JP2016033742A - Document management device and document management program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document management device and a document management program with which it is possible to register a character string the meaning of which is wanted to be known without taking time, and to display the meaning of the registered character string easily.SOLUTION: The present invention includes: accepting the attribute of a registrant in a character string registration mode in which a character string is registered; accepting the attribute of a person who does output in a sentence output mode in which a sentence is outputted; making a document read by a reading unit in the character string registration mode; detecting a character string to which a note is to be attached on the basis of the position of a read mark; searching a dictionary for the note of the detected character string; making the detected character string, the searched note, and the attribute of the accepted registrant stored by the storage unit in correlation; accepting the sentence to be outputted from the person who does output; acquiring the attribute of the creator of a sentence accepted on the basis of the document information on the accepted sentence; collating the accepted attribute of the person who does output, the acquired attribute of the creator, and the stored attribute of the registrant; selecting the character string stored in the storage unit on the basis of the result of collation; and outputting, along with the sentence, the note of the selected character string in correlation to the character string in the sentence.SELECTED DRAWING: Figure 11

Description

  The present invention relates to a document management apparatus and a document management program for adding an annotation to a character string.

  Traditionally, extensive reading has been an effective means of learning Japanese and foreign languages. And now, many texts can be obtained and read from the Internet for learning.

  However, sentences obtained from the Internet are not written for learners of a specific level, so they cannot be said to be suitable for language learning as they are.

  Therefore, for example, in the technique disclosed in Patent Document 1, for each English word, idiom, or phrase, an attribute of “learning” is added if the user has already learned, and if it is to be learned next, “ Attach the “Learning” attribute. Then, when converting the acquired English text into plain English text, when converting it into English text for the purpose of learning, it is converted into the words “acquired” and “acquired”. In addition, when converting to English for the purpose of understanding the contents, conversion is performed using only the word “learned”.

JP 2013-72973 A

  However, in the technique of Patent Document 1, eleven types of tables have to be created in the database to be used. Moreover, the user of this system had to input the acquisition status information of each word, the acquisition information of each predicate, the acquisition information of each syntax, and user information from the terminal device. Furthermore, in this system, based on information input by the user from the terminal device, word ID, word, word acquisition status, user name, idiom ID, idiom, idiom acquisition status, syntax rule ID, and syntax acquisition status Nine kinds of information had to be registered in the database.

  As described above, the technique of Patent Document 1 is complicated, and there is a problem that it takes much time to construct and operate.

  In view of the circumstances as described above, an object of the present invention is to provide a document that allows a user to register a character string that the user wants to know the meaning without taking time and easily display the meaning of the registered character string. To provide a management apparatus and a document management program.

  (1) In order to achieve the above object, a document management apparatus according to an aspect of the present invention includes an input unit that can accept an attribute of a registrant who registers a character string and an attribute of an output person who outputs a sentence, A reading unit that reads the character string and the mark from a document on which the character string is marked by a registrant, a storage unit, and the attribute of the registrant in the input unit in a character string registration mode for registering the character string. An input control unit that causes the input unit to accept the attribute of the output person in a text output mode that outputs the text, and a reading control unit that causes the reading unit to read the document in the character string registration mode; A detection unit that detects a character string to be annotated based on the position of the read mark, a search unit that searches the dictionary for the annotation of the detected character string, and the detection A storage control unit that stores the retrieved character string, the searched annotation, and the received attribute of the registrant in the storage unit, a sentence receiving unit that receives the output sentence from the output person, and the reception An attribute acquisition unit that acquires the attribute of the creator of the accepted sentence based on document information of the accepted sentence, the attribute of the accepted output person, the acquired attribute of the creator, and the storage An attribute collation unit that collates the attribute of the registrant, a character string selection unit that selects the character string stored in the storage unit based on the result of the collation, and the selected character string Since an annotation is associated with the character string in the sentence and provided with an output control unit that outputs the comment together with the sentence, it is possible to register a character string whose meaning is to be known without taking time and effort. In, it is possible to easily view the meaning of the string that was registered.

  (2) In order to achieve the above object, in the document management apparatus according to an aspect of the present invention, in the sentence output mode, the attribute collating unit includes the received attribute of the output person and the acquired creation The attribute value may be selected by matching the attribute of the user, and the character string selection unit may select the character string that does not have the selected attribute value.

  (3) In order to achieve the above object, in the document management apparatus according to an aspect of the present invention, in the sentence output mode, when the attribute is an attribute indicating the level of expertise, The attribute of the received output person is matched with the acquired attribute of the creator and the matching attribute value is selected, and the character string selection unit has an attribute value higher than the selected attribute value The character string may be selected.

