JP2008102802A - Document support system and document support program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document support system which supports users other than a document creator to understand words etc. without misunderstanding and to view annotations therefor on a monitor screen or on a printout, and adds annotations without conversion of adding the annotation to original sentences, while keeping original expressions as they are. <P>SOLUTION: The document support system includes: an analysis part 6 for analyzing words included in sentences of an acquired document file; an extraction part 7 for extracting words to be annotated when they are included in words analyzed by the analysis part 6; a retrieval part 9 for calling annotations corresponding to the words to be annotated, which are extracted by the extraction part 7, from a dictionary database 8 prestored with the annotations; and a writing part 10 for generating an annotated document file by adding the annotation called by the retrieval part 9 to the document by using a document format of the document file analyzed by the analysis part 6. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a document support system and a document support program for giving annotations to words (vocabulary) included in a sentence of a created document file.

  Conventionally, when performing word conversion (kanji conversion) while creating a document with a word processor based on a Japanese dictionary installed on a personal computer, the meaning of the homonyms on the monitor screen is annotated. Document support systems are known that prevent erroneous Kanji conversion by displaying them dynamically.

  In addition, when words etc. in the created sentence are analyzed and the usage forms of words (vocabulary) used in multiple places in the same sentence are different (for example, “Computer” and “Computer”) on the monitor screen Word check tool to convert to the same usage pattern by adding underline etc. to the corresponding word of, or emphasized word when the word (vocabulary) used in the sentence is used in multiple places Document support systems such as emphasis conversion tools that convert display font sizes and the like are also known (for example, see Patent Document 1).

  Furthermore, as a document support system that displays the meanings of the above-mentioned homonyms as annotations, the word (vocabulary) included in the sentence after the conversion decision is searched for not only at the time of word conversion, There is also known a document support system that enables expression conversion of a word that is determined to be necessary from the viewpoint of preventing misunderstanding by using a pop-up menu, cyclic display, or the like (see, for example, Patent Document 2).

Thus, for example, regarding the abbreviation “ATM”, when used in the financial industry, “ATM” (= automatic teller machine [Automated Cash Machine]
teller machine]) and “ATM” (= Anti-Tank Missile) when used in the military industry, the author must specify what the document creator is using. Thus, it is possible to realize understanding assistance and prevention of misunderstanding when another user views this document.
Japanese Patent Laid-Open No. 11-238058 JP 2004-151882 A

  However, in the document support system configured as described above, when performing kanji conversion, etc., the meaning of the homonym is annotated, which is mainly an error of the document creator during document creation. It was used to prevent conversion, and could not contribute to assisting understanding or preventing misunderstandings on the monitor screen or printed out by other users.

  In addition, word check tools and emphasis conversion tools that analyze words in created sentences are used only for functions such as simple word chucking and character emphasis, and assist in understanding and preventing misunderstanding of searched words (vocabulary). Did not contribute to.

  In addition, words (vocabulary) included in the text after the conversion decision is searched, and words that are judged to be necessary from the viewpoint of user assistance and prevention of misunderstandings are expressed by a pop-up menu or cyclic display. In a document support system that enables conversion, the meaning of a word (vocabulary) or the like can be annotated or converted only from the user's point of view, and the annotation display is on the monitor screen. There was a problem that was possible only with.

  In view of the above circumstances, an object of the present invention is to provide a document support system that can realize word assistance and prevention of misunderstandings for users other than the document creator.

  In addition, annotations for assisting understanding and preventing misunderstandings can be viewed not only on the monitor screen but also when printed out, and conversion is performed such that the annotation is attached to the original text. It is an object of the present invention to provide a document support system and a document support program that can add annotations without changing the original expression.

  The document support system of the present invention acquires a document file and analyzes a word included in the sentence of the acquired document file, and an annotation target word that requires an annotation in the word analyzed by the analysis unit. An extraction unit for extracting the annotation when it is included, a search unit for calling an annotation corresponding to the annotation target word extracted by the extraction unit from a dictionary database stored in advance, and the analysis for the annotation called by the search unit And a writing unit that creates an annotated document file using the document format of the document file analyzed by the unit.

