JP2017016504A - System and method for managing information on entering and leaving facility - Google Patents

Abstract

PROBLEM TO BE SOLVED: To precisely manage information on entering and leaving of vendors who enter or leave a large facility through a back entrance, and increase the efficiency of floor commodity distribution in the facility.SOLUTION: The information management system according to the present invention collects information on vendors who enter or leave a facility and information on their entering and leaving, registers the information into a database, and processes the information. More specifically, the system registers vendors information specifying entering and leaving vendors into a vendors information database, reads a bar code of a vendor identification card with a bar code scanner when the vendors enter or leave, relates the entering and leaving vendors to information on the time and the day of the entering and leaving, and registers the information into the vendors information database.SELECTED DRAWING: Figure 1

Description

  The present invention provides information on entry / exit of traders entering / exiting from the back entrance of large-scale facilities such as large-scale office buildings built in urban areas, and complex building facilities where merchandise stores such as restaurants and miscellaneous goods / apparel are located. Relates to a system for managing

  Information reading device provided at the front entrance of facilities, etc., as identification information on magnetic cards and IC cards held or rented by visitors as devices and systems for managing visitor access to facilities such as office buildings and factories Is used to collect the visitor's personal information and entry / exit time and total the usage time (see, for example, Patent Documents 1 and 2).

JP 2004-145787 A JP 2008-21263 A

  In office buildings and complex buildings, in addition to the front entrance where visitors to the offices and merchandise stores will enter, companies such as courier companies that deliver luggage to the offices, merchants that deliver products to the merchandise shops, and moving companies A back entrance for various traders, such as the entrance and exit, is provided adjacent to the handling parking lot used by delivery vehicles provided in the basement of the facility.

  At the back entrance of large-scale facilities, trucks and drivers from logistics companies that deliver and collect luggage frequently go in and out, resulting in traffic congestion in the area around the facility and crowding spaces and elevators for loading and unloading. It has become a problem, and it is necessary for the manager of the facility to properly manage the frequency, time, trend, etc., of entering and exiting the facility, and to take measures such as prompting the supplier to resolve the problem Yes.

However, at present, the entrance / exit information management at the back entrance is based on the management ledger sheet prepared by the receptionist residing at the back entrance. In addition, it is main to manage by paper, such as filling in and entering entry / exit times, etc., and it takes time to obtain the number and information of visitors and create aggregate information in real time. There is a problem that it is difficult to grasp accurate data that can be used to solve the above-mentioned problem because it is easy to make a calculation difference because of the aggregation.
In addition, it takes time and effort to fill out the form each time you enter and leave, so it is troublesome and time-consuming. They often forgot or forgot to return an admission permit that was lent out during admission.

  In view of such problems of the prior art, the present invention accurately manages entry / exit information of traders entering / exiting from the back entrance of a large-scale facility to improve the efficiency of physical distribution in the facility. Let it be an issue.

  As mentioned above, if the supplier entered and exited the facility using the information entered on the paper, accurate information could not be obtained due to omissions or forgetting to fill in the information, and the information could not be aggregated. Combined with the troublesomeness, it is appropriate to understand the trends in the entry and exit of contractors and the lending status of goods from the facilities to the contractors, and to improve the surrounding environment such as the degree of congestion of vehicles around the facilities. I can't get information.

  Therefore, in place of management by paper, the present invention is performed by using an information management system that collects information related to a trader entering and exiting a facility and information related to the entry and exit, registers it in a database, and processes it. The information at the time of entry / exit is easily and accurately acquired, and the frequency and time of the traders entering and exiting the facility can be appropriately managed from the acquired information.