  (4) In order to achieve the above object, a document management program according to an aspect of the present invention causes an input unit to accept an attribute of a registrant who registers a character string in a character string registration mode for registering the character string. The reading unit that reads the character string and the mark from the document on which the character string is marked reads the original, detects a character string to be annotated based on the position of the read mark, and the detected character string In a sentence output mode in which an annotation is searched in a dictionary, the detected character string, the searched annotation, and the received attribute of the registrant are associated and stored in a storage unit, and the sentence is output in the sentence output mode. The attribute of the output person to be output is received by the input unit, the output sentence is received from the output person, and the document information of the received sentence The attribute of the creator of the accepted sentence is acquired based on the attribute of the accepted output person, the acquired attribute of the creator, and the attribute of the stored registrant. Collate and select the character string stored in the storage unit based on the result of the collation, and output the annotation of the selected character string in association with the character string in the sentence together with the sentence Make the computer execute the procedure to perform.

  As described above, according to the present invention, it is possible to register the character string that the user wants to know the meaning without taking time and to easily display the meaning of the registered character string.

It is a figure for demonstrating the outline | summary of the document management apparatus of this invention. It is a block diagram which shows the general structure of a document management apparatus. 1 is a configuration diagram when a document management apparatus is realized as an image forming apparatus 10. FIG. 1 is a configuration diagram in a case where a document management apparatus is realized by a client / server type document management system 100 centering on an image forming apparatus. It is a flowchart for demonstrating the flow of a process in character string registration mode. 4 is a diagram illustrating an example of information registered in a storage unit 21. FIG. In the text output mode, it is an example of a screen of the display unit 18a showing an example of a method for a user to specify a user identifier UI and a user attribute UZ that are a reference for selecting a character string into which an annotation is inserted. It is a flowchart for demonstrating the flow of the process in text output mode. It is a figure which shows the example by which the meaning (annotation) of the character string corresponding to the user identifier and user attribute which the user specified is inserted in the acquired text. 4 is a diagram illustrating an example of information stored in a storage unit 21. FIG. It is a flowchart for demonstrating the flow of the process in text output mode.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

<First Embodiment>
First, a first embodiment of the present invention will be described.
[Overview]
First, an outline of the document management apparatus according to the first embodiment of the present invention will be described. FIG. 1 is a diagram for explaining an outline of a document management apparatus according to the present invention.

  As shown in FIG. 1, the document management apparatus according to the first embodiment of the present invention operates in two modes: a character string registration mode and a sentence output mode.

  In the character string registration mode, a character string that the user wants to annotate, such as a character string that the user does not understand, is registered in the document management apparatus. Registration is performed by marking, for example, underlining the character string to be registered on a paper document on which the character string to be registered is written.

  In the example shown in Fig. 1, if you want to add an annotation because you don't know the meaning of "bell" in the text of "The bell rings if you speak," written on a paper manuscript, Draw a line and let the document management device read it.

  In this way, the user can easily register a character string to be annotated, such as a character string that is unknown, to the document management apparatus by marking the character string of the paper document.

  The document management apparatus reads “bell”, searches the dictionary, and acquires the meaning (annotation) of “apparatus for ringing”.

  Next, in the sentence output mode, as shown in FIG. 1, the document management apparatus acquires text data that is the basis of the sentence output from the user. This text data is not limited to a document read in the character string registration mode, but is an arbitrary sentence.

  Since “bell” is registered in the document management apparatus, “apparatus for ringing” which is an annotation of “bell” is inserted after “bell” of text data. The text in which the annotation is inserted is presented to the user by display on the display device or printing on the printing device.

  In this way, the user can easily insert the annotation of the registered character string into the text to be output.

  The outline of the document management apparatus according to the first embodiment of the present invention has been described above.

[Constitution]
Next, the configuration of the document management apparatus according to the first embodiment of the present invention will be described. In the following, the general configuration of the document management apparatus will be described first. Thereafter, the configuration of the embodiment in which the document management apparatus is realized as one image forming apparatus (MFP, Multifunction Peripheral) will be described. Further, a configuration in the case where the document management apparatus is realized by a client / server configuration via a network will be described.

(General document management device configuration)
FIG. 2 is a configuration diagram showing a general configuration of the document management apparatus 1. The document management device 1 includes a scanner 2, an information processing device 3, and an output device 9.

  The scanner 2 reads a document in the character string registration mode, or reads a sentence that is a basis of a sentence to be output in the sentence output mode.

