JP2020126424A - Document management device, document management system, document management method, and document management program - Google Patents

Abstract

To reflect a correction instruction to a document after confirming the correction instruction by a plurality of users.SOLUTION: A document management device 1 comprises: an acquisition unit 121 acquiring document information indicating a document; an acceptance unit 122 accepting a correction instruction for the document from at least one of a plurality of user terminals 2, and accepting approval of the correction instruction from the plurality of user terminals 2 by displaying an approval image for accepting the approval of the correction instruction on the plurality of user terminals 2; a document correction unit 124 reflecting, when the approval of the correction instruction is accepted from the plurality of user terminals 2, the correction instruction to the document to create a corrected document; and a display control unit 123 displaying the corrected document on the plurality of user terminals 2.SELECTED DRAWING: Figure 2

Description

The present invention relates to a document management device, a document management system, a document management method, and a document management program for managing modification of documents.

Conventionally, there has been disclosed a document management device that manages the update content of a document and a comment for the update content in association with each other (for example, see Patent Document 1).

JP, 2002-140344, A

By the way, when a document is updated by a plurality of users, a plurality of users may check the correction instruction or comment, and after the confirmation by the plurality of users, the correction instruction may be reflected in the document to update the document. On the other hand, the document management apparatus described in Patent Document 1 does not disclose the process of reflecting the correction instruction on the document, and the correction instruction is reflected on the document after the plurality of users confirm the correction instruction. There was a problem that I could not.

Therefore, the present invention has been made in view of these points, and a document management apparatus, a document management system, a document management method, and a document management method capable of reflecting a correction instruction on a document after a plurality of users confirm the correction instruction. The purpose is to provide a document management program.

A document management apparatus according to a first aspect of the present invention receives a correction instruction of the document and an approval of the correction instruction from at least one of a plurality of terminals and an acquisition unit that acquires document information indicating a document. By displaying the approval image for the plurality of terminals, a receiving unit that receives the approval of the correction instruction from the plurality of terminals, and the receiving unit receives the approval of the correction instruction from the plurality of terminals, A document correction unit that creates a corrected document by reflecting a correction instruction on the document, and a display control unit that displays the corrected document on the plurality of terminals.

The receiving unit receives the correction instruction and a message corresponding to the correction instruction from at least one of the plurality of terminals, receives the correction instruction and the message, and then receives the correction instruction from the plurality of terminals. Upon acceptance of approval, the display control unit may cause the plurality of terminals to display the message and an approval image for accepting approval of the modification instruction from the terminal in association with the modification instruction.

The reception unit may acquire user identification information for identifying a user who has input the message, and the display control unit may display the user identification information in association with the message.
The reception unit may receive a response message to the message displayed on the terminal, and the display control unit may display the response message in association with the message.

The reception unit receives, from the terminal that has issued the correction instruction, a designation of one or more approved users who approve the correction instruction, and from the terminal that is used by each of the one or more designated approved users. The document correction unit receives the approval of the correction instruction, and the document correction unit creates the correction document when the reception unit receives the approval of the correction instruction from the terminal used by each of the one or more approved users. Good.

From the terminal, the reception unit receives a narrowing condition for displaying a message corresponding to a correction instruction reflected in the document or a message corresponding to a correction instruction not reflected in the document, The display control unit may cause the terminal, which has specified the narrowing-down condition, to display the message narrowed down based on the narrowing-down condition.

The reception unit receives, from the terminal, a rearrangement condition for displaying the messages in the order of the position of the correction instruction in the document or in the order of the time when the correction instruction is issued, and the display control unit sets the display controller to perform the arrangement. You may make the said terminal which designated the replacement condition display the said message based on the said sorting condition.

The reception unit may receive a message corresponding to the correction instruction at the timing when the correction instruction is received.
The reception unit may receive a plurality of the correction instructions and may receive a collective approval of the plurality of correction instructions from the terminal.

The accepting unit stores the approval history in a storage unit, accepts a request for viewing the approval history from at least one of the plurality of terminals, and the display control unit accepts the request for viewing. Accordingly, the approval history may be displayed on the terminal that has issued the browsing request.

The reception unit receives an update instruction of a version of the document in a state in which all the correction instructions are reflected in the document, and a history of correction instructions made to the document in each of a plurality of versions, The display control unit may store the document in the storage unit in association with the version when the correction instruction is made, and display the latest version of the document on the plurality of terminals.

The acceptance unit accepts approval of confirmation of the document from the plurality of terminals, and the document management device performs the approval of the document when approval of confirmation of the document is received from the plurality of terminals. It may further include a creating unit that creates a document file with an electronic seal stamp corresponding to the user.
The acceptance unit may accept the approval order of a plurality of users who approve the confirmation of the document, and accept the approval of the confirmation of the document from the plurality of terminals based on the approval order.