  At this time, it is preferable that the writing unit creates an annotated document file in which an annotation is attached to a blank part specified in the document format or the last page.

  The dictionary database preferably stores databases corresponding to a plurality of dictionaries in a priority order.

  Furthermore, it is preferable that the extraction unit extracts a noun according to a predetermined selection criterion as an annotation target word. In this case, as a selection criterion, it is conceivable to preferentially use alphanumeric characters composed only of capital letters having high possibility such as foreign words and abbreviated words and abbreviations as annotation target words.

  In addition, it is preferable that the extraction unit extracts the same word that is used a plurality of times in the sentence as an annotation target word only once.

  Further, the writing unit may use only the first designated number of characters as an annotation among the annotation sentences stored in the dictionary database called by the search unit in consideration of the document format and the number of annotation target words. good.

  According to the document support system of the present invention, an annotated document file including an annotation corresponding to the annotation target word is generated by analyzing a word assumed to require an annotation in a document file as an annotation target word. By doing so, not only the document creation characters by the document creator and the words arbitrarily designated by the document creator but also a wide annotated sentence can be obtained.

  Furthermore, the document support program of the present invention analyzes words included in the text of the document file, extracts the annotation target words that are assumed to require annotation in the analyzed words, and stores them in advance. When an annotation corresponding to the annotation target word exists in the dictionary database, an annotated document file is created using the document format of the document file.

  The document support system of the present invention can not only realize understanding of words and the like and prevent misunderstandings for users other than the document creator, but also provide annotations for understanding assistance and prevention of misunderstandings not only on the monitor screen. Even if it is printed out, it can be made visible, and an annotation can be added while leaving the original expression without conversion such as attaching an annotation to the original sentence.

  Next, a document support system and a document support program according to an embodiment of the present invention will be described with reference to the drawings.

  1 is an explanatory diagram of a system configuration example of a document support system according to an embodiment of the present invention, FIG. 2 is a block diagram of a system configuration example of a document support system according to an embodiment of the present invention, and FIG. FIG. 4 is an explanatory diagram of an example of a document file created by the document support system according to the embodiment, and FIG. 4 is a flowchart of the document support system routine according to the embodiment of the present invention.

  As shown in FIG. 1, in a document support system according to an embodiment of the present invention, a plurality of personal computers 1 and a multifunction device 2 are connected to a server 4 via a network 3. Such a network system is not limited to the one shown in the figure. The server 4 can also be connected to the Internet 5 or the like.

  As shown in FIG. 2, the server 4 acquires a document file created and stored using word processor software installed in the personal computer 1 and analyzes words included in the sentence of the acquired document file. An analysis unit 6, an extraction unit 7 that extracts an annotation target word that needs an annotation in the word analyzed by the analysis unit 6, and an annotation corresponding to the annotation target word extracted by the extraction unit 7 A search unit 9 that calls from a dictionary database 8 stored in advance, and a writing unit 10 that creates an annotated document file using a document format of a document file obtained by analyzing an annotation called by the search unit 9 using an analysis unit 6; It has.

  The analysis unit 6 divides the sentence of the acquired document file into punctuation marks and symbols (for example, commas, periods, slashes, etc.) and morphologically analyzes them, and divides them into words (vocabulary).

  The extraction unit 7 extracts a noun according to a predetermined selection criterion as an annotation target word. In this case, the selection criteria specified in advance include, for example, the name of a person, place, country, organization, name (company name, school name, etc.), year (correspondence between the era name and the year), trade name, title of work (book title) · Alphabet composed of proper nouns such as movie titles), katakana words that are likely to be foreign words, or capital letters that are likely to be abbreviations (eg, “ATM” “MP3”, etc.) Can be set according to the industry or the like. Further, the extraction unit 7 can avoid duplication by extracting the same word used multiple times in the sentence as the annotation target word only once for the first time.

  The dictionary database 8 stores databases corresponding to a plurality of dictionaries in priority order. Thereby, even if there is a duplicate word used as a different meaning in the industry or the like, it is possible to attach an annotation that matches the usage pattern intended by the document creator.

