JP2018116658A - File management device, file management method, and file management program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a file management device, method and program capable of performing the storage or inquiry of files without concerning the storage destinations of the files that a user manages by a business system.SOLUTION: In the file management device for distributing files managed by a business system to different storage destinations in accordance with classifications to perform file storage or inquiry, a storage part 106 comprises: a first master for associating key information with the files by using normal expressions at the time of managing the files by any of the different storage destinations and a second master for setting which of the different storage destinations manages the files, and a control part 102 comprises: a key information search part 102b for searching the key information associated with the files from the first master at the time of performing the storage or inquiry of the files; a key information selection part 102d for selecting the file-managing key information from the search result; a file processing part 102e for extracting the files stored in the storage destination associated with the selected key information to perform file storage or inquiry; and a display part 102c.SELECTED DRAWING: Figure 1

Description

  The present invention relates to a file management apparatus, a file management method, and a file management program.

  In paragraph 0005 of Patent Document 1, information on a search keyword is accessed at high speed without being aware of location information of data of different types of databases and data sources or connection information to a search server holding desired information. A heterogeneous data source integrated search server system is disclosed. Also, paragraphs 0017 and 0018 of FIG. 1 and FIG. 3 disclose an RDB server access information table and a file server access information table.

JP 2004-206629 A

  However, in Patent Document 1, although information about a search keyword can be accessed at high speed without being aware of connection information to a search server, file management can be easily controlled by a master setting, and a regular expression can be controlled. It is not disclosed that a file management target can be searched by using a file to store or query the file.

  The present invention has been made in view of the above problems, and is a file management apparatus capable of storing and inquiring a file using a regular expression without being aware of a storage destination of a file managed by a user in a business system It is an object to provide a file management method and a file management program.

  In order to solve the above-described problems and achieve the object, the file management apparatus according to the present invention includes a storage unit and a control unit, and distributes and stores files managed by the business system to different storage destinations according to the classification. In addition, a file management apparatus that inquires about a file stored in the different storage destination, wherein the storage unit uses a regular expression when managing the file at any one of the different storage destinations. A first master that associates the key information with the file, and a second master that sets which of the different storage destinations to manage the file, and the control unit stores the file in the Key information search means for searching for the key information associated with the file based on the first master when storing or inquiring to different storage destinations, and the searched key information The key information selection means for selecting the key information for managing the file, and the file stored in the different storage location associated with the selected key information are extracted from the search results of the file, and newly stored A file processing means for specifying a file or a file to be queried, and a display means for displaying an operation screen in the control unit are provided.

  In the file management apparatus according to the present invention, the different storage destinations include at least a database and a file server.

  The file management apparatus according to the present invention further comprises communication interface means for exchanging data with a network, and the database and the file server connected to the network via the communication interface means. It is characterized by storing and querying files.

  In the file management apparatus according to the present invention, the first master defines a replacement in a regular expression and associates the key information with the regular expression master, and the key information and the file based on the regular expression. A file path management master associated with the classification; and a folder path management master for setting a folder arranged on the different storage destination for managing the file.

  In the file management apparatus according to the present invention, the second master manages a file management control master that associates the attribute of the file with a management target, and manages the file by the database or the file server. And a system control master for setting the function.

  In the file management apparatus according to the present invention, the control unit includes at least one of the regular expression master, the file path management master, the folder path management master, the material management control master, and the system control master. A master setting unit for setting in advance is further provided.

  Further, the file management method according to the present invention includes a storage unit and a control unit, and distributes and stores files managed by the business system to different storage destinations according to the classification, and is stored in the different storage destinations. A file management method executed by a file management apparatus that performs file inquiry, wherein the storage unit manages key information using a regular expression when managing the file at any of the different storage destinations. A first master for linking the file and a second master for setting which of the different storage destinations to manage the file are stored and executed by the control unit. A key information search step for searching for the key information associated with the file based on the first master when storing or inquiring to the destination; A key information selection step for selecting key information for managing the file from the information search results, and extraction of a file stored in the different storage destination associated with the selected key information, and newly storing it A file processing step for designating a file to be specified or a file to be queried, and a display step for displaying an operation screen in the control unit.