A document management system according to a second aspect of the present invention includes a document management device that manages a document and a plurality of terminals, and the document management device includes an acquisition unit that acquires document information indicating the document, From at least one of a plurality of terminals, a correction instruction of the document is received, and an approval image for receiving approval of the correction instruction is displayed on the plurality of terminals, so that the correction instruction is approved from the plurality of terminals. A reception unit that receives the correction instruction from the plurality of terminals; a document correction unit that creates the correction document by reflecting the correction instruction on the document; and displays the correction document on the plurality of terminals. A display control unit, and each of the plurality of terminals displays a display unit, information indicating a correction instruction of the document and the approval image on the display unit in association with each other, and approves the correction instruction. And a control unit that transmits information indicating that the approval of the correction instruction has been accepted to the document management apparatus in response to the acceptance.

The receiving unit receives the correction instruction and a message corresponding to the correction instruction from at least one of the plurality of terminals, receives the correction instruction and the message, and then receives the correction instruction from the plurality of terminals. Accepting approval, the display control unit, the message, and an approval image for accepting approval of the correction instruction from the terminal, to display on the plurality of terminals in association with the correction instruction, the control unit, When the message displayed on the display unit is selected, the correction instruction associated with the message may be highlighted.

A document management method according to a third aspect of the present invention includes a step of acquiring document information indicating a document, which is executed by a computer, and a modification instruction of the document received from at least one of a plurality of terminals, and the modification instruction. By displaying an approval image for accepting approval of the modification instruction on the plurality of terminals, and accepting approval of the modification instruction from the plurality of terminals; The method includes: a step of reflecting an instruction on the document to create a modified document; and a step of displaying the modified document on the plurality of terminals.

A document management program according to a fourth aspect of the present invention allows a computer to accept a correction instruction of the document from at least one of an acquisition unit that acquires document information indicating a document and a plurality of terminals, and approve the correction instruction. By displaying an approval image for accepting the correction instruction on the plurality of terminals, a reception unit that accepts the approval of the correction instruction from the plurality of terminals, and when the approval of the correction instruction is received from the plurality of terminals, the correction instruction is displayed. It functions as a document correction unit that creates a correction document by reflecting it on the document, and a display control unit that displays the correction document on the plurality of terminals.

According to the present invention, it is possible to reflect a correction instruction in a document after a plurality of users confirm the correction instruction.

It is a figure which shows the outline|summary of the document management system which concerns on 1st Embodiment. It is a figure which shows the structure of the document management apparatus which concerns on 1st Embodiment. It is a figure which shows an example of a correction reception screen. It is a figure which shows an example of the correction reception screen immediately after giving a correction instruction. It is a figure which shows an example of the correction reception screen containing an approval image. It is a figure which shows an example of the correction reception screen containing a correction document. It is a figure which shows the example which the response message was displayed on the correction reception screen. It is a sequence diagram which shows the flow of a process in the document management system which concerns on 1st Embodiment. It is a figure which shows an example of the correction reception screen which concerns on 2nd Embodiment. It is a figure which shows the structure of the document management apparatus which concerns on 4th Embodiment.

<First Embodiment>
[Outline of Document Management System S]
FIG. 1 is a diagram showing an outline of a document management system S according to the first embodiment.
The document management system S is a system that includes a document management device 1 and a plurality of user terminals 2 and manages document information indicating a document. In the present embodiment, the documents are various documents such as contracts, specifications and product manuals. Further, in the present embodiment, the document information is a document file. The user terminal 2 is, for example, a personal computer.

The document management device 1 acquires one or more pieces of document information from at least one of the plurality of user terminals 2 and stores the document information. The document management apparatus 1 accepts a correction instruction of a document corresponding to the document information stored in the document management apparatus 1 from at least one of the plurality of user terminals 2 ((1) in FIG. 1).

Upon receiving the correction instruction, the document management device 1 transmits the document corresponding to the correction instruction and the content indicating the correction instruction to the user terminal 2 of the authorized user who approves the correction instruction. The document management apparatus 1 receives the approval of the correction instruction from the user terminal 2 of the approved user.

When the document management apparatus 1 receives the approval of the modification instruction from the plurality of user terminals 2, the document management apparatus 1 reflects the modification instruction in the document and creates a modified document. By doing so, the document management apparatus 1 can reflect the correction instruction in the document after confirming the update contents by a plurality of users who use the user terminal 2.

[Configuration of Document Management Device 1]
Next, the configuration of the document management device 1 will be described. FIG. 2 is a diagram showing the configuration of the document management apparatus 1 according to the present embodiment.
The document management device 1 includes a storage unit 11 and a control unit 12.

The storage unit 11 is, for example, a ROM (Read Only Memory) and a RAM (Random Access Memory). The storage unit 11 stores various programs for causing the document management apparatus 1 to function. For example, the storage unit 11 stores a document management program that causes the control unit 12 of the document management apparatus 1 to function as an acquisition unit 121, a reception unit 122, a display control unit 123, and a document correction unit 124, which will be described later.