That is, the present invention is an information management system for managing entry / exit information of a trader entering / exiting from a back entrance of a facility,
A trader information database in which trader information identifying traders entering and leaving the facility is registered;
A merchant identification card with a barcode identifying the merchant to be lent to a merchant whose merchant information is registered in the merchant information database;
An admission card with an identification number,
A barcode scanner for reading a barcode attached to the vendor identification card;
An input means for inputting information, a display means for displaying information,
Means for reading the bar code of the merchant identification card presented by the merchant entering the facility with a bar code scanner, reading out the merchant information of the merchant from the merchant information database and displaying it on the display means;
A means for inputting an identification number of an admission permission card lent to the merchant with an input means and registering it in the merchant information database together with admission date and time information,
Means for reading the barcode of the merchant identification card presented by the merchant leaving the facility with a bar code scanner and registering it in the merchant information database together with the withdrawal date and time information;
It has the structure provided with.

  In the information management system configured as described above, the trader information registered in the trader information database includes trader name, trader address, telephone number, type of vehicle used, vehicle number, type of business, and person in charge name. And

Management of trader entry / exit information to the facility using the information management system configured as described above,
When accepting merchant admission,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the merchant information attached to the merchant identification card and the display means are displayed. Confirm that the displayed merchant information is the same, enter the identification number of the admission permission card to be lent to that merchant, and register it in the merchant information database together with the admission date / time information,
When accepting the exit of the merchant,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the admission permission card number and the merchant displayed in the merchant information are displayed. After confirming that the number of the admission permission card to be returned is the same, it can be performed through a processing step of registering in the vendor information database together with the exit date information.

According to this, when entering and leaving the facility, the information is entered by reading the barcode on the merchant identification card presented by the vendor with a barcode scanner. Therefore, it is possible to obtain accurate entry / exit information without omission by associating information for specifying a trader entering / exiting with information on the date / time of entry / exit.
In addition to the trader's name, trader's address, and telephone number as the information on the traders entering and leaving the facility, by registering the type of vehicle used, the vehicle number, etc., the history information that the trader entered and exited the facility can be obtained. By counting, facilities such as the situation where contractors enter and leave the facility within a certain period of time, the usage status of the parking lot adjacent to the back entrance, and the degree of congestion of vehicles around the facility when the entrance and exit of contractors are concentrated Useful information can be obtained to improve the efficiency of physical distribution and improve the surrounding environment.

Further, the present invention provides an entry / exit information management system having the above-described configuration,
It has a plurality of carts with identification numbers,
When a trader entering the facility wishes to lend a cart, the input means inputs the identification number of the cart to be lent together with the identification number of the admission permission card lent to the trader, and registers it in the trader information database;
When the bar code of the merchant identification card presented when the merchant lending the cart is withdrawn from the facility is read with a bar code scanner, the merchant information of the merchant including the status of renting the cart is retrieved from the merchant information database. Means for reading and displaying on the display means;
It has the structure provided with.

In this case, the management of the entry / exit information of the contractor to the facility,
When accepting merchant admission,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the merchant information attached to the merchant identification card and the display means are displayed. Confirm that the displayed merchant information is the same, enter the identification number of the admission permission card to be lent to the merchant and the identification number of the trolley to be rented with the input means, and register it in the merchant information database together with the admission date and time information,
When accepting the exit of the merchant,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the admission permission card number and the merchant displayed in the merchant information are displayed. After confirming that the numbers of the admission permission cards to be returned are the same and canceling the status of renting out the cart, it can be performed through a processing step of registering in the trader information database together with the exit date information.

According to this, when renting a truck to a trader, by registering the identification number of the entrance permission card of the trader and the identification number of the truck in the trader information database, the admission permit card when the trader leaves the facility. At the same time, it is possible to properly manage the admission card and the rental of the cart and the subsequent return information, such as whether the cart has been securely returned.
It should be noted that equipment that can be rented out by a facility other than the carriage may be processed in the same manner as described above with an identification number assigned to the equipment, and the rented state may be managed.

