JP2023108724A - Resource reservation system and resource reservation method - Google Patents

Abstract

To enable a conference room to be used efficiently and effectively by suppressing wasteful reservation and use of the conference room.SOLUTION: A reservation system is provided with ticket distribution means for distributing a predetermined number of use tickets C for using a conference room K to a plurality of departments G; and reservation management means for accepting a use reservation of the conference room K from each department G and consuming use tickets C according to the number of uses of the conference room K. The reservation management means does not accept a use reservation from the department G in which the number of remaining use tickets C is insufficient.SELECTED DRAWING: Figure 1

Description

The present invention relates to a resource reservation system and resource reservation method for using resources such as conference rooms.

For example, in a large-scale company or organization, many departments always want to use conference rooms, and most of the conference rooms are always fully booked. Therefore, in situations where it is difficult for many departments to secure conference rooms, it has been necessary to coordinate the use schedules of the conference rooms among the departments, requiring a great deal of time and effort.

On the other hand, there is known a resource reservation system that provides time until the reservation of a conference room or the like is automatically canceled (see, for example, Patent Document 1). This system includes a conference management server that retains information about reservations of conference rooms, etc., and terminal devices used by users. It displays the remaining time until is automatically canceled.

JP 2021-81865 A

By the way, in the past, anyone could reserve a conference room at any time without limitation. There is a risk that the conference room will be reserved or used for the time being. In other words, there is a risk that the conference room will be reserved or used in vain, and as a result, there is a risk that a conference room cannot be secured for a conference that is sure to be held or an important conference. On the other hand, the system of Patent Literature 1 can provide time until the reservation of the conference room is automatically canceled, but cannot prevent or suppress useless reservation or use of the conference room.

SUMMARY OF THE INVENTION Accordingly, it is an object of the present invention to provide a resource reservation system and a resource reservation method that enable efficient and effective use of resources by suppressing wasteful reservation and use of resources.

In order to solve the above-mentioned problems, the invention of claim 1 is a resource reservation system for using a resource including a conference room in a plurality of groups, wherein the plurality of groups have a resource reservation system for using the resource. ticket distribution means for distributing a predetermined number of tickets; and reservation management means for receiving a reservation for use of the resource from the group and consuming a number of the use tickets corresponding to the use of the resource, wherein the reservation management means is and not accepting a reservation for use from the group whose remaining number of use tickets is insufficient.

According to a second aspect of the invention, in the resource reservation system according to the first aspect, the ticket distributing means may exceed the available amount of the resource even if the total number of the use tickets distributed to the respective groups is consumed. The use ticket is distributed so as not to

The invention of claim 3 is characterized in that, in the resource reservation system of claim 1 or 2, the ticket distribution means distributes the use tickets based on the number of members of each group.

The invention of claim 4 is the resource reservation system according to claims 1 to 3, wherein the ticket distribution means distributes the use ticket based on the amount of use of the resource in the past by each of the groups. and

The invention of claim 5 is the resource reservation system according to claims 1 to 4, wherein the ticket distribution means distributes the usage ticket based on the group situation including the busy season of each group. do.

According to a sixth aspect of the invention, there is provided a resource reservation system according to any one of claims 1 to 5, further comprising usage monitoring means for monitoring whether or not the resource is used according to the usage reservation, wherein the reservation management means It is characterized in that, when the resource is not used as reserved, a specified number of the use tickets are consumed by the group that made the reservation for use.

The invention of claim 7 is characterized in that, in the resource reservation system of claims 1 to 6, the use ticket can be transferred between the groups.

According to an eighth aspect of the invention, in the resource reservation system according to the seventh aspect, the ticket distribution means distributes use tickets for preferential treatment to groups to which the use tickets have been transferred, and the reservation management means It is characterized in that, when the reservation for use is accepted with a use ticket for preferential treatment, the resource for preferential treatment whose use is secured is allocated to the use of the group.

According to a ninth aspect of the invention, there is provided a resource reservation method for using a resource including a conference room in a plurality of groups, wherein a predetermined number of use tickets for using the resource are distributed to the plurality of groups. and a reservation management step of receiving a reservation for use of the resource from the group and consuming a number of the use tickets corresponding to the use of the resource, wherein the reservation management step comprises: a remaining number of the use tickets; is not accepted from the group for which the number is insufficient.