The control unit 12 is, for example, a CPU (Central Processing Unit). The control unit 12 controls various functions of the document management apparatus 1 by executing various programs stored in the storage unit 11. The control unit 12 functions as the acquisition unit 121, the reception unit 122, the display control unit 123, and the document correction unit 124 by executing the document management program.

The acquisition unit 121 acquires document information indicating a document from the user terminal 2. Here, a user ID for identifying the user is assigned to each user of the plurality of user terminals 2. The acquisition unit 121 acquires the document information indicating the document from the user terminal 2 and also acquires the user ID corresponding to the user of the user terminal 2.

In addition to the user ID corresponding to the user of the user terminal 2, the acquisition unit 121 also receives the user ID of a user who can correct or browse the document corresponding to the acquired document information. The acquisition unit 121 stores the acquired document information in the storage unit 11 in association with the document ID for identifying the document information and the user ID.

The receiving unit 122 receives a correction instruction for a document corresponding to the document information stored in the storage unit 11, a message corresponding to the correction instruction, and a user ID for identifying the user who has input the message. The receiving unit 122 receives a message corresponding to the correction instruction at the timing of receiving the correction instruction.

Specifically, first, the accepting unit 122 accepts, from at least one of the plurality of user terminals 2, selection of document information corresponding to a document desired to be corrected, out of the document information stored in the storage unit 11. .. For example, the reception unit 122 acquires the user ID from the user terminal 2 of the user who desires to correct the document. Then, the receiving unit 122 receives the selection of the document information corresponding to the document to be corrected by the user from the document information corresponding to the document ID associated with the acquired user ID.

Further, the receiving unit 122 receives, from the user terminal 2, the designation of the user ID corresponding to one or more approved users who approve the correction instruction of the document. The accepting unit 122 associates the document ID of the document information corresponding to the document with the user ID of the approved user, and temporarily stores it in the storage unit 11 as the approved user information.

Here, the approved users may automatically include users who give instructions to modify the document. In addition, the accepting unit 122 may automatically designate the user who can correct or browse the document to be corrected as the approved user without receiving the designation of the user ID corresponding to the approved user from the user terminal 2. In addition, the accepting unit 122 may accept the designation of the authorized user from the user terminal 2 after the correction instruction is issued in the user terminal 2.

The display control unit 123 causes the correction acceptance screen that displays the document indicated by the received document information to be displayed on the user terminal 2 that has selected the document information. Specifically, the display control unit 123 transmits the correction acceptance screen to the user terminal 2. Upon receiving the modification acceptance screen, the control unit of the user terminal 2 displays the modification acceptance screen on the display unit included in the user terminal 2. FIG. 3 is a diagram showing an example of the correction acceptance screen.

As shown in FIG. 3, the correction acceptance screen is provided with a document display area A1 and a message display area A2. The document display area A1 is an area in which a document is displayed and a document correction instruction is received. The message display area A2 is an area provided for displaying a message corresponding to the correction instruction and for receiving the message.

The user of the user terminal 2 first makes a correction instruction by correcting the document in the document display area A1. FIG. 4 is a diagram showing an example of the correction acceptance screen immediately after the correction instruction is issued. When the correction instruction is completed, a message input screen A21 for receiving an input of a message corresponding to the correction instruction is displayed in the message display area A2 as shown in FIG. The message input screen A21 is provided with a confirm button for confirming a correction instruction and a message corresponding to the correction instruction. The user of the user terminal 2 gives an instruction to correct the document, inputs a message on the message input screen A21, and then presses the confirm button.

When the confirmation button is pressed, the user terminal 2 sends the correction instruction information including the document ID corresponding to the document, the correction instruction, the message, and the user ID corresponding to the user of the user terminal 2 to the document management apparatus 1. Send to. Here, the correction instruction includes the position of the character string added by the correction, the position of the character string deleted by the correction, and information indicating the position of the sentence including these character strings in the document (correction position information). ing. When receiving the correction instruction information from the user terminal 2, the reception unit 122 generates a correction instruction ID that identifies the correction instruction indicated by the correction instruction information. Then, the reception unit 122 associates the correction instruction ID, the correction instruction information, and the time at which the correction instruction information is received, and stores the correction instruction history information in the storage unit 11 as the correction instruction history information. Further, the reception unit 122 refers to the authorized user information temporarily stored in the storage unit 11 and identifies the user IDs of one or more authorized users associated with the document ID included in the received correction instruction information. To do.

The reception unit 122 controls the display control unit 123 to display an approval button as an approval image for receiving approval of the correction instruction on one or more user terminals 2 used by each of the approval users.

Specifically, the display control unit 123, under the control of the reception unit 122, sends a document or message corresponding to the correction instruction information to the user terminal 2 of the approved user and the user terminal 2 of the user who has issued the correction instruction. , And the user ID of the user who issued the correction instruction and the approval button are displayed in association with each other. For example, the display control unit 123 causes these user terminals 2 to display a correction acceptance screen including a document corresponding to the correction instruction information, a correction ID, a message, and an approval button. FIG. 5 is a diagram showing an example of a correction acceptance screen including an approval button.