  The file management program according to the present invention includes a storage unit and a control unit, and distributes and stores files managed by the business system to different storage destinations according to the classification, and is stored in the different storage destinations. A file management program to be executed by a file management apparatus that inquires about a file, wherein the storage unit manages key information using a regular expression when managing the file at any of the different storage destinations. And a first master that associates the file with each other and a second master that sets which of the different storage destinations is used to store the file. A key information search thread for searching for the key information associated with the file based on the first master when storing or inquiring to a different storage destination. And a key information selection step for selecting key information for managing the file from the search results of the searched key information, and a file stored in the different storage destination associated with the selected key information. And a file processing step of designating a file to be newly stored or designating a file to be inquired, and a display step of displaying an operation screen in the control unit.

  Advantageous Effects of Invention According to the present invention, there is an effect that files can be stored and inquired using regular expressions without being conscious of the storage destination of the files managed by the user in the business system.

FIG. 1 is a block diagram showing an example of the configuration of the file management apparatus according to this embodiment. FIG. 2 is a flowchart for explaining a presetting procedure for a master constituting the storage unit of the file management apparatus according to the present embodiment. FIG. 3 is a diagram showing an example of the data structure of each master set in FIG. FIG. 4 is a diagram illustrating an example of a setting image of the system control master. FIG. 5 is a diagram illustrating an example of a setting image of the folder path management master. FIG. 6 is a diagram illustrating an example of a setting image of the file path management master. FIG. 7 is a diagram illustrating an example of a setting image of the regular expression master. FIG. 8 is a diagram illustrating an example of a setting image of the material management control master. FIG. 9 is a diagram showing an example of storing files managed by the business system for each classification. FIG. 10 is a flowchart for explaining the procedure for saving a file in the business system. FIG. 11A is a diagram illustrating an example of an employee data search screen to be stored. FIG. 11B is a diagram illustrating an example of an employee data list screen as a search result. FIG. 11C is a diagram of an example of a file data attachment screen for calling employee data. FIG. 12 is a flowchart for explaining a file extraction procedure in the business system. FIG. 13A is a diagram illustrating an example of an employee data search screen to be extracted. FIG. 13-2 is a diagram illustrating an example of an employee data list screen as a search result. FIG. 13C is a diagram of an example of a file data inquiry screen for calling employee data. FIG. 14 is a diagram for explaining the effect that the physical file assets before the introduction of the business system can be continuously managed. FIG. 15 is a diagram for explaining the effect that secure management can be performed for physical files outside the database.

  Embodiments of a file management apparatus, a file management method, and a file management program according to the present invention will be described in detail with reference to the drawings. In addition, this invention is not limited by this embodiment.

[1. Overview]
In the prior art, the use case of the attached file is limited to the case where the attachment to the key information (for example, the employee) is performed by attaching the single file. In this case, there is no need for the present invention because it can be operated without bothering management by a plurality of methods such as database (DB) storage and physical storage. However, in the above case, when materials with employee information are managed by various methods across multiple departments, it is not possible to exceed management between departments due to authority, etc. There is a problem that information cannot be obtained or inquired promptly.

  Therefore, the file management apparatus according to the present embodiment manages physical files such as photographs and document images managed by the business system in a relational database (RDB) for each classification (for example, stored in a table of an SQL server). And management (for example, saving in a file server) by an operating system (OS) can be controlled only by the master setting without being conscious of the user. With the introduction of the present invention, for example, if a physical file asset is placed on a file server, a physical file asset is automatically linked to a business system and becomes manageable. It is possible to manage without the hassle. In addition, since physical files are managed and controlled in association with key information (for example, employees) on the business system, it is possible to search and refer to physical files with key information on the business system.

[2. Constitution]
An example of the configuration of the file management apparatus according to the present embodiment will be described with reference to FIGS. FIG. 1 is a block diagram showing an example of the configuration of the file management apparatus according to this embodiment. FIG. 2 is a flowchart for explaining a presetting procedure for a master constituting the storage unit of the file management apparatus according to the present embodiment. FIG. 3 is a diagram showing an example of the data structure of each master set in FIG. FIG. 4 is a diagram illustrating an example of a setting image of the system control master. FIG. 5 is a diagram illustrating an example of a setting image of the folder path management master. FIG. 6 is a diagram illustrating an example of a setting image of the file path management master. FIG. 7 is a diagram illustrating an example of a setting image of the regular expression master. FIG. 8 is a diagram illustrating an example of a setting image of the material management control master.

