JP2004110690A - Classified document management system, classified document taking-out management device, and classified document taking-out management method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To further firmly prevent the leak of classified information by performing the management of a classified document by page. <P>SOLUTION: Each page constituting the classified document is provided with a two-dimensional code having classified document information and the page number recorded therein and a magnetic tag showing the classified document. When a user passes between gates 4 and 6, a magnetic tag detector detects the magnetic tag. The user presents a user ID and inserts the classified document to be taken out to a classified document insert port 68. The classified document is carried to a temporary storage box 83 after the two-dimensional code of each page is read by a classified document information reading sensor 86. A taking-out determination part 87 checks whether all pages are complete and whether the user is authenticated from the read information to decide whether the taking-out is permissible or not. The user who gets the decision of permission of taking-out can takes out the classified document from the temporary storage box 83, and the door of a safekeeping room is unlocked. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a confidential document takeout management device that manages taking out confidential documents from a storage room, a confidential document management system including the device, and more particularly to a technique for more securely preventing unauthorized handling of confidential documents.
[0002]
[Prior art]
Conventionally, in order to prevent unauthorized removal of goods, for example, an information carrier is attached to a borrowed book, and at the time of renting, a customer inserts a book and an ID card into an input port and reads information, thereby performing a lending process, A system has been proposed in which a customer removes a book from a take-out opening outside the hall, returns the book by following the reverse process, and detects an unauthorized removal of the book by detecting a wireless tag of an information carrier with a tag detector (see Patent Document 1). ). In this conventional example, if information that can be identified as a confidential document is included in the information carrier attached to the borrowed book, take-out management of the confidential document is performed even if the rented book contains a confidential document. be able to.
[0003]
However, in this conventional example, it is possible for a customer to take a book illegally unless the customer sneaks the book in a bag or the like and submits the book and the ID card to the slot.
[0004]
Therefore, this system can be viewed at a store such as a music CD. However, when a magnetic material is attached to a book corresponding to a product and a book is taken out, a magnetic field is not generated from the magnetic material attached to the book. Otherwise, a magnetic material sensor installed at the exit of the book storage room remotely detects a magnetic field generated from the magnetic material and issues a warning (for example, Patent Documents 2 and 3). In this way, it is possible to prevent the book from being illegally taken out of the storage room by hiding it in a bag or the like.
[0005]
[Patent Document 1]
JP-A-9-212564
[Patent Document 2]
Japanese Patent Publication No. Hei 7-503061
[Patent Document 3]
JP-A-8-185496
[0006]
[Problems to be solved by the invention]
However, conventionally, information for identifying a confidential document is attached to each book to be lent. That is, the information carrier for detecting that the document is a confidential document is generally attached to the spine, front or back cover of the book, or to the back side of each cover, and is not attached to each page. Therefore, when trying to take out only a specific page from a book corresponding to a confidential document and take it out, this take-out could not be detected.
[0007]
Further, in the past, it was merely treated as one book called a confidential document. In other words, it is considered that confidential information is described on each page in a confidential document, so care must be taken in handling each page.However, in the past, when each item is taken out or returned, There is no means for confirming the presence or absence of a page, and confidential document management cannot be performed on a page-by-page basis.
[0008]
The present invention has been made in order to solve the above problems, and a purpose thereof is to provide a confidential document management system capable of more securely preventing leakage of confidential information by performing confidential document management on a page basis. An object of the present invention is to provide a confidential document takeout management device and a confidential document takeout management method.
[0009]
[Means for Solving the Problems]
In order to achieve the above object, a confidential document management system according to the present invention provides a confidential document management system for managing taking out a confidential document from a storage room. Confidential document information storage means for recording confidential document information and page information peculiar to the attached page; confidential document identification means attached to each page to indicate that the page is a confidential document; Confidential document detecting means for detecting the presence of the confidential document by detecting the document identifying means, wherein the presence of the confidential document on a page basis can be detected.
[0010]
Further, the confidential document detecting means is installed near the exit of the storage room, and detects removal of the confidential document from the storage room in page units.
[0011]
A user identification information reading means for reading the user identification information; and a confidential document for reading information recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user who intends to take the user out of the storage room. Information reading means, and carry-out determination means for determining whether or not the user can take out the confidential document based on the user identification information read by the user identification information reading means and the information read by the confidential document information reading means. It is characterized by having.
[0012]
Further, the confidential document detecting means is provided with a notifying means for notifying the user who tried to take out the confidential document that the confidential document was detected.
[0013]
Alternatively, there is provided a confidential document temporary storage unit for temporarily storing the confidential document submitted by the user until the takeout determination unit determines that the confidential document can be taken out.
[0014]
Alternatively, there is provided a confidential document management information database in which confidential document management information including at least the number of pages of the confidential document is recorded, and the take-out judging means is supposed to be taken out as a result of reading by the confidential document information reading means. When there is a missing page in the confidential document, it is determined that the document cannot be taken out.
[0015]
Alternatively, a take-out management database in which information for managing a confidential document taken out of the storage room is recorded, and when the take-out determination means determines that taking out is possible, user identification information of a user who brought out the confidential document is provided. And a take-out confidential document management means for associating confidential document information relating to a confidential document to be taken out with management information related to take-out and registering the confidential document in the take-out management database.
[0016]
Further, it is characterized by having a takeout information display processing means for displaying information recorded in the takeout management database.
[0017]
Further, the user identification information reading means reads user identification information from a user information storage means presented by a user who intends to take out a confidential document.
[0018]
Further, the user identification information reading means reads a characteristic unique to the user from the user's body or behavior and converts it into data, and uses the converted information as user identification information.
[0019]
Further, the take-out judging means obtains user information on the user from a user information database inside or outside the system using the user identification information as a key.
[0020]
Alternatively, the user information storage means further stores user information about the user, and the carry-out determination means reads the user information read from the user information storage means card together with the user identification information by the user identification information reading means. It is characterized by acquiring information.
