JP2014116832A - Information processing apparatus and information processing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an information processing apparatus capable of automatically performing preparation work necessary for a meeting according to actual start time of the meeting.SOLUTION: An information processing apparatus (100) comprises: registration information recording means (101); device information recording means (102); and processing determination means (103). The registration information recording means (101) records names of users who make presentations at meeting rooms. The device information recording means (102) associates a meeting room name with device information which specifies devices (300 and 400) used at the meeting room, and records the associated meeting room name and device information. When a name of a user who is detected by a room entering detector (500), which detects a user who enters a meeting room, is recorded in the registration information recording means (101), the processing determination means (103) controls the devices (300 and 400) specified by the device information which is associated with the name of the meeting room where the user has entered, and recorded in the device information recording means (102).

Description

  The present disclosure relates to a technique for automatically performing conference preparation work.

  Usually, in a meeting, materials created by the presenter of the meeting are projected on a video output device such as a projector to share information with the participants of the meeting. In addition, materials created by the presenter are printed by the image forming apparatus to share information with the participants of the conference. In that case, the presenter needs to make preparations such as turning on the video output device after entering the conference room so that the document can be projected, and printing the material for the number of participants on the image forming device. It becomes.

  However, since the above preparatory work is performed manually, the preparatory work is time consuming and makes the participant wait. For this reason, there is a technique for automatically performing the above preparation work at the start of a conference.

  For example, in Patent Document 1 (Japanese Patent Laid-Open No. 2004-013632), reservation data is registered in a database, and preparations for starting a conference (for example, file transfer, check, file decompression) are performed based on the information registered in the database. , Automatic application startup, etc.) and a technology for automatically performing preparations immediately before start (for example, projector standby, projection application startup, etc.).

  However, in the technique such as Patent Document 1 described above, reservation data needs to be registered in advance in a database. Therefore, when the actual meeting start time deviates from the schedule registered in the database in advance, for example, when the actual meeting start time is delayed from the schedule, the projector or the like is registered at the time registered in the database in advance even if there is no participant. The video output device is turned on. Further, the material is printed by the image forming apparatus at the time registered in advance. On the other hand, when the actual meeting start time is earlier than scheduled, preparation work is not automatically performed, and the video output apparatus is turned on manually. In addition, the material is printed manually from the image forming apparatus.

  For this reason, even when the actual meeting start time fluctuates, a mechanism that can automatically perform the preparation work necessary for the meeting according to the fluctuating actual meeting start time is considered necessary.

  An object of the present disclosure is to provide an information processing apparatus capable of automatically performing preparation work necessary for a conference according to an actual conference start time.

An information processing apparatus according to an aspect of the present disclosure is provided.
Registration information recording means for recording the user name to be announced in the conference room;
A device information recording means for associating and recording a meeting room name and device information for identifying a device used in the meeting room;
When a user name of a user detected by an entrance detection device that detects a user who enters a conference room is recorded in the registration information recording unit, the device information record is associated with the name of the conference room in which the user has entered. Processing determination means for controlling the device device of the device information recorded in the means;
It is characterized by having.

  According to one aspect of the present disclosure, it is possible to automatically perform preparation work necessary for a conference according to an actual conference start time.

It is a figure which shows the system configuration example of the information processing system of this embodiment. 6 is a diagram illustrating an example of information recorded in a registration information recording unit 101. FIG. 6 is a diagram illustrating an example of information recorded in a device information recording unit 102. FIG. It is a figure which shows the example of a registration process operation | movement of a document. It is a figure which shows the registration processing operation example of device information. It is a figure showing a series of processing operation examples of an information processing system. 7 is a diagram illustrating an example of processing operation of a process determining unit 103. FIG. It is a figure which shows the processing operation example of reset of the number of people in a room. It is a figure which shows the example of the count reset button 401 which resets the number of people in a room. 6 is a diagram illustrating an example of information recorded in a registration information recording unit 101. FIG. It is a figure which shows the example of a deletion processing operation of a material. FIG. 3 is a first diagram showing a meeting order of materials recorded in a registration information recording unit 101. FIG. 10 is a second diagram illustrating a meeting order of materials recorded in a registration information recording unit 101. It is a figure which shows the processing operation example which outputs a document in a meeting order. 6 is a diagram illustrating an example of information recorded in a device information recording unit 102. FIG. It is a figure which shows the structural example of the conversion table which converts a data format. It is a figure showing a series of processing operation examples of an information processing system. 5 is a diagram illustrating an example of processing operation of a material conversion unit 104. FIG.

