JP2020177280A - Document management system, document management method, and computer program - Google Patents

Abstract

To manage document data more easily.SOLUTION: A document management system comprises: a document attribute registration unit 111 which registers document data 121, with a document attribute 1212 associated thereto, in a memory unit 120; a document retrieval unit 112 which retrieves document data having a selected document attribute from the document data stored in the memory unit; and a screen display unit 113 which creates a virtual folder structure 3 by grouping the retrieved document data on the basis of the selected document attribute and causes a display unit 220 to display the created virtual folder structure.SELECTED DRAWING: Figure 1

Description

The present invention relates to document management systems, document management methods and computer programs.

The technique of setting a physical folder to store document data is known as an operating system file system, a physical folder.

It should be noted that a technique is known in which attributes are set in document data so that they can be easily classified (Patent Document 1).

Japanese Unexamined Patent Publication No. 2011-053881

In the prior art, it is difficult to find and read the target document data unless the user knows the storage destination of the target document data. If the user forgets the storage location of the document data, it is necessary to repeat the operation of tracing the lower folders one by one from the root folder, which is not easy to use.

Furthermore, the user needs to understand the type, content, data size, etc. of the document data in advance, design an appropriate physical folder system, formulate rules, and store the document data according to the rules. .. Therefore, if the user forgets the rule and stores the document data in a folder that violates the rule, it becomes difficult to find it.

The present invention has been made in view of the above problems, and an object of the present invention is to provide a document management system, a document management method, and a computer program capable of more easily managing document data.

In order to solve the above problems, a document management system according to one viewpoint of the present invention stores a document attribute registration unit that associates document data with document attributes and registers them in the storage unit, and a document data having the selected document attribute. A document search unit that searches from the document data stored in the unit, and a virtual folder structure that is generated by grouping the searched document data based on the selected document attributes, and the generated virtual folder It includes a screen display unit for displaying the structure on the display unit.

According to the present invention, by using a virtual folder structure based on a document attribute, a target document data can be found based on the document attribute, and usability is improved.

It is a functional block diagram of the document management system which concerns on this embodiment. It is a block diagram of the hardware and software of a document management system. This is an example of the document attribute management table. This is an example of a document attribute storage table. It is explanatory drawing which shows the operation of a user and the process called by the operation. It is a flowchart which shows the process which accepts the selection of a virtual folder. It is a flowchart which shows the process of displaying the virtual folder directly under. It is a flowchart which shows the process which displays the document list directly under. It is a flowchart which shows the saving process of the attribute item. It is a flowchart which shows the document registration process. It is a flowchart which shows the document movement process. It is explanatory drawing which shows the state of the screen display.

Hereinafter, embodiments of the present invention will be described with reference to the drawings. The document management system according to the present embodiment classifies the document data according to the value (attribute value) of the document attribute given to the document data, and has a virtual folder structure (hereinafter, may be abbreviated as a virtual folder). Group and display.

This allows the user to follow the virtual folders grouped by the value of the document attribute while selecting (in memory) from the user's point of view when searching for the desired document data. Therefore, the user can easily find and use the target document data.

In the present embodiment, the document retrieval unit and the screen display unit are repeatedly executed to form a layer of the virtual folder structure stepwise. That is, in the present embodiment, when the user operates the virtual folder, the document data stored in the storage unit is searched based on the value of the operated document attribute, and the search result is classified and displayed as the virtual folder. To do. Therefore, in the present embodiment, it is not necessary to design the folder system in advance, and the virtual folder is dynamically generated according to the user's operation. In the following, a document attribute item may be abbreviated as an attribute item or a document attribute. The value of a document attribute item may be abbreviated as an attribute value.

The first embodiment will be described with reference to FIGS. 1 to 12. FIG. 1 is a functional block diagram showing an overall outline of the document management system 1 of this embodiment.

As will be described later in FIG. 2, the document management system 1 can be configured as a client / server system from a plurality of computers, or can be provided on one computer.