[0021]
Further, the taking-out determination means may take out the confidential document only when the confidentiality level given to the user included in the user information has reached the confidentiality level of the confidential information included in the confidential document information. It is characterized in that it is determined to be acceptable.
[0022]
Further, the take-out determination means determines that the confidential document can be taken out according to the time limit information included in the confidential document information when the confidential document has not been taken out of the period.
[0023]
Further, the confidential document information reading means comprises a reading section for reading information recorded in the confidential document information storage means, a receiving section for receiving a confidential document inserted into the insertion slot by a user, and a receiving confidential document. And a transport unit that transports each page to be transferred to the confidential document temporary storage unit via the reading unit in page units.
[0024]
In addition, it is preferable that the apparatus further comprises a traffic blocking unit that is installed at the exit of the storage room and that prevents the user from leaving the exit until all the confidential documents to be taken out by the user are determined to be allowed to be taken out by the taking-out judging unit. Features.
[0025]
Further, the traffic blocking means is a door for physically blocking the traffic of the user.
[0026]
Alternatively, the traffic blocking means is a warning output means for issuing a warning for psychologically blocking the traffic of the user.
[0027]
Further, the confidential document detecting means detects a page to which the confidential document identifying means is attached by detecting a magnetic field emitted from a magnetic element included in the confidential document identifying means.
[0028]
A confidential document information reading unit that reads information recorded in the confidential document information storage unit attached to each page of the confidential document returned from the user; and Confidential document status management means for determining whether there is any deficiency in the confidential document.
[0029]
The confidential document take-out management device according to the present invention is provided with a confidential document take-out management device installed near the exit of a storage room in which confidential documents are stored, to which each page is attached to indicate that the page constitutes a confidential document. Confidential document detecting means for detecting the presence of a confidential document by detecting the confidential document identifying means to be detected, user identification information reading means for reading user identification information, and confidential document submitted by a user who attempted to take it out of the storage room. Confidential document information reading means for reading confidential document information on confidential documents recorded in confidential document information storage means attached to each page and page information unique to the page, and user identification information read by the user identification information reading means And that the user can take out the confidential document based on the information read by the confidential document information reading means. And having a takeout determining means for determining variable.
[0030]
In addition, there is provided a notifying means for notifying a user who tries to take out the confidential document that the confidential document detecting means has detected the confidential document.
[0031]
In addition, there is provided a confidential document temporary storage unit for temporarily storing the confidential document submitted by the user until the takeout determination unit determines that the takeout is permitted.
[0032]
Further, the carry-out determination means determines that the carry-out is not possible if the confidential document to be taken out has a page missing as a result of reading by the confidential document information reading means.
[0033]
Also, when the take-out determination means determines that the take-out is possible, the take-out management database associates the user identification information of the user who took out the confidential document, the confidential document information about the take-out confidential document, and the management information about the take-out. Characterized in that it has a take-out confidential document management means for registering the document.
[0034]
Further, it is characterized by having a takeout information display processing means for displaying information recorded in the takeout management database.
[0035]
Further, the user identification information reading means reads user identification information from a user information storage means presented by a user who intends to take out a confidential document.
[0036]
Further, the user identification information reading means reads a characteristic unique to the user from the user's body or behavior and converts it into data, and uses the converted information as user identification information.
[0037]
Further, the take-out judging means obtains user information on the user from a user information database inside or outside the system using the user identification information as a key.
[0038]
Further, the user information storage means further stores user information relating to the user, and the carry-out determination means reads the user information read from the user information storage means card together with the user identification information by the user identification information reading means. It is characterized by acquiring information.
[0039]
Further, the taking-out determination means may take out the confidential document only when the confidentiality level given to the user included in the user information has reached the confidentiality level of the confidential information included in the confidential document information. It is characterized in that it is determined to be acceptable.
[0040]
Further, the take-out determination means determines that the confidential document can be taken out according to the time limit information included in the confidential document information when the confidential document has not been taken out of the period.
[0041]
Further, the confidential document information reading means comprises a reading section for reading information recorded in the confidential document information storage means, a receiving section for receiving a confidential document inserted into the insertion slot by a user, and a receiving confidential document. And a transport unit that transports each page to be transferred to the confidential document temporary storage unit via the reading unit in page units.
[0042]
Further, the apparatus further comprises means for controlling the operation of the traffic blocking means for preventing the user from leaving the exit until all the confidential documents to be taken out by the user are judged to be allowed to be taken out by the taking-out judging means. I do.
[0043]
A confidential document takeout management method according to the present invention is a confidential document takeout management method for managing taking out a confidential document from a storage room, wherein the confidential document attached to each page to indicate that it is a page constituting the confidential document. A confidential document detection step of detecting the presence of the confidential document by detecting the identification means, a user identification information reading step of reading the user identification information, and a step of attaching to each page of the confidential document submitted by the user who attempted to take it out of the storage room. A confidential document information reading step for reading confidential document information related to a confidential document and page information unique to the page, and user identification information read by the user identification information reading step and the confidential information. Based on the information read in the document information reading step, Characterized in that it has a take-out judging step for judging takeout Yes No of the confidential document.
[0044]
The method further includes a notifying step of notifying a user who has attempted to take out the confidential document that the confidential document has been detected in the confidential document detecting step.
[0045]
Further, the carry-out determination step is characterized in that when the confidential document to be taken out has a page missing as a result of the reading in the confidential document information reading step, it is determined that the confidential document cannot be taken out.
[0046]
Further, the take-out determination step determines that the confidential document can be taken out only when the confidentiality level given to the user has reached the confidentiality level of the confidential information included in the confidential document information. And
[0047]
Further, the take-out determination step is characterized in that when the period during which the confidential document can be taken out has not passed, it is determined that the confidential document can be taken out.
[0048]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, a preferred embodiment of the present invention will be described with reference to the drawings.
