JP3019160B2 - How to use electronic filing system - Google Patents

Description

The present invention relates to a method of using an electronic filing system using an optical disk.

[Conventional technology]

Conventionally, this type of electronic filing system has been developed such that binary image data of a document read by a scanner is compressed and stored on an optical disk, and search data of the document input from a keyboard or the like is stored in a search database of a magnetic disk. It was configured to be stored.

When checking the registered documents, the operator unconditionally searches the search database, and the operator operates the keyboard based on the database to check the documents one by one.

[Problems to be solved by the invention]

In the above-mentioned conventional electronic filing system, binary image data of a document read by a scanner is compressed and stored on an optical disk, and search data of a document input from a keyboard or the like is stored in a search database of a magnetic disk. Therefore, even if the image data is not normally stored on the optical disc due to a failure of the apparatus or the like, there is a disadvantage that a large number of documents are continuously registered without noticing the fact.

When checking registered documents, the operator unconditionally searches the search database, and the operator operates the keyboard based on the database to check each document. , Because the search was not performed under all conditions,
Further, since the operator operates the keyboard one document at a time to confirm, there is a disadvantage that the burden on the operator is large and fatigue is increased.

[Means for solving the problem]

A method of using the electronic filing system according to the first aspect of the present invention includes a scanner for binarizing a document to be registered, and an image data storage unit for storing the binarized image data of the document from the scanner. An optical disk for storing image data of a document binarized by the scanner, a keyboard for inputting data for mode setting, document registration and search, and a magnetic for storing search data for the document input from the keyboard; A method for using an electronic filing system for using an electronic filing system including a disc and a display unit for displaying a binary document of two pages scanned by the scanner in first and second areas, respectively. When the input mode is set, the binarized one-page input document input by the scanner is displayed on the display unit. A first area for displaying data in the first area, compressing the binarized input document and storing it on the optical disk, and storing search data relating to the input document input from the keyboard on the magnetic disk; And displaying the search document read from the optical disk in the second area of the display unit by inputting search data related to the input document from the keyboard again after the first control step. And the registration setting input from the keyboard after the second control step confirms that the input document in the first area of the display unit matches the search document in the second area. A registration step of registering the search data relating to the input document and the input document stored on the optical disc. The method of using the electronic filing system according to the second aspect of the present invention is the electronic device according to the first aspect, wherein, when the search data is input from the keyboard, a document name of the input document, a storage location of the document on the optical disc, Is stored in the first area of the magnetic disk as a search database, and the search data for each of the plurality of input documents for each of the plurality of input documents is stored as a document registration journal file in the order of registration of the input documents. It is stored in the second area of the disk.

〔Example〕

Next, the first and second inventions will be described with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of the first invention,
FIG. 2 is a diagram showing a configuration of a display screen of a display unit shown in FIG.

In FIG. 1, an electronic filing system according to the present embodiment includes a scanner 4 for binarizing a document to be registered, an optical disk 6 for storing image data of the document binarized by the scanner 4, a mode setting and a document setting. A keyboard 3 for inputting registration and search data; a magnetic disk 5 for constructing and storing a database for document search from the optical disk 6 based on the document search data input from the keyboard 3; Image data storage unit 7 for storing the image data of the written document for display
A display unit 1 for simultaneously displaying a document inputted from the scanner 4 and a document retrieved by the retrieval data inputted from the keyboard 3, and a central control unit (hereinafter referred to as a CPU) for controlling the whole embodiment. 2.

Next, the document registration operation of this embodiment will be described with reference to FIGS.

First, when the document input mode is set from the keyboard 3 and search data for a registered document is input, the image data of the document binarized by the scanner 4 under the control of the CPU 2 is recorded in the image data storage unit 7. At the same time, the data is displayed on the first display area 12 of the display screen 11 of the display unit 1, the binarized data is recorded on the optical disk 6 after the data compression processing, and the input search data is stored on the magnetic disk 5. . Next, when the same search data as previously input from the keyboard 3 is input again, the CPU 2 indexes the access number of the search document in the optical disk 6 from the database of the magnetic disk 5 based on the input test data. Then, after reading the data of the target document from the optical disk 6 and expanding the data, the target search document is displayed in the second display area 13 of the display screen 11 of the display unit 1.

The operator visually compares the input document displayed in the first display area 12 with the search document displayed in the second display area 13 and confirms that the document has been correctly stored in the optical disc 6. Then, by inputting the registration settings from the keyboard 3, the document input from the scanner 4 is registered on the optical disk 6 by the CPU 2, and the previously input search data is registered on the magnetic disk 5.