(Outline of Embodiment of Information Processing System According to One Aspect of Present Disclosure)
First, an overview of an embodiment of an information processing system according to an aspect of the present disclosure will be described with reference to FIG.

  An information processing system according to an aspect of the present disclosure includes an information processing apparatus 100, device devices 300 and 400, and a room entry detection apparatus 500. The information processing apparatus 100 corresponds to the server 100. The device devices 300 and 400 correspond to the video output device 300 and the image forming device 400. The room entry detection device 500 is a device that detects a user who enters a conference room.

  The information processing apparatus 100 according to an aspect of the present disclosure includes a registration information recording unit 101, a device information recording unit 102, and a process determination unit 103.

  The registration information recording means 101 records the user name to be announced in the conference room. The device information recording means 102 records the conference room name and device information for identifying the device devices 300 and 400 used in the conference room in association with each other. When the user name of the user detected by the room entry detecting device 500 is recorded in the registration information recording unit 101, the process determining unit 103 records the user information in the device information recording unit 102 in association with the name of the conference room in which the user has entered the room. The device devices 300 and 400 of the device information being controlled are controlled. The registration information recording unit 101 functions as the registration information recording unit 101. The device information recording unit 102 functions as the device information recording unit 102. The process determining unit 103 functions as the process determining unit 103.

  In the information processing system according to an aspect of the present disclosure, when the user name of the user detected by the room entry detection device 500 is recorded in the registration information recording unit 101, the device is associated with the name of the conference room in which the user has entered The device information 300, 400 of the device information recorded in the information recording means 102 is controlled. Thereby, when the user who recorded the material in the registration information recording means 101 enters the conference room, the device devices 300 and 400 in the conference room can be controlled. As a result, even when the actual meeting start time fluctuates, preparation work can be automatically performed according to the fluctuating actual meeting start time. The preparatory work means work for controlling the device devices 300 and 400. Hereinafter, embodiments of an information processing system according to an aspect of the present disclosure will be described in detail with reference to the accompanying drawings.

(First embodiment)
<System configuration example of information processing system>
First, a system configuration example of the information processing system according to the present embodiment will be described with reference to FIG. FIG. 1 is a diagram illustrating a system configuration example of an information processing system according to the present embodiment.

  As shown in FIG. 1, the information processing system according to the present embodiment includes a server 100, a user terminal 200, a video output device 300, an image forming device 400, an entrance detection device 500, and a card 600.

  The server 100, the user terminal 200, the video output device 300, the image forming device 400, and the room entry detection device 500 are connected via a network NW and can communicate with each other. The entrance detection device 500 and the card 600 are capable of near field communication.

  The server 100 stores various information used for the conference. The server 100 includes a registration information recording unit 101, a device information recording unit 102, a process determination unit 103, a material conversion unit 104, and a communication unit 105.

  The registration information recording unit 101 records materials used in the conference. As shown in FIG. 2, the registration information recording unit 101 records a user name and a material in association with each other. The user name is information that identifies the user who registered the material. The material is digitized data used at the meeting. FIG. 2 shows an example of information recorded in the registration information recording unit 101.

  The device information recording unit 102 records device information used in the conference. Examples of the device information include information on the video output device 300, the image forming device 400, and the entrance detection device 500 installed in the conference room. The video output device 300 is a device that projects the material registered in the registration information recording unit 101. The image forming apparatus 400 is a device that prints materials. The room entry detection device 500 is a device that detects a user who has entered a conference room.

  As shown in FIG. 3, the device information recording unit 102 records a conference room name, room entry detection device information, video output device information, and image forming device information in association with each other. The entry detection device information is information for specifying the entry detection device 500. The video output device information is information for specifying the video output device 300. The image forming apparatus information is information for specifying the image forming apparatus 400. The entry detection device information, the video output device information, and the image forming device information are information that can identify each device, and record an IP address, for example. FIG. 3 shows an example of information recorded in the device information recording unit 102.

  The process determining unit 103 controls the video output apparatus 300 and the image forming apparatus 400 based on the information received from the room entry detection apparatus 500.

  The material conversion unit 104 converts the material recorded in the registration information recording unit 101 into a data format that can be output from the video output device 300 or the image forming device 400.

  The communication unit 105 transmits the material recorded in the registration information recording unit 101 to the video output device 300 and the image forming device 400. Also, various input information is received from the user terminal 200. Also, various information is received from the room entry detection device 500.

  The user terminal 200 accepts a user operation and registers data, device information, and the like in the server 100. An example of the user terminal 200 is a PC.

  The video output device 300 projects material. Examples of the video output device 300 include a projector.

  The image forming apparatus 400 prints material. Examples of the image forming apparatus 400 include a printer.