  The file management apparatus 100 is a commercially available desktop personal computer. The file management apparatus 100 is not limited to a stationary information processing apparatus such as a desktop personal computer, but is a portable type such as a commercially available notebook personal computer, PDA (Personal Digital Assistant), smartphone, or tablet personal computer. An information processing apparatus may be used.

  The file management apparatus 100 includes a control unit 102, a communication interface unit 104, a storage unit 106, and an input / output interface unit 108. Each unit included in the file management apparatus 100 is connected to be communicable via an arbitrary communication path.

  The communication interface unit 104 connects the file management apparatus 100 to the network 300 via a communication device such as a router and a wired or wireless communication line such as a dedicated line. The communication interface unit 104 has a function of communicating data with other devices via a communication line. Here, the network 300 includes the file management apparatus 100 and a SQL server (registered trademark) 200 as a database, or a file server other than the database (hardware such as Windows (registered trademark) including the cloud environment, Unix (registered trademark)). Hardware) 250 and the like so as to be able to communicate with each other, such as the Internet or a LAN (Local Area Network).

[Storage unit 106]
The storage unit 106 stores various databases, tables, files, and the like. The storage unit 106 stores a computer program for giving various instructions to a CPU (Central Processing Unit) in cooperation with an OS (Operating System). As the storage unit 106, for example, a memory device such as a RAM (Random Access Memory) and a ROM (Read Only Memory), a fixed disk device such as a hard disk, a flexible disk, and an optical disk can be used. Here, the storage unit 106 stores a system control master 106a, a folder path management master 106b, a file path management master 106c, a regular expression master 106d, a material management control master 106e, and the like. In the following, detailed description will be given of a pre-setting procedure for each master and a specific example of information stored in each master with reference to FIGS.

[System control master 106a]
The system control master 106a is a master that sets a control state of how to manage files used in the business system. For example, as shown in FIGS. 2 to 4, when the control state is set to “0: mixed”, the database management and the physical file management are mixedly controlled, and the control state is set to “1: database”. In this case, control is performed only by database management. When the control state is set to “2: physical file”, control is performed only by physical file management. The operator sets the system control master 106a using the master setting unit 102a. As shown in FIG. 4, “0: mixed” is set as the control state of this embodiment.

[Folder path management master 106b]
The folder path management master 106b is a master that sets which folder is to be managed. That is, in the case of performing management including physical management, since “0: mixed” is set in the system control master 106a to control database management and physical file management in a mixed manner, the database (SQL server) is set. (Registered trademark) 200) and the file server 250, the folder path to be managed is set. For example, as shown in FIGS. 3 and 5, the folder path management master 106 b includes “¥¥ Server ¥ HR ¥”, “first” as examples of folder paths for managing “HR” related files in the file server 250. “¥¥ Server ¥ First-Sales ¥” as an example of a folder path for managing files related to “sales”, and “¥¥ Server \ accounting”, “second sales as examples of folder paths for managing files related to“ accounting ”. "\\ Server \ Second-Sales \" or the like is set as an example of a folder path for managing a file related to "."

[File path management master 106c]
The file path management master 106c is a master that sets which file is to be managed. Here, as shown in FIGS. 3 and 6, the file path to be managed is set by associating a classification representing a material type with an extension and key information by a regular expression. For example, the resume data has an extension “.doc” and is associated with a regular expression “| Busho |-| Shain |”. The image data has an extension “.jpg” and is associated with a regular expression “| Busho |-| Shain |”. The history data has an extension “.xls” and is associated with a regular expression “| Busho |-| Shain |”. The portfolio has an extension of “.pdf” and is linked to a regular expression “| Busho |-| Shain |”.

