprising take-out information display processing means for displaying information recorded in the take-out management database. In the confidential document take-out management device according to claim 20 or 21,
A confidential document take-out management apparatus, wherein the user identification information reading means reads user identification information from a user information storage means presented by a user who wants to take out a confidential document. In the confidential document take-out management device according to claim 20 or 21,
A confidential document take-out management device, wherein the user identification information reading means reads user-specific features from the user's body or behavior and converts the data into user identification information. The confidential document take-out management device according to claim 26 or 27 ,
The confidential document take-out management apparatus, wherein the take-out determination unit acquires user information related to the user from a user information database inside or outside the system using the user identification information as a key. The confidential document take-out management device according to claim 26 ,
The user information storage means further stores user information related to the user,
The confidential document take-out management device, wherein the take-out determination means acquires user information read together with user identification information from the user information storage means card by the user identification information reading means. The confidential document take-out management device according to claim 28 or 29 ,
The take-out determination means is capable of taking out the confidential document only when the confidentiality level given to the user included in the user information has reached the confidentiality of confidential information included in the confidential document information. A confidential document take-out management device characterized by determining. In the confidential document take-out management device according to claim 20 or 21,
The take-out determination unit determines that the confidential document can be taken out when the period in which the confidential document can be taken out has not passed in accordance with the time limit information included in the confidential document information. . In the confidential document take-out management device according to claim 20 or 21,
Confidentiality characterized in that it has means for controlling the operation of the passage prevention means for preventing the user from leaving the exit until all the confidential documents that the user intends to take out are judged to be able to be taken out by the takeout determination means. Document take-out management device. In the confidential document takeout management method for managing the taking out of confidential documents from the storage room,
A confidential document detection step of detecting the presence of a confidential document by detecting a confidential document identification means attached to each page to indicate that the page is a page constituting the confidential document;
A user identification information reading step for reading the user identification information;
A confidential document information reading step for reading confidential document information related to a confidential document recorded in a confidential document information storage means attached to each page of the confidential document submitted by a user who has tried to take out from the storage room and page information unique to the page. When,
A take-out determination step for determining whether or not the user can take out the confidential document based on the user identification information read in the user identification information reading step and the information read in the confidential document information reading step;
I have a,
The confidential document take-out management method , wherein the take-out determining step determines that the take- out is impossible when the confidential document to be taken out has a missing page as a result of the reading in the confidential document information reading step . The confidential document take-out management method according to claim 33 ,
A confidential document take-out management method, comprising: a notification step of notifying a user who has tried to take out a confidential document that a confidential document has been detected by the confidential document detection step. The confidential document take-out management method according to claim 33 ,
The take-out determination step determines that the confidential document can be taken out only when the confidentiality level given to the user has reached the confidentiality of the confidential information included in the confidential document information. Confidential document take-out management method. The confidential document take-out management method according to claim 33 ,
The confidential document take-out management method, wherein the take-out determination step determines that the confidential document can be taken out when the confidential document take-out period has not passed.

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