JP2003030387A - Staff service managing method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To efficiently manage staff service. SOLUTION: A service managing server 3 installed on a network 7 manages the service of a delegated staff. The service managing server 3 receives scheduled staff information set by days from a delegate company terminal 11 or delegate destination terminal 13 and desired service date and time information from a staff terminal 9 and generates service schedules of members of the staff at the delegate destination according to both the pieces of information. At this time, the service time of the delegated staff is suppressed within a specific time to obtain advantages of taxation such as spouse reduction at a maximum.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a staff work management method for each company, and more particularly to a staff work management method that is efficient and can significantly reduce personnel costs.

[0002]

2. Description of the Related Art In companies, it has become common to reduce the number of full-time employees to reduce labor costs and employ temporary staff instead. And recently, the temporary worker market has been gradually rising.

[0003]

The conventional staffing system is generally a system in which a fixed number of staff are dispatched on a monthly basis. However, there is a difference in the actual work even within the same month, so if a certain number of temporary staff is hired, overtime will occur at the peak of the work, personnel costs will increase, and conversely it will exceed the peak. Due to the surplus of personnel, the staff was not assigned according to the busy period of work. The present invention has been made in view of the above points, and an object thereof is to efficiently manage the work of staff.

[0004]

[Means for Solving the Problems] In order to solve the above problems, the inventors of the present invention do not allow full-time staff to work, but work part-time and increase the number of people at the peak of work, We paid attention to the fact that by reducing the number of people in the valley, we can secure appropriate personnel and effectively reduce personnel costs. Such a method can be efficiently realized by a work management server installed on a network such as the Internet. That is, the server receives the desired staff information set for each day from the company terminal, while receiving the desired work date information from the staff terminal. Then, the server creates a work schedule of each staff member in the company based on the both information, and sends the created work schedule to the staffing company or the dispatch destination company and the staff member.

By using the above-described method, it is possible for the dispatching company to automatically create a work schedule for the staff, which is troublesome for the dispatching company. There is an advantage that the labor cost can be reduced by increasing or decreasing. Furthermore, for dispatched staff, they can work for a relatively short time in a free form, and by keeping their income within a prescribed amount, they can enjoy the maximum tax benefits such as deduction for spouse. . In the embodiment of the invention described below, an example in which a dispatching company dispatches and manages staff will be described, but the present invention is not limited to this, and each company employs staff directly. It can also be applied to a management system.

[0006]

1 is a system configuration diagram showing an example of an embodiment of the present invention. A staff work management system of the present invention is an ASP (Application Service Provide).
r) Operated by management company 1 according to the method. The management company 1 includes a work management server 3 and a database server 5, and each server is connected to a network (Internet) 7 via a firewall server (not shown). The dispatched staff members belong to the dispatched company and are sent to the dispatched company according to the instructions of the dispatched company. These three parties are respectively connected to the Internet by a plurality of staff terminals (mobile terminals etc.) 9, a dispatched company terminal 11, and a dispatched company terminal 13. 7 can be connected.

The work management server 3 has a WWW (World Wide)
Web) server and mail server functions are provided. The database server 5 manages the database,
As a database, a staff table 15, a dispatch destination company table 17, a work table 19, a log table 2
1, the data items of each table are as follows.

Staff table 15 Attributes of each staff (ID, name, address, telephone number, email address, etc.), working conditions (dispatch destination, monthly maximum work days, holiday registration contents, etc.), salary information (hourly wages, etc.) Dispatch destination company table 17 Dispatch destination company attributes (ID, name, department, person in charge, address, contact information, etc.), dispatch conditions (required qualifications, working hours, etc.)-Work table 19 (managed by day and by staff) Record type (dispatch destination work, dispatch company work, holidays, etc.), work start / end time (planned), work start / end time (actual), work convenience (“non-work days” described below, “I want to avoid work if possible”) Work schedule information, such as
Work expenses, dispatched company ID, dispatched staff ID, non-workable days, remaining work days (number of work days subtracted from monthly work upper limit days), cumulative working hours / log table 21 Work request history information for dispatched staff ( Notification, staff reply, refusal (no reply) etc.)