The document management system 1 includes, for example, a document attribute registration unit 111, a document search unit 112, a screen display unit 113, a document database 120, and a display unit 220.

The document attribute registration unit 111 is a function of associating the document data 121 with the document attribute 1212 and registering the document data 121 in the document database 120. The document data 121 includes content data 1211 which is the content of the document and document attribute 1212. In FIG. 1, it is shown as if the document attribute 1212 is embedded inside the document data 121, but it is sufficient that the document data 121 and the document attribute 1212 are associated with each other, and the document is documented inside the document data 121. Attribute 1212 does not have to be embedded.

The document search unit 112 is a function of searching the document database 120 based on the selected document attribute. That is, the document search unit 112 searches the document database 120 for document data having the selected document attribute. The searched document data is sent to the screen display unit 113.

When the first user uses the system 1 for the first time, a preset initial value can be used as the document attribute to be selected first. When a user who has used the system 1 before uses the system 1 again, the document attribute previously used by the user may be selected first.

The screen display unit 113 creates a virtual folder 3 by grouping the document data searched by the document search unit 112 based on the document attributes used for the search, and the generated virtual folder 3 and its own. This is a function for displaying a list of document data belonging to a virtual folder on the display unit 220.

The screen display unit 113 includes a virtual folder display unit 1131 for displaying a virtual folder and a document list display unit 1132 for displaying a list of document data. The virtual folder display unit 1131 as the "first display control unit" displays the virtual folder 3 in the first display area 221 of the display unit 220. The document list display unit 1132 as the "second display control unit" displays the document data belonging to the virtual folder selected by the user in the second display area 222 of the display unit 220. In the following description, the document data and the document may be used without distinction.

The document database 120 is an example of a "storage unit". The document database 120 stores a plurality of document data. The document data does not need to be organized and stored in the physical folder set in the document database 120. This is because the document data is classified into virtual folders based on the document attributes selected by the user.

The display unit 220 is, for example, a screen displayed on a display device. The display unit 220 includes a first display area 221 and a second display area 222. It suffices if it is clear that the first display area 221 and the second display area 222 correspond to each other, and both areas 221 and 222 do not necessarily have to be adjacent to each other. FIG. 1 shows a case where the first display area 221 and the second display area 222 are arranged side by side, but the present invention is not limited to this, and the first display area 221 and the second display area 222 are arranged side by side vertically. You may. The positions of the display areas 221,222 may be interchanged vertically and horizontally. The virtual folder 3 is displayed in the first display area 221. In the second display area 222, a list of document data belonging directly under the virtual folder selected by the user is displayed.

The upper part of FIG. 1 shows how the hierarchy of the virtual folder 3 is formed stepwise according to the user's operation. As shown on the upper left side of FIG. 1, when the virtual folder 3 is displayed first, a plurality of virtual folders "A11", "A12", and "A13" are displayed directly under the root folder "top". Will be done. These first virtual folders "A11" to "A13" can be called first-level virtual folders. The virtual folder of the first layer is selected from the initial value of the system 1 or the saved value (described later in FIG. 4).

The names "A11" to "A13" of the virtual folder are the values of the document attributes. For example, when the document attribute of the initial value is "year", the name of the virtual folder is the value (attribute value) of the document attribute "year" such as "2017", "2018", and "2019". .. Furthermore, for example, when the default document attribute is "Document type", the name of the virtual folder is the value of the document attribute "Document type" such as "Contract", "Quotation", and "Approval". Become.

When the user selects the virtual folder "A11" in the first display area 221, the document data located directly under the virtual folder "A11" is displayed in a list in the second display area 222.

The user can display another virtual folder (lower folder) under the selected virtual folder "A11". For example, when the user operates the setting button 223 displayed on the right side of the selected virtual folder "A11", the attribute selection menu 224 as the "document attribute selection unit" is displayed. Candidates for other document attributes are displayed in the attribute selection menu 224. In the illustrated example, a plurality of document attributes "A2", "A3", "A4", and "A5" are displayed under the virtual folder "A11".