Here, the display control unit 123 may display the correction reception screen on the user terminal 2 of the approved user before the correction instruction is received from the user. Then, in response to receiving the correction instruction, a correction reception screen including an approval button may be displayed on the user terminal 2 of the approval user. By doing so, the documents in the same state are displayed on the user terminals 2 of the user who gives the correction instruction and the approved user. Accordingly, these users can correct the document while exchanging opinions in real time through the correction reception screen.

It can be confirmed that the document showing the content of the correction instruction is displayed in the document display area A1 of the correction reception screen shown in FIG. Further, in the message input screen A21 displayed in the message display area A2 of the correction acceptance screen shown in FIG. 5, the correction ID, the message corresponding to the correction instruction, the user ID of the user who input the message, It can be confirmed that an approval button including a character string “approval” and a post button including a character string “post” are included.

After the modification acceptance screen shown in FIG. 5 is displayed on the user terminal 2, the authorized user confirms the modification acceptance screen. After confirming that the correction instruction has no problem, the approval user presses the approval button to approve the correction instruction. When the approval button is pressed, the user terminal 2 transmits approval information indicating that the correction instruction has been approved to the document management apparatus 1. The approval information includes the document ID of the document corresponding to the correction instruction, the correction ID, and the user ID of the approved user who has made the approval.

The accepting unit 122 accepts the approval information from the user terminal 2, thereby accepting the approval of the correction instruction from the user terminal 2 used by each of the one or more approved users. When receiving the approval of the correction instruction from the user terminal 2 of the approved user, the reception unit 122 causes the storage unit 11 to store the approval information as the approval history. Here, the display control unit 123 inputs a message by associating the time when the approval information is received, the user ID included in the approval information, and the information indicating that the approval user corresponding to the user ID has approved. It may be displayed on the screen A21. By doing so, the user viewing the correction instruction screen can confirm the approval status.

Here, the correction acceptance screen may be provided with a collective approval button for accepting collective approval of a plurality of modification instructions. Then, the accepting unit 122 responds to the pressing of the collective approval button on the modification acceptance screen displayed on the user terminal 2 from the user terminal 2 by one or more that are not currently approved by the approved user. You may make it accept the batch approval of the correction instruction. In this case, the user terminal 2 indicates that the collective approval has been performed, and transmits the collective approval information including the document ID of the document corresponding to the correction instruction and the user ID of the approved user to the document management apparatus 1. Upon receiving the collective approval information, the reception unit 122 does not approve the approval user of the user ID included in the collective approval information, out of the correction instruction issued to the document indicated by the document ID included in the collective approval information. Identify correction instructions. Then, based on the identified one or more correction instructions and the document ID and the user ID included in the collective approval information, one or more approval information is generated, and the approval information is stored in the storage unit 11 as the approval history. Remember. By doing so, the approval user can approve the plurality of correction instructions with a simple operation.

When the accepting unit 122 accepts the approval from all the modifying users who approve the modifying instruction, the document modifying unit 124 reflects the modifying instruction in the document and creates the modified document. Then, the display control unit 123 displays the correction acceptance screen including the correction document on the user terminal 2 to display the correction document on the plurality of user terminals 2. FIG. 6 is a diagram showing an example of a correction acceptance screen including a correction document. As shown in FIG. 6, it can be confirmed that the correction result is displayed in the document display area A1 and the message corresponding to the correction instruction and the approval status are displayed in the message input screen A21 in the message display area A2. .. Note that, in the example shown in FIG. 6, the location changed by the correction instruction is highlighted, but the display control unit 123 may display the location without highlighting. Further, the user terminal 2 may highlight the correction instruction associated with the message in response to the selection of the message displayed on the display unit.

Further, when the user who confirms the correction acceptance screen confirms the content of the correction instruction and further confirms, a response message is input to the message input screen A21 and the posting button is pressed. When the posting button is pressed, the user terminal 2 sends the input response message and the user ID of the user of the user terminal 2 to the document management apparatus 1.

The accepting unit 122 accepts the response message by receiving a response message to the message displayed on the message input screen A21 from any of the plurality of user terminals 2. In response to the reception of the response message by the reception unit 122, the display control unit 123 associates the response message with the user ID received together with the response message on the message input screen A21 included in the correction reception screen. To display.

FIG. 7 is a diagram showing an example in which a response message is displayed on the correction acceptance screen. As shown in FIG. 7, it can be confirmed that a response message to the message corresponding to the correction instruction is displayed on the message input screen A21. By doing so, each of the plurality of users who corrects or approves the document can easily confirm the interaction between the users.

[Process Flow in Document Management System S]
Next, the flow of processing in the document management system S will be described. FIG. 8 is a sequence diagram showing the flow of processing in the document management system S according to the first embodiment. In the example illustrated in FIG. 8, an example in which the user of the user terminal 2A corrects the document and the approval is performed by two approval users who use the user terminal 2B and the user terminal 2C will be described.

