JP2825275B2 - Document processing system - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Object of the Invention] (Industrial application field) The present invention relates to a document processing system that handles document information (documents).

(Prior Art) In recent years, in many offices, a system for performing document processing such as document creation, storage, and retrieval using a workstation or the like is becoming generalized.

By the way, in such a document processing system, it has recently been pointed out that a security management system for a created document is weak.

One of the questions is the question of the authenticity of the approval seal imprinted in the document.

That is, in a conventional document processing system, a mark as an approval mark is registered in advance as a raster file, and when the approval processing is performed, the mark is read out and marked at a predetermined approval mark entry position in the document. The method was commonly used.

Therefore, the act of extracting the approval mark from the approved document and copying it to its own unapproved document can be achieved without difficulty.

(Problems to be Solved by the Invention) As described above, in a conventional document processing system, there is a problem that the authenticity of the approval stamp is lacking because an unauthorized approval operation can be easily performed.

SUMMARY OF THE INVENTION The present invention has been made to solve such a problem, and an object of the present invention is to provide a document processing system capable of improving the credibility of an approval act and giving it to strengthen a document management system.

[Structure of the Invention] (Means for Solving the Problems) In order to achieve the above-mentioned object, a document processing system according to the present invention corresponds to a user name of a user who has a right to approve a created document and a user name corresponding to the user name. The registration means in which an approval code to be marked as an approval mark on the document and a mark of the approval mark are registered, and a user name input in response to a request for approval of a created document is compared with the registered user name. First
Comparison means, approval processing permitting means for permitting approval processing on the document when the user name matches as a result of the comparison, and the user name input with the output request of the approved document and the registered Second comparing means for comparing the user name with the user name. If the result of this comparison is that the user names match, the approval mark is combined with the document. If the user names do not match, the approval code is used. And output means for creating and printing out the document.

(Operation) In the document processing system of the present invention, the first comparing means includes:
The user name input in response to the approval processing request is compared with the user name registered in the registration unit. If the comparison shows that the user names match, the approval processing permission unit permits the approval processing on the document.

The second comparing unit compares the user name input in response to the output request of the approved document with the user name registered in the registering unit. If the user names do not match, the output unit combines and prints the approval code in the document if the user names do not match, and the approval mark if the user names match.

Therefore, according to the present invention, it is possible to prevent an unauthorized approval process by a person who does not have the right to the approval act, so that the credibility of the approval mark is enhanced and the document management system can be strengthened.

(Example) Hereinafter, an example of the present invention will be described with reference to the drawings.

FIG. 1 is a block diagram for explaining the configuration of a document processing system according to one embodiment of the present invention.

Referring to FIG. 1, reference numeral 1 denotes an approval process for performing a document approval process in this system, and reference numeral 2 denotes information necessary for permitting only a user who has a right to perform an approval operation to permit the approval operation. User definition file (user
define file), and this user definition file 2 is
As shown in FIG. 2, a user name (login name) 2A having the right to approve the act, a password 2B corresponding to the user name 2A, and an approval code (user identify code; uic) to be marked on the approved document. ) 2C, and approval mark data 12A as formal approval mark on approval mark file 12
It consists of a pointer 2D and so on.

Reference numeral 3 denotes a document processing unit for performing various types of document processing such as document creation; 4, a document file for storing the created document; and 5, a character code data in the document which is converted into image data. Reference numeral 6 denotes a print display processing unit for printing / display output on the display unit 7, and 8 is an input unit for inputting various information.

Reference numeral 9 denotes a form definition unit for defining a document form. The above-described document creation in the document processing unit 3 is performed in accordance with the form defined by the form definition unit 9.

Next, the operation of the approval process in the system of this embodiment will be described with reference to FIG.

First, a user inputs a user name and a password. Then, the approval processing unit 1 refers to the user definition file 2 and enters the input user name and the user definition file 2
It is determined whether or not the user name 2A registered in (1) matches (step a). If they do not match, it is determined that the current approval processing request is a request from a user who does not have the approval processing right, and error processing is performed (step b).

On the other hand, if it is determined that the input user name matches the user name 2A registered in the user definition file 2, then the approval processing unit 1 determines that the input password is It is determined whether the password matches the password 2B corresponding to the file name 2A (step c).

If the input password matches the registered password 2B, execution of the subsequent approval processing is permitted (step d), and if not, error processing is performed (step e).

As shown in FIG. 4, the approval processing is performed by providing an approval processing area Wb on the screen W of the display unit 7 in a separate frame from the document display area Wa. By inputting the necessary information in the items (1) and (2), an approval code or an official approval mark is written in a predetermined approval mark entry area Wc in the document display area Wa.

By the above processing, even if the user who does not have the right of the approval act knows the user name 2A who has the right of the approval act,
The authorization process will not be permitted unless the exact password 2B following it is known.

Therefore, unauthorized approval processing can be prevented.

Further, in this system, the following processing is performed in order to prevent not only the above-described protection measures against the unauthorized approval act but also the use of the copy of the official approval mark from the approved document.

FIG. 5 shows a flowchart of this processing. In other words, in this system, when printing out or displaying an approved document, first enter the user's own name, and this user name is the name of a user who has the authority of approval.
Based on the judgment as to whether or not it matches 2A, it is decided whether to write the approval code as the approval mark in the document and output it, or to write and output the official approval mark as the approval mark .

Then, as a result of the user name check shown in step A,
If it is determined that the request is not an output request from a user having the approval right, the corresponding approval code 2C is read from the user definition file 2 (step B), and this code data is converted into image data (step C). Is output to the printer 6 and the display unit 7 (step D). Thus, a formal approval mark is not posted to the user.

If it is determined that the request is from a user having the approval right, the approval mark data 12A indicated by the pointer 2D on the user definition file 2 is read (step E), and converted into image data (step F). Then, the image data is output to the printer 6 and the display unit 7 (step G).

As a result, it is possible to prevent a user who does not have the right of the approval act from knowing the formal approval mark from the approved document and copying the same to another document, thereby preventing an unauthorized act.

Therefore, according to the document processing system of this embodiment, it is possible to perform document approval processing under strict protection management.

[Effects of the Invention] As described above, according to the document processing system of the present invention, it is possible to prevent unauthorized approval processing by a person who does not have the right to the approval act, thereby increasing the credibility of the approval mark,
The document management system can be strengthened.

[Brief description of the drawings]

FIG. 1 is a block diagram for explaining the configuration of a document processing system according to an embodiment of the present invention. FIG. 2 is a diagram for explaining the contents of a user-defined file in the document processing system of FIG. FIG. 3 is a flowchart showing a flow of approval processing in the system, FIG. 4 is a view showing a display screen at the time of approval data registration, and FIG. 5 is a flowchart showing a flow of document print display processing in the system. 1... Approval processing unit, 2... User-defined file, 3.
Document processing unit 4, document file 5, print display processing unit 6, printer 7, display unit

Claims (1)

(57) [Claims] A registration means for registering a user name of a user who has a right to approve a created document, an approval code to be marked as an approval mark on the document, and a mark of the approval mark corresponding to the user name; First comparing means for comparing a user name input in response to a request for approval of a created document with the registered user name; and if the result of the comparison shows that the user names match, an approval process for the document is performed. An approval processing permitting means for permitting the user, and a second comparing means for comparing the registered user name with the user name input in response to the output request of the approved document, and as a result of the comparison, the user names match. Output means for combining the mark of the approval mark with the document in the case, and combining the approval code with the document if the user name does not match, and printing out the document. .