[0049]
FIG. 1 is a schematic configuration diagram of a system installed near an exit in a storage room where confidential documents are stored in the confidential document management system according to the present invention. It is. FIG. 1 shows a door 2 attached to the exit of the storage room 1, first and second gates 4 and 6 for detecting the presence of a confidential document, and a confidential document management device 8 for performing takeout management of the confidential document. ing. The door 2 is normally locked, and when the presence of a confidential document is detected in the area 9 between the gates 4 and 6, the confidential document management device 8 determines whether or not the confidential document can be taken out, and the confidential document can be taken out. Then, the door 2 is unlocked. In the present embodiment, a case where only one exit is provided in the storage room will be described for convenience. However, when a plurality of exits are provided, the system shown in FIG. The systems are connected so that they can communicate with each other by wire or wirelessly for sharing management data.
[0050]
FIG. 2 is a schematic diagram of a confidential document taken out and managed in the present embodiment. The confidential document 10 in the present embodiment is formed in a structure that can be disassembled page by page by binding paper to a binder or the like, for example. A two-dimensional code 12 and a magnetic tag 14 are attached to each page constituting the confidential document. The two-dimensional code 12 expresses confidential document information relating to the confidential document 10 and page information peculiar to the attached page. The confidential document information includes a document ID that can identify the confidential document 10, the total number of pages of the confidential document 10, the expiration date of the confidential document, and the like. The page information includes the page number of the paper to be attached. In the present embodiment, the confidential document information storage unit according to the present invention is realized by printing the optically readable two-dimensional code 12, but may be a barcode, or may be affixed with these codes. Alternatively, the information may be associated with the page using other storage means such as a magnetic code or an IC chip.
[0051]
The magnetic tag 14 is attached to each page to indicate that the page constitutes the confidential document 10, and is rapidly magnetized by an element that can be detected by the gates 4 and 6, for example, an external magnetic field exceeding the coercive force. It is formed of an element that causes inversion or an element that causes magnetostrictive vibration by an external alternating magnetic field having a resonance frequency. More specifically, it is possible to use the magnetic tag described by the same applicant in the invention filed on the same day as the present application (name of the invention: “Apparatus and method for recording additional information on a print medium, image forming apparatus”). It is suitable. In the present embodiment, by effectively utilizing the magnetic tag, it is possible to appropriately carry out management of taking out a confidential document described later.
[0052]
FIG. 3 is a schematic configuration diagram when the gate 4 is viewed from the gate 6 side. FIG. 3 shows an excitation coil 41, a detection coil 42, a current waveform generator and amplifier 43, a magnetic tag detector 44, an alarm display 45, and an alarm output 46. The excitation coil 41 magnetizes the magnetic tag 14 attached to the confidential document brought into the area 9. The detection coil 42 detects a reaction of the magnetized magnetic tag 14. The current waveform former and the amplifier 43 supply an exciting current to the exciting coil 41. The magnetic tag detector 44 recognizes from the detection current waveform of the detection coil 42 that the magnetic tag 14 has been detected. Each of the components 41 to 44 is provided inside the thickness of the gate 4. The alarm indicator 45 is a means for visually notifying a user who intends to take out the magnetic tag 14 when the magnetic tag 14 is detected, and is realized by a lamp when notifying by light and by a display when notifying by character information. . The alarm output device 46 is means for notifying a user who tries to take out the magnetic tag 14 when the magnetic tag 14 is detected by sound output such as voice or sound, and is realized by a speaker in the present embodiment. Although not shown, each of the components 41 to 46 is connected to the confidential document management device 8 by wire or wirelessly, and the operation is controlled by the confidential document management device 8.
[0053]
FIG. 4 is a schematic configuration diagram when the gate 6 is viewed from the gate 4 side. FIG. 4 shows an excitation coil 61, a detection coil 62, a current waveform generator and amplifier 63, a magnetic tag detector 64, an alarm display 65, and an alarm output device 66. Each of these components 61 to 66 has the same configuration as each of components 41 to 46 provided in the gate 4 and operates in the same manner. However, the gate 6 is provided with a window for the adjacent confidential document management device 8. That is, as shown in FIG. 4, a user information presentation port 67 for a user to present an ID card, a confidential document insertion port 68 for inserting a confidential document to receive a check of a confidential document to be taken out by the user, and a confidential document insertion. A confidential document take-out port 69 is provided for taking out a confidential document that is inserted from the mouth 68 and determined to be able to be taken out by the confidential document management device 8. Further, a display 70 is provided on which the confidential document management device 8 displays information on users and confidential documents, information on taking out, and the like.
[0054]
FIG. 5 is a schematic configuration diagram of the confidential document management device 8 in the present embodiment. Strictly speaking, the device 8 corresponds to the main part of the confidential document management device, and the overall configuration of the confidential document management device according to the present invention includes a device main body capable of processing information, a user interface, and a portion for detecting a confidential document. And gates 4 and 6 provided. The user ID reading unit 81, the receiving unit 82, the temporary storage box 83, and the display processing unit 84 in the confidential document management device 8 are connected to respective components 67 to 70, which are user interface portions of the gate 6. In the present embodiment, it is assumed that each user carries an employee ID card (hereinafter, referred to as a "user ID registration card") in which user identification information (hereinafter, referred to as "user ID") is recorded by magnetism. I have. When the user presents the user ID registration card from the user information presentation port 67, the user ID reading unit 81 reads the user ID from the user ID registration card. In addition, as a structure for receiving the user ID registration card, a device that inserts the user ID registration card from the card insertion slot or contacts or approaches the reading plate can be assumed. Various methods such as inputting a user ID and a password can be considered, but in the present embodiment, the structure of the means for reading the user ID is not particularly limited, as long as the user ID can be read.