According to the first and ninth aspects of the invention, use tickets are distributed to each group, and the use tickets are consumed according to the use of resources. , each group restrains wasteful reservation and use of resources. In other words, since opportunities to use resources are limited, for example, when holding a meeting is uncertain or when the meeting is not important, useless reservation/use of meeting rooms (resources) is suppressed. As a result, it becomes easier to secure conference rooms for meetings that are sure to be held or important meetings, and efficient and effective use of resources becomes possible.

According to the second aspect of the invention, even if all the use tickets distributed to each group are consumed, the amount of available resources will not be exceeded. Efficient and effective (smooth) utilization of resources becomes possible.

According to the third aspect of the invention, since the usage tickets are distributed based on the number of members of each group (predetermined number is set), it is possible to use resources according to the size of each group. , it becomes possible to ensure fairness among groups.

According to the fourth aspect of the present invention, since usage tickets are distributed based on the past resource usage amount of each group, an appropriate number of usage tickets based on the past usage results are distributed to each group. becomes possible.

According to the fifth aspect of the invention, since the use tickets are distributed based on the group circumstances of each group, it is possible to distribute an appropriate number of use tickets to each group based on the circumstances of each group. Become. For example, it is possible to distribute more usage tickets to a group that uses more resources during the busy season.

According to the sixth aspect of the invention, if the resource is not used as reserved, the specified number of use tickets is consumed for the group that made the reservation. Useless and careless reservations will be further suppressed. As a result, it becomes possible to use resources more efficiently and effectively.

According to the seventh aspect of the present invention, use tickets can be transferred between groups. Therefore, a group with sufficient use tickets can transfer use tickets to a group with insufficient use tickets, thereby improving efficiency. Targeted and effective use of resources becomes possible.

According to the eighth aspect of the invention, a preferential use ticket is distributed to the group to which the use ticket has been assigned, and when a use reservation is made with this use ticket, the use of the reserved resource for preferential treatment is used. can. In this way, by giving a use ticket, you can get benefits related to the use of resources, so it is possible to ensure fairness between groups and promote efficient and effective use of resources by giving a use ticket. becomes possible.

1 is a schematic configuration diagram showing a resource reservation system according to an embodiment of the invention; FIG. 2 is a schematic configuration block diagram of a management computer of the resource reservation system of FIG. 1; FIG. 3 is a data configuration diagram of a group information database of the management computer of FIG. 2; FIG.

BEST MODE FOR CARRYING OUT THE INVENTION The present invention will be described below based on the illustrated embodiments.

FIG. 1 is a schematic configuration diagram showing a resource reservation system 1 according to an embodiment of the invention. This resource reservation system 1 is a system for using resources including conference room K by a plurality of groups. , will be mainly described. When describing the department G in general, it is referred to as "department G", and when describing an individual department G, it is referred to as "first department G1", "second department G2", and the like. Similarly, when describing the conference room K in general, it will be referred to as "conference room K", and when describing individual conference rooms K, it will be referred to as "first conference room K1", "second conference room K2", etc. do.

The resource reservation system 1 includes a communication terminal 2 used by each employee M, a two-dimensional code reader (usage monitoring means) 3 provided around the entrance/exit of each conference room K, and a management computer 4. The terminal 2 and the management computer 4 and each two-dimensional code reader 3 and the management computer 4 can communicate freely.

The communication terminal 2 is a terminal having a communication function, a display section, an input section, a memory, and the like, and is configured by a smart phone (multifunctional portable terminal) in this embodiment. A two-dimensional code is transmitted to the communication terminal 2 by making a reservation for use of the conference room K as will be described later, and the two-dimensional code can be displayed on the display unit.