Information about the dispatch staff and the dispatched company is sent from the dispatch company terminal 11 or the staff terminal 9 via the Internet 7 after the contract with the dispatch company and recorded in the tables 15 and 17, respectively. At this time, the work management server 3 calculates, based on the salary information of each staff member, the monthly maximum work days that can receive tax benefits such as spouse deduction, and records it in the staff table 15. For example, the annual income limit is about 1 million yen (83
Approximately 000 yen), hourly wage is 1200 yen, and if you work 5 hours a day, the maximum number of days is 14 days a month.

Next, the staff work management method of the present invention will be described with reference to FIG.
This will be described with reference to the flowchart of. First, the staff manager of the dispatching company determines the required number for the next month by using the dispatching company terminal 11
To the work management server 3 (step 201).
Alternatively, the dispatched company directly determines the required number of people for the next month on the terminal 13
To the work management server 3 (step 202).
In response to this, the work management server 3 creates a job schedule 23 for each day according to the work schedule of the next month (step 20).
3) The information is posted on the server, and the fact that the work schedule is registered is notified to the dispatch destination, the dispatch company, and the staff by e-mail (step 204). At this time, each staff is also notified of the input request for the non-work day. Each staff member uses the staff terminal 9 to work management server 3
You can refer to the recruitment schedule 23 by accessing (step 205). FIG. 3 is an example of the job recruitment schedule 23.

Next, each staff uses the staff terminal 9 to register the "non-working day" and "the day I would like to avoid working" (working date and time information) of the next month (step 20).
6). Each staff member will negotiate the minimum number of working days per month with the dispatching company at the time of contract, but the final working day will be decided in consultation with the dispatching company. Therefore, the above "non-working days" and "days when you want to avoid working if possible"
This is a temporary request of the staff, and the final working day will be decided in coordination with the temporary agency as described later.

FIG. 4 is an input screen of the staff's portable terminal. Select "2. Work schedule input" from the top screen 25 to switch to the input screen 31 and specify a day to disable work day = 1, If possible, enter the day you want to avoid = 2 and confirm on screen 33.

The work management server 3 receives the registration of the above-mentioned non-work days for each staff member (step 207), and automatically creates a work schedule (work shift table 45) based on the registration (step 208) and posts it on the server. . As shown in FIG. 5, the work shift table 45 is a list of the number of job offers and the assignment of the staff members A, B, ... The method of creating the work schedule will be described later. After that, the work management server 3 notifies the dispatch destination, the dispatch company, and the staff by e-mail that the work schedule has been created (step 209). Each terminal 9,
It is possible to access the work management server 3 from 11, 13 and refer to the work shift table 45 (step 210,
211, 212). All the relevant persons can be browsed from the dispatching company terminal 11 and the dispatching company terminal 13, but access from the staff terminal 9 is restricted, and only the information of the staff himself can be browsed (screen 3 in FIG. 4).
5).

Next, the procedure for changing the work schedule will be described with reference to the flowchart of FIG. The staff refers to the work shift table 45 (step 301),
If it is found in advance that it will not be convenient to work, the work management server 3 is notified of the vacation (vacation application) (step 302). From the input screen 25 of FIG. 4, "4. Vacation contact"
Is selected, and a vacation day is input on the screen 37.
At this time, the alternative work days are also registered. The result of registration is screen 39
Can be confirmed by

The work management server 3 receives the vacation application,
The staff other than the same-day worker is informed of the additional work request (step 303). The staff who received the contact,
If the additional work is possible, the additional work is notified (step 304). At this time, if the mobile terminal 9 is equipped with a function 47 that allows an immediate mail reply by designating a URL, it is used. When the work management server 3 receives a reply that the work is possible, the work management server 3 determines the replenishment personnel on a first-come-first-served basis, updates the work schedule (step 305), and electronically notifies the dispatch destination, the dispatch company, and the staff that the work schedule has been changed. Information is provided by mail (step 306).