[0055]
The receiving unit 82 receives the confidential document inserted from the confidential document insertion slot 68 by the user. The received confidential document is conveyed to the temporary storage box 83 via the confidential document information reading sensor 86 one page at a time for each page constituting the confidential document by the conveyance unit 85. In the temporary storage box 83, the confidential document is temporarily stored until the take-out determination unit 87 determines that the take-out is permitted. When it is determined that the confidential document can be taken out, the user can take out the confidential document stored in the temporary storage box 83 from the confidential document outlet 69. The display processing unit 84 displays the above-described confidential document information and the like on the display 70 for a user who intends to take out the confidential document.
[0056]
A confidential document information reading sensor (hereinafter, simply referred to as a “reading sensor”) 86 constitutes confidential document information reading means in the present invention together with the receiving unit 82 and the transport unit 85, and applies to each sheet sent by the transport unit 85. This is a two-dimensional code reader that reads information recorded in the attached two-dimensional code 12. The take-out determination unit 87 determines whether or not the user can take out the confidential document based on the user ID read by the user ID reading unit 81 and the information read by the reading sensor 86. The take-out confidential document management unit 88 manages the take-out status of the confidential document determined by the take-out determination unit 87 to be take-out possible. Information necessary for managing a confidential document taken out by the taken-out confidential document management unit 88 is registered in the take-out management database 89. Specifically, the user ID of the user who brought out the confidential document, confidential document information on the confidential document to be taken out, and management information on the takeout, such as the date and time of taking out, are registered in association with each other. The take-out information processing section 90 displays information recorded in the take-out management database 89. In addition, it provides information on confidential documents taken out by transmitting information to the outside. The door opening / closing control section 91 normally locks the door 2 and unlocks the door 2 in response to the take-out determination section 87 determining that the take-out is permitted.
[0057]
In the confidential document management information database 92, the document ID included in the confidential document information recorded on each page of the confidential document, the total number of pages, the expiration date information as the confidential document, and the confidentiality (details will be described later) Etc. are registered. In addition, information to be held as a general document such as a document creator, a creation date, and a storage shelf number is also registered. The confidential document management information database 92 is in a so-called confidential document master position in which all information related to the confidential document is registered. Each page of the confidential document is registered in the confidential document management information database 92. The same information or information extracted from the same information is added by the two-dimensional code 12. In the user master database 93, information on the user is registered. Assuming one company, employee names, departments, posts, and the like are registered. In the present embodiment, confidentiality levels set for users are also registered. The secrecy level is usually set by the position of the user, the department to which the user belongs, and the like.
[0058]
Here, the confidentiality will be described. The confidentiality indicates a confidential level as a confidential document, and is an index serving as a criterion for deciding whether or not to take out the confidential document. As described above, the confidentiality level is set for each user. However, depending on the set confidentiality level, the user may or may not be allowed to take out the same confidential document. In the present embodiment, the confidentiality of each confidential document is registered in the confidential document management information database 92. However, the output of the coil for detecting the magnetic element forming the magnetic tag 14 and the output of the control device may change. May be able to specify the confidentiality of a confidential document. In this case, a magnetic element of a type corresponding to the confidentiality is selected and attached to each page. In this case, it is not necessary to read the confidential information from the information of the confidential document. Since the magnetic tag 14 is attached to each page, it is possible to set different confidential levels for each page.
[0059]
Although the confidential document management device 8 in the present embodiment has the above-described configuration, the take-out information processing unit 90 and the databases 89, 92, and 93 located on the right side in FIG. 5 are not necessarily provided inside. Is also good. For example, the take-out information processing section 90 may be provided on another management system, and the take-out management database 89 may be accessed therefrom via a network. The databases 89, 92, and 93 may be maintained and managed by another system or device, such as managed by a database server. For example, in the present embodiment, since the carry-out determination unit 87 uses the databases 92 and 93, the carry-out determination unit 87 accesses the databases 92 and 93 existing outside the apparatus 8 or inside and outside the system. In the present embodiment, one confidential document management device 8 is described for convenience. However, when there are a plurality of exits, the databases 89, 92, and 93 are shared, so that the retention management is performed by another system. It is realistic to let it.
[0060]
The confidential document management system according to the present embodiment manages taking out confidential documents stored in a storage room, and in particular, aims to prevent confidential information from being leaked by preventing unauthorized taking out of confidential documents. However, the present embodiment is characterized in that the two-dimensional code 12 and the magnetic tag 14 are attached to each page of the confidential document so that the confidential document can be taken out and managed on a page basis. As a result, it is possible to prevent an attempt to illegally take out the confidential information by, for example, extracting a page from the confidential document, and to more securely prevent leakage of the confidential information.
[0061]
Next, the operation of the present embodiment when a confidential document is taken out of the storage room will be described with reference to the flowchart shown in FIG.
[0062]
When the user enters the area 9 in order to pass through the door 2 while holding the confidential document, the magnetic tag detectors 44 and 64 of the gate 4 and / or the gate 6 detect the magnetic tags 14 attached to each page of the confidential document. Is detected (step 101). Since the door 2 is normally locked, the user cannot go out of the storage room. Here, it is assumed that only the magnetic tag detector 64 has detected the magnetic tag 14 since the user tried to pass through the vicinity of the gate 6. The fact that the magnetic tag 14 has been detected is notified to the confidential document management device 8 and also to the alarm display 65 and the alarm output 66. The alarm display 65 emits light by a lamp, and the alarm output 66 A warning sound is issued from the speaker to the user (step 102). Note that the alarm output device 66 may be a voice message prompting the user to present a user registration card and then submit a confidential document instead of a warning sound.
