JP2016009361A - Information processor and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To easily and correctly manage created document data.SOLUTION: An information processor 2 comprises: storage means 21 which stores schedule data including data of the execution date of schedule; acquisition means 101 which acquires document data including data of the creation date of a document; comparison means 201 which compares the creation date of the document data acquired by the acquisition means 101 with the execution date of the schedule stored in the storage means 21; determination means 201 which determines whether or not schedule being executed at the creation date of the document data exists on the basis of the comparison result; and registration means 101 which registers the document data in association with the schedule data of the schedule being executed at the creation date of the document data.

Description

  The present invention relates to an information processing apparatus and a program.

  In recent years, the number of cases where document data such as memos and photographs are input using a terminal such as a tablet or a smartphone on the go is increasing, and it can be easily used for business such as business negotiations and work reports. However, while these terminals can be easily used, data is easily accumulated, and if these are later managed in units of customers, they must be organized with some effort.

  Therefore, according to the invention described in Patent Document 1, as one method for automatically organizing a created document, position information called a geotag is used for a document such as a photograph by using GPS (Global Positioning System) or the like. The image data can be organized based on the information on the position where the document is created.

JP 2001-282814 A

However, position information by GPS or the like cannot be expected to be accurate indoors, and there are few GPSs that can accurately grasp height information. Therefore, for example, in a scene where different floors in the same building are visited, there is a problem that it is difficult to accurately specify a visited place.
In addition, for example, in the case of new construction work in the construction business, there are many problems that the current address of the construction site and the customer are different, and it is not possible to manage documents for each customer with simple data creation location information. .

  An object of the present invention is to enable easy and accurate management of created document data.

In order to solve the above problem, an information processing apparatus according to claim 1 is provided:
Storage means for storing schedule data including data of execution date and time of the schedule;
An acquisition means for acquiring document data including data of the creation date of the document;
Comparison means for comparing the creation date and time of the document data acquired by the acquisition means with the execution date and time of the schedule stored in the storage means;
Determining means for determining whether there is a schedule that was being executed on the creation date of the document data based on the result of the comparison;
Registration means for registering the document data in association with the schedule data of the schedule that was being executed at the creation date of the document data;
It is characterized by providing.

  According to the present invention, the created document data can be managed more easily and accurately.

1 is a block diagram showing an overall configuration of an information processing system of the present invention. It is an example of the management information added to a document. It is an example of the content automatically generated at the time of document registration. It is an example of schedule data. It is an example of the information relevant to the operation | work in a construction business. It is a flowchart which shows the process of management information addition at the time of document registration. It is a flowchart which shows the management information change process in the case of changing a schedule after document registration.

  Hereinafter, although the form for implementing this invention with reference to figures is demonstrated, this invention is not limited to these.

<Configuration of Information Processing System 1>
In FIG. 1, the structure of the information processing system 1 using the information processing apparatus 2 of this invention is shown. The information processing system 1 includes an information processing apparatus 2 of the present invention including a document management server 10, a schedule management server 20, and a business server 30, and a plurality of terminal devices 40a, 40b,. The communication network N is connected so that data can be transmitted and received.

The communication network N is an existing information communication network such as a LAN (Local Area Network), a WAN (Wide Area Network), and the Internet.
The document management server 10, the schedule management server 20, and the business server 30 may be configured as one server.

(Configuration of document management server)
The document management server 10 is a computer device that processes documents such as work reports and photographs transmitted from the terminal devices 40a, 40b,... 40n to create a database, stores the documents in the document management database 11, to manage. The document management server 10 can manage by adding management information 12 to document data.
Here, the document data includes text data, image data, audio data, and moving image data.

  Specifically, the management information 12 added to the document data includes information such as a document title, an outline, a creation date / time, a modification date / time, and a customer name as shown in FIG. Of the management information 12, for example, the title, creation date, and modification date are automatically added from the automatically generated information 13 (FIG. 3) automatically generated from the document data when the document data is made into a database. Can do.

  The document management server 10 includes a CPU 101 (Central Processing Unit), a RAM 102 (Random Access Memory), a ROM 103 (Read Only Memory), a communication unit 104, and a storage unit 105. Each unit is connected via a bus 106. It is connected.