  The output device 9 is a display device such as a display, a printing device such as a printer, a network device that transmits data to an external device on the network, and the like, and outputs a sentence with an annotation inserted therein.

  The information processing apparatus 3 can be realized using a general computer. The information processing device 3 includes a storage unit 5, an input unit 6, a control unit 7, and a dictionary 8.

  The storage unit 5 stores a character string registered by the user, its meaning, a user identifier (described later), a user attribute (described later), and the like.

  The input unit 6 receives input of a user identifier and user attribute of the user.

  In the dictionary 8, a large number of character strings and their meanings (annotations) are registered.

  The control unit 7 includes an OCR (Optical Character Recognition) processing unit 7a, an input control unit 7b, a reading control unit 7c, a detection unit 7d, a search unit 7e, a storage control unit 7f, a text receiving unit 7g, an attribute acquisition unit 7h, and an attribute collation A unit 7i, a character string selection unit 7j, and an output control unit 7k. The control unit 7 executes the processes in the two modes described above.

  The OCR processing unit 7a recognizes characters from the document image data read by the scanner 2, and generates electronic text data. A combination of the scanner 2 and the OCR processing unit 7a corresponds to a reading unit.

  The input control unit 7b controls the input unit 6, causes the input unit 6 to accept the attribute of the user (registrant) who registers the character string in the character string registration mode, and outputs the sentence in the sentence output mode (output person) ) Attribute to the input unit 6.

  The reading control unit 7c causes the scanner 2 to read a document on which a character string to be registered in the character string registration mode is marked.

  The detection unit 7d detects a character string to be registered for adding an annotation based on the marking position read from the document.

  The search unit 7e searches the dictionary 8 for the character string detected by the detection unit 7d.

  The storage control unit 7f causes the storage unit 5 to store the character string detected from the document, the annotation searched for in the dictionary 8, and the attribute of the user who registers the character string.

  The text receiving unit 7g receives text output by the user in the text output mode. Note that the text receiving unit 7g may receive a text to be output to the input unit 6.

  The attribute acquisition unit 7h acquires the attribute of the creator of the accepted sentence based on the document information of the sentence accepted for output.

  The attribute collating unit 7i collates the attribute of the user who outputs the text, the attribute of the creator of the text acquired by the attribute acquiring unit 7h, and the attribute of the user who registered the character string.

  The character string selection unit 7j selects, from the character strings stored in the storage unit 5, the character string into which the annotation is inserted among the character strings included in the text to be output, based on the collation result by the attribute collation unit 7i. To do.

  The output control unit 7k outputs the annotation of the character string selected by the character string selection unit 7j to the output device 9 together with the text in association with the character string in the text to be output.

  The above is the configuration of the general document management apparatus 1.

(Configuration in which the document management apparatus is realized by an image forming apparatus)
Next, a configuration when the document management apparatus is realized as an image forming apparatus will be described. FIG. 3 is a configuration diagram when the document management apparatus is realized as the image forming apparatus 10.

  The image forming apparatus 10 includes a control unit 11. The control unit 11 includes a CPU (Central Processing Unit), a RAM (Random Access Memory), a ROM (Read Only Memory), a dedicated hardware circuit, and the like, and controls overall operation of the image forming apparatus 10.

  The control unit 11 is connected to the image reading unit 12, the image processing unit 13, the image memory 14, the image forming unit 15, the dictionary unit 16, the operation unit 18, the facsimile communication unit 19, the network interface unit 20, the storage unit 21, and the like. Yes. The control unit 11 controls the operation of each connected unit (block) and transmits / receives a signal or data to / from each block.

  The control unit 11 performs operation control for each function such as a scanner function, a print function, a copy function, and a facsimile transmission / reception function in accordance with a job execution instruction input from the user through the operation unit 18 or a network-connected PC. Controls the drive and processing of the mechanisms necessary to execute.

The control unit 11 includes an OCR processing unit 11a, an input control unit 11b, a reading control unit 11c, a detection unit 11d, a search unit 11e, a storage control unit 11f, a text reception unit 11g, an attribute acquisition unit 11h, an attribute collation unit 11i, It has a character string selector 11j and an output controller 11k.
OCR processing unit 11a, input control unit 11b, reading control unit 11c, detection unit 11d, search unit 11e, storage control unit 11f, sentence reception unit 11g, attribute acquisition unit 11h, attribute verification unit 11i, character string selection unit 11j, and The output control unit 11k is a functional block realized by the CPU loading a program loaded from the ROM or the like into the RAM.