  The room entry detection device 500 acquires the user name of the room occupant from the card 600 and transmits it to the server 100. An example of the room entry detection device 500 is an RFID reader.

  The card 600 records a user name. Examples of the card 600 include an RFID tag. When the user holds the card 600 over the entry detection device 500, the user name recorded on the card 600 is sent to the entry detection device 500.

<Example of processing operation of information processing system>
Next, an example of processing operation of the information processing system according to the present embodiment will be described.

<Example of document registration processing>
First, an example of processing operation for registering materials in the registration information recording unit 101 of the server 100 will be described with reference to FIG. FIG. 4 is a diagram illustrating an example of a processing operation for registering a material in the registration information recording unit 101.

  The user operates the user terminal 200 to transmit the user name and material to the server 100 (step A1). The communication unit 105 of the server 100 records the information received from the user terminal 200 in the registration information recording unit 101 (step A2). As a result, the user name and the material are linked and recorded in the registration information recording unit 101.

<Device information registration processing operation example>
Next, an example of a processing operation for registering device information in the device information recording unit 102 of the server 100 will be described with reference to FIG. FIG. 5 is a diagram illustrating an example of a processing operation for registering device information in the device information recording unit 102.

  The user operates the user terminal 200 to transmit the conference room name and device information to the server 100 (step B1). Examples of the device information include video output device information that is information on the video output device 300 used in the conference room, and image forming device information that is information on the image forming device 400. The communication unit 105 records the information received from the user terminal 200 in the device information recording unit 102 (step B2). As a result, the conference room name and device information are recorded in the device information recording unit 102 in association with each other.

  Further, the user operates the user terminal 200 to transmit the conference room name and the room entry detection device information, which is information on the room entry detection device 500 installed in the conference room, to the server 100 (step B3). The communication unit 105 records the information received from the user terminal 200 in the device information recording unit 102 (step B4). As a result, the conference room name and the entry detection device information are recorded in the device information recording unit 102 in association with each other.

  In the processing operation shown in FIG. 5, the user operates the user terminal 200 to associate the meeting room name and device information and record them in the device information recording unit 102. However, from the server 100, the name of the conference room, the entrance detection device information that is the information of the entrance detection device 500 installed in the conference room, the video output device information that is the information of the video output device 300, and the information of the image forming device 400 The image forming apparatus information is transmitted to the user terminal 200 and displayed on the display unit of the user terminal 200. The user can select a conference room name and device information to be used in the conference based on information displayed on the display unit of the user terminal 200 and record the selected information in the device information recording unit 102.

<Example of a series of processing operations of the information processing system>
Next, a series of processing operation examples of the information processing system will be described with reference to FIG. FIG. 6 shows that when the user enters the conference room, the server 100 turns on the power of the video output device 300 and transmits the material to the video output device 300 or transmits the material to the image forming device 400. It is a figure which shows the example of a processing operation.

  When the user enters the conference room, if the user holds the card 600 over the entrance detection device 500, the entrance detection device 500 acquires the user name from the card 600 (step C1).

  The room entry detection device 500 transmits to the server 100 the user name acquired from the card 600 and the room entry detection device information that is information of the room entry detection device 500. Information received by the server 100 from the room entry detection device 500 is sent to the process determination unit 103 (steps C2 and C3).

  The process determining unit 103 acquires the conference room name associated with the room entry detection device information from the device information recording unit 102 based on the room entry detection device information (step C4).

  Further, the process determining unit 103 acquires device information associated with the conference room from the device information recording unit 102 based on the conference room name (step C5).

  Further, the process determining unit 103 acquires information on the material associated with the user name from the registered information recording unit 101 based on the user name (step C6).

  Next, the process determining unit 103 determines to which apparatus the process is performed based on the device information acquired from the device information recording unit 102 and the material information acquired from the registered information recording unit 101 (step C7). ). The process determination unit 106 performs a process according to the above determination result (steps C8 to C13).

  For example, when the process determining unit 103 acquires the video output device information from the device information recording unit 102, the process determining unit 103 transmits a power ON command to the video output device 300 based on the video output device information, and the video output device Turn on the power of 300 (steps C8 and C9). The power ON command can be issued using, for example, PJLink. Further, the process determining unit 103 transmits the material to the video output device 300 based on the information on the material acquired from the registered information recording unit 101, and projects the material from the video output device 300 (steps C10 and C11). . The material transmission can be performed using, for example, http.

  Further, when the image forming apparatus information is acquired from the device information recording unit 102, the process determining unit 103 transmits a material to the image forming apparatus 400 based on the image forming apparatus information, and the image forming apparatus 300 Print the material (steps C12 and C13).