[Regular expression master 106d]
The regular expression master 106d is a master that sets key information (search key) for specifying a replacement item using a regular expression (expression name). For example, as shown in FIGS. 3 and 7, an employee name as a search key and an employee ID as a search result thereof are replaced with a department CD via a department master (not shown) as a regular expression. “| Busho |” is extracted. Further, the employee ID as a search key is replaced with an employee CD via an employee master (not shown), and “| Shain |” as a regular expression is extracted.

[Material management control master 106e]
The material management control master 106e is a master for setting which material type (extension) is to be managed. For example, as shown in FIG. 3 and FIG. 8, a file with an extension “.doc” is set as a management target in the file server (file server 250), and a file with an extension “.xls” is The management target is set in the database (SQL server (registered trademark) 200), and the file with the extension “.jpg” is set in the database (SQL server (registered trademark) 200), and “.pdf” In the file with the extension, the management target is set as a mixture of a file server (file server 250) and a database (SQL server (registered trademark) 200). Not all files existing in the path set in the file path management master 106c can be browsed, but only files with extensions set in the material management control master 106e can be browsed.

  The input / output interface unit 108 is connected to an input device 112 and an output device 114. As the output device 114, a speaker (including a home television), a speaker, and a printer can be used. As the input device 112, in addition to a keyboard, a mouse, and a microphone, a monitor that realizes a pointing device function in cooperation with the mouse can be used. In the following description, the output device 114 may be described as the monitor 114, and the input device 112 may be described as the keyboard 112 or the mouse 112.

[Control unit 102]
The control unit 102 is a CPU or the like that controls the file management apparatus 100 in an integrated manner. The control unit 102 has an internal memory for storing a control program such as an OS, a program that defines various processing procedures, and necessary data, and performs various information processing based on these stored programs. Run. In terms of functional concept, the control unit 102 includes a master setting unit 102a as a master setting unit, a key information search unit 102b as a key information search unit, a display unit 102c as a display unit, and a key information selection unit as a key information selection unit. 102d, a file processing unit 102e as file processing means, and the like. Hereinafter, a specific example of processing performed by each processing unit of the control unit 102 will be described in detail.

[Master setting unit 102a]
The master setting unit 102a is a setting unit that sets the five masters 106a to 106e in advance. The master setting unit 102a performs setting processing for each master based on the procedure of FIG. Specifically, the master setting unit 102a first sets the system control master 106a (step SA-1). If management in the system includes a physical management file (step SA-2: Yes), the folder path management master 106b is set (step SA-3), and the file path management master 106c is set (step SA). -4) After setting the regular expression master 106d (step SA-5), the material management control master 106e is set (step SA-6). In step SA-2, if the management in the system does not include a physical management file (step SA-2: No), the master setting unit 102a sets only the material management control master 106e (step SA-6). . This is because, when the management target is only the SQL server (registered trademark) 200 (database), file management is possible by DBMS (Database management system), so the folder path management master 106b, the file path management master 106c, and This is because there is no need to set the regular expression master 106d.

[Key information search unit 102b]
When the setting of the system control master 106a includes a physical management file, the key information search unit 102b searches for key information (employee or employee) that is the management target of the file to be stored or inquired based on the regular expression master 106d. For example, when a certain file is specified and saved as data of a specific employee, the key information search unit 102b searches for target key information by specifying a search condition necessary for the search of the employee. The search result is displayed on the display unit 102c. In addition, when it is desired to centrally obtain and confirm (inquire) saved data related to a certain employee, the key information search unit 102b is based on the regular expression master 106d by specifying a condition necessary for searching for a management target user. The target key information is searched, and the search result is displayed by the display unit 102c.

[Display unit 102c]
The display unit 102c causes an output device 114 such as a display to display an input screen for operation by the control unit 102 and a processing result.

[Key information selection unit 102d]
The key information selection unit 102d selects key information that is a management target of a file to be stored or inquired from among the search results searched by the key information search unit 102b. Even if the key information search unit 102b specifies a search condition necessary for the management target search, a plurality of search results may be displayed depending on the specified condition. Thus, the key information selection unit 102d selects specific key information because it is necessary to narrow down the management target from the search results. For example, if the search condition specified by the key information search unit 102b is ambiguous or if it is desired to narrow down after searching with a certain range of search conditions, a plurality of key information search results are displayed. You need to select specific key information.

