JP3046887B2 - Output file generation method in OCR data entry system - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an output file generation method in an OCR data entry system for reading and processing characters such as a form.

[0002] An OCR data entry system for reading a form using an OCR (Optical Character Reader) and storing it in a file as data is used. In this OCR data entry system, a plurality of types of forms are to be collectively read. However, when the form data is output to a file, the form data is assigned to the same file.

[0003]

2. Description of the Related Art FIG. 5 is an explanatory view of a conventional example. In FIG. 5, reference numerals 50-1 to 50-3 denote a group of forms having different contents (or different types) each including a plurality of forms.
Is an OCR device for reading the characters of the form, 52 is an OCR device 5
An OC that calls a user program for the data read in step 1 to execute the processing and outputs the processing result
An R input control unit 53 is a user program created by the user, and 54 is an output file.

Conventionally, three different types of form groups 50-
When the OCR device 51 collectively reads 1 to 50-3, the read data of each form is sequentially input to the OCR input control unit 52 which controls the input of the OCR device 51. The OCR input control unit 52 calls the user program 53 for the input data of each form, and performs processing (for example, correction). The result processed by the user program 53 is output to the output file 54 by specifying a predetermined output file name in the OCR input control unit 52, and the same processing is performed for the data of each form. The output file 54 stores the received data in a predetermined format.

[0005]

In the above conventional method, when a group of different types of documents are read at once, the data read from each of the documents are all transferred to a specific output file predetermined by the OCR input control unit. Will be output. On the other hand, there is a request to collectively perform data processing (data correction) on the form data read by the OCR device in accordance with the type of the form group.

In order to respond to this request, a method has conventionally been used in which reading is performed separately for each form group and an output file is replaced each time. However, this method has a problem that it takes time and effort.

According to the present invention, even if a plurality of form groups are read at once when a form is read by the OCR, the data of each form group can be changed dynamically with the output file name corresponding to the form group. An object of the present invention is to provide an output file generation method in an entry system.

[0008]

FIG. 1 is a block diagram showing the principle of the present invention. In FIG. 1, 1-1 to 1-n indicate different types (contents) of form groups, 2 indicates an OCR device, and 3 indicates an OC.
An R input control unit 3a is a mode setting unit for setting a fixed file name as an output file name or a variable mode for dynamically specifying a file name according to form data, 3b is a notification unit, 3c Is the output file allocation means,
4 is a user control unit, 4a is a notification identification unit, 4b is a file name conversion unit, 4c is a conversion table storing file names corresponding to the identification information, and 5-1 to 5-n are a plurality of output files. It is.

According to the present invention, when a plurality of types of form groups are collectively read, if the mode set in the OCR input control unit is set to the automatic generation mode, the file name is changed based on the identification information of the input read data. Thus, the read data is allocated and stored in a corresponding file.

[0010]

The mode setting means 3a of the OCR input control unit 3
In advance, either the fixed mode in which the output file name is fixed or the automatic generation mode in which the file name is automatically generated is set. Each form of the form groups 1-1 to 1-n is read one by one by the OCR device 2 based on an instruction from the OCR input control unit 3, and read data is input to the OCR input control unit 3. When receiving the read data of each form, the OCR input control unit 3 calls the user control unit 4, determines the setting state of the mode setting unit 3a by the notifying unit 3b, and specifies a specific file name in the case of the fixed mode. ， Self
In the case of dynamic generation mode (sometimes called variable mode)
A code indicating the automatic generation mode (variable mode) is notified as a file name together with the read data.

When the user control unit 4 receives the above notification, the notification identification unit 4a identifies the fixed mode or the automatic generation mode, and activates the file name conversion unit 4b.
In the case of the fixed mode, the file name conversion means 4b generates a predetermined fixed mode specific file name and generates an OC.
The output is output to the R input control unit 3, and in the case of the automatic generation mode, the corresponding file name is extracted by the identification information (ID) in the read data of the form with reference to the conversion table 4c.
Output to the R input control unit 3.

When the output file allocating means 3c of the OCR input control section 3 receives the file name from the user control section 4, the output files 5-1 to 5-n having the file names as storage destinations of the read data. And outputs read data. In the automatic generation mode,
Forms having the same identification information are collected in the same corresponding output file.

[0013]

FIG. 2 is a block diagram of an embodiment of the present invention. FIG.
With the configuration shown in (1), batch reading processing can be performed on a large number of form groups. In FIG. 2, 20-1 to 20-3
Is a form group of batch 1 to batch 3, 21 is an OCR device,
Reference numeral 22 denotes a processing device for processing and outputting the read data to be input by a program, and 23 denotes an OCR entry (FIG. 1) which receives the read data, calls a user program 24, processes the read data, and controls output to an output file.
1 corresponds to the function of the OCR input control unit 3), and 24 is a program (FIG. 1) created by a user for performing some processing (for example, data correction) on the read data of the form.
25, a file control device; and 26, an output file group composed of a plurality of files.

