JPH07244676A - Device and method for document filing - Google Patents

Abstract

PURPOSE:To provide a document retrieval device which can suppress an unpleasant feeling that an operator has at the time of display monitoring owing to lack of unity of the size of retrieved and displayed documents. CONSTITUTION:The document filing device has a data recording part 30 which stores the attribute, document size, and document image of a document relatively, a retrieval condition input part 42 which inputs attribute information on the document to be retrieved, and a data read part 51 which retrieves the data recording part 30 by using the inputted attribute information and reads out the image data and document size of the document having the document attribute corresponding to the attribute information. Further, the device has a display control part 52 which holds display order data by document sizes rearranged in display order, retrieves the document size of the extracted document on the basis of the document sizes taken out of the display order data by the document sizes in order, and takes document image data having the matching document size in order, and a display part 60 which receives and displays the selected document image data in order.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document retrieving apparatus for retrieving and displaying a desired document from a computerized and stored document group, and in particular, a document retrieving page by page unit in a continuous manner. The present invention relates to a document search device that can be displayed on the screen.

[0002]

2. Description of the Related Art In recent years, various documents have been digitized and stored,
There has been developed a document filing device that can take out a desired document as needed and output it to a display device or a printing device. A document filing device is roughly classified into a document registration unit that optically reads a document, converts it into electronic information and stores it, and a document search that reads out document data of a desired document from the recorded document data and outputs it. And a section. Further, the document search unit is configured so that various search methods such as one-page turning and continuous forward / backward turning can be selected in order to facilitate the operator's search operation and improve search efficiency.

A conventional document filing apparatus will be described with reference to FIG. The document filing apparatus shown in FIG. 6 serves as a document registration unit, a reading unit 61 for reading a document into image data, a document attribute input unit 63 for inputting document attribute information, image data and document attribute information. And a recording unit 62 that stores the data in association with each other. With this configuration, the document is digitized and recorded in association with the document attribute information such as the presence / absence of figures and graphs.

Further, as a document retrieval unit, a reading unit 64 for reading out desired document data from the recording unit 62, a retrieval operation input unit 65 for inputting a retrieval method instruction, and a display unit 66 for displaying retrieved documents. It has and. When searching for a desired document using this document search unit, the attribute information of the document to be searched is input from the document attribute input unit 63. For example, if the desired document consists of sentences and figures,
Enter the attribute information of "Sentence + Diagram". The reading unit 64 searches and extracts corresponding document data from the recording unit 62 according to the input attribute information. Then, the search operation input unit 65
The documents extracted in accordance with the instruction of the search and display method such as continuous forward direction turning input from are sequentially output to the display unit 66.

The operator monitors the documents continuously displayed on the display unit 66 and inputs a stop command when the desired document is displayed. As a result, the desired document can be searched quickly.

[0006]

However, in the above-mentioned conventional document filing apparatus, when a search by continuous page turning is performed, the documents are displayed in an order irrelevant to the size of the document. Therefore, when the documents read in order have various document sizes, the document display area on the screen expands or contracts according to the document size, causing screen flicker, and the document contents of the operator. However, there is a problem in that the identification operation of is troublesome and causes eye fatigue.

Therefore, the present invention has been made in order to solve the above-mentioned problems, and it is possible to suppress the operator's discomfort at the time of display monitoring due to the ununiform size of documents to be searched and displayed. An object is to provide a document search device.

[0008]

In order to solve the above-mentioned problems, a document filing apparatus according to the invention of claim 1 stores a storage unit for storing a document attribute, a document size, and document image data in association with each other, and a search. Search information input means for inputting attribute information of a document to be searched, and document image data of a document having a document attribute corresponding to the attribute information by searching the storage means using the attribute information input from the search information input means The data extracting means for extracting the size and the document size-specific display order data in which the document sizes are arranged in the order in which they are to be displayed are held, and the extracting means is based on the document size sequentially extracted from the document size-specific display order data. Document data selecting means for retrieving the document size of the extracted document and sequentially extracting document image data having a matching document size Receives document image data selected by the document data selection means, and a display means for displaying the order.

In addition to the invention of claim 1, the document filing apparatus according to the invention of claim 2 further comprises a document reading means for converting a document into read document image data, and document image data obtained by the document reading means. A document size determination means for determining the size of the document read by using, a document attribute input means for inputting document attribute information, document image data, and a document size determined by the document size determination means, Data registration means for registering in the storage means in association with the document attribute input by the document attribute input means.

A document filing method according to a third aspect of the present invention uses a search information input step for inputting attribute information of a document to be searched, and a document attribute, a document size, and document data using the input attribute information. A data extraction step of searching the storage means stored in association with each other, and extracting the document image data having the document attribute corresponding to the attribute information and the document size; and displaying the document size according to the order in which the document size should be displayed. A document data selecting step of holding the order data, searching the document size of the extracted document based on the document size sequentially fetched from the document size-based display order data, and fetching the document data having a matching document size; A display step of receiving the selected document image data and displaying them in order.