  According to the present invention, it is possible to obtain accurate entrance / exit information without omission without inputting labor / entry information of a trader entering / exiting from the back entrance of a large-scale facility, Useful information to improve the efficiency of physical distribution in the facility and improve the surrounding environment by registering the type and vehicle number of the vehicle used by the operator and entering and leaving the facility and counting the history information Can be obtained. In addition, it is possible to properly manage the lending and returning status of equipment that is lent to the business from the facility.

It is the figure which showed an example of the structure of the entrance / exit information management system of this invention. It is the figure which showed the display screen of the display at the time of accepting a trader's entrance / exit. It is the figure which showed the display screen of a display at the time of performing an entrance registration process. It is the figure which showed the display screen of a display at the time of performing an exit registration process.

A preferred embodiment of the present invention will be described with reference to the drawings.
The entrance / exit information management system of the present invention is installed mainly at the entrance / exit of the back entrance of a large-scale facility, and registers and manages the information of traders entering and exiting the facility, for example, on a desktop or notebook computer. It is configured by installing an application program having a function to perform the function.

  FIG. 1 shows the configuration of an entry / exit information management system according to an embodiment of the present invention. In the figure, reference numeral 1 denotes a computer body, 2 denotes a display display which is an information display unit, and 3 denotes input of information. An input unit 4 is a barcode scanner that reads a barcode, 5 is an external storage device, and 6 is a printer that prints out a form or the like.

  The computer main body 1 has an internal memory for storing a control program such as an OS and required data, and controls each processing unit in accordance with an application program installed in the internal memory, and is input / output through each processing unit. To manage the data. The input unit 3 includes data input means such as a keyboard and a mouse and means for reading a recording medium such as a computer-readable CD-ROM or USB memory. The barcode scanner 4 wirelessly transmits the read barcode data to the computer main body 1, and the computer main body 1 is provided so as to take the received information into a memory and process it. The external storage device 5 is a storage means such as a hard disk, and stores a trader information database described later.

  Further, reference numeral 7 is a merchant identification card with a merchant name and bar code for identifying the merchant, which is lent out from the facility to a merchant whose merchant information is registered in the merchant information database, and 8 is the admission acceptance procedure completed. An admission card rented out from the facility to the trader, and 9 is a cart stored by the facility so that it can be lent out to the trader. Each of the admission permission card 8 and the cart 9 has a unique identification number for management on its surface.

  In the illustrated entry / exit information management system, application processing stored in the computer main body 1 performs various processes such as registration of trader information, registration for entrance to the facility, registration for exit, and counting of entrance / exit information. It is configured. The procedure of each process will be described with reference to the display screens of the display displays shown in FIGS.

<Registering supplier information>
First, information related to the traders entering and leaving the facility is registered in advance. The information to be registered includes each information such as trader name, trader address, telephone number, type of vehicle used, vehicle number, type of business, name of person in charge, place of visit, etc. Thus, each information is acquired and input to the computer main body 1 and registered in the supplier information database of the external storage device 5. By registering in the supplier information database, a unique supplier number of the supplier is automatically given.
Lend a merchant identification card 7 with the merchant number, bar code, and merchant name to identify the merchant, and then when the merchant enters the facility, Presents the rented merchant identification card 7 and accepts admission.

<Registration for admission to facilities>
When a merchant enters the facility, a process of registering the merchant to enter and the date and time is performed.
In order to accept the admission, the person in charge at the reception office reads the bar code of the merchant identification card 7 presented by the merchant with the bar code scanner 4 and inputs the bar code data into the computer main body 1.
When the barcode data is input, the computer main body 1 searches the supplier information database based on the input data and reads the supplier information, and the corresponding supplier name is displayed in the supplier name column 10a shown in FIG. (ABCD Co., Ltd.) and the processing screen 10 on which the supplier number (0335135323) of the supplier is displayed in the supplier number column 10b are displayed on the display display 2.