The CPU 101 reads out various processing programs stored in the ROM 103, develops them in the RAM 102, and performs various processes in cooperation with the programs.
Specifically, the CPU 101 executes document data including date and time of document creation from the terminal devices 40a, 40b,. Registration means for registering document data in association with the schedule data of the schedule that was in, rewriting means for rewriting the document data and / or management information 12 in association with the schedule data after the change when the schedule data is changed , Function as.

The RAM 102 is a volatile memory. The RAM 102 stores various programs to be executed and data related to these various programs.
The ROM 103 is a read-only semiconductor memory that stores various programs and various data. The ROM 103 stores an information processing program.

  The communication unit 104 transmits and receives data between devices connected via the communication network N. For example, the communication unit 104 receives document data from the terminal devices 40 a, 40 b,... 40 n under the control of the CPU 101, transmits document creation date / time information to the schedule management server 20, and schedules from the schedule management server 20. The title information is received, and the customer name information is received from the business server 30.

  The storage unit 105 is configured by an HDD (Hard Disk Drive), a nonvolatile memory, or the like, and stores information in a readable and writable manner. Specifically, the storage unit 105 includes a document management database 11 and stores document data and management information 12.

(Configuration of schedule management server)
The schedule management server 20 is a computer device that manages the schedule data 22 as a database, stores it in the schedule management database 21, and manages it.
For example, as shown in FIG. 4, the schedule data 22 includes information such as a schedule title, detailed contents, a start date / time, an end date / time, and a visit destination.

  Similar to the document management server 10, the schedule management server 20 includes a CPU 201, a RAM 202, a ROM 203, a communication unit 204, and a storage unit 205, and each unit is connected via a bus 206. Here, a detailed description of the same configuration as the document management server 10 is omitted.

  The CPU 201 compares the creation date / time of the document data transmitted from the document management server 10 with the execution date / time of the schedule data 22 stored in the schedule management database 21, and creates the document data based on the comparison result. It functions as a determination means for determining whether or not there is a schedule that was being executed day and time.

  Under the control of the CPU 201, for example, the communication unit 204 receives data on the creation date of document data from the document management server 10, and obtains title information of the schedule data 22 of the schedule that was being executed on the creation date of document data. Information on the visited location is transmitted to the document management server 10 and to the business server 30.

  The storage unit 205 is configured by an HDD (Hard Disk Drive), a nonvolatile memory, or the like, and stores information in a readable and writable manner. Specifically, the storage unit 205 includes a schedule management database 21 as a storage unit that stores the schedule data 22.

(Business server configuration)
The business server 30 is a computer device that manages and stores information related to business in a business database 31.
As shown in FIG. 5, for example, in the construction business, the information related to the business is the customer data 32 storing the information for each customer, and the site storing the information for each construction site received from the customer. Data 33, etc.
Since there is a possibility that a plurality of site data 33 exist for one customer, for example, as shown in FIG. 5, the site data 33 is managed in a separate table from the customer data 32, It is preferable that the customer data 32 can be handled.

  Similar to the document management server 10, the business server 30 includes a CPU 301, a RAM 302, a ROM 303, a communication unit 304, and a storage unit 305, and each unit is connected via a bus 306. Here, a detailed description of the same configuration as the document management server 10 is omitted.

  The CPU 301 compares the visit destination information received from the schedule management server 20 with the customer name in the business database 31, and if there is a customer name that matches the visit destination, from the customer data 32 or the site data 33. Extract the corresponding customer name.

  For example, the communication unit 304 receives information on a visit destination from the schedule management server 20 and transmits the customer name to the business server 30.

  The storage unit 305 is configured by an HDD (Hard Disk Drive), a nonvolatile memory, or the like, and stores information in a readable and writable manner. Specifically, the storage unit 305 includes a business database 31 and stores customer data 32 and site data 33.

(Configuration of terminal device)
Terminal devices 40a, 40b,... 40n are, for example, general PCs (Personal Computers), tablet terminals, smartphones, mobile phones, and the like, and the user of the information processing system 1 has terminal devices 40a, 40b,. By accessing the information processing system 1 from 40n via the communication network N, various data managed by the information processing apparatus 2 (document data, management information 12, schedule data 22, customer data 32, field data 33, Etc.) can be referenced, created and edited.