The two-dimensional code reader 3 is a device that reads a two-dimensional code, and constitutes usage monitoring means for monitoring whether or not the conference room K has been used according to the usage reservation. That is, when the employee M starts using the conference room K, the two-dimensional code received from the management computer 4 is displayed on the display of the communication terminal 2, and the two-dimensional code reader 3 reads the two-dimensional code. The read code information is sent to the management computer 4 . As a result, the management computer 4 monitors whether the use of the conference room K has been started according to the use reservation. Similarly, when the employee M finishes using the conference room K, the two-dimensional code is read by the two-dimensional code reader 3 , and the read code information is transmitted to the management computer 4 . As a result, the management computer 4 monitors whether the use of the conference room K has ended as reserved.

Here, at the start of use, after transmitting code information from the two-dimensional code reader 3 to the management computer 4, the management computer 4 transmits usage permission to the two-dimensional code reader 3. You can unlock the key. Similarly, at the end of use, after transmitting the code information from the two-dimensional code reader 3 to the management computer 4, the management computer 4 transmits a termination permission to the two-dimensional code reader 3. You can lock the key.

As described above, in this embodiment, by reading the two-dimensional code with the two-dimensional code reader 3, it is monitored whether or not the conference room K has been used according to the reservation. There may be. For example, a human sensor is installed in each conference room K, and based on the detection result of the human sensor, whether or not the employee M entered or exited the conference room K, that is, whether the conference room K was used according to the usage reservation. can be monitored.

The management computer 4 is a computer server for distributing use tickets C to each department G and accepting reservations for use of the conference room K. As shown in FIG. Group information database 42, input unit 43, display unit 44, communication unit 45, ticket distribution task (ticket distribution means) 46, reservation management task (reservation management means) 47, central processing for controlling these a portion 48;

The reservation status database 41 is a database that stores the reservation status of each conference room K, and stores which conference room K is reserved for use by which department G at what time and month. Further, the record of actual use of the conference room K in the past is also stored.

The group information database 42 is a database that stores information (group information) about each department G. As shown in FIG. 426 and others 427 are stored. The department ID 421 stores the identification information (department name, etc.) of the department G, and the role 422 stores the role and duties of the department G. FIG. The member 423 stores the number of members/employees M who belong to the department G, and the number may be one. In addition, when an officer belongs to the office, the name of the officer and the like are stored.

The track record 424 stores the number of use tickets C distributed to the department G in the past, the number of use tickets C used in the past by the department G, the track record of cancellation of reservations by the department G in the past, and the like. ing. In the department circumstances 425, circumstances specific to the department G (group circumstances) are stored. sales promotion period, etc.) are stored. The current term information 426 stores information about the reservation and use of the conference room K of the department G in the current term (this month, this year, etc.). It stores information such as whether the user has received a discount, whether the user has a ticket C for preferential treatment, and the like.

The input unit 43 is an interface for inputting various kinds of information, commands, etc. Specifically, the data/information of the group information database 42 is input. The display unit 44 is a display for displaying various data and information. Specifically, it displays the number of use tickets C distributed to each department G as described later. The communication unit 45 is an interface for communicating with the outside via the Internet network, telephone communication network, etc. Specifically, the communication unit 45 receives usage reservations from each communication terminal 2 and receives code information from each two-dimensional code reader 3 . to receive.

The ticket distribution task 46 is a task program for distributing a predetermined number of use tickets C for using the conference room K to a plurality of departments G. FIG. That is, each department G can reserve and use the conference room K by using and consuming the distributed use ticket C, and the ticket distribution task 46 determines the number of use tickets C to be distributed to each department G ( predetermined number). Here, in this embodiment, the use ticket C is an electronic ticket, but the use ticket C may be a paper ticket. Also, a case will be described where the ticket distribution task 46 is started at the end of each month to distribute the use ticket C for the next month. or at the end of the fiscal year.