  OCR processing unit 11a, input control unit 11b, reading control unit 11c, detection unit 11d, search unit 11e, storage control unit 11f, sentence reception unit 11g, attribute acquisition unit 11h, attribute verification unit 11i, character string selection unit 11j, and The output control unit 11k includes an OCR processing unit 7a, an input control unit 7b, a reading control unit 7c, a detection unit 7d, a search unit 7e, a storage control unit 7f, a text receiving unit 7g, an attribute acquisition unit 7h, and an attribute, respectively. It corresponds to the collation part 7i, the character string selection part 7j, and the output control part 7k.

  The image reading unit 12 reads an image from a document, and corresponds to the scanner 2 in FIG.

  The image processing unit 13 performs image processing on the image data of the image read by the image reading unit 12 as necessary. For example, the image processing unit 13 performs image processing such as shading correction in order to improve the quality after the image read by the image reading unit 12 is formed.

  The image memory 14 is an area for temporarily storing data of a document image obtained by reading by the image reading unit 12 and temporarily storing data to be printed by the image forming unit 15.

  The image forming unit 15 forms an image such as the image data read by the image reading unit 12.

  The dictionary unit 16 corresponds to the dictionary 8 of FIG.

  The operation unit 18 includes a touch panel unit and operation key units that receive instructions from the user regarding various operations and processes that can be executed by the image forming apparatus 10. The touch panel unit includes a display unit 18a such as an LCD (Liquid Crystal Display) provided with a touch panel. This corresponds to the input unit 6 in FIG.

  The facsimile communication unit 19 includes an encoding / decoding unit, a modulation / demodulation unit, and an NCU (Network Control Unit) (not shown), and performs facsimile transmission using a public telephone line network.

  The network interface unit 20 includes a communication module such as a LAN board, and transmits / receives various data to / from devices in the local area (external devices such as servers and PCs) via the LAN connected to the network interface unit 20. I do.

  The storage unit 21 stores a document image read by the image reading unit 12, and stores a character string registered in the character string registration mode and its annotation. The storage unit 21 is a large-capacity storage device such as an HDD (Hard Disk Drive).

  The configuration when the document management apparatus is realized as an image forming apparatus has been described above.

(Configuration where the document management device is realized as a client server)
Next, a configuration in which the document management apparatus is realized by a client / server type document management system centering on an image forming apparatus will be described. FIG. 4 is a configuration diagram in the case where the document management apparatus is realized by a client / server type document management system 100 centering on an image forming apparatus.

  The document management system 100 is realized by the image forming apparatus 40, the dictionary server 50, and the database (DB) server 60 communicating via a network.

  The dictionary server 50 corresponds to the dictionary 8 in FIG. 2 or the dictionary unit 16 in FIG. The dictionary server 50 can also be realized by using any number of general dictionary servers provided on the Internet.

  The DB server 60 corresponds to the storage unit 5 in FIG. 2 or the storage unit 21 in FIG. 3, and stores a character string registered by the user, its meaning (annotation), a user identifier, and a user attribute.

  The image forming apparatus 40 is obtained by omitting the functions of the dictionary server 50 and the DB server 60 from the image forming apparatus 10 shown in FIG.

  The configuration in which the document management apparatus is realized by a client-server type document management system centering on the image forming apparatus has been described above.

[Flow of processing in character string registration mode]
Next, the flow of processing in the character string registration mode will be described. FIG. 5 is a flowchart for explaining the flow of processing in the character string registration mode. In the following description, an example in which the document management apparatus shown in FIG. 3 is implemented as one image forming apparatus 10 will be described.

  First, the input control unit 11b performs a user (registrant) login process via the operation unit 18 (step S1). By this processing, the correspondence between the user who reads the document with the character string marked and the user identifier (user ID) and user attribute registered in advance is taken.

  The user identifier referred to here is user information that allows the image forming apparatus 10 to identify the user, such as a user name, a login ID, and an employee number.

  The user attribute is, for example, the user's vocabulary level, specialized field, affiliation, etc., and is information that can be freely set by the user.

  Next, the reading control unit 11c causes the image reading unit 12 to read a document whose character string is marked (step S2).

  Next, the character string registered by the user is scanned based on the position of the mark written on the read original by the OCR processing unit 11a (step S3).

  Next, the detection unit 11d determines whether or not a marked character string exists (step S4).

  When the marked character string exists (Yes in step S3), the search unit 11e first searches the meaning (annotation) of the marked character string using the dictionary unit 16 (step S5).

  Next, the search unit 11e determines whether there is a character string marked in the dictionary unit 16 (step S6).