  As shown in FIG. 1, the terminal devices 40a, 40b,... 40n are a CPU 401 (Central Processing Unit), a RAM 402 (Random Access Memory), a ROM 403 (Read Only Memory), a communication unit 404, and a memory. A unit 405, an operation unit 406, a display unit 407, a time measuring unit 408, and a GPS (Global Positioning System) 409 are connected to each other via a bus 410.

  The CPU 401 executes processing such as reference, creation, and editing of various data (document data, management information 12, schedule data 22, customer data 32, site data 33, etc.) in the terminal devices 40a, 40b,. . Further, the current date and time acquired by the timing unit 408 at the time of document creation is automatically added to the document data as the date and time of document data creation.

The RAM 402 is a volatile memory. The RAM 402 stores various programs to be executed and data related to these various programs.
The ROM 403 is a read-only semiconductor memory that stores various programs and various data. The ROM 403 stores an information processing program.

  The communication unit 404 is, for example, an information processing device for various data (document data, management information 12, schedule data 22, customer data 32, field data 33, etc.) created and edited by the terminal devices 40a, 40b,. 2, and receives data in each database of the information processing apparatus 2.

  The storage unit 405 is configured by an HDD (Hard Disk Drive), a nonvolatile memory, or the like, and stores information in a readable and writable manner. Specifically, the storage unit 405 can store the created or edited document data.

The operation unit 406 includes operation keys, a pointing device, and the like, receives an operation instruction from the user, and outputs an operation signal corresponding to the operation instruction to the CPU 401.
The display unit 407 includes a display screen such as an LCD, and performs screen display based on a display signal from the CPU 401.

  The GPS 409 acquires current position information of the terminal devices 40a, 40b,... 40n at the time of document creation, and automatically adds it to the document data as a geotag, for example.

<Operation of Information Processing System 1>
(Generation of management information during document registration)
FIG. 6 is a flowchart showing a generation process of the management information 12 at the time of document registration. Details will be described below.
Here, as the management information 12 added to the document, as shown in FIG. 2, the “title”, “summary”, “creation date”, “modification date”, and “customer name” of the document are registered. And

  When the document data is transmitted from the terminal devices 40a, 40b,... 40n to the document management server 10 by the operation of the user of the information processing system 1, the CPU 101 of the document management server 10 sets the creation date and title from the document data. It is extracted (step S101) and registered in “creation date” and “title” of the management information 12. Subsequently, the CPU 101 of the document management server 10 transmits the creation date and time of the document data to the schedule management server 20 via the communication unit 104 of the document management server 10.

  The CPU 201 of the schedule management server 20 compares the creation date / time of the received document data with the start date / time and the end date / time of the schedule data 22 stored in the schedule management database 21, and is executing at the creation date / time of the document data. It is determined whether or not a schedule exists (step S102).

If there is a schedule that was being executed on the document creation date and time (step S102: Yes), the CPU 201 of the schedule management server 20 sends the title information of the corresponding schedule data 22 to the document management server via the communication unit 204. 10, the information on the visit destination of the corresponding schedule data 22 is transmitted to the business server 30.
Next, the CPU 101 of the document management server 10 registers the title of the schedule received from the schedule management server 20 in the “overview” column of the management information 12 (step S103).

  Next, the CPU 301 of the business server 30 determines whether there is a customer name in the customer data 32 stored in the business database 31 that matches the visit destination transmitted from the schedule management server 20 ( Step S104).

  When the visit destination transmitted from the schedule management server 20 exists in the customer name of the customer data 32 (step S104: Yes), the CPU 301 of the business server 30 sends the customer name of the corresponding customer data 32 via the communication unit 304. Is transmitted to the document management server 10. The CPU 101 of the document management server 10 registers the customer name transmitted from the business server 30 in the “customer name” field of the management information 12 (step S105).