[File processing unit 102e]
When the key information (employee, etc.) to be managed by the file is selected by the key information selection unit 102d, the file processing unit 102e performs a collation process for extracting a file associated with the key information from a plurality of storage destinations. Or save processing (upload) by specifying the storage location of the file attached to the key information. For example, when a certain file is specified and saved in the key information to be managed, the file processing unit 102e designates a folder path for saving the attached file on the key information screen selected by the key information selecting unit 102d. And upload. When the file associated with the selected key information is extracted from a plurality of storage destinations and inquired, the file processing unit 102e instructs the inquiry processing on the screen of the key information selected by the key information selecting unit 102d. Because files are extracted from multiple save destinations based on the regular expression associated with the selected key information, the user should centrally confirm (inquire) the files related to the selected key information (employee, etc.) Can do.

[3. Concrete example]
A specific example of the present embodiment will be described with reference to FIGS. 9 to 15 as an example of processing performed by the file management apparatus according to the present embodiment. FIG. 9 is a diagram showing an example of storing files managed by the business system for each classification. FIG. 10 is a flowchart for explaining the procedure for saving a file in the business system. FIG. 11A is a diagram illustrating an example of an employee data search screen to be stored. FIG. 11B is a diagram illustrating an example of an employee data list screen as a search result. FIG. 11C is a diagram of an example of a file data attachment screen for calling employee data. FIG. 12 is a flowchart for explaining a file extraction procedure in the business system. FIG. 13A is a diagram illustrating an example of an employee data search screen to be extracted. FIG. 13-2 is a diagram illustrating an example of an employee data list screen as a search result. FIG. 13C is a diagram of an example of a file data inquiry screen for calling employee data. FIG. 14 is a diagram for explaining the effect that the physical file assets before the introduction of the business system can be continuously managed. FIG. 15 is a diagram for explaining the effect that secure management can be performed for physical files outside the database.

  Hereinafter, an example of processing of the file management apparatus 100 will be described with reference to FIG. 9, and further with reference to FIGS. 10 and 11-1 to 11-3, and FIGS. 12 and 13-1 to 13-3. The processing operation on the specific operation screen will be described. And the effect in this embodiment is demonstrated using FIG. 14 and FIG.

[Overview of file management device]
The file management apparatus 100 according to the present embodiment uses a database such as the SQL server 200 (trademark registration) or a file server 250 other than the database as a storage destination of physical files such as photographs and document images managed in the business system. The file management is performed so that the user can save the file according to the classification of the file without being conscious of the storage destination, or obtain and inquire the file. For example, when managing employee information files in a company, as shown in FIG. 9, there are company A and company B as introduction companies, and “Mr. Yamada” or “Sakamoto” who is the management target of employee information of company A "Is" key information. Similarly, “Mr. Tanaka” and “Mr. Kawada”, which are management targets of the employee information of company B, are key information.

  As shown in FIGS. 2 to 8, the file management apparatus 100 according to the present embodiment uses the master setting unit 102a of the control unit 102 in advance to perform system control master 106a, folder path management master 106b, and file path management master 106c. A regular expression master 106d and a material management control master 106e are set. This master setting can be set according to the file management setting standards in the introducing company. For this reason, as shown in FIG. 9, in Company A, the file classification is set so that “resume” and “photograph” are managed in the database (DB), and “other documents” are outside the database (for example, It is set to be managed by the file server 250). Further, as shown in FIG. 9, the company B sets the file classification “resume” to be managed in the database (DB), and “photographs” and “other documents” outside the database (for example, It can be set to be managed by the file server 250). As described above, even if the file management method is different for each company, it can be easily handled by changing the master setting accordingly.