  When the character string marked in the dictionary unit 16 exists (Yes in step S6), the storage control unit 11f stores the marked character string, the meaning of the character string, the corresponding user identifier, the corresponding user in the storage unit 21. Four pieces of attribute information are stored (step S7).

  The processing from step S5 to S7 is repeated for each marked character string.

  The flow of processing in the character string registration mode has been described above.

[Example of registration]
Next, an example of information registered in the storage unit 21 will be described. FIG. 6 is a diagram illustrating an example of information registered in the storage unit 21.

  One entry includes a character string MR, a meaning (annotation) CS of the character string MR, a user identifier UI of the user who registered the character string MR, and a user attribute UZ of the user who registered the character string MR.

  For example, in the first entry E1, “Gion Seiya” is registered as the character string MR, “Temple name” as the meaning CS, “Sato” as the user identifier UI, and “Junior high school student” as the user attribute UZ are registered. .

  Heretofore, an example of information registered in the storage unit 21 has been described.

[Example of how to specify user identifiers and user attributes]
Next, an example of a method in which the user designates a user identifier UI and a user attribute UZ, which are criteria for selecting a character string into which an annotation is inserted, in the text output mode will be described. FIG. 7 is a screen example of the display unit 18a showing an example of a method in which the user designates the user identifier UI and the user attribute UZ that serve as a reference for selecting a character string into which an annotation is inserted in the text output mode.

  In the screen example of the display unit 18a shown in FIG. 7, a list of user identifiers UI stored in the storage unit 21 is displayed on the left side, and a list of user attributes UZ stored in the storage unit 21 is displayed on the right side. It is displayed.

  FIG. 7 shows a state where the user has selected “Sato” as the user identifier UI and “elementary school student” as the user attribute.

  When the information shown in FIG. 6 is stored in the storage unit 21 and “Sato” is selected as the user identifier UI and “elementary school student” is selected as the user attribute, the control unit 11 enters the entry corresponding to “Sato”. E1 and E2 are extracted, and an entry E4 corresponding to “elementary school student” is extracted.

  As a result, if the text to be output includes character strings of “Gion Seiya”, “No Lines”, and “Bell”, the annotations corresponding to these character strings are output together with the text.

  As described above, the example of the method in which the user specifies the user identifier UI and the user attribute UZ, which are the criteria for selecting the character string into which the annotation is inserted, has been described.

[Processing flow of text output mode]
Next, the flow of processing in the text output mode will be described. FIG. 8 is a flowchart for explaining the flow of processing in the text output mode. In the following description, an example in which the document management apparatus shown in FIG. 3 is implemented as one image forming apparatus 10 will be described.

  First, the text receiving unit 11g acquires a text as a basis of text to be output from the user, and determines whether the acquired text is electronic text data (step S10). As a method for acquiring text, for example, there are a method of acquiring image data using the image reading unit 12, and a method of receiving from an external device such as a PC (Personal Computer) via a network.

  If the acquired sentence is not electronic text data (No in step S10), the subsequent processing cannot be performed as it is, and therefore the control unit 11 uses the OCR processing unit 11a to electronically read the read image data. Conversion into text data (step S11).

  Next, the control unit 11 collates the acquired sentence with the character string corresponding to the user identifier and user attribute specified by the user by the above-described specification method stored in the storage unit 21 (step S12).

  Next, the control unit 11 determines whether or not there is a character string corresponding to the user identifier and user attribute specified by the user in the acquired sentence (step S13).

  When there is a character string corresponding to the user identifier and user attribute specified by the user (Yes in step S13), the control unit 11 determines the user identifier specified by the user immediately after the corresponding character string in the acquired sentence. Then, the meaning (annotation) of the character string corresponding to the user attribute is inserted (step S14).

  In this example, the meaning (annotation) of the character string corresponding to the user identifier and user attribute specified by the user is inserted immediately after the character string corresponding to the user identifier and user attribute specified by the user. However, not limited to this configuration, for example, the meaning (annotation) of the character string corresponding to the user identifier and user attribute specified by the user may be added as a footnote.

  Further, a configuration may be used in which a balloon is drawn from a character string corresponding to a user identifier and user attribute specified by the user in the acquired sentence, and a corresponding meaning (annotation) is written in the balloon.

  Next, the control unit 11 adjusts the line feed position of the sentence by the number of inserted annotation characters in order to shape the sentence to be output in response to the insertion (step S15). Adjustments can be made by shifting the line feed position forward.

  Steps S14 and S15 are repeated for each character string into which an annotation is inserted.