When the user selects the document attribute "A2", as shown in the upper right side of FIG. 1, the names of the values "A21", "A22", and "A23" of the document attribute "A2" are set under the virtual folder "A11". A virtual folder to have is created. These virtual folders "A21" to "A23" can be called virtual folders of the second layer. In this way, the document data having the value "A11" of the document attribute "A1" is classified and displayed according to the value of the newly selected document attribute "A2".

The user can also generate yet another virtual folder under the virtual folder "A22" in the second layer. When the user operates the setting button 223 corresponding to the virtual folder "A22" selected in the second layer, the attribute selection menu 224 is displayed.

The attribute selection menu 224 displayed in the second layer includes the document attributes "A2" to "A5" as in the attribute selection menu 224 displayed in the first layer. However, the already selected document attribute "A2" cannot be selected.

Although not shown, if the user selects the document attribute "A4", the third layer in which the value of the document attribute "A4" is the folder name under the virtual folder "A22" in the second layer. Virtual folder is created and displayed.

The user can also change the document attributes of the already created virtual folder. For example, if the user displays the attribute selection menu 224 in the virtual folder "A11" of the first layer and selects the document attribute "A3" instead of the document attribute "A2", the document attribute is displayed in the second layer. A virtual folder with the value of "A3" as the folder name is generated and displayed.

The outline of the hardware configuration and the software configuration of the document management system will be described with reference to FIG.

The document management system 1 can be composed of at least one computer. In FIG. 2, the document management system 1 is configured as a so-called client / server system from the document management server 10 and the client terminal 20.

The document management server 10 includes, for example, a microprocessor (abbreviated as CPU in the figure) 11, a memory 12, a storage device 13, a communication device 14, and an input / output device 15. In the figure, "input / output" is abbreviated as "IO".

The microprocessor 11 causes the server to function as the document management server 10 by reading at least a part of the operating system 101 stored in the storage device 13 and at least a part of the computer program 110 into the memory 12 and executing the server.

The storage device 13 has a larger capacity than the memory 12 and is configured as a non-volatile rewritable storage device. The storage device 13 is, for example, a hard disk, a flash memory, or the like. A storage device using a storage medium other than these may be used.

A computer program and data are stored in the storage device 13. The computer program includes, for example, an operating system 101, a document management program 110, and the like.

The document management program 110 includes, for example, a document registration program 111, a document search program 112, and a screen display program 113. Since the functions 111 to 113 described in FIG. 1 are realized by the computer programs 111 to 113 shown in FIG. 2, a common code is used between the functions and the computer program. If they are distinguished, the computer programs 111, 112, 113 may be referred to as, for example, the computer programs 111P, 112P, 113P.

The document database 120 is stored in the storage device 13. The document database 120 includes, for example, a plurality of document data 121 and management tables T1 and T2. As described above, the document data 121 is configured by associating the document content data 1211 with the document attribute 1212. The tables include a document attribute management table T1 described later in FIG. 3 and a document attribute storage table T2 described later in FIG. The tables T1 and T2 are not limited to the illustrated configuration.

The communication device 14 is a device that bidirectionally communicates with the client terminal 20 via the communication network CN. The communication network CN is configured as, for example, the Internet, a LAN (Local Area Network), or the like. In the communication network CN, at least one or both of wired communication and wireless communication can be used.

The input / output device 15 is, for example, a device that communicates with the external storage device MM. The external storage device MM (also referred to as a storage medium MM) can send and receive computer programs and data to and from the storage device 13 via the input / output device 15.

That is, either or both of the computer programs and data stored in advance in the external storage device MM can be transferred to the storage device 13 via the input / output device 15 and stored. Alternatively, either one or both of the computer programs and data stored in the storage device 13 can be transferred to the external storage device MM via the input / output device 15 and stored.