If the replenishment personnel cannot be found within a certain period of time, the work management server 3 makes a work request to a staff member who is not a non-working day, and the staff member can additionally work.
Is notified, the work schedule is changed (step 307). Then, the change of the work schedule is notified to the dispatch destination, the dispatch company, and the staff by e-mail (step 308). At this time, if the supplement is not filled, an alert is sent to the dispatch company. This allows the dispatching company to take other measures regarding staff replenishment and to consult with the dispatching company. In a system without a dispatch company, the dispatch company terminal 13
Send an alert to.

An example of a work schedule creating method will be described with reference to the flowchart of FIG. First,
On the basis of the "non-work days" and "days when it is desired to avoid working" reported by the staff, the number of staff members who can work is calculated on a daily basis (step 501). The specific procedure is as follows. Decide the number of people you want to work on each day according to the workable days of each staff (the days excluding the "non-working days" and "days when you want to avoid working if possible"). It is judged on a daily basis whether the desired number of people is less than the planned number. If the desired number of people is less than the planned number of people, further add "the day when you want to avoid working if possible" to make it the desired working day of each day. Finally, the number of surpluses and deficiencies is calculated by the following formula. Excess / Insufficient Number = Desired Number-Planned Number

Next, the number of surpluses and deficiencies is checked (step 502), and if there is no excess or deficiency, the staff is assigned according to the schedule desired by the staff (step 503).

In step 502, when there is a shortage of staff, staff is allocated for the shortage. At this time, there are various priorities for selecting the staffs, but as an example, the staffs are assigned in order from the one with the least desired work days (step 502). The specific procedure is as follows. Assign staff in descending order of number of staff on days of staff shortage. The staff allocation process on each shortage day will be performed from the staff with the most "non-work days" of the current month. That is,
Allocate in order from the staff with the least desired working days in the current month. “1” is deducted from the determined staff record (work table 19). As described above, since the staff members with the least desired work days are allocated, the jobs are equally allocated to each staff member.

When the number of staffs is excessive in step 502, staffs are assigned according to a predetermined priority (step 505). The specific procedure is as follows. Assign staff in chronological order. The priority of staff to be assigned is determined by the don't method based on the number of remaining days in the month. Staff will be decided according to the above priority.

The don't type is one of the methods for determining the distribution of seats in the proportional representation election, and the total number of votes obtained by each party is 1, respectively.
It is a method in which it is divided by integers such as 2, 3, and so on, all the "quotients" are compared, and they are selected in descending order until the parliamentary quota is reached, and the number selected is taken as the number of elected parties. This Don't formula is used as follows. Figure 8
As shown in (A), the remaining work quota is calculated by subtracting the determined number of days (the number of work days determined before the processing of step 505) from the upper limit number of days of each staff A, B, ... Next, as shown in FIG. 8 (B), the remaining work quota is divided by an integer for each staff A, B, ... And ranked in descending order of quotient, and this rank is the rank for selecting staff. That is, in the example of FIG. 8B, the staffs A, B, D, A, C, ...

The above-mentioned method of determining the priority order is an example, and
The priority may be determined by another method. For example, the staff may be assigned in the order of increasing cumulative working hours of each staff.

Now, returning to FIG. 7, steps 501 to 5
Repeat 05 for one month (step 506) to obtain the number of working days of each staff. Then, it is judged whether or not the number of working days of each staff member exceeds the upper limit number of days by month (step 507), and if not, the processing ends, and if it exceeds, a message calling attention to the work shift table 45 is displayed. , Sends an alert to the staff terminal 9 (step 508).

The above steps 501 to 508 are processing until the end of the term (eg October), and thereafter (eg 1
(January and December) regulate the work of the staff so that the number of working days per year does not exceed the maximum number of days of the year.
For example, the upper limit days in November and December are set, and a schedule exceeding the upper limit is prohibited. In other words, until October, even if you set the work schedule by exceeding the upper limit of the number of days in each month, the setting itself is possible only with an alert, but 1
The setting itself is prohibited in January and December. As a result, the income of each staff can be surely kept within a predetermined amount. Of course, it is possible to prohibit the setting of work schedules that exceed the maximum number of days of each month throughout the year.