  When there is no character string corresponding to the user identifier and user attribute designated by the user (No in step S13), the control unit 11 performs a printing process of the created sentence (step S16).

  Next, the control unit 11 performs other image processing such as show-through removal and image rotation as necessary (step S17).

  The flow of processing in the text output mode has been described above.

[Example of annotation]
Finally, an example will be described in which the meaning (annotation) of the character string corresponding to the user identifier and user attribute specified by the user is inserted into the acquired sentence. FIG. 9 is a diagram illustrating an example in which the meaning (annotation) of the character string corresponding to the user identifier and user attribute specified by the user is inserted into the acquired text.

  In this example, it is assumed that the information shown in FIG. 6 is stored in the storage unit 21 and the user identifier and user attribute shown in FIG. 7 are specified.

  For this reason, the meaning (annotation) of these character strings is inserted immediately after the character strings of “Gion Seiya”, “bells”, and “unusual characters”, and the line feed position is adjusted.

  As described above, the example in which the meaning (annotation) of the character string corresponding to the user identifier and user attribute specified by the user is inserted into the acquired sentence has been described.

  The first embodiment has been described above.

<Second Embodiment>
Next, a second embodiment will be described.

[Overview]
First, as an overview of the second embodiment, differences from the first embodiment will be described.

  In the first embodiment, in the text output mode, the user explicitly specifies the user identifier UI and the user attribute UZ. In contrast, in the second embodiment, the user identifier UI and the user attribute UZ are automatically determined and input in the text output mode.

  With this configuration, it is possible to save the user's trouble of specifying the user identifier UI and the user attribute UZ.

  In the configuration of the first embodiment, when the user designates an inappropriate user attribute UZ, a comment is inserted even in a character string that does not require annotation for the user, or a character string that requires annotation for the user. There may be a situation in which no annotation is inserted.

  However, in the configuration of the second embodiment, since the user attribute UZ is automatically specified, it is possible to reduce the excess and deficiency of the annotation insertion due to the inappropriate specification of the user attribute UZ.

  In the document management apparatus according to the present embodiment, in the text output mode, an attribute related to the attribute of the creator who created the text to be output and the attribute of the user who outputs the text with the annotation inserted is calculated. To do. Then, an annotation is inserted into a character string having an attribute that matches the calculated related attribute among the character strings registered in the dictionary.

  For example, user A who wants to output a certain sentence has “mathematics” as the “good field” attribute, and creator B who created the sentence to output has “mathematics” as the “good field” attribute. In this case, the document management apparatus extracts “mathematics” as an attribute related to the user A and the creator B.

  When the document management device searches the dictionary for a character string having “math” extracted as a related attribute and the character string C is hit, the document management device includes the character string C in the output sentence. , The meaning is inserted after the character string C.

  In such a process, for example, a user D who has registered a certain character string C has “mathematics” as a “special field” attribute, and the user A who outputs a sentence in which an annotation is inserted and the annotation is inserted. If the creator B who created the sentence also has “mathematics” as a specialty field, the user A is considered to be knowledgeable about character strings (terms) related to mathematics. The registered character string C is based on the premise that no annotation is inserted.

  As described above, the difference from the first embodiment has been described as the outline of the second embodiment.

[Constitution]
Next, the configuration of the document management apparatus according to the second embodiment of the present invention will be described. The document management apparatus according to the second embodiment can be implemented as the document management apparatus 1, the image forming apparatus 10, or the document management system 100, as in the first embodiment.

  Therefore, since it becomes the same structure except the flow of a process in the control part 7 or the control part 11 differing in part, detailed description is abbreviate | omitted.

  The configuration of the document management apparatus according to the second embodiment of the present invention has been described above.

[Flow of processing in character string registration mode]
Since the process flow in the character string registration mode is the same as the process flow in the first embodiment, a description thereof will be omitted.

[Example of registration]
Next, an example of information stored in the storage unit 21 will be described. FIG. 10 is a diagram illustrating an example of information stored in the storage unit 21.

  One entry includes a character string MR, a meaning (annotation) CS of the character string MR, a user identifier UI of the user who registered the character string MR, and user attributes UZ1 and UZ2 of the user who registered the character string MR.

  For example, in the first entry E1, “Gion Seisha” as the character string MR, “Temple name” as the meaning CS, “Sato” as the user identifier UI, and “User attribute UZ1 representing the subject that the user is good at” “Junior high school student” is registered as a user attribute UZ2 in which “National language” indicates the level of the user (high or low expertise).