Note that either or both of the computer programs and data stored in the storage device 13 can be transmitted to a computer (not shown) via the communication network CN. Alternatively, one or both of the computer program and the data can be transferred and stored in the storage device 13 from a computer (not shown) via the communication network CN.

The client terminal 20 will be described. The document management server 10 can be connected to one or more client terminals 20 at the same time.

The client terminal 20 is configured as, for example, a notebook-type or desktop-type personal computer, a mobile information terminal such as a tablet terminal, or a mobile phone (including a so-called smartphone). The client terminal 20 may be configured as a so-called wearable terminal such as a glasses type or a wristwatch type. Further, the client terminal 20 may be configured as a terminal that uses one or more of VR (Virtual Reality), AR (Augmented Reality), and MR (Mixed Reality), for example. ..

The client terminal 20 has, for example, hardware resources such as a microprocessor, a memory, and a communication device (none of which are shown) and software resources such as a browser. The functions of the client terminal 20 include a user interface unit 21, a browser 22, and a communication unit 23.

The user interface unit (abbreviated as UI unit in the figure) 21 is a function of receiving an operation from a user who uses the client terminal 20 and providing information to the user.

The browser 22 is a function that serves as a window for exchanging information with the user. The browser 22 displays the screen provided by the document management server 10 on the display of the client terminal 20. The user can use the document management service provided by the document management server 10 by inputting the user authentication information from the browser 22. The user authentication information includes, for example, a user name and a password. A user management table (not shown) that manages combinations of user names and passwords is stored in the storage device 13 of the document management server 10.

When the user operates the browser 22 via the user interface unit 21, the operation input is transmitted from the browser 22 to the document management server 10. The document management server 10 returns the calculation result (search result, etc.) according to the user's operation to the browser 22.

The communication unit 23 is a function for the client terminal 20 to perform bidirectional communication with the document management server 10 via the communication network CN.

The document attribute management table T1 will be described with reference to FIG. The document attribute management table T1 is a table that manages the document attributes used in the document management system 1. The document attribute management table T1 contains items such as a document identifier (abbreviated as ID in the figure) C10, a document name C11, a file name C12, an update date and time C13, a year C14, a customer name C15, a person in charge C16, and a status C17. Including. The document attribute management table T1 may include other items (not shown) or may not include a part of the illustrated items.

The document identifier C10 is information for uniquely identifying the document data in the document management system 1. The following items C11 to C17 are items of document attributes.

The document name C11 is a name indicating the type of document data (document type). The value of the document name includes, for example, a business trip report, a contract, a quotation, an approval document, an instruction manual, minutes, and the like. The file name C12 is a file name of the document data. The document management system 1 can read the corresponding document data from the storage device 13 based on the file name C12.

The update date and time C13 is the date and time when the document data was updated. The year C14 indicates the year (creation year, year indicated by the document contents, etc.) for which the document data is targeted. The customer name C15 is a customer name that is the target of the document data. The person in charge C16 indicates the person in charge of the document data. Status C17 indicates the status of the document data. The status values include, for example, "completed", "waiting for approval", and "creating".

The document attribute storage table T2 will be described with reference to FIG. The document attribute storage table T2 is a table that stores the most recently used document attributes.

The document attribute storage table T2 includes, for example, a user name C20 and attribute items C21, C22, and C23. In FIG. 4, three attribute items are associated with one user, but two attribute items may be associated with each other, or four or more attribute items may be associated with each other. That is, the document attribute storage table T2 stores the latest set of attribute items selected by the user for each user.

In the table of FIG. 4, the user (which may match the person in charge) "Suzuki" selects "year" as the document attribute of the virtual folder in the first layer, and the virtual folder in the second layer. It is remembered that "customer name" was selected as the document attribute of and "person in charge" was selected as the document attribute of the virtual folder in the third layer. Similarly, the user "Sato" selects "person in charge" as the document attribute of the first layer, "year" as the document attribute of the second layer, and "customer name" as the document attribute of the third layer. Is stored in the table T2. Similarly, it is stored in the table T2 that the user "Tanaka" has selected "customer name" as the document attribute of the first layer and "person in charge" as the document attribute of the second layer.