FIG. 3 shows the OCR entry 23 of the processing unit 22.
Is a processing flow described in FIG. At first,
The mode initialization process is performed on the OCR entry 23, and it is determined whether or not the mode is the automatic file generation mode (FIG. 3).
(30) When the automatic generation mode is set, a new file name [A] is entered (31). In this case, the new file name [A] is a code for display for displaying automatic generation, and is not limited to this name. If the mode is not the automatic generation mode (the case of the fixed mode), the existing file name [a] is input (No. 32). The contents of this mode and the file name are input by a command. As a result, the current mode and the corresponding file name are stored as the setting information 230 in the OCR entry 23.
Is set within.

Then, the OCR entry 23 instructs the OCR device 21 (FIG. 2) to read one form (33 in FIG. 3). When the read data is input, the read data is supplied to the user program 24 (same as in FIG. 2) and the file name [A] or [a] extracted from the setting information 230 is notified. The user program 24 outputs the file name (in the case of the automatic generation mode) or the fixed file name (in the case of the fixed mode) changed by the processing shown in FIG.

The OCR entry 23 receives a file name from the user program 24 and performs necessary processing such as correction processing on the read data (34 in FIG. 3).
Thereafter, referring to the setting information 230, it is determined whether the mode is an automatic file generation mode (35 in FIG. 3).
A process of storing read data in an output file (by designating a fixed file name as a file name) is performed (3 in FIG. 3).
9). In the case of the automatic generation mode, it is determined whether the read data is for the first sheet (36 in FIG. 3). In the case of the first sheet, it is determined whether or not the file name received from the user program 24 is a new file name. Identification (37 in FIG. 3). If the first form has a new file name different from the file name received so far, a new file is allocated to the file control device 25 (FIG. 2) (38 in FIG. 3), and the read data is read. Is stored in the output file (by designating the file name) (39 in FIG. 3).

In step 36, if the form is not the first form, but is a form following the form having the same identification information as the form entered before, the new form is not allocated and the previous form is not allocated. Is stored in the output file in the same manner as the read data. In step 37, if the file name is not a new file name, a process for storing read data in an output file is performed similarly without newly allocating a file. When one read data is stored in the output file, the next form is read (33 in FIG. 3).
Is repeated, and the process is repeated until there are no more reports.

Next, FIG. 4 is a processing flow according to the user program. This user program includes a conversion table 240 (FIG. 2) for converting file names by the user in advance.
Is set. In the configuration, the file name of each output file is stored corresponding to each form identification number (form ID). In the example shown in FIG. 2, the name “BATCH001” corresponds to the form ID “1”,
The content is “BATCH002”... For “2”.

In FIG. 4, when a processing request is generated from the OCR entry, the user program is started and receives the read data and the file name [A] or [a] notified from the OCR entry (40 in FIG. 4). It is determined whether or not the file name is [A] indicating the automatic generation mode (41 in FIG. 4). When the file name is [A], the mode is an automatic generation mode. When the file name is [a], the mode is processed as a fixed mode. In the automatic generation mode, form identification information (form ID) in the read data is identified. (42 in FIG. 4),
Next, the file name corresponding to the identified form ID is extracted with reference to the conversion table 240 (43). In the case of the fixed mode, a specific file name [b] determined in advance is assigned (44).

Next, the file name obtained in the above step 43 or 44 is output to the OCR entry (No. 45).

[0021]

According to the present invention, the following effects can be obtained by using the output file name notifying function and the output file name automatic generation function when the user program is called.

An output file is automatically generated at the time of storage without having to create it in advance. A plurality of form groups can be divided and stored in a plurality of data files by a single reading process.

As a result, the operation mode can be unified, and the work efficiency can be improved.

[Brief description of the drawings]

FIG. 1 is a principle configuration diagram of the present invention.

FIG. 2 is a configuration diagram of an embodiment of the present invention.

FIG. 3 is a processing flow in an OCR entry.

FIG. 4 is a processing flow according to a user program.

FIG. 5 is an explanatory diagram of a conventional example.

[Explanation of symbols]

 1-1 to 1-n form group 2 OCR device 3 OCR input control unit 3a mode setting unit 3b notification unit 3c output file allocation unit 4 user control unit 4a notification identification unit 4b file name conversion unit 4c conversion table 5-1 to 5-n output file

Claims (2)

(57) [Claims] An OCR data entry system comprising an OCR device, an OCR input control unit for calling a user control unit for read data, performing processing, and outputting data to an output file, wherein a plurality of output files are provided. Mode to output to a fixed file
The OCR input control unit is provided with a mode setting unit capable of setting an automatic generation mode for outputting a file by designating a file name corresponding to the identification information of the read data, wherein the OCR input control unit includes a plurality of groups read by the OCR device. When the read data of the form is input, the user control unit is called to notify a display corresponding to the mode setting means. When the user control unit identifies the automatic generation mode by the notification, the user control unit reads the form. outputting a file name different in response to the data, and outputs a specific file name to a predetermined Upon identifying <br/> that the fixed mode, the OCR input control unit, from the user control unit Receiving the above output, assigns each read data to an output file having a corresponding file name. Yl generation scheme. 2. The user control unit according to claim 1, further comprising a conversion table storing a file name corresponding to an identification number of the data, wherein the OCR input control unit transmits a notification indicating an automatic generation mode to the data. When received with the read data including the identification number,
An output file generation method in an OCR data entry system, wherein a corresponding file name is taken out by referring to the conversion table using the identification number and returned to an OCR input control unit.