When there is no visited destination transmitted from the schedule management server 20 in the customer name of the customer data 32 (step S104: No), the CPU 301 of the business server 30 sets the site name of the site data 33 stored in the business database 31. Then, it is determined whether or not there is a match with the visited destination transmitted from the schedule management server 20 (step S106).
When the visit name transmitted from the schedule management server 20 exists in the site name of the site data 33 (step S106: Yes), the CPU 301 of the business server 30 sends the customer name of the corresponding site data 33 via the communication unit 304. Is transmitted to the document management server 10. The CPU 101 of the document management server 10 registers the customer name transmitted from the business server 30 in the “customer name” field of the management information 12 (step S107).

  When there is no visited destination transmitted from the schedule management server 20 in the site name of the site data 33 in step S106 (step S106: No), the CPU 301 of the business server 30 determines that the visited site is via the communication unit 304. Information indicating that it does not exist is transmitted to the document management server 10, and the process proceeds to step S109 described later.

  When there is no schedule being executed at the creation date and time of the document data transmitted in step S102 (step S102: No), the CPU 201 of the schedule management server 20 does not have a corresponding schedule via the communication unit 204. Information to that effect is transmitted to the document management server 10, and the process proceeds to step S108. In step S <b> 108, the CPU 101 of the document management server 10 sets “Summary” of the management information 12 to a blank.

Subsequently, in step S109, the CPU 101 of the document management server 10 determines whether or not a geotag is added to the document data.
If a geotag is added to the document data (step S109: Yes), the geotag information is converted into an address and registered in the "customer name" field (step S110). If no geotag is added (step S109: No), the “customer name” of the management information 12 is left blank (step S111).

  If the document data is not created at the visited site within the schedule execution time and is created at a later date, if the document data management information 12 is created by the above method, the management information 12 is not created correctly. However, this problem can be easily avoided by providing a function that allows the user to manually change the creation date and time of the document data. Specifically, the correct management information 12 is added by manually inputting the date and time of the schedule related to the created document data as the creation date and time.

(Change of management information by schedule change)
When the schedule is changed after the document data is registered, the document data management information 12 can be changed, for example, by the process shown in the flowchart of FIG.

When the schedule is changed, the CPU 201 of the schedule management server 20 transmits information on the execution time of the changed schedule to the document management server 10 via the communication unit 204 (step S201).
Here, the execution time of the schedule that has been changed is the time zone in which the schedule disappears due to the change, the time zone in which the schedule was newly created, and the time zone in which only a part of the schedule data 22 was changed. Including. For example, when the start date / time and end date / time of a schedule are changed, both the start date / time and end date / time before the change and the start date / time and end date / time after the change are transmitted.

  The CPU 101 of the document management server 10 extracts document data whose document data creation date / time is within the execution time of the changed schedule (step S202), and the creation date / time of the extracted document data is that of the schedule after the change. It is determined whether it is within the execution time (step S203).

  When the creation date and time of the document data extracted in step S202 is within the schedule execution time after the change (step S203: Yes), the communication unit 104 of the document management server 10 sets the creation date and time of the document data to the schedule management server. 20 to send. Subsequently, the CPU 201 of the schedule management server 20 transmits the information on the title of the schedule data 22 after the change to the document management server 10 via the communication unit 204, and uses the information on the visit destination of the schedule data 22 after the change as the work. Send to server 30. The CPU 101 of the document management server 10 registers the changed schedule title received from the schedule management server 20 in the “overview” column of the management information 12 (step S204).

  Next, the CPU 301 of the business server 30 determines whether there is a customer name in the customer data 32 stored in the business database 31 that matches the visit destination transmitted from the schedule management server 20 ( Step S205).

  When the visit name transmitted from the schedule management server 20 exists in the customer name of the customer data 32 (step S205: Yes), the CPU 201 of the business server 30 sends the customer name of the corresponding customer data 32 via the communication unit 304. Is transmitted to the document management server 10. The CPU 101 of the document management server 10 registers the customer name transmitted from the business server 30 in the “customer name” field of the management information 12 (step S206).

When there is no visited destination transmitted from the schedule management server 20 in the customer name of the customer data 32 (step S205: No), the CPU 301 of the business server 30 sets the site name of the site data 33 stored in the business database 31. Then, it is determined whether or not there is a match with the visited destination transmitted from the schedule management server 20 (step S207).
When the visit name transmitted from the schedule management server 20 exists in the site name of the site data 33 (step S207: Yes), the CPU 301 of the business server 30 sends the customer name of the corresponding site data 33 via the communication unit 304. Is transmitted to the document management server 10. The CPU 101 of the document management server 10 registers the customer name transmitted from the business server 30 in the “customer name” field of the management information 12 (step S208).