  In this example, two user attributes UZ1 and UZ2 are used. However, the number of user attributes stored in the storage unit 21 may be any number as long as the user attributes can be appropriately set.

  In addition, in the user attribute, in the process of determining the character string to be used for meaning insertion (described later), the user attribute (for example, “National language”, “Mathematics”) for determining the match / mismatch, the size relationship and the vertical relationship User attributes (for example, “elementary school student” <“junior high school student” <“high school student”).

  By appropriately using these user attributes, it is possible to appropriately select a character string used for meaning insertion.

  Heretofore, an example of information registered in the storage unit 21 has been described.

[Processing flow of text output mode]
Next, the flow of processing in the text output mode will be described. FIG. 11 is a flowchart for explaining the flow of processing in the text output mode. In the following description, an example in which the document management apparatus shown in FIG. 3 is implemented as one image forming apparatus 10 will be described.

  First, the input control unit 11b authenticates a user (output person) who outputs a sentence by reading an ID card or inputting an ID number, and acquires user information based on the authentication information used for authentication (step). S20). As described above, the acquired user information includes the user identifier UI and the user attributes UZ1 and UZ2.

  Next, the attribute acquisition unit 11h extracts document information from the document that the user intends to output (step S21). The extracted document information includes the creator identifier SI and creator attributes SZ1 and SZ2 of the creator who created (or revised) the document.

  Next, the attribute matching unit 11i compares the user information and the document information, and calculates the degree of association between the user and the document and the user level (step S22).

  Next, among the character strings registered in the dictionary unit 16, the character string selection unit 11j is a character string whose relevance is a specific threshold value or less, or a character string whose user level is a specific threshold value or less. Is selected (step S23).

  Next, the control unit 11 performs the following process for each selected character string (step S24). Note that after the processing for each selected character string is completed, the sentence in which the annotation is inserted is output via the output control unit 11k.

  When the selected character string exists in the document, the control unit 11 inserts the meaning (annotation) of the character string immediately after the character string in the document (step S25).

  The flow of processing in the text output mode has been described above.

[Specific example of automatic selection of user identifier and user attribute]
Next, an example of a method in which the control unit 11 automatically selects the user identifier UI and the user attributes UZ1 and UZ2 that serve as a reference for selecting a character string into which an annotation is inserted in the text output mode will be described.

  In the following description, it is assumed that information is stored in the storage unit 21 as in the example of information illustrated in FIG.

(Specific example 1)
A user who outputs a document in which an annotation is inserted has the following attributes.
User identifier UI: Tanaka User attribute UZ1: National language User attribute UZ2: Junior high school student

Further, it is assumed that the creator who created the document in which the annotation is inserted has the following attributes.
Creator identifier SI: Sato Creator attribute SZ1: Japanese language Creator attribute SZ2: Junior high school lecturer

  Further, a specific threshold value used for processing is set to 2. The threshold value may be set to a specific value when the document management apparatus is shipped from the factory, or may be changed as appropriate by the administrator when operating the document management apparatus by determining the amount of annotations to be inserted. There may be.

  In this case, since the two attributes “national language” and “junior high school” match (relate) between the user and the creator, the degree of association is set to “2”.

  Since the specific threshold value is 2, among the character strings registered in the dictionary unit 16, annotations other than the character strings that match the two attribute contents of “national language” and “junior high school” are targeted. Insertion is performed.

  That is, the annotations of the character string E1 (Gion Seiya) and the character string E4 (bell) are inserted after the character string in the document, except for the character strings E1 and E3 that match “national language” and “junior high school student”.

(Specific example 2)
A user who outputs a document in which an annotation is inserted has the following attributes.
User identifier UI: Hashimoto User attribute UZ1: Mathematics User attribute UZ2: High school student

Further, it is assumed that the creator who created the document in which the annotation is inserted has the following attributes.
Creator identifier SI: Tanaka Creator attribute SZ1: Mathematics Creator attribute SZ2: Elementary school student

  Further, a specific threshold value used for processing is set to 1.

  In this case, since one attribute of “mathematics” matches (relates) between the user and the creator, the degree of association is set to “1”.

  Since the specific threshold value is 1, an annotation is inserted for a character string registered in the dictionary unit 16 other than a character string that matches the attribute content of “math”.