First, the user terminal 2A accesses the document management apparatus 1 and displays a correction acceptance screen corresponding to the document to be corrected (S1). Then, the user terminal 2A receives the correction instruction and the message from the user (S2). The user terminal 2A transmits the correction instruction information including the document ID corresponding to the document, the correction instruction, the message, and the user ID corresponding to the user of the user terminal 2 to the document management apparatus 1 (S3).

The document management apparatus 1 transmits the modification acceptance screen corresponding to the modification instruction included in the received modification instruction information to the user terminal 2B and the user terminal 2C used by the authorized user (S4, S5). Upon receiving the modification acceptance screen corresponding to the modification instruction, the user terminal 2B and the user terminal 2C display the modification acceptance screen on the display unit (S6, S7). The user terminal 2B and the user terminal 2C transmit the approval information to the document management apparatus 1 in response to the approval of the correction instruction by the approved user (S8, S9).

Upon receiving the approval information from the user terminals 2B and 2C used by all the approved users, the document management apparatus 1 reflects the modification instruction on the document and creates a modified document (S10). The document management apparatus 1 transmits a modification acceptance screen including the created modified document to the user terminals 2A, 2B and 2C (S11 to S13). When the user terminal 2A, the user terminal 2B, and the user terminal 2C receive the modification acceptance screen including the modification document, the modification acceptance screen is displayed on the display unit.

[Modification of First Embodiment]
In the first embodiment, in the example shown in FIG. 6, the message and the approval status corresponding to the correction instruction are displayed, but the present invention is not limited to this. For example, when there are many correction instructions, all approval histories may not be displayed on the user terminal 2.

In response to such a situation, the message in the message display area A2 may not be initially displayed on the correction reception screen including the correction document. In this case, the reception unit 122 receives a request for browsing the approval history from the user terminal 2. For example, in the correction result displayed in the document display area A1, the accepting unit 122 accepts a request for viewing the approval history corresponding to the correction location in response to the selection of the correction location. In response to the acceptance of the browsing request, the display control unit 123 causes the user terminal 2 that has issued the browsing request to display the approval history. By doing so, even when there are many correction instructions and many approval histories, the user can easily confirm the approval history that the user wants to confirm.

[Effects of First Embodiment]
As described above, in the document management system S according to the present embodiment, the document management apparatus 1 receives a document correction instruction from at least one of the plurality of user terminals 2 and an approval button for receiving approval of the correction instruction. Is displayed on the plurality of user terminals 2 to accept the approval of the correction instruction from the plurality of user terminals. Then, when the document management apparatus 1 receives the approval of the correction instruction from the plurality of user terminals 2, the document management apparatus 1 reflects the correction instruction in the document to create a correction document, and displays the correction document on the plurality of user terminals 2. By doing so, the document management apparatus 1 can reflect the correction instruction in the document after confirming the correction instruction by a plurality of users.

<Second Embodiment>
[Refine and sort multiple messages]
Next, the second embodiment will be described. In the first embodiment, an example in which the approval user approves one correction instruction has been described. However, in the actual correction, a plurality of users confirm each of the plurality of correction instructions and approve them as appropriate. In this case, it is required that the user can easily understand the plurality of correction instructions. On the other hand, the document management apparatus 1 of the document management system S according to the second embodiment is different from the first embodiment in that it has a function of allowing a user to easily understand a plurality of correction instructions. The document management system S according to the second embodiment will be described below. The same components as those in the first embodiment are designated by the same reference numerals, and detailed description thereof will be omitted.

In the second embodiment, the document management device 1 has a message narrowing function and a message rearranging function. The reception unit 122 receives the narrowing-down condition and the rearrangement condition on the correction reception screen. For example, FIG. 9 is a diagram illustrating an example of the modification reception screen according to the second embodiment. As shown in FIG. 9, the correction acceptance screen according to the second embodiment is provided with a refinement area A3 for accepting input of message refinement conditions and sort conditions.

The reception unit 122 receives the message narrowing condition from the user terminal 2 based on the narrowing condition provided in the narrowing region A3. As shown in FIG. 9, the narrowing-down condition is, for example, a keyword included in a message, a user who gives a correction instruction, a date and time when the correction instruction is given, and a message corresponding to the correction instruction not reflected in the document (unapproved. Message) and whether or not to display a message (approved message) corresponding to the correction instruction reflected in the document.

Further, the reception unit 122 receives the message rearrangement condition from the user terminal 2 based on the rearrangement condition provided in the narrowed-down area A3. The sorting condition is to display the messages in the order of the position of the correction instruction in the document or in the order of the time when the correction instruction is issued.

A display button labeled "Display" is provided in the narrowed-down area A3. The user of the user terminal 2 inputs the narrowing-down condition or selects the sorting condition in the narrowing-down area A3 shown in FIG. 9 and presses the display button. When the display button is pressed, the user terminal 2 transmits the condition information including the narrowing-down condition and the sorting condition input in the narrowing-down area to the document management device 1.