  When there is no visit destination transmitted from the schedule management server 20 in the site name of the site data (step S207: No), the CPU 301 of the business server 30 indicates that there is no corresponding visit destination via the communication unit 304. The information is transmitted to the document management server 10, and the process proceeds to step S210 described later.

  If the creation date and time of the extracted document is not within the execution time of the schedule after the change (step S203: No), the CPU 101 of the document management server 10 leaves the “summary” of the management information 12 blank (step S209).

  Subsequently, in step S210, the CPU 101 of the document management server 10 determines whether a geotag is added to the document. If a geotag is added (step S210: Yes), the geotag information is registered in the “customer name” field of the management information 12 by address conversion or the like (step S211). When the geo tag is not added (step S210: No), the “customer name” of the management information 12 is left blank (step S212).

Note that the schedule change includes partial change of the schedule data 22 as shown in FIG. 4, new registration and deletion of the schedule.
For example, when the schedule change is new registration of the schedule, the schedule management server 20 transmits the start date and time and end date and time of the schedule newly registered in step S201 to the document management server 10. Next, when the corresponding document data is extracted in step S202, the extracted document data is created within the execution time of the newly registered schedule after the change (step S203: Yes). Proceed to step S204.
If the schedule change is a schedule deletion, the schedule management server 20 transmits the start date / time and end date / time of the schedule deleted in step S201 to the document management server 10. Next, when the corresponding document data is extracted in step S202, since there is no schedule corresponding to the creation date and time of the document data after the schedule change (step S203: No), the process proceeds to step S210.

  According to the present embodiment described above, the CPU 201 of the document management server 10 executes the document data at the creation date / time based on the result of the comparison between the document creation date / time and the schedule execution date / time by the CPU 201 of the schedule management server 20. Since the document data is registered in association with the schedule data in the middle, the created document data can be managed easily and accurately.

  Further, even when the schedule is changed after the document is registered, the CPU 101 of the document management server 10 extracts the document data created during the execution of the changed schedule and registers it in association with the changed schedule. Since the contents can be rewritten, the document data can be easily managed.

  Further, since the CPU 101 of the document management server 10 manages the document data based on a comparison between the creation date and time of the document data and the execution date and time of the schedule, the terminal device that creates the document data specifies the position information such as GPS. It is not necessary to limit to those having functions, and the CPU 201 of the schedule management server 20 extracts visit destination data from the schedule data, thereby adding more detailed and accurate information to the document data than the location information by geotag etc. Is possible.

  In addition, various information included in schedule data, customer data, and field data can be acquired from the database and added as management information for document data, so it is difficult to generate information automatically as well as location information. Can be added.

  Note that the description in the above embodiment is a preferred example of the present invention, and can be changed as appropriate without departing from the spirit of the invention.

  For example, as the management information 12, not only the items shown in FIG. 2 but also arbitrary data stored in the schedule management database 21 and the business database 31 such as address data can be extracted and given.

  Further, the information acquired from the schedule management database 21 and the business database 31 is not only added to the document as the management information 12 and stored, but may be reflected in the document name and storage location. For example, as shown in FIG. 5, the folder name and the storage location (document management folder) for storing the document in the document management database 11 are registered in the customer data 32 in advance, and in step S105 or S107 in FIG. If the document management folder information is transmitted to the document management server 10 together with the customer name, the document management server 10 can store the documents in folders for each customer. It becomes easier.

  Further, in step S104 of FIG. 6, the visit destination of the schedule data 22 may be collated with not only the customer name of the customer data 32 but also the customer address of the customer data 32. Similarly, in step S <b> 106, the visit destination of the schedule data 22 may be collated with not only the site name of the site data 33 but also the site address of the site data 33.

  In step S106, if the site name of the site data 33 does not include a visit destination of the schedule data 22 (step S106: No), the visit destination data is transmitted to the document management server 10, and the visit destination is designated as "customer". It may be registered in the “name” column.