  At this time, the priority order setting of a plurality of dictionaries varies depending on users in the industry and the like, and can be set on the user side.

  Note that the annotation stored in the dictionary database 8 is preferably stored as a simple annotation with a smaller number of characters than the contents described in a normal dictionary or the like.

  The search unit 9 searches whether or not the word (vocabulary) extracted by the extraction unit 7 is stored in the dictionary database 8. If the dictionary database 8 includes a corresponding word, the search unit 9 searches the dictionary database 8 for the word (vocabulary). Get annotations for the corresponding word. If the corresponding word is not included in the dictionary database 8, the next word is skipped and at the same time, at the same time, it is excluded from at least the next search (next page and later) for the same document file. Note that the search unit 9 may acquire an explanatory text by searching for an annotation target word via the Internet 5 other than (or in combination with) the dictionary database 8. At this time, as in the case of the dictionary database 8, a plurality of sites (such as technical term commentary sites) are registered in advance, and at the same time, by specifying the search order of the sites, the accuracy can be improved. it can.

  The writing unit 10 creates an annotated document file in which an annotation is attached to a blank portion specified in the document format or the last page. Further, the writing unit 10 has an annotation stored in the dictionary database 8 called by the search unit 9 in consideration of the document format and the number of annotation target words, for example, because the number of characters is limited in the blank space. Only the first specified number of characters in the sentence may be used as an annotation. Furthermore, the writing unit 10 outputs the created annotated document file to the personal computer 1 with an annotated document file name that is different from the original document file name, so that the original with no annotated sentence and a new one with an annotated sentence are present. Files can be saved separately.

  Even when print command data including a document file is output from the personal computer 1 to the multi-function device 2, the writing unit 10 acquires the print command data with the analysis unit 6 and creates a new annotated document file. The print command data may be output to the multifunction device 2. Further, during document creation, for example, when storing backup data set on the word processor software with a predetermined number of times or a predetermined number of Kanji conversion operations as a trigger, an annotation is made from the analysis unit 6 via the writing unit 10 described above. It is also possible to create a document while creating the minutes in margins and confirming them on the monitor screen. At this time, the document creator can also designate it as an annotation target word, and can select (specify) the annotation. Furthermore, it is possible for the user side to call out the annotated document file and check the monitor screen while deleting unnecessary annotation sentences.

  As a result, as shown in FIG. 3, in the paper 11 after printing out (or on the monitor screen in the print display mode), the writing unit 10 has a margin (for example, the lower side in the case of an A4 portrait layout). An annotation is added to 11a, and annotation symbols such as Note 1), Note 2), etc. are added to the annotation target word in the text.

  If there are few margins set on the word processor software, consider the number of annotation target words, shorten the annotation sentence, reduce the font size of the annotation sentence, and increase the margin area (shorten the line spacing). It is also possible to change the layout, such as reducing the number of lines and moving forward to the next page. The dictionary database 8 stores a plurality of dedicated annotation sentences corresponding to the number of annotation target words in the same page, two cases, three cases, etc., and the search unit 9 according to the number of annotation words. It can also be used selectively.

  Next, the comment sentence creation procedure of the document support system of the present invention will be described with reference to the flowchart of FIG.

(Step S1)
In step S1, the analysis unit 6 acquires the document file created by the document creator from the personal computer 1 of the creator or another user, and proceeds to step S2.

(Step S2)
In step S2, assuming that a pattern or the like is included from the acquired document file by the analysis unit 6, only sentence data (text data) constituting the sentence excluding the part is targeted, and the sentence data The punctuation marks and symbols (for example, commas, periods, slashes, etc.) are divided into words (vocabulary) while being divided into morphemes and the process proceeds to step S3.

  This word (vocabulary) segmentation uses a well-known word search function such as extracting a word registered in advance from a combination of punctuation codes at the same time as taking into account characters based on JIS mark codes. And split.