When the condition information includes a narrowing condition, the receiving unit 122 of the document management apparatus 1 narrows down the message based on the narrowing condition. Then, the reception unit 122 controls the display control unit 123 to display the correction reception screen including the narrowed-down message on the user terminal 2 that has specified the narrowing-down condition.

Further, when the condition information includes a sorting condition, the receiving unit 122 of the document management apparatus 1 sorts the messages based on the sorting condition. Then, the reception unit 122 controls the display control unit 123 to display the correction reception screen including the rearranged messages on the user terminal 2 that has specified the rearrangement condition.

When the messages are narrowed down or the messages are rearranged based on the time when the correction instruction is issued, the display order of the messages and the display of the document cannot be matched. Therefore, when the message is narrowed down, or when the messages are rearranged based on the time when the correction instruction is issued, the reception unit 122 determines that the message is selected according to the selected message. A part of the document corresponding to is displayed on the correction acceptance screen.

When the messages are narrowed down, or when the messages are rearranged based on the time when the correction instruction is issued, the message displayed on the correction reception screen includes the correction instruction corresponding to the message. , Correction position information indicating the position in the document is included. After these messages are displayed, the user of the user terminal 2 selects one message. The user terminal 2 transmits the corrected position information corresponding to the selected message to the document management device 1.

When receiving the corrected position information from the user terminal 2, the reception unit 122 includes a sentence corresponding to the corrected position information and selects a plurality of sentences in a predetermined range from the sentence corresponding to the corrected position information. Then, the reception unit 122 causes the user terminal 2 that has specified the narrowing-down condition to display a correction reception screen including a plurality of sentences selected for the selected message.

[Effects of Second Embodiment]
As described above, the document management apparatus 1 according to the second embodiment receives a message narrowing condition from the user terminal 2 and displays the message narrowed down based on the narrowing condition on the user terminal 2 that specifies the narrowing condition. Let By doing so, the user of the user terminal 2 can easily confirm the correction instruction corresponding to the message selected from the narrowed down messages.

In addition, the document management apparatus 1 according to the second embodiment accepts from the user terminal 2 a rearrangement condition for displaying messages in the order of the position of the correction instruction in the document or in the time order of the correction instruction, A message is displayed based on the user terminal 2 that specified the sorting condition and the sorting condition. By doing so, the user of the user terminal 2 rearranges the messages, for example, in the order of the time when the correction instruction is issued, and confirms the oldest correction instruction in order or the newest correction instruction in order. You can

<Third Embodiment>
[Manage document version]
Subsequently, a third embodiment will be described. The document management apparatus 1 according to the third embodiment is different from the first embodiment in that the document version is managed according to the approval status of the correction instruction.

The receiving unit 122 according to the third embodiment receives an instruction to update the version of a document in a state where all the correction instructions are reflected in the document. For example, the reception unit 122 determines whether all the correction instructions are reflected in the document when the document correction unit 124 receives the approval of the correction instruction from all the approved users and creates the correction document. .. When the accepting unit 122 determines that all modification instructions are reflected in the document, it accepts a selection as to whether or not to update the version of the document from the user terminal 2 of the user who has issued the modification instruction.

Here, when there are a plurality of users who have made corrections, the reception unit 122 may receive selection of whether or not to update the version of the document in the user terminals 2 of the plurality of users. In addition, when the reception unit 122 determines that all correction instructions are reflected in the document, the reception unit 122 displays an update image for receiving the update of the version of the document on the correction reception screen, and the update image causes the document to be updated. May accept updates of the version.

Further, when receiving the correction instruction information from the user terminal 2, the reception unit 122 outputs the correction instruction information, the correction instruction ID, the time when the correction instruction information is received, and the version information for identifying the current version. It may be associated and stored in the storage unit 11 as correction instruction history information. By doing so, the document management apparatus 1 can manage, for each version of a document, a correction instruction made in the version.

When receiving the version update instruction, the reception unit 122 updates the version of the document. The reception unit 122 generates a correction reception screen including a document corresponding to the updated version (latest version). Here, in the updated version of the document displayed in the document display area A1 of the correction acceptance screen, it is assumed that the portion changed by the correction instruction in the past version is not highlighted. Further, it is assumed that the message display area A2 of the correction acceptance screen does not display a message corresponding to a correction instruction made in the past version. The display control unit 123 displays the generated correction acceptance screen on the user terminal 2 of the user who is correcting the document and the user terminal 2 of the authorized user who approves the correction.

[Effects of Third Embodiment]
As described above, the document management apparatus 1 according to the third embodiment receives an instruction to update a version of a document in a state where all the correction instructions are reflected in the document, and the document management apparatus 1 executes the update instruction for the document in each of the plurality of versions. The history of the correction instructions thus obtained is stored in the storage unit 11 in association with the version when the correction instruction is issued. By doing so, the correction instruction at each document creation stage can be managed in each version. Thus, the user can easily confirm the correction instruction in each stage by confirming the version document corresponding to each stage.