First, the use tickets C are distributed so that even if all the use tickets C distributed to each department G are consumed, the use amount of the conference room K is not exceeded. That is, only the number of use tickets C equal to or less than the usable capacity of the conference room K is distributed to each department G. Specifically, 30 minutes is taken as one unit (one use ticket C minutes), one month's working hours are converted into the number of units, and the value obtained by multiplying the number of units by the number of conference rooms K is the usable amount. do. Then, the total number of distributed use tickets C is made equal to or less than the available amount. in short,
Total number of distributions ≤ number of meeting rooms K x (monthly working hours (minutes) / 30 minutes)
and

Next, the number of use tickets C to be distributed to each department G is calculated based on the following items. First, the number of distributions is calculated based on the number of members of each department G (member 423). That is, according to the ratio of the number of members in each section G, it is calculated so that the number of distributions to a section G with a large number of members increases. At this time, the number of distributions may be adjusted according to the role of each department G, duties (roles 422), presence or absence of officers (members 423), and the like. For example, due to the nature of department G's role and duties, for department G, which uses less conference room K, the number of distributions may be reduced even if there are many members, For department G that has a large number of members (group circumstances), the number of distributions may be increased even if the number of members is small. Also, such indexing based on the number of members may be performed only in the first month.

Secondly, the number of distributions is determined based on the amount of usage of the conference room K in each department G in the past. That is, based on the past usage record of each department G, the number of distributions to the department G that used the conference room K frequently is determined to be large. At this time, it may be based on the usage record of the previous month or based on the usage record of the same month of the previous year.

Thirdly, the number of distributions is calculated based on the group circumstances of each department G (department circumstances 425). That is, the distribution number is determined so as to meet the group situation of each department G. For example, if next month is the busy season for the first division G1, a large number of distributions to the first division G1 is calculated, or if an event is scheduled for the second division G2 next month, the second For example, the number of distributions to department G2 is calculated to be large.

Then, the number of use tickets C calculated in this manner is distributed to each department G. Specifically, the number of distributions to each department G for the next month is stored in a memory, and an employee M of each department G accesses the management computer 4 using the communication terminal 2 to obtain the number of distributions to each department G. make it available for viewing. Furthermore, the number of distributions to each department G is transmitted to the communication terminal 2 of the representative of each department G registered in advance.

Such use tickets C can be transferred between departments G. In other words, the use ticket C can be transferred from the department G with a surplus of use tickets C to the department G with a shortage of use tickets C. In this embodiment, the communication terminal 2 is used to access the predetermined platform of the management computer 4, and the employee M of the department G who wants to receive the transfer inputs the number of use tickets C that the employee M of the department G wants to receive. Enter the number of usage tickets C that M can give away. Then, matching is performed on this platform according to a predetermined rule, and the use ticket C of the department G that may be given is given to the department G that wants to be given. In other words, the remaining number of use tickets C for department G that may be given (current term information 426) is subtracted by the number of transfers, and the remaining number of use tickets C for department G desired to be given is added by the number of transfers.

At this time, the ticket distribution task 46 distributes the use ticket C for preferential treatment to the department G to which the use ticket C has been transferred. That is, a preferential use ticket C that allows the use of a preferential conference room K whose use is secured (certainly available) is distributed to this department G when the use ticket C is distributed next month. In this embodiment, the preferential conference room K (for example, the first conference room K1) is secured at a predetermined time every week, and can only be reserved and used with the preferential usage ticket C. FIG. Here, the preferential use ticket C may be distributed instead of a part of the normal use ticket C, or the preferential use ticket C may be distributed in addition to the normal use ticket C. .

On the other hand, in this embodiment, for the department G that received the use ticket C, the number of distributions is reduced according to the number of use tickets C given at the time of distribution in the next month. For example, the distribution number is obtained by subtracting the number of use tickets C given from the distribution number calculated as described above.

Since the number of use tickets C to be distributed increases or decreases in this manner, the above-mentioned total number of distributed tickets is a number that takes this increase or decrease into account.

The reservation management task 47 is a task program that receives a reservation for use of the conference room K from each department G and consumes the number of use tickets C corresponding to the use of the conference room K. FIG.

First, there is a reservation acceptance page/site for accepting reservations for use of the conference room K. When accessed by the communication terminal 2, the reservation status (availability of the conference room K) obtained from the reservation status database 41 and each conference room K The communication terminal 2 is caused to display the number of use tickets C required for use of . Reservation application information such as the identification information of the department G, the date and time of use, and the conference room K to be used is input from the communication terminal 2, and when the requirements such as the remaining number of the use tickets C are satisfied, the use reservation is made. accept. That is, the reservation application information is stored in the reservation status database 41 and a unique two-dimensional code is transmitted to the communication terminal 2 . On the other hand, if the remaining number of use tickets C is insufficient for the required number of use tickets C, the use reservation from the department G is not accepted, and the communication terminal 2 is notified to the effect that the remaining number of use tickets C is insufficient. display.