[To attach a file to specific employee information]
First, as shown in FIGS. 10 and 11-1 to 11-3, the file management apparatus 100 updates personnel information by attaching a new personnel data file to employee information that is key information. can do. Specifically, employee data serving as key information is searched on the employee data search screen shown in FIG. As a search condition, when a department CD, an employee CD (employee CD), or a company CD in charge is input, or a department name, an employee name, or a company name in charge is input, the department master shown in the regular expression master 106d in FIG. Or by the employee master and replaced with a department CD or employee CD (employee CD) to specify a search condition. Here, when the operator of the personnel department presses the search button MB1, the key information search unit 102b searches for a search key (key information) such as a department ID and an employee ID corresponding to the search condition, and the searched key. Information and an expression name (regular expression) are associated (step SA-11 in FIG. 10).

  In FIG. 11-1 of the employee data search screen, since there is no range in the search condition, only one employee data is extracted as the search result as shown in FIG. 11-2 of the employee data list screen. Although displayed, if the search condition has a width, a plurality of search results are extracted and displayed (step SA-12 in FIG. 10). For this reason, in FIG. 11-2 of the employee data list screen, it is not necessary to select key information to attach a file from the search result. However, when there are a plurality of search results, the key information selection unit 102d selects the key information to attach the file. Then, the attachment button MB2 is pressed (step SA-13 in FIG. 10).

  The key information selected by the key information selection unit 102d is based on the regular expression (eg, “| Busho |-| Shain |”) of the regular expression master 106d associated with the key information. A file search is performed on the server 250. For example, a file having a file path including key information “| Busho |-| Shain |” set in the file path management master 106c shown in FIG. 6 is extracted, and the file data attachment screen shown in FIG. List as employee data. In this example, a file to be newly attached is designated and uploaded with “Taro Yokoyama of the first sales department” of the calling employee data based on the key information as an attachment target. As shown in FIG. 11-3, the attachment file to be uploaded designates the folder path and file path where the file is to be stored (step SA-14 in FIG. 10), and when the registration button MB3 is pressed, the SQL server 200 (step SA-15 in FIG. 10).

[When querying a specific employee information file]
First, as shown in FIGS. 12 and 13-1 to 13-3, the file management apparatus 100 can inquire personnel data for, for example, a person in charge of the sales planning department for assignment related to sales planning. Specifically, employee data serving as key information is searched on the employee data search screen shown in FIG. As a search condition, when a department CD, an employee CD (employee CD), or a company CD in charge is input, or a department name, an employee name, or a company name in charge is input, the department master shown in the regular expression master 106d in FIG. Or by the employee master and replaced with a department CD or employee CD (employee CD) to specify a search condition. Here, when the operator of the sales planning department presses the search button MB4, the key information search unit 102b searches for a search key (key information) such as a department ID and an employee ID corresponding to the search condition, and performs this search. The key information is associated with the expression name (regular expression) (step SA-21 in FIG. 12).

  In FIG. 13-1 of the employee data search screen, since a certain range is given to the search conditions, a plurality of search results are extracted as shown in FIG. 13-2 of the employee data list screen. Is displayed (step SA-22 in FIG. 12). For this reason, in FIG. 13-2 of the employee data list screen, it is necessary to select key information for file inquiry from the search result. Here, the operator of the sales planning department selects the key information “first sales department Taro Yokoyama” for file inquiry by the key information selection section 102d, and presses the inquiry button MB5 (step SA-23 in FIG. 12).

  The key information selected by the key information selection unit 102d is based on the regular expression (eg, “| Busho |-| Shain |”) of the regular expression master 106d associated with the key information. A file search is performed on the server 250. For example, a file having a file path including key information “| Busho |-| Shain |” set in the file path management master 106c shown in FIG. 6 is extracted, and the file data inquiry screen shown in FIG. A list is displayed as employee data (step SA-24 in FIG. 12). Here, “Taro Yokoyama of the first sales department” of the calling employee data based on the key information is set as a query target, and personnel data related thereto is extracted from the SQL server 200 (registered trademark) and the file server 250 and displayed in a list. be able to. For this reason, the person in charge of the sales planning department can check the HR data to be inquired centrally without being aware of whether the HR data is stored in the SQL server 200 (trademark registration) or the file server 250. . When a file name listed on the file data inquiry screen in FIG. 13-3 is clicked, the detailed contents of the file data are further accessed on the storage destination SQL server 200 (trademark registration) or file server 250 on the screen. It is also possible to display (step SA-25 in FIG. 12).