  That is, the annotations of the character string E1 (Gion Seiya), character string E3 (Hibiki), and character string E4 (bell) are inserted after the character string in the document, excluding the character string E2 that matches “math”. The

(Specific example 3)
A user who outputs a document in which an annotation is inserted has the following attributes.
User identifier UI: Hattori User attribute UZ1: Mathematics User attribute UZ2: Junior high school student

Further, it is assumed that the creator who created the document in which the annotation is inserted has the following attributes.
Creator identifier SI: Kondo Creator attribute SZ1: Science Creator attribute SZ2: High school students

  Further, a specific threshold value used for processing is set to 1.

  In this case, since one attribute of “mathematics” matches (relates) between the user and the creator, the degree of association is set to “1”.

  In this case, the user attribute UZ2 representing the user level is “junior high school student”, whereas the creator attribute SZ2 representing the document creator level is “high school student”. Since high school students are likely to know more words than junior high school students, only character strings whose user attribute UZ2 is “high school student” or higher are subject to annotation insertion. It becomes.

  Therefore, only the annotations of the character string E2 (unusual) and the character string E4 (bell) having the user attribute UZ2 of “high school student” are inserted after the character string in the document.

  The example of the method in which the control unit 11 automatically selects the user identifier UI and the user attributes UZ1 and UZ2 serving as a reference for selecting a character string into which an annotation is inserted has been described above.

[Additional notes]
In addition, the present technology is not limited to the above-described embodiment, and various changes can be made without departing from the scope of the present technology.

DESCRIPTION OF SYMBOLS 1 ... Document management apparatus 2 ... Scanner 3 ... Information processing apparatus 4 ... OCR process part 5 ... Memory | storage part 6 ... Input part 7 ... Control part 8 ... Dictionary 9 ... Output apparatus 10 ... Image forming apparatus 11 ... Control part 11a ... OCR process Section 12 ... Image reading section 13 ... Image processing section 14 ... Image memory 15 ... Image forming section 16 ... Dictionary section 18 ... Operation section 18a ... Display section 19 ... Facsimile communication section 20 ... Network interface section 21 ... Storage section 40 ... Image formation Device 50 ... Dictionary server 60 ... Database server 100 ... Document management system

Claims (4)

An input unit capable of accepting an attribute of a registrant who registers a character string and the attribute of an output person who outputs a sentence;
A reading unit that reads the character string and the mark from a document on which the character string is marked by the registrant;
A storage unit;
An input control unit that causes the input unit to accept the attribute of the registrant in a character string registration mode for registering the character string, and causes the input unit to accept the attribute of the output person in a text output mode that outputs the text When,
A reading control unit that causes the reading unit to read the document in the character string registration mode;
A detection unit for detecting a character string to be annotated based on the position of the read mark;
A search unit that searches the dictionary for the annotation of the detected character string;
A storage control unit that stores the detected character string, the searched annotation, and the received attribute of the registrant in the storage unit in association with each other;
A text receiving unit for receiving the output text from the output person;
An attribute acquisition unit for acquiring the attribute of the creator of the accepted sentence based on document information of the accepted sentence;
An attribute collation unit that collates the received attribute of the output person, the acquired attribute of the creator, and the stored attribute of the registrant;
A character string selection unit that selects the character string stored in the storage unit based on the result of the matching;
A document management apparatus comprising: an output control unit that outputs the annotation of the selected character string in association with the character string in the sentence together with the sentence. The document management apparatus according to claim 1,
In the sentence output mode,
The attribute matching unit selects an attribute value that matches the attribute of the received output person and the acquired attribute of the creator,
The character string selection unit selects the character string that does not have the selected attribute value. The document management apparatus according to claim 1,
When the attribute is an attribute indicating the level of expertise,
In the sentence output mode,
The attribute matching unit selects an attribute value that matches the attribute of the received output person and the acquired attribute of the creator,
The character string selection unit selects the character string having an attribute value higher than the selected attribute value. In the character string registration mode for registering character strings,
Let the input unit accept the attribute of the registrant who registers the character string,
The document is read by a reading unit that reads the character string and the mark from the document on which the character string is marked,
Detecting a character string to be annotated based on the position of the read mark;
Search the dictionary for the annotation of the detected string,
The detected character string, the searched annotation, and the received attribute of the registrant are associated with each other and stored in a storage unit,
In the sentence output mode for outputting the sentence,
Let the input unit accept the attribute of the output person who outputs the sentence,
Receiving the output text from the output person,
Obtaining the attribute of the creator of the accepted sentence based on the document information of the accepted sentence;
The received attribute of the output person, the acquired attribute of the creator, and the stored attribute of the registrant,
Based on the result of the matching, select the character string stored in the storage unit,
A document management program for causing a computer to execute a procedure of outputting an annotation of the selected character string in association with the character string in the sentence together with the sentence.

Images