As shown in FIG. 4, in the document management system 1 of the present embodiment, each user can select the document attributes in any order from the document attributes registered in advance in the document attribute management table T1. .. Furthermore, each user does not have to follow the virtual folder to the same level, and each user has different numbers of levels.

FIG. 5 shows the relationship between the user operation and the process called in response to the user operation. Details of each process will be described later. When the document management system 1 detects a user operation on the display unit 220 displayed on the browser 22, the document management system 1 activates the call processing (S10). After that, when the virtual folder is selected in the first display area 221 of the display unit 220, the document management system 1 starts a process (S20) for accepting the selection of the virtual folder. When the user changes the attribute item to be displayed as a virtual folder, the document management system 1 starts a process (S30) for saving the attribute item. When the user registers the document data in the virtual folder, the document management system 1 starts the document registration process (S40). When the user moves the document data to the virtual folder, the document management system 1 starts the document moving process (S50). The details of each process will be described below.

The process (S20) of accepting the selection of the virtual folder will be described with reference to the flowchart of FIG. In the description of each process, the process of reading and writing data (document attribute items and their values (attribute values)) from the tables T1 and T2 is performed by the document attribute registration unit 111 or the document search unit 112. In the description of each process, the process of controlling the display content of the display unit 220 is performed by the screen display unit 113.

When the user selects a document attribute (virtual folder) of any hierarchy in the virtual folder 3 displayed in the first display area 221 of the display unit 220, the document management system 1 accepts the user's selection operation ( S21).

The document management system 1 creates a virtual folder for each value of the document attribute selected by the user and displays it directly under the currently selected virtual folder (S22). Here, for example, it is assumed that the user selects a virtual folder having the attribute value of the document attribute "year" of "2019". Hereinafter, the user may be referred to as a target user.

The document management system 1 displays the virtual folder located directly under the virtual folder selected in step S21 in the first display area 221 (S22), and the document data belonging to the virtual folder selected in step S21. Is displayed (S23). Details of steps S22 and S23 will be described later.

FIG. 7 is a flowchart showing the details of step S22 in FIG. The document management system 1 acquires the document attributes of the hierarchy located directly under the virtual folder selected in step S21 of FIG. 6 from the storage table T2 (S221). Hereinafter, the hierarchy located directly below may be referred to as a hierarchy directly below.

The document management system 1 searches the document attribute storage table T2 shown in FIG. 4 based on the name of the target user selected in step S21 of FIG. 6, and selects a virtual folder (here, “FY2019”). It is determined whether or not the document attribute of the hierarchy located immediately below is stored (S222).

When the document attribute of the immediately lower layer is stored in the storage table T2 (S222: YES), the document management system 1 reads the document attribute (for example, "person in charge") from the storage table T2 and virtualizes the immediately lower layer. Set as the document attribute (attribute item) of the folder (S223).

On the other hand, when the document attribute of the immediately lower layer is not stored in the storage table T2 (S222: NO), the document management system 1 sets the initial value (for example, "customer name") to the document attribute of the virtual folder of the immediately lower layer. (Attribute item) (S224).

The document management system 1 acquires a list of value types of the document attribute from the document attribute management table T1 based on the document attribute (attribute item) set in either step S223 or step S224 (S225). For example, when the document attribute of the immediately lower layer is "person in charge", a list of attribute values such as "Suzuki", "Tanaka", and "Sato" is read from the document attribute management table T1. When the document attribute of the immediately lower layer is "customer name", a list of attribute values such as "AA Shoji", "BB chemicals", and "CC construction" is read from the document attribute management table T1.