  As described above, according to the file management apparatus 100 according to the present embodiment, by performing the master setting, it becomes possible to manage the physical file assets that were performed before the introduction of the business system as they are after the introduction, and the file management migration work There is an advantage that becomes unnecessary. That is, as shown in FIG. 14, physical file linking such as “photos” and “other documents” can be realized by being defined by the regular expression master 106d, so that the file management apparatus 100 according to the present embodiment can be linked. The impact on the migration work due to the introduction can be minimized.

  Further, according to the file management apparatus 100 according to the present embodiment, as shown in FIG. 15, not only files managed by a database such as an SQL server but also physical files managed by a file server outside the database, Secure management is possible and internal control is strengthened. For example, as shown in FIG. 15, in the management of a physical file in a file server, in the confidentiality (Confidential) which is the three elements of information security, access right is given and file browsing is recorded, and in the integrity (Integrity), the database Access and digital signature are performed, and availability (Availability) is realized by performing SQL backup and OS system backup.

[4. Other Embodiments]
In addition to the above-described embodiments, the present invention may be implemented in various different embodiments within the scope of the technical idea described in the claims.

  For example, among the processes described in the embodiments, all or part of the processes described as being automatically performed can be performed manually, or all of the processes described as being performed manually are all performed. Alternatively, a part can be automatically performed by a known method.

  In addition, the processing procedures, control procedures, specific names, information including parameters such as registration data and search conditions for each processing, screen examples, and database configurations shown in the present specification and drawings, unless otherwise specified. Can be changed arbitrarily.

  In addition, regarding the file management apparatus 100, each illustrated component is functionally conceptual and does not necessarily need to be physically configured as illustrated.

  For example, the processing functions provided in the file management apparatus 100, in particular, the processing functions performed by the control unit 102, are realized entirely or arbitrarily by a CPU and a program interpreted and executed by the CPU. It may also be realized as hardware by wired logic. The program is recorded on a non-transitory computer-readable recording medium including programmed instructions for causing the information processing apparatus to execute the processing described in the present embodiment, and a file management apparatus as necessary. 100 mechanically read. That is, in the storage unit 106 such as a ROM or an HDD (Hard Disk Drive), a computer program for giving instructions to the CPU in cooperation with the OS and performing various processes is recorded. This computer program is executed by being loaded into the RAM, and constitutes the control unit 102 in cooperation with the CPU.

  The computer program may be stored in an application program server connected to the file management apparatus 100 via an arbitrary network, and may be downloaded in whole or in part as necessary. is there.

  In addition, a program for executing the processing described in this embodiment may be stored in a non-temporary computer-readable recording medium, or may be configured as a program product. Here, the “recording medium” refers to a memory card, USB (Universal Serial Bus) memory, SD (Secure Digital) card, flexible disk, magneto-optical disk, ROM, EPROM (Erasable Programmable Read Only Memory), EEPROM (registration). Trademark) (Electrically Erasable and Programmable Read Only Memory), CD-ROM (Compact Disk Read Only Memory), MO (Magneto-Optical disk, etc.), DVD (Digital Digital, Trademark) Any “portable physical media It is intended to include.

  The “program” is a data processing method described in an arbitrary language or description method, and may be in any form such as source code or binary code. Note that the “program” is not necessarily limited to a single configuration, and functions are achieved in cooperation with a separate configuration such as a plurality of modules and libraries or a separate program represented by the OS. Including things. In addition, a well-known structure and procedure can be used about the specific structure and reading procedure for reading a recording medium in each apparatus shown to embodiment, the installation procedure after reading, etc.

  Various databases and the like stored in the storage unit 106 are storage devices such as a memory device such as a RAM and a ROM, a fixed disk device such as a hard disk, a flexible disk, and an optical disk. Programs, tables, databases, web page files, and the like.

  Further, the file management apparatus 100 may be configured as an information processing apparatus such as a known personal computer or workstation, or may be configured as the information processing apparatus to which an arbitrary peripheral device is connected. Further, the file management apparatus 100 may be realized by installing software (including a program or data) that realizes the processing described in the present embodiment in the information processing apparatus.