[0063]
When a warning is issued, the user inserts a user registration card into the user information presentation port 67. The user ID reading section 81 reads the user ID from the inserted user registration card (step 103). Subsequently, the user inserts the confidential document from the confidential document insertion slot 68 to be checked for the confidential document. Since the confidential document is formed by a binder, strictly speaking, the paper bound to the binder is removed and then inserted into the confidential document insertion slot 68. The receiving section 82 receives the sheet (step 104), and the receiving section is a tray such as an auto document feeder of a copier, for example. Place the paper in the aligned direction. When the sheets are placed, the receiving unit 82 sends the sheets one by one to the transport unit 85. The reading sensor 86 reads the confidential document information and the page information recorded in the two-dimensional code 12 attached to each sheet conveyed by the conveying unit 85 (Step 105). Each sheet from which the information has been read is sequentially transported to the temporary storage box 83 by the transport unit 85 and stored therein. It should be noted that the paper in the temporary storage box 83 cannot be taken out of the confidential document take-out port 69 at this time when taking out is not permitted.
[0064]
In this way, the above-described conveyance and reading are repeated until reading of information from all the sheets inserted by the user is completed (step 106). When the reading of the information from all the sheets is completed, the take-out determination unit 87 determines that the confidential document can not be taken out as follows (step 107).
[0065]
First, it is checked whether the confidential document information can be normally read from the sheet inserted by the user, and that the confidential document has all pages. That is, the existence of a confidential document is confirmed by searching the confidential document management information database 92 using the document ID included in the confidential document information read from the reading sensor 86 as a key. Further, it checks the total number of pages included in the confidential document information, the number of sheets read by the reading sensor 86, and the arrangement of the page numbers read by the reading sensor 86. By this check, when all the pages are correctly arranged, it is determined that it is possible to take out.
[0066]
Further, by searching the user master database 93 using the user ID read by the user ID reading unit 81 as a key, the confidential level of the user who intends to take out the confidential document is obtained and obtained from the confidential document management information database 92. The confidential document is collated with the confidentiality level, and if the user has the right to take it out, it is determined that taking out is possible. Further, the expiration date of the confidential document is checked, and if it is within the expiration date, it is determined that the confidential document can be taken out.
[0067]
In this embodiment, when the user takes the confidential document out of the storage room in this way, it is determined whether all pages of the confidential document are present, and whether the user is authorized to take out the confidential document, and the expiration date is further determined. It is possible to take it out if it is within the range, and it is prohibited to take it out if you do not have authority or if all pages of the confidential document are not available.
[0068]
In the present embodiment, the above checks are performed, but other checks may be performed according to operation and necessity.
[0069]
As a result of the above-described determination process performed by the take-out determination unit 87, when it is determined that the user is allowed to take out (Step 108), after confirming that the magnetic tag 14 is not detected at the gates 4 and 6 at the present time, (Step 109), a process to be carried out to be described later is executed. Here, it is confirmed that the magnetic tag 14 is not detected because the user may have a confidential document other than the one submitted to the confidential document management device 8 to be taken out and checked. is there. Also, the document submitted to the confidential document management device 8 may be a general document without confidentiality (without a magnetic tag). In the present embodiment, the magnetic tag 14 can be detected in the area 9 of the gates 4 and 6, and does not react to the confidential document inside the confidential document management device 8. As a result, when taking out multiple confidential documents, all of the confidential documents can be checked without fail. Documents can be detected. If the user further has a confidential document other than the one being checked, the process returns to step 102, and it is determined that the confidential document cannot be taken out.
[0070]
When the carry-out determination unit 87 determines that the carry-out is possible and the magnetic tag 14 is no longer detected at the gates 4 and 6 (step 109), the carry-out confidential document management unit 88 determines the user ID of the carry-out user and the carry-out confidentiality. The confidential document information including the document ID of the document, the confidentiality, etc., and the management information relating to the taking out, such as the date and time of taking out and the exit number, are registered in the taking out management database 89 in association with each other (step 110). Then, the confidential document stored in the temporary storage box 83 so as not to be taken out can be taken out, for example, by opening the cover of the confidential document take-out slot 69 (step 111). Upon receiving the determination that the document can be taken out, the display processing unit 84 displays the determination result and a message about handling and returning the confidential document on the display 70. The door opening / closing control unit 91 unlocks the door 2 of the storage room when all the confidential documents to be taken out by the user are determined to be allowed to be taken out, so that the user can exit (step 112). Then, the lock is performed after confirming the user's exit.
[0071]
On the other hand, as a result of the determination processing by the take-out determination unit 87 in step 108, information cannot be read due to a missing or damaged page in the confidential document to be taken out, or the confidential level of the user has not reached the level at which the user can take out. If it is determined that taking out by the user is not possible for such a reason, the display processing unit 84 receives the determination that taking out is not possible and displays confidential document management information, user ID, additional information such as date and time on the display 70 as a result of the determination. indicate. Further, the user activates the alarm display 65 or the alarm output device 66 to notify the user of a further warning or a person in charge (step 113). In the present embodiment, although not shown, information to be displayed on the display 70 when it is determined that taking out is impossible may be recorded as log information for the purpose of preventing recurrence. By using the log information and the takeout management database 89, it is possible to manage who, when and where the document is to be taken out in any case.
[0072]
If it is determined that the confidential document cannot be taken out, the confidential document temporarily stored in the temporary storage box 83 remains unremovable from the confidential document outlet 69 and is collected by a staff member of the storage room. Further, the door opening / closing control unit 91 maintains the state where the door 2 of the storage room is locked.
[0073]
Further, the take-out information processing unit 90 can post the reflection result by the take-out determination unit 87 on an electronic bulletin board or the like, or report it to an administrator or a provider of the confidential document by e-mail or the like, so that the concerned person can view the result. To
[0074]
According to the present embodiment, a two-dimensional code 12 in which confidential document information and page information are recorded and a magnetic tag 14 indicating that the document is a confidential document are attached to each page constituting the confidential document, and the confidential document is taken out. In such a case, confidential document management can be performed for each page by checking each page constituting the confidential document. As a result, even when only a few pages are extracted from the confidential document and the user intends to take the illegitimately out of the confidential document, the illegitimate act can be detected, and the leakage of the confidential information can be more firmly prevented. In addition, when it is determined that taking out is impossible, it is possible to check whether all pages are arranged or even to arrange the page numbers, so that the confidential document can be maintained and managed in page units.