<Fourth Embodiment>
[Create a document file with an electronic seal stamp]
Subsequently, a fourth embodiment will be described. The document management apparatus 1 according to the fourth embodiment is different from the first embodiment in that, when accepting the approval of the confirmation of the document, the document management apparatus 1 creates an electronic file imprinted with an electronic seal stamp corresponding to the approved user. FIG. 10 is a diagram showing the configuration of the document management device 1 according to the fourth embodiment. As shown in FIG. 10, the document management device 1 further includes a creation unit 125.

The accepting unit 122 according to the third embodiment accepts the confirmation approval of the document from the plurality of user terminals 2 in a state where all the correction instructions are reflected in the document. Specifically, first, the accepting unit 122 accepts the approval order of a plurality of users who approve the confirmation of the document from the user terminal 2 of the user who gives the correction instruction of the document or the approved user who gives the correction instruction. Then, in the state where all the correction instructions are reflected in the document, the reception unit 122 refers to the received approval order and specifies the user who firstly approves. The reception unit 122 displays a confirmation button on the correction reception screen displayed on the user terminal 2 of the user as a confirmation image for receiving approval for document confirmation.

The accepting unit 122 accepts the approval of the confirmation of the document from the user of the user terminal 2 in response to the confirmation button being pressed on the user terminal 2. Subsequently, the reception unit 122 refers to the approval order, specifies the user who approves next to the user, and accepts the approval of the document confirmation on the correction reception screen displayed on the user terminal 2 of the user. Display the confirm button of. In this way, the accepting unit 122 accepts the approval of the confirmation of the document from each of the user terminals 2 of the plurality of users based on the approval order.

When the creation unit 125 receives the approval of the document confirmation from the user terminals 2 of all the users who approve the confirmation of the document, the creation unit 125 imprints the electronic seal stamp corresponding to the user who has approved the confirmation of the document. Create a document file. Here, the creating unit 125 may create a document file that does not accept document changes.

The creating unit 125 stores the created document file in the storage unit 11. Further, the creation unit 125 controls the display control unit 123 to display the created document file on the user terminals 2 of all users who approve the confirmation of the document. Further, the creation unit 125 may notify the user terminals 2 of all users who approve the confirmation of the document that the document file has been created.

[Effects of Fourth Embodiment]
As described above, the document management apparatus 1 according to the fourth embodiment receives approval of confirmation of a document from a plurality of user terminals 2 in a state where all correction instructions are reflected in the document. When the document management apparatus 1 receives the approval of the document confirmation from the user terminals 2 of all the users who approve the confirmation of the document based on the approval order, the document management apparatus 1 approves the confirmation of the document to the document. Create a document file with an electronic seal stamp corresponding to the user.

By doing so, when the document is a document that is approved by a plurality of users such as in-house approval, the document management apparatus 1 specifies the approval order determined by in-house approval after issuing a series of correction instructions. By accepting from the user, the flow of approval related to internal approval can be simplified, and a confirmed document can be quickly created.

Although the present invention has been described above using the embodiments, the technical scope of the present invention is not limited to the scope described in the above embodiments, and various modifications and changes are possible within the scope of the gist thereof. is there. For example, although the user terminal 2 is a personal computer and the modification acceptance screen is displayed on the user terminal 2, the user terminal 2 is not limited to this. The user terminal 2 may be a terminal such as a smartphone or a tablet. In this case, the user terminal 2 may display at least one of the document display area A1 and the message display area A2 of the correction reception screen on the display unit. Then, the user terminal 2 may switch between the document display area A1 and the message display area A2 and display them on the display unit in response to receiving a predetermined operation from the user.

Further, for example, all or part of the apparatus can be functionally or physically distributed/integrated in arbitrary units. Further, a new embodiment that occurs due to an arbitrary combination of a plurality of embodiments is also included in the embodiments of the present invention. The effect of the new embodiment produced by the combination also has the effect of the original embodiment.

DESCRIPTION OF SYMBOLS 1... Document management device, 11... Storage unit, 12... Control unit, 121... Acquisition unit, 122... Reception unit, 123... Display control unit, 124... Document correction Section, 125... Creation section, 2... User terminal, S... Document management system

Claims (17)