If the conference room K to be used in the reservation application information is the preferential conference room K, and if this department G owns the preferential use ticket C, the use reservation of the preferential conference room K is performed. accept. In other words, the preferential conference room K is assigned to this department G for use. On the other hand, if this department G does not own the preferential usage ticket C (or has already consumed it), the communication terminal 2 displays that the preferential conference room K cannot be used.

Next, the number of use tickets C corresponding to the use of the conference room K is consumed. That is, as described above, by receiving the code information from the two-dimensional code reader 3, it is monitored whether or not the conference room K has been used as reserved. Then, if the ticket is used as reserved, the remaining number of use tickets C for the department G is subtracted by a number corresponding to the use time (usage time/30 minutes). Here, in this embodiment, the number of usage tickets corresponding to the reserved usage time is subtracted even if the usage time is shorter than the reserved usage time. Also, it is assumed that the conference room K cannot be used beyond the reserved usage time.

On the other hand, when the conference room K is not used as reserved, the reserved department G is made to consume a prescribed number of use tickets C. - 特許庁That is, if you do not use it without canceling it in advance (if you make an empty reservation), the remaining number of use tickets C for this department G will be reduced to the number of use tickets according to the reserved use time (use time / 30 minutes ) is subtracted.

Also, if canceled in advance, the number of used tickets is subtracted according to the time of cancellation. For example, if you cancel 2 days before the reserved date and time, no subtraction will be made, and if you cancel the day before, 50% of the number of tickets used according to the reserved usage time will be subtracted and canceled on the day. In that case, subtract 100% of the number of tickets used for the reserved use time. Then, in the reservation management task 47, a reservation for conference room K canceled on the previous day is accepted at a discount of 50%, or a reservation for conference room K canceled on the day is received at a discount of 100%. may be accepted.

Next, a resource reservation method and the like by the resource reservation system 1 having such a configuration will be described.

First, the ticket distribution task 46 is activated at the end of each month, and distributes a predetermined number of use tickets C for using the conference room K to each department G as described above (ticket distribution step). Next, when an employee M of each department G accesses the reservation reception page of the management computer 4 with the communication terminal 2, the reservation management task 47 is started, and when the reservation application information is input, the conference room is processed as described above. Receipt of reservation for use of K (reservation step of reservation management step). At this time, as described above, the use reservation from the department G whose remaining number of use tickets C is insufficient is not accepted.

Then, when the reserved date and time of use have passed, the number of use tickets C corresponding to the use of the conference room K is consumed (management step of reservation management step). That is, for the department G that used the reservation as it was reserved, the remaining number of use tickets C is subtracted by the number corresponding to the time of use, and for the department G that made an empty reservation or canceled, as described above , the remaining number of use tickets C is subtracted by a number corresponding to the contents thereof.

As described above, according to the resource reservation system 1 and the resource reservation method, the use tickets C are distributed to each department G, and the use tickets C are consumed according to the use of the conference room K, and the remaining number is sufficient. Otherwise, reservation for use cannot be made, so each department G will restrain unnecessary reservation and use of the conference room K. That is, since the opportunity to use the conference room K is limited, for example, when the holding of the conference is uncertain or when the conference is not important, useless reservation and use of the conference room K are suppressed. As a result, it becomes easier to secure the conference room K for meetings that are sure to be held or for important meetings, and efficient and effective use of the conference room K becomes possible.

In addition, even if all the use tickets C distributed to each department G are consumed, the usage capacity of the conference room K will not be exceeded, so that each department G will not make an excessive use reservation, which is efficient. - Effective (smooth) use of conference room K becomes possible.

Furthermore, since usage tickets C are distributed based on the number of members of each department G (because a predetermined number is set), it is possible to use the conference room K according to the scale of each department G. It is possible to ensure fairness between

In addition, since usage tickets C are distributed based on the amount of usage of conference room K in each department G in the past, it is possible to distribute an appropriate number of usage tickets C to each department G based on past usage records. becomes.