  Furthermore, the specific form of the distribution / integration of the devices is not limited to that shown in the drawings, and all or a part thereof may be functionally or physically in arbitrary units according to various additions or according to function additions. It can be configured to be distributed and integrated. That is, the above-described embodiments may be arbitrarily combined and may be selectively implemented.

  The present invention can be used regardless of the type of business or industry as long as it is a business that manages a physical file associated with key information of an employee or the like in a business system.

DESCRIPTION OF SYMBOLS 100 File management apparatus 102 Control part 102a Master setting part 102b Key information search part 102c Display part 102d Key information selection part 102e File processing part 104 Communication interface part 106 Storage part 106a System control master (2nd master)
106b Folder path management master (first master)
106c File path management master (first master)
106d Regular expression master (first master)
106e Material management control master (second master)
108 Input / output interface unit 112 Input device 114 Output device 200 SQL server (database)
250 file server 300 network

Claims (8)

A file management device that includes a storage unit and a control unit, distributes and stores files managed by a business system to different storage destinations according to classification, and queries files stored in the different storage destinations ,
In the storage unit,
A first master that associates key information with the file using a regular expression when managing the file at any of the different storage destinations;
A second master for setting which of the different storage destinations to manage the file;
Is stored,
The controller is
Key information search means for searching for the key information associated with the file based on the first master when storing or inquiring the file to the different storage destination;
Key information selection means for selecting key information for managing the file from the search results of the searched key information,
A file processing means for extracting a file stored in the different storage destination associated with the selected key information, specifying a file to be newly stored, or specifying a file to be inquired;
Display means for displaying an operation screen in the control unit;
Providing
A file management device characterized by the above. The different storage locations are
The file management apparatus according to claim 1, comprising at least a database and a file server. A communication interface means for exchanging data with the network;
Saving and querying the file via the communication interface means to the database and the file server connected to the network;
The file management apparatus according to claim 2. The first master
A regular expression master that defines substitution in the regular expression and associates it with the key information;
A file path management master that associates the key information with the file classification based on the regular expression;
A folder path management master for setting a folder arranged on the different storage destination for managing the file;
Including,
The file management apparatus according to any one of claims 1 to 3. The second master is
A material management control master that associates the attribute of the file with its management target;
A system control master for setting which of the database and the file server to manage the file;
Including,
The file management apparatus according to any one of claims 1 to 4. The controller is
A master setting unit for setting in advance at least one of the regular expression master, the file path management master, the folder path management master, the material management control master, and the system control master;
The file management apparatus according to claim 4, wherein: It is executed by a file management device that includes a storage unit and a control unit, distributes and manages files managed by the business system to different storage destinations according to the classification, and queries files stored in the different storage destinations. File management method,
In the storage unit,
A first master that associates key information with the file using a regular expression when managing the file at any of the different storage destinations;
A second master for setting which of the different storage destinations to manage the file;
Is stored,
Executed by the control unit,
A key information retrieval step for retrieving the key information associated with the file based on the first master when the file is stored or inquired with respect to the different storage destination;
A key information selection step for selecting key information for managing the file from the retrieved results of the key information;
A file processing step of extracting a file stored in the different storage destination associated with the selected key information, specifying a file to be newly stored, or specifying a file to be inquired;
A display step for displaying an operation screen in the control unit;
Including,
File management method characterized by the above. A storage unit and a control unit are provided, and the file managed by the business system is sorted and stored in different storage locations according to the classification, and is executed by a file management device that inquires about the files stored in the different storage locations File management program for
In the storage unit,
A first master that associates key information with the file using a regular expression when managing the file at any of the different storage destinations;
A second master for setting which of the different storage destinations to manage the file;
Is stored,
For execution by the control unit,
A key information retrieval step for retrieving the key information associated with the file based on the first master when the file is stored or inquired with respect to the different storage destination;
A key information selection step for selecting key information for managing the file from the retrieved results of the key information;
A file processing step of extracting a file stored in the different storage destination associated with the selected key information, specifying a file to be newly stored, or specifying a file to be inquired;
A display step for displaying an operation screen in the control unit;
Including,
A file management program characterized by

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