Next, when the person in charge of the reception clicks the “entry” key 10 c in the processing screen 10 with the mouse, the computer main body 1 displays the processing screen 11 shown in FIG. 3 on the display display 2.
The processing screen 11 includes a trader number column 11a, a trader name column 11b, a trader address column 11c, a business type column 11d, a person-in-charge name column 11e, a trader phone number column 11f, a trader mobile number column 11g, and a vehicle type column. 11h, a vehicle information display column such as a vehicle number column 11i is laid out, and the vendor information retrieved by searching the vendor information database is displayed in each column. The admission date and time column 11j displays the date and time when the admission process is being performed.
In addition, on the lower side of the processing screen 11, a rental information processing column 11k for processing information on items and equipment lent out from the facility to the trader is laid out.

  If the processing screen 11 is displayed on the display 2, the receptionist confirms that the trader name and the trader number given to the trader identification card 7 are the same as the trader information in the processing screen 11. After checking the security card lending in the lending information processing column 11k in the screen 11, the identification number of the admission permission card 8 to lend to the dealer is input to the computer main body 1 and displayed in the processing column.

  After entering the identification number of the admission permission card 8, when the person in charge of the reception clicks the “entrance” key 11 l in the processing screen 11 with the mouse, the computer body 1 displays the identification number of the admission permission card 8 and the admission date / time information. Registration in the trader information database is made in association with the trader information of the trader, and admission registration is completed. Upon completion of admission registration, the merchant can receive the admission permission card 8 from the reception staff and enter the facility to go to the target location.

In addition, when the trader entering the facility wishes to lend the cart 9 stored in the facility, when entering the identification number of the entrance permission card 8 in the lending information processing column 11k in the processing screen 11, The person in charge of the reception checks the rental of the cart in the rental information processing column 11k, inputs the identification number of the cart 9 to be lent to the business operator, and displays it in the processing column.
As described above, the information that the car 9 is rented to the trader is that the receptionist clicks on the “entrance” key 11l in the processing screen 11 with the mouse to obtain the identification number of the admission permission card 8 and the admission date / time information. When registering in the supplier information database in association with the supplier information of the supplier, the identification number of the carriage 9 is associated with the identification number of the admission permission card 8 and registered in the supplier information database.
Upon completion of admission registration, the merchant can receive the admission card 8 and the trolley 9 from the reception staff, enter the facility, and go to the destination.

<Registration for withdrawal>
When a trader leaves the facility, a process for registering the trader to leave and the date and time is performed.
To accept the exit, the person in charge at the reception office reads the bar code of the merchant identification card 7 presented by the merchant with the bar code scanner 4 and inputs the bar code data to the computer main body 1.
When the barcode data is input, the computer main body 1 searches the supplier information database based on the input data and reads the supplier information, as in the admission acceptance process, and the process shown in FIG. The screen 10 is displayed on the display display 2.

When the person in charge of the reception clicks the “Exit” key 10d in the processing screen 10 with a mouse, the computer main body 1 displays the processing screen 12 shown in FIG. 4 on the display display 2.
The layout of the information display column of the processing screen 12 is the same as that of the screen 11 except that an “exit” key 12 a is arranged instead of the “entry” key 11 l in the screen 11.

If the processing screen 12 is displayed on the display 2, the receptionist confirms that the trader name and the trader number attached to the trader identification card 7 are the same as the trader information in the processing screen 12. After confirming that the identification number of the admission permit card 8 and the identification number of the carriage 9 returned from the dealer are the same as the registration information in the processing screen 12, check the return of the security card and the carriage, Cancel the lending status.
Then, when the person in charge of the reception clicks on the “Exit” key 12a in the processing screen 12 with the mouse, the computer main body 1 registers the date and time of exit information in the trader information database in association with the trader information of the trader, and accepts the exit. Registration is complete. Information on the return of the admission permission card 8 and the carriage 9 is also registered.