The document management system 1 displays the attribute value read in step S225 as a virtual folder in the immediately lower layer in the first display area 221 (S226).

FIG. 8 is a flowchart showing the details of step S23 in FIG. The document management system 1 sets a set of document attribute items and their values (attribute values) from the root virtual folder to the selected and operated virtual folder (the virtual folder operated in step S21 of FIG. 6). Is set as the AND condition, and the list of the corresponding document data is acquired by searching the document attribute management table T1 (S231).

For example, if the virtual folder of the root is "target year: 2019" and the virtual folder of "person in charge: Suzuki" under it is selected, the document management system 1 (target year = 2019) The document attribute management table T1 is searched on the condition of AND (person in charge = Suzuki), and a list of document data having the corresponding document attribute is acquired.

The document management system 1 displays a list of document data acquired in step S231 in the second display area 222 of the display unit 220 (S232).

The flowchart of FIG. 9 shows the details of the attribute item saving process (S30). When the user operates the change of the document attribute item (attribute item) for the virtual folder 3 displayed in the first display area 221 of the display unit 220, the document management system 1 accepts the operation input (S31). ).

The document management system 1 determines whether the attribute item received in step S31 is an attribute item that has not yet been specified by the target user between the root virtual folder and the virtual folder selected as the change target (). S32).

When an unspecified attribute item is selected by the target user (S32: YES), the document management system 1 stores the hierarchy in which the virtual folder changed in step S31 is located and the document attribute item in the storage table T2. (S33). That is, the document management system 1 stores the latest operation contents of the target user in the storage table T2.

Then, the document management system 1 deletes the stored data for the layer lower than the layer changed in step S31 from the storage table T2 (S34). This is because there is no relation between the hierarchy changed in step S31 and the hierarchy used in the previous operation.

The flowchart of FIG. 10 shows the details of the process of registering the document data in the document management system 1. The document management system 1 accepts registration of document data from a user in an arbitrary virtual folder (S41). For example, the user can select an icon of the document data to be registered and associate it with an arbitrary virtual folder by so-called drag and drop.

The document management system 1 sets the document attribute value associated with the document data to be registered by the attribute value for the attribute item from the root virtual folder to the virtual folder that has received the registration operation (S42).

For example, if the virtual folder of the root is "target year: 2019" and the registration of the document data is accepted in the virtual folder of "person in charge: Suzuki" located below it, the document management system 1 will perform the document management system 1. For the document data to be registered, the value "2019" is set in the document attribute "target year", and the value "Suzuki" is set in the document attribute "person in charge".

The flowchart of FIG. 11 shows the details of the process of moving the document data in the virtual folder 3.

By operating the display unit 220, the user can move the document data associated with a certain virtual folder to another arbitrary virtual folder. The document management system 1 accepts the operation of moving the document data by the user (S51), and associates the document data to be moved with the attribute values for the attribute items from the root virtual folder to the destination virtual folder of the document data. Set the document attribute value (S52).

For example, if the virtual folder of the root is "target year: 2019" and the movement of the document data to the virtual folder of "person in charge: Suzuki" located below it is accepted, the document management system 1 will perform the document management system 1. For the document data to be moved, the value "2019" is set in the document attribute "target year", and the value "Suzuki" is set in the document attribute "person in charge".

FIG. 12 shows an example of the display unit 220. As shown in FIG. 12 (1), as the name of the virtual folder displayed in the first layer, the initial value or the value stored in the storage table T2 is used. In FIG. 12 (1), the value of the document data type is displayed in the first display area 221 as a virtual folder. In the second display area 222, document data having the document attribute of "estimate" is displayed in a list.

When the user operates the setting button 223 of the virtual folder "Quotation", the attribute selection menu 224 is displayed. The user can select any one of the document attributes from the menu 224. Here, it is assumed that the "customer name" is selected.