[0075]
By the way, the confidential document properly taken out as described above will be returned by the deadline. However, when the same confidential document management device 8 as described above is installed at the entrance of the storage room, Confidential document management. However, a confidential document state management unit that determines the presence or absence of a confidential document based on the information read by the reading sensor 86 is provided instead of the carry-out determination unit 87. Further, the door opening / closing control section 91 is unnecessary, and the user ID reading section 81 is not essential since the user who returns the confidential document is registered in the take-out management database 89. There is no need to provide gates 4 and 6 at the entrance.
[0076]
In this configuration, when the receiving section 82 receives the returned confidential document, the reading sensor 86 reads information recorded in the two-dimensional code 12 from each sheet sent by the transport section 85. Then, the confidential document state management unit checks whether there is no missing page, whether the information can be normally read from the two-dimensional code 12, and the like. In this way, the confidential document state management unit determines whether there is any deficiency in the confidential document. If it is determined that the returned confidential document is defective, the returned user is inquired according to the content of the defect, or repair of the confidential document is arranged.
[0077]
At the time of return, the confidential document information reading means including the receiving unit 82, the transporting unit 85, and the reading sensor 86 and the confidential document state management unit can perform maintenance management of the confidential document. If the take-out management is performed by the take-out management database 89 and the take-out management database 89, the registration contents of the take-out management database 89 are updated, for example, by deleting them.
[0078]
As described above, the device configuration when a confidential document is taken out can be easily applied to confidential document management at the time of return. Then, in this configuration, the confidential document can be checked on a page basis at the time of return as well as at the time of taking out, so that even if a page is removed from the confidential document during lending, it can easily be dropped. Can be detected.
[0079]
In the present embodiment, as a method for acquiring identification information of a user who intends to take out a confidential document, it is assumed that the user carries a user ID registration card, and the user ID is read from the user ID registration card. Therefore, the confidential document management device 8 is provided with the user ID reading unit 81. However, when the user ID is recorded in another user information storage unit such as an IC chip, it goes without saying that a reading unit suitable for the user ID is provided. No. In addition to reading the user identification information from the user information storage means such as a user ID registration card presented by the user, the user is identified from the body such as a fingerprint, an iris, a face, a voice, and an action such as a signature. It is possible. Therefore, when a fingerprint or the like is obtained from the user to identify the user, a device that can recognize and determine the fingerprint or voice or the like may be employed as the user identification information reading means. In such a case, it is necessary to read user-specific features such as the fingerprint of each user and convert them into data, and register the data in the user master database 93 in advance.
[0080]
Further, in the present embodiment, it is assumed that the user identification information is a fingerprint or the like, and the user information such as the secrecy level is acquired from the user master database 93 using the user identification information obtained from the user as a key. However, unlike a fingerprint or the like, if a medium that can store other information such as a user registration card is used, the user information is stored in the user registration card, and access to the user master database 93 is unnecessary. You can also.
[0081]
Further, in the present embodiment, the two-dimensional code 12 is printed on each page of the confidential document. Therefore, a two-dimensional code reader adapted to the two-dimensional code 12 is used as the confidential document information reading means. If it is, a bar code reader is used, and if it is, for example, a magnetic code or an IC chip, a reading sensor suitable for each information is used.
[0082]
In the present embodiment, only the case where a confidential document is taken out has been described as an example. However, a case where a confidential document and a non-confidential document are mixed and stored in a storage room can easily be considered. In this case, the configuration and operation described above can be easily coped with by making some changes or changing the operation.
[0083]
For example, the two-dimensional code is printed not only on the confidential document but also on all documents, the two-dimensional code includes document information on the document, and the document information includes information on whether the document is a confidential document. Note that the magnetic tag is naturally attached only to a confidential document. If the user does not detect the magnetic tag when passing through the gates 4 and 6 when the document is to be taken out, it is determined that the non-confidential general document is to be taken out and the door is unlocked. Alternatively, if taking out management is performed by the present system similarly to a confidential document, the user is caused to insert the document from the confidential document insertion slot 68 regardless of the confidentiality.
[0084]
Further, in the present embodiment, the user is physically blocked by arranging the normally locked door 2 at the exit, but the psychological burden is given to the user by light or sound. Exit from the exit may be prevented.
[0085]
Further, in the present embodiment, the confidential document is formed in a binder format in which each page can be separated so that the confidential document information can be easily read for each page. The present invention is also applicable to a confidential document bound in a state where it cannot be divided for each document.
[0086]
In the present embodiment, the place where confidential documents are stored is referred to as a storage room, but a storage room is a building that stores confidential documents, such as a library, a document reading room, a laboratory, an office, or the like. Or, it is a general term for places where confidentiality is required, such as rooms or sections of those buildings.
[0087]
【The invention's effect】
According to the present invention, confidential document identification means indicating each page constituting a confidential document is attached to each page, and the presence of the confidential document detecting means enables the presence of the confidential document to be detected in page units. . As a result, even when a page is extracted from the confidential document and attempted to be taken out, it can be detected, and leakage of the confidential information can be more securely prevented.
[0088]
Also, when it is determined that taking out is impossible, confidential document information and page information are read from each page constituting the confidential document to be taken out and checked, so if a page is extracted from the confidential document and hidden and taken out However, such fraud can be detected, and leakage of confidential information can be more securely prevented.
[0089]
In addition, the confidential document issued by the user when it is determined that taking out is impossible is temporarily stored until the taking out determining means determines that taking out is possible. Thereby, when it is determined that the confidential document cannot be taken out, the temporarily stored confidential document can be recovered as it is, so that unauthorized removal of the confidential document can be reliably prevented.
[0090]
Also, a take-out management database is provided, and when it is determined that take-out is possible, information is registered in this database, so that take-out management of confidential documents can be performed.
[0091]
In addition, since it is determined whether or not the document can be taken out based on the confidentiality level of the confidential document and the confidentiality level set for the user, the taking out management can be performed based on the relationship between the confidentiality and the user.
