JP2581375B2 - Document management device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management apparatus,
In particular, the present invention relates to a document management apparatus having a document search function that manages a document creation / update process and a search process as document histories and enables a document search based on these histories.

[0002]

2. Description of the Related Art A conventional document management apparatus manages a document name, an author, a creation date, and the like at the time of saving a final document. Device. Therefore, if the storage of the document name or the like becomes ambiguous, there is a problem that the search and use of the document cannot be performed. As a conventional technique for solving this problem, there are a classification method of a library or the like in which the classification of a document is obtained and a classification code is assigned, a study of assigning a keyword and creating an index file based on the keyword. However, manual document classification and keyword assignment are very costly, and performing such operations every time a document is created requires a great deal of labor for the user. Further, the classification or index given in this manner does not always accurately reflect the contents of the document, and in many cases, cannot be used. There is also a technique in which a user gives a keyword and performs a keyword search of all sentences. However, this method does not always come up with a keyword that appropriately specifies a document requested by the user, and a large number of documents are searched. The problem exists. As one of the solutions to the problem of such a conventional document management system, Japanese Patent Laid-Open Publication No. 2-297185 discloses a method of storing a document name of a document once searched and performing a search by the document name. Proposed.

[0003]

However, even if the user forgets the document name even in the method described in the above-mentioned publication, even if a list of the search document names can be displayed, the documents in the search document are sequentially searched. There is a problem in that the search must be performed and the search cannot be performed even when the search is performed or the memory for a part of the search key at the time of the search remains.

As described above, in the conventional document management method, only the state at the time of saving the last document is stored, and information such as the state of the document at one time in the past and past work on the document is stored in the document. There is a problem that it is not saved with. The memory of the user's document is remarkable when he or she was involved in the document that he did such work in the process of creating the document or that he wrote such a thing. However, when the remarkable part does not remain when the final document is stored, there is a problem that the document cannot be searched and used even if the memory for a certain aspect of the document is clear.

[0005]

In order to solve the above-mentioned problems, a document management apparatus according to the present invention comprises: a document editing unit for editing a document; a document storage unit for storing a document;
Search condition input means for inputting document search conditions, document search means for searching for documents meeting the conditions, search document display means for displaying search results, and access to documents including creation / update steps and search steps History storing means for storing the process of the history as a history, history search condition input means capable of combining a plurality of the histories and inputting as a search key, and a history for searching for a matching document from the search key in which the plurality of histories are combined It has search means.

[0006]

Next, the present invention will be described with reference to the drawings. FIG. 1 is a block diagram showing one embodiment of the present invention.
Referring to FIG. 1, an embodiment of the present invention comprises a document editing unit 1 for editing a document, a document storage unit 2 for storing an edited document, a search condition input unit 3 for inputting a search condition of a document, A document search unit 4 for searching for a document in accordance with the search condition input from the search condition input unit 3, a search document display unit 5 for displaying the document searched by the document search unit 4, and a document editing unit 1. Creation of documents
A history storage unit 6 for storing, as a history, an update process and a document search process using the document search unit 4; a history search condition input unit 7 for inputting search conditions for searching for a document using the history; It is composed of a history stored by the history storage means 6 and a history search means 8 for searching for a document according to the search condition input from the history search condition input means 7.

A document edited by the document editing means 1 is
The document is sent to the document storage unit 2 through the communication line 12 and stored. The process of editing work performed by the document editing means 1 is as follows.
It is sent to the history storage means 6 through the communication line 16 and stored. The document search means 4 receives a search condition in a conventional format from the search condition input means 3 through the communication line 34, retrieves a document meeting the conditions from the document storage means 2 through the communication line 24, and retrieves a search document through the communication line 45. Send to display means 5. The process of the search operation performed by the document search unit 4 is sent to the history storage unit 6 via the communication line 46 and stored. The history search means 7 receives history search conditions from the history search condition input means 8 through the communication line 87, and records a history meeting the conditions from the history storage means 6 through the communication line 67.
Through the communication line 27 from the document storage means 2, and receives a document having the history through the communication line 75.
To the search document display means 5 through The history search process performed by the history search unit 7 is also sent to the history storage unit 6 via the communication line 76 and stored as a history.

In the history saving means 6, all the functions (character input / deletion, character string search / replace / delete / move / copy, document read / save / copy / delete) of the document edit means 1 are performed as a document editing process. / Printing, document name change / document owner change / document access authority change) and document changes / execution date / time / executor by that function are saved as editing history. The search key at the time of the search using the means 4 and the search result / search date / time / searcher are stored as a search history. Further, as a history search process, a search key, a search result, a search date / time, and a searcher at the time of search using the history search means 7 are also stored as a history search history.

The history search condition input means 7 can search the history of the creation / update process for each operation by a combination of the state before execution, the state after execution, the executed function name, the execution date and time, and the executor. For example, designation such as "document in which a character string of section manager is replaced by a manager on July 1" or designation of "document copied by Sato" can be performed.
Also, the history of the search process and the history of the history search process can be searched by a combination of a search key, a search result, a search date and time, and a searcher. For example, it is possible to specify "a document found one month ago using a search key of trade". Further, a plurality of history search conditions can be combined, and for example, a search such as “document rewritten three or more times from May 1 to May 7” can be performed. The operators used for the combination of the plurality of history search conditions are AND, NOT, OR, ANY, and
ALL, COUNT, <,>, etc.

The history search means 8 searches for a history that satisfies the input history search conditions and combinations thereof, and extracts the corresponding document. The searched document is displayed using the search document display means 5.

[0011]

As described above, the document management apparatus according to the present invention manages the past creation / update process and search process of the document as a history. Therefore, there is an effect that a search can be performed using those histories as a condition, and a document search can be performed based on the past state of the user's target document and the storage related to the past operation. This document management device handles not only documents composed of characters, but also the history of the creation, update, and search processes for image data, audio data, and the like.
It can also manage multimedia documents.

[Brief description of the drawings]

FIG. 1 is a block diagram showing one embodiment of the present invention.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Document editing means 2 Document storage means 3 Search condition input means 4 Document search means 5 Search document display means 6 History storage means 7 History search condition input means 8 History search means

Claims (1)

(57) [Claims] 1. A document editing means for editing a document, a document storage means for saving a document, a search condition input means for inputting a search condition of a document, and a document search means for searching for a document meeting the condition. A search document display unit for displaying a search result, a history storage unit for storing a document access process including a creation / update process and a search process as a history, and a plurality of the histories can be combined and input as a search key. A document management apparatus comprising: history search condition input means; and history search means for searching for a matching document from a search key in which a plurality of histories are combined.