  Further, when position information by GPS or the like is added to the document data, the document management server 10 includes address data included in the schedule management database 21 or the business database 31, and position information added to the document data. The management information 12 may be registered in the document management database 11 only when they match, and warning information may be transmitted to the terminal device when they do not match. By doing so, it is possible to prompt the user to change the schedule data 22, and it becomes possible to manage document data more accurately.

Although the embodiment of the present invention has been described, the scope of the present invention is not limited to the above-described embodiment, and is included in the invention described in the claims and the equivalent scope thereof. Hereinafter, the invention described in the scope of claims of the present application will be appended.
[Appendix]
<Claim 1>
Storage means for storing schedule data including data of execution date and time of the schedule;
An acquisition means for acquiring document data including data of the creation date of the document;
Comparison means for comparing the creation date and time of the document data acquired by the acquisition means with the execution date and time of the schedule stored in the storage means;
Determining means for determining whether there is a schedule that was being executed on the creation date of the document data based on the result of the comparison;
Registration means for registering the document data in association with the schedule data of the schedule that was being executed at the creation date of the document data;
An information processing apparatus comprising:
<Claim 2>
The information processing apparatus according to claim 1, wherein the registration unit adds management information for managing the document data based on the schedule data.
<Claim 3>
The schedule data includes data on the destination of the schedule,
The information processing apparatus according to claim 2, wherein the management information includes data on a destination visited in the schedule.
<Claim 4>
When the schedule data is changed, the document data created during execution of the changed schedule is specified, and is associated with the schedule data of the schedule that was being executed at the creation date and time of the specified document data The information processing apparatus according to claim 1, further comprising a rewriting unit that rewrites the registered document data.
<Claim 5>
Computer
Storage means for storing schedule data including data on the execution date and time of the schedule;
An acquisition means for acquiring document data including data of a document creation date and time,
Comparison means for comparing the creation date and time of the document data acquired by the acquisition means with the execution date and time of the schedule stored in the storage means;
Judgment means for judging whether there is a schedule that was being executed on the creation date of the document data based on the result of the comparison;
Registration means for registering the document data in association with the schedule data of the schedule that was being executed at the creation date of the document data;
Program to function as.

DESCRIPTION OF SYMBOLS 1 Information processing system 2 Information processing apparatus 10 Document management server 11 Document management database 12 Management information 13 Automatic generation information 101 CPU (acquisition means, registration means, rewrite means)
20 Schedule management server 21 Schedule management database (storage means)
22 Schedule data 201 CPU (comparison means, judgment means)
30 business server 31 business database 32 customer data 33 field data 40a, 40b,..., 40n terminal device N communication network

Claims (5)

Storage means for storing schedule data including data of execution date and time of the schedule;
An acquisition means for acquiring document data including data of the creation date of the document;
Comparison means for comparing the creation date and time of the document data acquired by the acquisition means with the execution date and time of the schedule stored in the storage means;
Determining means for determining whether there is a schedule that was being executed on the creation date of the document data based on the result of the comparison;
Registration means for registering the document data in association with the schedule data of the schedule that was being executed at the creation date of the document data;
An information processing apparatus comprising:   The information processing apparatus according to claim 1, wherein the registration unit adds management information for managing the document data based on the schedule data. The schedule data includes data on the destination of the schedule,
The information processing apparatus according to claim 2, wherein the management information includes data on a destination visited in the schedule.   When the schedule data is changed, the document data created during execution of the changed schedule is specified, and is associated with the schedule data of the schedule that was being executed at the creation date and time of the specified document data The information processing apparatus according to claim 1, further comprising a rewriting unit that rewrites the registered document data. Computer
Storage means for storing schedule data including data on the execution date and time of the schedule;
An acquisition means for acquiring document data including data of a document creation date and time,
Comparison means for comparing the creation date and time of the document data acquired by the acquisition means with the execution date and time of the schedule stored in the storage means;
Judgment means for judging whether there is a schedule that was being executed on the creation date of the document data based on the result of the comparison;
Registration means for registering the document data in association with the schedule data of the schedule that was being executed at the creation date of the document data;
Program to function as.

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