[0092]
Further, the user can be prevented from leaving the exit until all the confidential documents that the user intends to take out are determined to be allowed to be taken out. As a result, illegal take-out can be more securely prevented.
[0093]
In addition, the presence of a confidential document can be remotely detected by including a magnetic element in the confidential document identification means and installing a means capable of detecting the magnetic element near the exit.
[0094]
Also, at the time of return, the confidential document information is read, and the confidential document state management means determines whether there is any deficiency of the confidential document. Therefore, it is possible to detect missing or damaged pages during taking out. In this manner, confidential documents can be managed in consideration of not only taking them out but also returning them.
[Brief description of the drawings]
FIG. 1 is a schematic configuration diagram of a confidential document management system according to the present invention, which is installed near an exit in a storage room where confidential documents are stored.
FIG. 2 is a schematic diagram of a confidential document taken out and managed in the present embodiment.
FIG. 3 is a schematic configuration diagram when the first gate shown in FIG. 1 is viewed from a second gate side.
FIG. 4 is a schematic configuration diagram when the second gate shown in FIG. 1 is viewed from the first gate side.
FIG. 5 is a schematic configuration diagram of a confidential document management device according to the present embodiment.
FIG. 6 is a flowchart showing an operation when a confidential document is taken out of a storage room in the present embodiment.
[Explanation of symbols]
1 storage room, 2 doors, 4 and 6 gates, 8 confidential document management device, 9 area, 10 confidential documents, 12 two-dimensional code, 14 magnetic tag, 41, 61 excitation coil, 42, 62 detection coil, 43, 63 current Waveform generator and amplifier, 44, 64 Magnetic tag detector, 45, 65 Alarm display, 46, 66 Alarm output, 67 User information presentation port, 68 Secured document insertion port, 69 Secured document access port, 70 Display, 81 User ID reading section, 82 receiving section, 83 temporary storage box, 84 display processing section, 85 transport section, 86 confidential document information reading sensor, 87 take-out determination section, 88 take-out confidential document management section, 89 take-out management database, 90 take-out information Processing unit, 91 door opening / closing control unit, 92 confidential document management information database, 93 user master database.

Claims (39)

In a confidential document management system that manages taking out confidential documents from storage rooms,
A confidential document information storage means attached to each page of the confidential document and recording confidential document information on the confidential document and page information specific to the attached page;
A confidential document identification means attached to each page to indicate that the page constitutes a confidential document;
Confidential document detecting means for detecting the presence of a confidential document by detecting the confidential document identifying means,
Wherein the presence of a confidential document in a page unit can be detected. The confidential document management system according to claim 1,
The confidential document management system, wherein the confidential document detecting means is installed near an exit of the storage room and detects removal of the confidential document from the storage room in page units. The confidential document management system according to claim 2,
User identification information reading means for reading user identification information;
Confidential document information reading means for reading information recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user who attempted to take it out of the storage room,
Carry-out determination means for determining whether or not the user can take out the confidential document based on the user identification information read by the user identification information reading means and the information read by the confidential document information reading means;
A confidential document management system comprising: The confidential document management system according to claim 3,
A confidential document management system, comprising: a notifying unit that notifies a user who attempts to take out a confidential document that the confidential document detecting unit detects the confidential document. The confidential document management system according to claim 3,
A confidential document management system comprising a confidential document temporary storage unit for temporarily storing a confidential document submitted by a user until the takeout determination unit determines that the takeout is permitted. The confidential document management system according to claim 3,
A confidential document management information database in which confidential document management information including at least the number of pages of the confidential document is recorded,
The confidential document management system according to claim 1, wherein the take-out determination means determines that the confidential document to be taken out has a page missing as a result of the reading by the confidential document information reading means. The confidential document management system according to claim 3,
A take-out management database in which information for managing confidential documents taken out of the storage room is recorded,
When the take-out determination means determines that the take-out is possible, the user identification information of the user who took out the confidential document, the confidential document information about the take-out confidential document, and the management information about the take-out are associated with the take-out management database. A take-out confidential document management means to register,
A confidential document management system comprising: The confidential document management system according to claim 7,
A confidential document management system comprising a takeout information display processing means for displaying information recorded in the takeout management database. The confidential document management system according to claim 3,
The confidential document management system, wherein the user identification information reading means reads user identification information from user information storage means presented by a user who intends to take out a confidential document. The confidential document management system according to claim 3,
The confidential document management system, wherein the user identification information reading means reads characteristics unique to the user from the body or behavior of the user and converts the read data into user-identified information. 11. The confidential document management system according to claim 9, wherein said take-out judging means acquires user information on the user from a user information database inside or outside the system using the user identification information as a key. Document management system. The confidential document management system according to claim 9,
The user information storage means further stores user information on the user,
The confidential document management system according to claim 1, wherein said carry-out determination means acquires user information read together with user identification information from said user information storage means card by said user identification information reading means. The confidential document management system according to claim 11 or 12,
The take-out determination means determines that the confidential document can be taken out only when the confidentiality level given to the user included in the user information has reached the confidentiality level of the confidential information included in the confidential document information. A confidential document management system characterized by determining. The confidential document management system according to claim 3,
The confidential document management system according to claim 1, wherein said take-out determination means determines that the confidential document can be taken out when the confidential document is not taken out of the confidential document according to time limit information included in the confidential document information. The confidential document management system according to claim 3,
The confidential document information reading means,
A reading unit that reads information recorded in the confidential document information storage unit;
A receiving unit for receiving a confidential document inserted into the insertion slot by a user,
A transport unit that transports each page constituting the received confidential document to the confidential document temporary storage unit via the reading unit in page units;
A confidential document management system comprising: The confidential document management system according to claim 3,
It is installed at the exit of the storage room, and has a traffic blocking means for preventing the user from leaving the exit until all the confidential documents to be taken out by the user are determined to be allowed to be taken out by the taking-out determination means. Confidential document management system. The confidential document management system according to claim 10,
The confidential document management system, wherein the traffic blocking means is a door for physically blocking the traffic of the user. The confidential document management system according to claim 10,