The document filing method according to the invention of claim 4 is, in addition to the invention of claim 3, further comprising a document reading step of converting the document into read document image data,
A document size determination step of determining the size of the read document using the document image data, a document attribute input step for inputting document attribute information, the document image data, and the document determined in the document size determination step The data registration step of registering the size and the document attribute input in the document attribute input step in the storage means in association with each other.

[0012]

In the inventions of claims 1 and 3, the storage means stores the document attribute, the document size, and the document image data in association with each other. Then, when the attribute information of the document to be searched is input in the search information input unit and step, the data extraction unit and step searches the storage unit using the input attribute information, and the document attribute corresponding to the attribute information is searched. The document image data and the document size of the document having the are extracted. Further, in the document data selecting means and step, the display order data for each document size in which the document sizes are arranged in the order in which they should be displayed is held. Then, the document size of the previously extracted document is searched based on the document size sequentially extracted from the document size-based display order data, and the document image data having the matched document size is sequentially extracted. After that, in the display means and step, the selected document image data is received,
Display in order.

In the inventions of claims 2 and 4, the document reading means and step convert the document into read document image data. Then, the document size determining means and step determine the size of the read document using the obtained document image data. Further, the document attribute input means and step inputs the attribute information of the document. Then, in the data registration means and steps,
The document image data, the document size, and the document attribute are associated with each other and registered in the storage unit.

[0014]

Embodiments of the present invention will be described in detail below with reference to the drawings. FIG. 1 is a block diagram showing the configuration of a document filing apparatus according to an embodiment of the present invention. This document filing device is roughly classified into a document registration unit that optically reads a document and digitizes it, and stores it, and a document search for searching the stored document data for desired document data and presenting it to the user. And a section.

The document registration section includes a document generation section 10, a document registration processing section 20, a data recording section 30, and a document attribute input section 41. The document generation unit 10 is composed of a scanner, optically reads the document, and converts the content of the document into image data. The image data is generated within the range of the paper surface of the document, for example, within the range of A4 for a document of A4 size. Then, the image data of the document is output to the document registration processing unit 20.

The document attribute input section 41 inputs the attribute information of the document read from the document generation section 10. As the attribute information of the document, information indicating that the document contains a sentence, a figure, an image, or any combination thereof is used. The document registration processing unit 20 stores a document size determination unit 21 that determines the size of the read document, and data registration for recording the image data of the document in the data recording unit 30 in association with the document attribute information and the document size information. And a section 22.

The document size determination unit 21 is the document generation unit 10
The image data of the document is received from, and the vertical and horizontal sizes of the document are determined from this image data. For example, the document size determination unit 55 holds a correspondence table of vertical and horizontal sizes of respective documents and the sizes as shown in FIG. And
With reference to this correspondence table, the document size is determined from the number of pixels in the vertical direction and the number of pixels in the horizontal direction of the image data. When the number of pixels does not apply to any of the pixels, for example, when the size is free size, the size is closest to either the size in the vertical direction or the size in the horizontal direction.

When a document is read as image data by using the scanner of the document generation unit 10, the vertical and horizontal sizes are managed according to the resolution at the time of reading, and the resolution is received together with the image data to read the document. The document size of the document is determined. When the document size is determined, the document size determination unit 21 outputs the size data to the data registration unit 22. In this case, the size data may use a constant such as 1 for A3 and 2 for A4.

The data registration unit 22 stores the image data received from the document generation unit 10, the document size data received from the document size determination unit 21, and the document attribute information in the data recording unit 30 in association with each other. The data recording unit 30 includes image data provided from the data registration unit,
Document data in which document size data and document attribute information are associated is stored. An example of the document data stored in the data recording unit 30 is shown in FIG.

Further, the document search unit is a search condition input unit 42.
An operation input unit 43, a document search processing unit 50, and a display unit 60. The search condition input unit 42 inputs a document name serving as a search keyword, document attribute information of a search target, or the like. The document name and the document attribute information can be used properly according to the search method. For example, when the document name to be searched can be specified, the document name is input as a search keyword, and when the document classification name of the same type can be specified, the classification name is input as the search keyword. Furthermore, if the document name etc. is unknown, "sentence only",
Input document attribute information such as "text and figure". When the document attribute information is input, a plurality of documents are extracted and a specific document can be searched by using a search method such as continuous page turning described later.