 Next, the second invention will be described.

FIG. 3 is a block diagram showing an embodiment of the second invention,
FIG. 4 is a diagram showing an example of a document registration journal file in the magnetic disk shown in FIG.

In FIG. 3, in the embodiment of the second invention, the same components as those in the embodiment of the first invention shown in FIG. 1 are denoted by the same reference numerals, and the components different from those in FIG. A display unit 1a for displaying, a magnetic disk 5a having a search database 51 and a document registration journal file 52, and a CPU 2a for controlling the entire embodiment of the second invention.

Next, the operation of this embodiment will be described with reference to FIGS.

 First, the operation of storing a document will be described.

When the keyboard 3 is set to the input mode and predetermined search data (for example, document name, number of pages, registration date, keyword, etc.) for the registered document is input from the keyboard 3, the CPU 2 a After the binarized image data and the image data of the search data are stored in the image data storage unit 7, the display unit 1a displays the document and the search data, and
The valued image data is data-compressed and stored on the optical disk 6, and the search data in the magnetic disk 5a is stored in the magnetic disk 5a so that the search data can be searched for the document by item.
As shown in FIG. 4, each item is stored in the document registration journal file 52 in the magnetic disk 5a for each registration order.

Next, after storing a series of documents, when the keyboard 3 is set to the search mode and search data of a predetermined item is input, the CPU 2a reads the target data from the document registration journal file 52 in the magnetic disk 5a. Index document names, etc.
Next, the access number in the optical disk 6 of the target document is indexed from the search database 51 based on the index data from the document registration journal file 52, the data is read from the optical disk 6 by the access number, and the data is expanded.
The searched document and the input search data are displayed on the display unit 1a.

Hereinafter, similarly, the operator sequentially inputs the search data to the keyboard 3, and the operator can visually check the correspondence between the document to be displayed on the display unit 1a and the search data.

〔The invention's effect〕

As described above, the first aspect of the present invention includes a control unit for displaying on a display unit a document input by a scanner and a document searched by search data immediately after the input of the document. Since the image data and the document search data registered in the database of the magnetic disk can be checked immediately upon registration, there is an effect that even if there is a failure of the apparatus, it can be found immediately.

Further, the second invention has a registration control means for generating a document registration journal file based on the document search data inputted at the time of document registration, and registers the data of the document registration journal when registration is completed to some extent. By having search control means for searching for documents by comparing them with the input search data for data confirmation, not only can the operator's load at the time of search be reduced, but also the accuracy of search confirmation of the search database can be improved. There is an effect that can be improved.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an embodiment of the first invention, FIG. 2 is a diagram showing a configuration of a display screen of a display unit shown in FIG. 1, and FIG. FIG. 4 is a block diagram showing one embodiment, and FIG. 4 is a diagram showing an example of a document registration journal file in the magnetic disk shown in FIG. 1, 1a Display unit, 2, 2a Central control unit (CPU), 3
Keyboard, 4 ... Scanner, 5, 5a ... Magnetic disk,
6 ... optical disk, 7 ... image data storage unit, 11 ...
... display screen, 12 ... first display area, 13 ... second display area, 51 ... search database, 52 ... document registration journal file.

Claims (2)

(57) [Claims] 1. A scanner for binarizing a document to be registered, an image data storage section for storing image data of the document binarized from the scanner, and a binarized image by the scanner. An optical disk for storing document image data, a keyboard for inputting data for mode setting, document registration and search, a magnetic disk for storing document search data input from the keyboard, and a scanner scanned by the scanner. An electronic filing system for using an electronic filing system including a display unit for displaying a binarized document corresponding to a page in first and second areas, respectively. Displaying the input binary input document for one page in the first area of the display unit; A first control step of compressing the input document and storing the data on the optical disk, and storing search data relating to the input document input from the keyboard on the magnetic disk; and after the first control step, The search document read out from the optical disk by inputting search data related to the input document from a keyboard is displayed on the second display of the display unit.
A second control step of displaying in the area of the display area; after the second control step, the input document of the first area and the search document of the second area of the display area by the registration setting input from the keyboard. A registration step of registering the search data relating to the input document for which the match has been confirmed and the input document stored in the optical disc. 2. The method of using an electronic filing system according to claim 1, wherein when the search data is input from the keyboard, a document name of the input document and a storage location of the document on the optical disk are determined. The magnetic disk is stored in a first area of the magnetic disk in association with a search database, and the search data for the plurality of input documents for each of the plurality of input documents is registered as a document registration journal file in the order of registration of the input documents. A method of using the electronic filing system, wherein the electronic filing system is stored in the second area.