Finally, regarding attendance management of staff, FIG.
Will be explained. First, the staff terminal 9 reports the work completion of the day (step 401). That is, “1. work report” is selected from the input screen 25 of FIG. 4, a work day is selected on the screen 27, and the work start time and end time are input on the screen 29. At this time, at the same time, it may be possible to report whether there is early departure or late arrival, and transportation expenses.

The work management server 3 receives the work result report from the staff (step 402), and discloses the work status when there is an inquiry (step 403). That is, when there is access from the staff terminal 9 (step 404), the work status of the staff himself is browsed, and when there is access from the dispatching company and the dispatch destination (steps 405 and 406), all of the relevant persons are accessed. Have the work status viewed. Further, the work management server 3 creates an attendance management data acceptance table (approval data) for the dispatched company and outputs it to the dispatched company (step 407). In response to this, the dispatched company confirms the work content. And approval is performed (step 408). If approved, work management server 3
Will notify the agency and staff by email. The work result data is collected by dispatch destination and staff and sent to the dispatching company (step 409), and the dispatching company captures the work result data and creates staff-specific attendance management data for the dispatching company (step 410). In a system in which the dispatching company does not intervene, the work result data is sent to the terminal 13 of the dispatched company, and the dispatched company can take in the work result data and create attendance management data for each staff.

In the above example, the work management server is AS
Although provided by the management company by the P method, the work management server and the database are not limited to the ASP method, but may be owned by the dispatching company or the dispatched company, in short, as long as they are installed on the network, the installation location may be anywhere. In the above example, the work days are set as the minimum unit as the work schedule and the work upper limit, but the work days may be further divided and the schedule and the work upper limit may be set according to the work days and the working hours.

[0028]

According to the present invention, the schedule personnel information set for each day is received from each company, the desired work date and time information is received from the staff, and the work schedule in the dispatch destination is created based on both the information. Staff management can be realized efficiently and at low cost.

[Brief description of drawings]

FIG. 1 is a system configuration diagram of a staff work management system.

FIG. 2 is a flowchart illustrating a procedure for creating a work schedule.

FIG. 3 is a diagram showing an example of a recruitment schedule.

FIG. 4 is a diagram showing an example of an input screen of a dispatch staff mobile terminal.

FIG. 5 is a diagram showing an example of a work shift table.

FIG. 6 is a flowchart illustrating a procedure for changing a work schedule.

FIG. 7 is a flowchart illustrating a method of creating a work schedule.

FIG. 8 is a diagram for explaining how to determine the priority order by the don't method.

FIG. 9 is a flowchart for explaining staff attendance management.

[Explanation of symbols]

1 management company (ASP) 3 work management server 7 Network (Internet) 9 Dispatch staff terminal 11 Dispatch company terminal 13 Dispatched company terminal

Claims (7)

[Claims] 1. A method of performing work management of a staff by a work management server installed on a network, wherein the server receives scheduled personnel information set for each day from a company terminal and desired work date and time information from the staff terminal. A staff work management method characterized in that the work schedule of the staff is created on the basis of both the information received through the network and the information. 2. The desired number of workers for each day is calculated from the desired work date and time information, and the planned personnel information is compared with the desired number of workers. If there is an excess or deficiency, the staff will be assigned based on a predetermined priority order. The staff work management method according to claim 1, wherein: 3. The priority order is determined by a don't formula when the desired number of employees is larger than the planned number of employees.
Staff work management method described in. 4. The staff work management method according to claim 1, wherein when a staff terminal receives a vacation notice, a request for additional work is sent to another staff terminal. 5. The staff work management method according to claim 1, wherein the server receives a work result report from a staff terminal and requests the company terminal to confirm work details. 6. The staff work management according to claim 1, wherein a limit is set for working hours for each staff member for a certain period, and when the working time for the certain period exceeds the limit, an alarm is issued. Method. 7. The staff work management method according to claim 1, wherein an annual income limit for the staff is set, and the working hours of each staff are restricted so that the income falls within the amount.