The operation input section 43 inputs search operation conditions such as "continuous forward turning", "continuous backward turning", and "stop". The document search processing unit 50 further includes a data reading unit 51, a display control unit 52, an output storage unit 53, a size output unit 54, and a size determination unit 55. The data reading unit 51 searches the data recording unit 30 using the search condition input from the search condition input unit 42,
Document data that meets the search conditions is extracted. For example, when the document attribute information “sentence only” is input as the search condition, the data reading unit 51 searches for the document attribute item of the document data stored in the data recording unit 30, and adds the information “sentence only”. Extract each document data that has been written.

The display control unit 52 holds display order data for classifying each document size and displaying sequentially when a plurality of documents to be displayed are retrieved. As an example of this display order data, "A4 → A3 → A2 → A1
There is something like "...". The document size data of this display order data is called display order size data. This display order size is sequentially output to the size output unit 54 as indicating the size of the document to be currently displayed.

Further, the display control unit 52 includes a data reading unit 5
1 receives the document data, the operation input unit 43 receives the search operation condition, the output storage unit 53, the size output unit 5
4. The document data display order setting operation by the size determination unit 55 is controlled. The output storage unit 53 is the data reading unit 51.
The document size data and the image data are associated with each other out of the document data to be searched extracted by the above, and the output document list as shown in FIG. 4 is stored.

The size output unit 54 holds the display order size data supplied from the display control unit 52. And
When the display of the document of the corresponding size is finished, the display order size data in the next display order is given from the display control unit 52, and the size output unit 54 updates the display order size data. Also, this size information is output to the size determination unit 55 at any time in response to a request from the size determination unit 55.

The size determination unit 55 sends a size request signal to the output storage unit 53, and acquires the display order size data information to be currently displayed from the output storage unit 53. Further, the display control unit 52 receives the size data of each document read from the output storage unit 53 in the order of storage, and determines whether the size of this document matches the display order size. If they match,
It is determined that the document is to be displayed, and if they do not match, it is determined that the document is not to be displayed. Information indicating the determination result is delivered to the display control unit 52.

When the determination result from the size determination unit 55 is “a document to be displayed”, the display control unit 52 reads the image data of the document from the output storage unit 53 and outputs it to the display unit 60. Further, a flag indicating that the output has been output in the output document list in the output storage unit 53 is recorded. If the determination result is “not a document to be displayed”, the size data of the document in the next storage order is read, and the size determination operation and the image data reading operation described above are repeated.

The display unit 60 displays the document on the screen based on the image data delivered from the display control unit 52. In this case, the display control unit 52 displays the documents retrieved in the size order set in the display order size data. For example, the document attribute input as the search condition is "sentence only" and the display order is "A4 → A3 → A".
In the case of “2 → A1”, documents including only sentences are displayed on the screen according to the size display order.

In the document filing apparatus having the above structure, the document attribute input section 41, the search condition input section 42, and the operation input section 43 are realized by an input device such as a keyboard and a mouse, and the data recording section 30 is a magnetic field. It is realized by a recording device, an optical disk recording device, a floppy disk, a hard disk, etc., and the display unit 60 is realized by a CRT, a liquid crystal display device, etc. Also, the document registration processing unit 2
0 and the document search processing unit 50 are realized by a document filing processing program that operates under the control of the CPU.

Next, the operation of the document search section of the document filing apparatus of this embodiment will be described with reference to the flow charts shown in FIGS. The operator uses the search condition input unit 4
The document attribute or document name is input as the search keyword from 2 (S10). The data reading unit 51 receives the search condition and extracts the document data that matches the search condition from the data recording unit 30. Here, for convenience of explanation, it is assumed that the document data of a plurality of documents has been extracted (S20).

The display control unit 52 stores the output document list in which the image data of the document and the size data are recorded in association with each other in the output storage unit 53 based on the extracted document data (S30). The operator further inputs the search operation condition from the operation input unit 43 (S40). If the search operation condition is “stop”, the search process ends. Further, for example, if "Continuous forward turning" is input, the next display order setting process is performed according to the instruction (S50).

The display control unit 52 takes out the i-th display order size data in the predetermined display order and causes the size output unit 54 to hold it (S60, S70). Next, the display control unit 52 searches the output document list in the output storage unit 53 for the presence or absence of the jth output completion flag (S80, S).
90, 100), the value of j is set to 1 if the output completed flag exists.
It is increased (S150), and the presence or absence of the output completion flag of the next document in the output document list is searched.

If not output, Jj is output from the output document list.
The th size data is read and output to the size determination unit 55 (S120). The size determination unit 55 acquires the display order size data from the size output unit 54, compares the size data with the display order size data, and determines whether the document stored in the jth output document list is the document to be displayed. It is determined whether or not (S130).

In the case of a document to be output, the display control unit 5
2 reads the image data of the document from the output storage unit 53 and outputs it to the display unit 60 (S140). If the document is not the output target, the j value is further set to the next rank from the output document list (S150), and step 10
The process returns to 0. Then, the same size determination operation is repeated.