Moreover, since the use tickets C are distributed based on the group circumstances of each department G, it is possible to distribute an appropriate number of use tickets C to each department G based on the circumstances of each department G. For example, it is possible to distribute more usage tickets C to a department G that uses the conference room K more frequently during the busy season.

In addition, if the conference room K is not used as reserved (reserved vacantly or canceled), a specified number of use tickets C are consumed for the department G that made the reservation. Each department G will further suppress wasteful and careless reservations of the conference room K. As a result, the conference room K can be used more efficiently and effectively.

In addition, since the use ticket C can be transferred between the departments G, the use ticket C can be transferred from the department G that has excess use tickets C to the use ticket C to the department G that does not have enough use tickets C. Effective utilization of the conference room K becomes possible.

In addition, the preferential use ticket C is distributed to the department G to which the use ticket C is given, and when the use ticket C is used to make a reservation for use, the use of the reserved conference room K for preferential treatment can be used. In this way, when the use ticket C is transferred, a privilege related to the use of the conference room K is obtained, so it is possible to ensure fairness between the departments G, and the transfer of the use ticket C enables an efficient and effective conference. It becomes possible to promote the use of the room K.

Although the embodiment of the present invention has been described in detail above, the specific configuration is not limited to this embodiment. Included in the invention. For example, in the above embodiment, the management computer 4 is composed of one computer, but it may be composed of a plurality of computer servers. Moreover, although the case where the resource is the conference room K has been described, other resources such as company cars and work equipment may be used.

1 resource reservation system 2 communication terminal 3 two-dimensional code reader (use monitoring means)
4 Management computer 41 Reservation status database 42 Group information database 46 Ticket distribution task (ticket distribution means)
47 Reservation Management Task (Reservation Management Means)
G Division (Group)
K Meeting room (resource)
M employee (member)

Claims (9)

A resource reservation system for using resources including conference rooms by a plurality of groups,
ticket distribution means for distributing a predetermined number of usage tickets for using the resource to the plurality of groups;
reservation management means for receiving a reservation for use of the resource from the group and consuming a number of the use tickets corresponding to the use of the resource;
wherein the reservation management means does not accept a reservation for use from the group whose remaining number of use tickets is insufficient;
A resource reservation system characterized by: The ticket distribution means distributes the usage tickets so that even if all of the usage tickets distributed to each group are consumed, the available amount of the resource is not exceeded.
The resource reservation system according to claim 1, characterized by: The ticket distribution means distributes the usage ticket based on the number of members of each group.
3. The resource reservation system according to claim 1 or 2, characterized by: wherein the ticket distribution means distributes the usage ticket based on the amount of usage of the resource in the past by each of the groups;
4. The resource reservation system according to any one of claims 1 to 3, characterized by: The ticket distribution means distributes the usage ticket based on group circumstances including the busy season of each group.
5. The resource reservation system according to any one of claims 1 to 4, characterized by: a usage monitoring means for monitoring whether or not the resource is used according to the usage reservation;
When the resource is not used according to the usage reservation, the reservation management means causes the group making the reservation to consume a specified number of the usage tickets.
6. The resource reservation system according to any one of claims 1 to 5, characterized by: It is possible to transfer the use ticket between the groups,
7. The resource reservation system according to any one of claims 1 to 6, characterized by: The ticket distribution means distributes a preferential use ticket to the group to which the use ticket has been transferred,
When the reservation for use is received with the use ticket for preferential treatment, the reservation management means allocates the reserved resource for preferential treatment to the use of the group.
8. The resource reservation system according to claim 7, characterized by: A resource reservation method for using a resource including a conference room by a plurality of groups, comprising:
a ticket distribution step of distributing a predetermined number of usage tickets for using the resource to the plurality of groups;
a reservation management step of receiving a reservation for use of the resource from the group and consuming a number of the use tickets corresponding to the use of the resource;
wherein, in the reservation management step, no reservation for use is accepted from the group for which the remaining number of use tickets is insufficient;
A resource reservation method characterized by:

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