An acquisition unit that acquires document information indicating a document,
From at least one of a plurality of terminals, a correction instruction of the document is received, and an approval image for receiving approval of the correction instruction is displayed on the plurality of terminals, so that the correction instruction is approved from the plurality of terminals. A reception part that accepts
A document correction unit that, when the reception unit receives approval of the correction instruction from the plurality of terminals, reflects the correction instruction in the document to create a correction document;
A display control unit for displaying the modified document on the plurality of terminals;
A document management device including. The receiving unit receives the correction instruction and a message corresponding to the correction instruction from at least one of the plurality of terminals, receives the correction instruction and the message, and then receives the correction instruction from the plurality of terminals. Accept approval,
The display control unit causes the plurality of terminals to display the message and an approval image for receiving approval of the correction instruction from the terminal in association with the correction instruction.
The document management apparatus according to claim 1. The reception unit acquires user identification information for identifying a user who has input the message,
The display control unit displays the user identification information in association with the message,
The document management apparatus according to claim 2. The reception unit receives a response message to the message displayed on the terminal,
The display control unit displays the response message in association with the message,
The document management device according to claim 2 or 3. The reception unit receives, from the terminal that has issued the correction instruction, a designation of one or more approved users who approve the correction instruction, and from the terminal that is used by each of the one or more designated approved users. Accepting the approval of the correction instruction,
The document correction unit creates the correction document when the reception unit receives approval of the correction instruction from the terminal used by each of the one or more approved users,
The document management apparatus according to claim 2. From the terminal, the reception unit receives a narrowing condition for displaying a message corresponding to a correction instruction reflected in the document or displaying a message corresponding to a correction instruction not reflected in the document,
The display control unit causes the terminal that has specified the narrowing condition to display the message narrowed down based on the narrowing condition.
The document management apparatus according to claim 2. The reception unit receives, from the terminal, a rearrangement condition for displaying the messages in the order of the position of the correction instruction in the document or in the order of the time when the correction instruction is issued,
The display control unit causes the terminal that has specified the sorting condition to display the message based on the sorting condition,
The document management device according to any one of claims 2 to 6. The reception unit receives a message corresponding to the correction instruction at the timing of receiving the correction instruction,
The document management apparatus according to claim 2. The reception unit receives a plurality of the correction instructions, and receives a collective approval of the plurality of correction instructions from the terminal,
The document management device according to claim 1. The acceptance unit stores the approval history in a storage unit, accepts a request for viewing the approval history from at least one of the plurality of terminals,
The display control unit displays the approval history on the terminal that has issued the browsing request in response to the acceptance of the browsing request.
The document management device according to claim 1. The reception unit receives an update instruction of a version of the document in a state where all the correction instructions are reflected in the document, and a history of correction instructions made to the document in each of a plurality of versions, It is stored in the storage unit in association with the version when the correction instruction is given,
The display control unit displays the latest version of the document on the plurality of terminals,
The document management device according to claim 1. The acceptance unit accepts approval of confirmation of the document from the plurality of terminals,
When approval of confirmation of the document is received from the plurality of terminals, the document further includes a creation unit that creates a document file with an electronic seal stamp corresponding to the user who has made the approval.
The document management device according to claim 1. The accepting unit accepts approval orders of a plurality of users who approve the confirmation of the document, and receives approval of the confirmation of the document from the plurality of terminals based on the approval order.
The document management device according to claim 12. A document management device for managing documents, and a plurality of terminals,
The document management device,
An acquisition unit for acquiring document information indicating the document,
Approval of the correction instruction from the plurality of terminals by receiving a correction instruction of the document from at least one of the plurality of terminals and displaying an approval image for receiving approval of the correction instruction on the plurality of terminals. A reception section that accepts
A document correction unit that, upon receiving approval of the correction instruction from the plurality of terminals, reflects the correction instruction in the document to create a correction document,
A display control unit for displaying the modified document on the plurality of terminals;
Have
Each of the plurality of terminals,
Display part,
The information indicating the correction instruction of the document and the approval image are associated with each other and displayed on the display unit, and in response to the acceptance of the approval of the correction instruction, the information indicating that the approval of the correction instruction is received. A control unit for transmitting to the document management device,
Have
Document management system. The receiving unit receives the correction instruction and a message corresponding to the correction instruction from at least one of the plurality of terminals, receives the correction instruction and the message, and then receives the correction instruction from the plurality of terminals. Accept approval,
The display control unit causes the plurality of terminals to display the message and an approval image for accepting approval of the correction instruction from the terminal in association with the correction instruction,
When the message displayed on the display unit is selected, the control unit highlights a correction instruction associated with the message,
The document management system according to claim 14. Computer running,
A step of acquiring document information indicating a document,
From at least one of a plurality of terminals, a correction instruction of the document is accepted, and an approval image for accepting the approval of the correction instruction is displayed on the plurality of terminals, thereby approving the correction instruction from the plurality of terminals. The steps to accept,
Receiving approval of the correction instruction from the plurality of terminals, reflecting the correction instruction in the document to create a correction document,
Displaying the modified document on the plurality of terminals,
A document management method including. Computer,
An acquisition unit that acquires document information indicating a document,
From at least one of a plurality of terminals, a correction instruction of the document is received, and an approval image for receiving approval of the correction instruction is displayed on the plurality of terminals, so that the correction instruction is approved from the plurality of terminals. The reception section that accepts
A document correction unit that, upon receiving approval of the correction instruction from the plurality of terminals, reflects the correction instruction in the document to create a correction document, and
A display control unit for displaying the modified document on the plurality of terminals;
Document management program that functions as

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