FIG. 12 (2) shows a state in which the virtual folder of the second layer having each value of the document attribute “customer name” is displayed under the virtual folder “quotation” of the first layer. The user has selected the virtual folder "Company B" in the second layer. In the second display area 222, a list of document data associated with the document attribute "customer name" is displayed.

When the user operates the setting button 223 of the virtual folder "Company B", the attribute selection menu 224 is displayed. The user selects one of the document attributes that can be selected from the document attributes displayed on the attribute selection menu 224. Since the document attribute "customer name" has already been selected and thereby forms the second layer, it cannot be selected again. Therefore, it is assumed that the user selects the document attribute "year".

In FIG. 12 (3), the virtual folders "2018" and "2019" of the third layer having each value of the document attribute "year" are displayed under the virtual folder "Company B" of the second layer. It shows the state. It is assumed that the user has selected the virtual folder "2018". In this case, in the second display area 222, the document data associated with the document attribute "year" having the value "2018" is displayed in a list.

According to this embodiment configured in this way, the user can easily follow the virtual folders grouped by the value of the document attribute while selecting them according to the user's viewpoint (memory). Document data can be found, improving usability.

In this embodiment, the document retrieval unit 112 and the screen display unit 113 are repeatedly executed, so that the hierarchy of the virtual folder 3 is formed stepwise. Therefore, in this embodiment, it is not necessary to design the folder system in advance, and the virtual folder is dynamically generated according to the user's operation, so that the usability is improved.

The present invention is not limited to the above-described embodiment. Those skilled in the art can make various additions and changes within the scope of the present invention. In the above-described embodiment, the configuration is not limited to the configuration example shown in the accompanying drawings. The configuration and processing method of the embodiment can be appropriately changed within the range of achieving the object of the present invention.

In addition, each component of the present invention can be arbitrarily selected, and an invention having the selected configuration is also included in the present invention. Further, the configurations described in the claims can be combined in addition to the combinations specified in the claims.

1: Document management system 3: Virtual folder, 10: Document management server, 20: Client terminal, 111: Document attribute registration unit, 112: Document search unit, 113: Screen display unit, 120: Document database, 121: Document Data, 1211: Document content data, 1212: Document attribute, 220: Display unit, 221: First display area, 222: Second display area

Claims (7)

A document management system
A document attribute registration unit that associates document data with document data and registers it in the storage unit,
A document search unit that searches for document data with the selected document attributes from the document data stored in the storage unit, and
A screen display unit that generates a virtual folder structure by grouping the searched document data based on the selected document attribute and displays the generated virtual folder structure on the display unit.
Document management system with. The screen display unit
A first display control unit that displays the selected document attribute and its attribute value on the display unit as the virtual folder structure, and
A second display control unit that displays a list of document data having the attribute values selected in the first display unit on the display unit.
The document management system according to claim 1. By repeatedly executing the document search unit and the screen display unit, the hierarchy of the virtual folder structure is formed stepwise.
The document management system according to claim 2. In the virtual folder structure, the image display unit causes the display unit to display a document attribute selection unit for selecting a candidate for another document attribute to belong directly under the selected document attribute.
The document management system according to claim 3. Candidates for the other document attributes displayed by the document attribute selection unit are selected from the document attributes associated with the document data stored in the storage unit.
The document management system according to claim 4. A method of managing documents using a computer
By the computer
Steps to associate document attributes with document data and register them in the storage unit,
A step of searching the document data having the selected document attribute from the document data stored in the storage unit, and
A step of generating a virtual folder structure by grouping the searched document data based on the selected document attribute and displaying the generated virtual folder structure on the display unit.
Document management method to execute. A computer program that allows a computer to function as a document management system.
A document attribute registration unit that associates document data with document data and registers it in the storage unit,
A document search unit that searches for document data with the selected document attributes from the document data stored in the storage unit, and
A screen display unit that generates a virtual folder structure by grouping the searched document data based on the selected document attribute and displays the generated virtual folder structure on the display unit.
A computer program that realizes.

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