Further, when the document selective display processing for the i-th display order size is completed, the i value is incremented by 1 (S170), and the display order size of the next rank is set.
The same operation as above is repeated. Then, when the end flags are recorded in all the output completed columns of the output document list, the series of search processing is ended.

In the above embodiment, the size data of the output document list is sequentially determined in order to output a plurality of extracted documents by classifying them and the documents of the same size are displayed together. However, for example, after rearranging the output document list according to the display order size data in advance,
The image data may be sequentially extracted from the top of the list and displayed.

The size data of the document registered in the data recording unit 30 may be input by the operator using the document attribute input unit 41 or the like. In this case, the configuration of the document size determination unit 21 can be omitted.

[0037]

As described above, in the inventions of claims 1 and 3, when there are a plurality of relevant documents retrieved by inputting predetermined document attribute information, the documents are sorted by size. Since it is configured to display documents in order by classifying them and arranging them in order of a predetermined size, even if a search document is displayed by the continuous page turning method, the user may feel a flicker on the screen due to the size variation of the document. You can perform a search operation without using it.

Further, in the inventions of claims 2 and 4, when the document image data is registered, the document size is judged and the judgment result is registered as size information in association with the document image data. Because
The operator does not need to input size information separately, and the operation at the time of data registration can be easily performed.

[Brief description of drawings]

FIG. 1 is a system configuration diagram of a document filing apparatus of the present invention.

FIG. 2 is an explanatory diagram showing an example of a correspondence table of vertical and horizontal sizes and sizes of various documents held by a document size determination unit of the document filing apparatus shown in FIG.

FIG. 3 is a data explanatory view showing an example of document data stored in a data recording unit of the document filing device of the present invention.

FIG. 4 is a list explanatory diagram showing an example of an output document list stored in an output storage unit of the document filing device of the present invention.

FIG. 5 is a flowchart showing the operation of the document filing device of the present invention.

FIG. 6 is a sub-flowchart showing a sub-flow of the flowchart shown in FIG.

FIG. 7 is a system configuration diagram of a conventional document filing apparatus.

[Explanation of sign]

 10 document generation unit 20 document reading processing unit 21 document size determination unit 22 data registration unit 30 data recording unit 40 input unit 41 document attribute input unit 42 search condition input unit 43 operation input unit 50 document search processing unit 51 data reading unit 52 display Control unit 53 Output storage unit 54 Size output unit 55 Size determination unit 60 Display unit

Continuation of the front page (51) Int.Cl. ⁶ Identification code Reference number within the agency FI Technical display location 9194-5L G06F 15/403 380 D 9071-5L 15/62 330 G

Claims (4)

[Claims] 1. A document filing apparatus for classifying each document of a document group having various document sizes for each document size and sequentially displaying the documents, and stores the document attribute, the document size, and the document image data in association with each other. Storage means, search information input means for inputting attribute information of a document to be searched, and search for the storage means using the attribute information input from the search information input means, and document attributes corresponding to the attribute information Data extracting means for extracting the document image data and the document size of the document having the document size, and holding the display order data for each document size arranged in the order in which the document sizes should be displayed, and sequentially extracting from the display order data for each document size. Based on the document size, the document size of the document extracted by the extracting means is searched, and the document file having the matching document size is searched. It receives document data selection means for sequentially taking out Jideta, the document image data selected by said document data selection means, and further comprising a display means for displaying the order, a document filing apparatus. 2. The document filing apparatus further includes a document reading unit that reads a document and converts the document into document image data, and a size of the document read by using the document image data obtained by the document reading unit. Document size determining means for determining, document attribute inputting means for inputting attribute information of the document, the document image data, document size determined by the document size determining means, and input by the document attribute inputting means 2. The document filing apparatus according to claim 1, further comprising a data registration unit that registers the stored document attribute in association with the stored document attribute. 3. A document filing method for classifying each document of a document group having various document sizes for each document size and sequentially displaying the documents, the search information input step of inputting attribute information of a document to be searched. The input attribute information is used to search the storage means for storing the document attribute, the document size, and the document data in association with each other, and the document image data and the document size having the document attribute corresponding to the attribute information are searched. The data extraction step for extracting and the display order data for each document size arranged according to the order in which the document size is to be displayed are held, and the document of the extracted document is stored based on the document size sequentially extracted from the display order data for each document size. A document data selection step of retrieving a size and extracting document data having a matching document size; and the selected document image Receive Jideta, characterized by comprising a display step of displaying sequentially, document filing method. 4. The document filing method further comprises a document reading step of converting the document into read document image data, and a document size determining step of determining a size of the document read using the document image data. A document attribute input step for inputting the attribute information of the document, the document image data, the document size determined in the document size determination step, and the document attribute input in the document attribute input step are associated with each other. 4. A document filing method according to claim 3, further comprising a data registration step of registering the data in a storage means.