<Total entry / exit information>
The entry / exit information can be totaled by processing the entry / exit history information registered in the supplier information database using general-purpose spreadsheet software or the like. Specifically, by associating information such as the type of business and vehicle type included in the supplier information with the date and time of entry / exit, the entry time information and stay time information of the supplier at that facility, and the visit by day of the week Information, visit information by time of day, visit frequency information by industry type, vehicle type information, etc., and by entering / exiting history information, the trend of entry / exit of contractors and the degree of congestion of vehicles around the facility It is possible to obtain appropriate information for improving the surrounding environment.

  The configuration of the entrance / exit information management system and the layout of the display screen shown are examples, and the present invention can be configured in other appropriate forms.

1 Computer main body, 2 Display display, 3 Input section, 4 Barcode scanner, 5 External storage device, 6 Printer, 7 Vendor identification card, 8 Admission card, 9 Dolly, 10, 11, 12 Processing screen

Claims (5)

An information management system for managing entry / exit information of a trader entering / exiting from a facility's back entrance,
A trader information database in which trader information identifying traders entering and leaving the facility is registered;
A merchant identification card with a barcode identifying the merchant to be lent to a merchant whose merchant information is registered in the merchant information database;
An admission card with an identification number,
A barcode scanner for reading a barcode attached to the vendor identification card;
An input means for inputting information, a display means for displaying information,
Means for reading the bar code of the merchant identification card presented by the merchant entering the facility with a bar code scanner, reading out the merchant information of the merchant from the merchant information database and displaying it on the display means;
A means for inputting an identification number of an admission permission card lent to the merchant with an input means and registering it in the merchant information database together with admission date and time information,
Means for reading the barcode of the merchant identification card presented by the merchant leaving the facility with a bar code scanner and registering it in the merchant information database together with the withdrawal date and time information;
A facility entrance / exit information management system characterized by having a configuration comprising:   2. The trader information registered in the trader information database includes each information of trader name, trader address, telephone number, type of vehicle used, vehicle number, business type, and person in charge name. Facility entrance / exit information management system. It has a plurality of carts with identification numbers,
When a trader entering the facility wishes to lend a cart, the input means inputs the identification number of the cart to be lent together with the identification number of the admission permission card lent to the trader, and registers it in the trader information database;
When the bar code of the merchant identification card presented when the merchant lending the cart is withdrawn from the facility is read with a bar code scanner, the merchant information of the merchant including the status of renting the cart is retrieved from the merchant information database. Means for reading and displaying on the display means;
The facility entrance / exit information management system according to claim 1, wherein the facility entrance / exit information management system is provided. In the method of managing the entry / exit information of the contractor to the facility using the entrance / exit information management system according to claim 1,
When accepting merchant admission,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the merchant information attached to the merchant identification card and the display means are displayed. Confirm that the displayed merchant information is the same, enter the identification number of the admission permission card to be lent to that merchant, and register it in the merchant information database together with the admission date / time information,
When accepting the exit of the merchant,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the admission permission card number and the merchant displayed in the merchant information are displayed. The facility entrance / exit information management method is characterized in that after confirming that the number of the admission permission card to be returned is the same, it is registered in the vendor information database together with the exit date / time information. A method for managing entry / exit information of a trader entering / exiting from a back entrance of a facility using the entrance / exit information management system according to claim 3.
When accepting merchant admission,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the merchant information attached to the merchant identification card and the display means are displayed. Confirm that the displayed merchant information is the same, enter the identification number of the admission permission card to be lent to the merchant and the identification number of the trolley to be rented with the input means, and register it in the merchant information database together with the admission date and time information,
When accepting the exit of the merchant,
The bar code of the merchant identification card presented by the merchant is read by a bar code scanner, the merchant information of the merchant is read from the merchant information database and displayed on the display means, and the admission permission card number and the merchant displayed in the merchant information are displayed. The entrance / exit information management method of the facility is characterized by confirming that the number of admission permission cards to be returned is the same, and canceling the status of renting the cart, and then registering it in the vendor information database together with the exit date / time information .

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