The confidential document management system, wherein the traffic blocking means is a warning output means for issuing a warning for psychologically blocking the traffic of the user. The confidential document management system according to claim 1,
A confidential document management system, wherein the confidential document detecting means detects a page to which the confidential document identifying means is attached by detecting a magnetic field emitted from a magnetic element included in the confidential document identifying means. The confidential document management system according to claim 1,
Confidential document information reading means for reading information recorded in the confidential document information storage means attached to each page of the confidential document returned from the user,
Confidential document status management means for determining whether there is any deficiency in the confidential document based on the information read by the confidential document information reading means,
A confidential document management system comprising: In a confidential document removal management device installed near the exit of the storage room where confidential documents are stored,
Confidential document detection means for detecting the presence of a confidential document by detecting a confidential document identification means attached to each page to indicate that the page is a confidential document page;
User identification information reading means for reading user identification information;
Confidential document information reading means for reading confidential document information on confidential documents recorded in confidential document information storage means attached to each page of confidential documents submitted by a user who attempted to take it out of the storage room, and page information unique to the page When,
Carry-out determination means for determining whether or not the user can take out the confidential document based on the user identification information read by the user identification information reading means and the information read by the confidential document information reading means;
A secret document take-out management device comprising: 22. The confidential document takeout management device according to claim 21,
A confidential document takeout management device, comprising: a notifying unit that notifies a user who attempts to take out a confidential document that the confidential document detection unit detects the confidential document. 22. The confidential document takeout management device according to claim 21,
A confidential document take-out management device, comprising a confidential document temporary storage means for temporarily storing a confidential document submitted by a user until the take-out determination means determines that the confidential document can be taken out. 22. The confidential document takeout management device according to claim 21,
The confidential document take-out management device, wherein the take-out determination unit determines that the confidential document to be taken out has a missing page as a result of reading by the confidential document information reading unit, and determines that the confidential document cannot be taken out. 22. The confidential document takeout management device according to claim 21,
When the taking-out determination means determines that taking out of the confidential document is possible, the user identification information of the user who took out the confidential document, the confidential document information about the taken-out confidential document, and the management information about taking out are registered in the taking-out management database in association with each other. Confidential document takeout management device, comprising a takeout confidential document management means. The confidential document takeout management device according to claim 25,
A confidential document take-out management device, comprising: take-out information display processing means for displaying information recorded in the take-out management database. 22. The confidential document takeout management device according to claim 21,
The confidential document take-out management device, wherein the user identification information reading means reads user identification information from user information storage means presented by a user who intends to take out the confidential document. 22. The confidential document takeout management device according to claim 21,
The confidential document take-out management device, wherein the user identification information reading means reads characteristics unique to the user from the user's body or behavior and converts the read data into user-identified information. The confidential document takeout management device according to claim 27 or 28,
The confidential document take-out management device, wherein the take-out determination means acquires user information about the user from a user information database inside or outside the system using the user identification information as a key. The confidential document takeout management device according to claim 27,
The user information storage means further stores user information on the user,
The confidential document take-out management device, wherein the take-out determination means acquires the user information read together with the user identification information from the user information storage means card by the user identification information reading means. The confidential document takeout management device according to claim 29 or 30,
The take-out determination means determines that the confidential document can be taken out only when the confidentiality level given to the user included in the user information has reached the confidentiality level of the confidential information included in the confidential document information. A confidential document take-out management device characterized by determining. 22. The confidential document takeout management device according to claim 21,
The confidential document take-out management device, wherein the take-out determination unit determines that the confidential document can be taken out when the confidential document take-out period has not expired according to time limit information included in the confidential document information. . 22. The confidential document takeout management device according to claim 21,
The confidential document information reading means,
A reading unit that reads information recorded in the confidential document information storage unit;
A receiving unit for receiving a confidential document inserted into the insertion slot by a user,
A transport unit that transports each page constituting the received confidential document to the confidential document temporary storage unit via the reading unit in page units;
A secret document take-out management device comprising: 22. The confidential document takeout management device according to claim 21,
Security means for controlling the operation of a traffic blocking means for preventing the user from leaving the exit until all the confidential documents to be taken out by the user are judged to be allowed to be taken out by the taking-out judging means. Document takeout management device. In the confidential document takeout management method that manages taking out confidential documents from the storage room,
A confidential document detecting step of detecting the presence of a confidential document by detecting a confidential document identifying means attached to each page to indicate that the page is a confidential document;
A user identification information reading step of reading user identification information;
A confidential document information reading step for reading confidential document information relating to the confidential document recorded in the confidential document information storage means attached to each page of the confidential document submitted by the user who attempted to take it out of the storage room, and page information unique to the page; When,
A carry-out determination step of determining whether or not the user can take out the confidential document based on the user identification information read by the user identification information reading step and the information read by the confidential document information reading step;
A secret document takeout management method, comprising: The confidential document takeout management method according to claim 35,
A confidential document take-out management method, comprising a notifying step of notifying a user who attempted to take out the confidential document that the confidential document was detected in the confidential document detecting step. The confidential document takeout management method according to claim 35,
The confidential document take-out management method according to claim 1, wherein the take-out determination step determines that the confidential document to be taken out has a page missing as a result of the reading in the confidential document information reading step. The confidential document takeout management method according to claim 35,
The take-out determination step is characterized in that it is determined that the confidential document can be taken out only when the confidentiality level given to the user has reached the confidentiality level of the confidential information included in the confidential document information. Management method for taking out confidential documents. The confidential document takeout management method according to claim 35,
The confidential document take-out management method, wherein the take-out determination step determines that the confidential document can be taken out when the confidential document take-out period has not expired.

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