(Step S3)
In step S3, the extraction unit 7 refers to the first word from the beginning of the words divided by the analysis unit 6, and proceeds to step S4. In step S3, the extraction unit 7 stores the visited word as a visited word.

(Step S4)
In step S4, the extraction unit 7 determines whether or not the considered word is an annotation target word that needs to be annotated, such as an esoteric word. If it is an annotation target word, the process proceeds to step S5. If it is not an annotation target word, the process skips to step S7.

(Step S5)
In step S5, the search unit 9 checks whether or not an annotation corresponding to the word determined to be an annotation target word in step S4 is registered in the dictionary database 8. If there is an annotation, the process proceeds to step S6. If there is no comment, the process skips to step S7.

(Step S6)
In step S6, the search unit 9 acquires an annotation corresponding to the annotation target word from the dictionary database 8, and the process proceeds to step S7.

(Step S7)
In step S7, the analysis unit 6 determines whether or not there is a next word that has not been subjected to the annotation target word presence / absence processing. When the routine of Step S6 is repeated and the search for the annotation target word for all the text data is completed, the routine proceeds to Step S8.

(Step S8)
In step S8, the writing unit 10 adds annotations to the annotation target word to the corresponding page of the blank portion specified in the document format (or to the last page), the number of annotations (number of annotation target words), the number of annotation characters, and the like. Is added to the personal computer 1 and stored as new document data (annotated document file).

  As described above, in the document support system of the present invention, when a user other than the document creator browses the document (regardless of whether it is a monitor screen or print output), it assists understanding of technical terms that are difficult to understand. Or a word that may be misunderstood, the document creator or the user sends the document file to the server 4 to analyze the document file, and the margin part By creating a new annotated document file that adds annotations to words that may need explanation, users can get annotated and easy-to-understand text.

  By the way, in the above embodiment, it has been disclosed that the document support system of the present invention is performed by the server 4, but may be performed by each personal computer 1. At this time, the document support system of the present invention can be realized by installing it in the personal computer 1 as software including the dictionary database 7.

It is explanatory drawing of the system configuration example of the document assistance system which concerns on one Embodiment of this invention. It is a block explanatory diagram of a system configuration example of a document support system according to an embodiment of the present invention. It is explanatory drawing of the example of a document file produced with the document assistance system which concerns on one Embodiment of this invention. It is a flowchart of the document assistance system routine which concerns on one Embodiment of this invention.

Explanation of symbols

6 ... Analysis unit 7 ... Extraction unit 8 ... Dictionary database 9 ... Search unit 10 ... Writing unit

Claims (8)

  An analysis unit that acquires a document file and analyzes a word included in the sentence of the acquired document file, and if an analysis target word that requires an annotation is included in the analyzed word, An extraction unit to extract, a search unit for calling an annotation corresponding to the annotation target word extracted by the extraction unit from a dictionary database stored in advance, and a document file document obtained by analyzing the annotation called by the search unit by the analysis unit A document support system comprising a writing unit that creates an annotated document file using a format.   2. The document support system according to claim 1, wherein the writing unit creates an annotated document file in which an annotation is attached to a margin part or a last page specified in a document format.   3. The document support system according to claim 1, wherein databases corresponding to a plurality of dictionaries are stored in the dictionary database in a priority order.   4. The document support system according to claim 1, wherein the extraction unit extracts a noun according to a predetermined selection criterion as an annotation target word. 5.   5. The document support system according to claim 4, wherein the extraction unit preferentially extracts alphanumeric characters including only katakana words or capital letters as annotation target words. 6.   6. The document support system according to claim 1, wherein the extraction unit extracts the same word used a plurality of times in a sentence as an annotation target word only for the first time.   The writing unit uses, as an annotation, only the first designated number of characters in the annotation sentence stored in the dictionary database called by the search unit in consideration of the document format and the number of annotation target words. The document support system according to any one of claims 1 to 6.   After analyzing the words included in the text of the document file and extracting the annotation target words that are assumed to require annotations in the analyzed words, the dictionary database stored in advance is searched to make the annotation target words A document support program that creates an annotated document file using a document format of a document file when a corresponding annotation exists.

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