  As described above, when the room detection device 500 acquires the user name, the information processing system according to the present embodiment transmits the user name and the room detection device information that is information on the room detection device 500 to the server 100. To do. Thereby, the room entry detection device 500 can notify the server 100 that the user has entered the conference room (steps C1 and C2). The server 100 determines whether or not the user name received from the entry detection device 500 is recorded in the registration information recording unit 101 at the timing when the user has entered the conference room from the entry detection device 500 (step S100). C3 to C7). When the user name received from the room entry detection device 500 is recorded in the registration information recording unit 101, the server 100 determines that the user has registered the material in the registration information recording unit 101. In this case, the conference room name associated with the room entry detection device information received from the room entry detection device 500 and recorded in the device information recording unit 102 is specified. Then, the device of the device information associated with the identified conference room name is controlled, the material is transmitted to the device of the device information, and the material is output from the device of the device information (Steps C8 to C13). . Examples of the device information device include a video output device 300 and an image forming device 400 installed in a conference room. As control of the device information device, for example, there is control for transmitting a material to the video output device 300 used in a conference room and projecting the material from the video output device 300. In addition, there is a control for transmitting materials to the image forming apparatus 400 used in the conference room and printing the materials from the image forming apparatus 400.

  As a result, the video output device 300 and the image forming device 400 used in the conference room are controlled at the timing when the user with the user name recorded in the registration information recording unit 101 enters the conference room. Can be projected, or a document can be printed from the image forming apparatus 400. As a result, preparation work necessary for the conference can be automatically performed according to the actual conference start time. The preparatory work means controlling the video output device 300 and the image forming device 400 used in the conference room.

<Example of Processing Operation in Processing Determination Unit 103>
Next, an example of processing operation performed by the processing determination unit 103 will be described with reference to FIG. FIG. 7 is a diagram illustrating an example of a processing operation of the process determining unit 103.

  When the process determination unit 103 receives the user name and room entry detection device information (step S1), the process determination unit 103 acquires the conference room name and device information from the device information recording unit 102 based on the room entry detection device information. Further, based on the user name, information on the material is acquired from the registration information recording unit 101 (step S2). However, if the user name is not registered in the registration information recording unit 101, information on the material cannot be acquired.

  If the device information acquired in step S2 includes the video output device information (step S3 / Yes), the process determining unit 103 determines to use the video output device 300 in the conference room. When using the video output device 300 in the conference room, the process determining unit 103 determines whether or not information on the material has been acquired from the registered information recording unit 101 in step S2 (step S4). When the information on the material is acquired from the registration information recording unit 101 (step S4 / Yes), the process determining unit 103 determines that the user who has entered the conference room is the user who has recorded the material in the registration information recording unit 101 . In this case, the process determining unit 103 inquires of the video output device 300 about the power supply state based on the video output device information (step S5), and determines whether or not the video output device 300 is in the power OFF state (step S6).

  If the video output device 300 is in the power OFF state (step S6 / Yes), the process determining unit 103 transmits a power ON command to the video output device 300 (step S7) and turns on the power of the video output device 300. . Then, the process determining unit 103 transmits the material to the video output device 300 (step S8), projects the material from the video output device 300, and ends the process (End). When the video output device 300 is in the power ON state (step S6 / No), the power output command is not transmitted to the video output device 300, the material is transmitted (step S7), and the material is projected from the video output device 300. Then, the process ends (End). Thus, the material is projected from the video output device 300 at the timing when the user who recorded the material in the registration information recording unit 101 enters the conference room.

  If it is determined in step S4 that the material information has not been acquired (step S2 / No), it is determined that the user who entered the conference room is not the user who recorded the material in the registration information recording unit 101, and the processing is performed. End (End).

  If the device information does not include the video output device information in step S3 (step S3 / No), it is determined whether the device information includes the image forming device information (step S9). If the device information includes the image forming apparatus information (step S9 / Yes), the process determining unit 103 counts up the number of people entering the room (step S10). The number of people entering the room means the number of people who entered the conference room. Thereby, the number of people who entered the conference room can be counted and grasped.

  The process determining unit 103 determines whether or not the print instruction for the number of people counted up in step S10 has been completed (step S11). If the print instruction has not been completed (step S11 / No), the process determining unit 103 determines whether or not material information has been acquired from the registered information recording unit 101 in step S2 (step S4). When the information on the material is acquired from the registration information recording unit 101 (step S13 / Yes), the process determination unit 103 determines that the user who has entered the conference room is the user who has recorded the material in the registration information recording unit 101. . In this case, the process determining unit 103 transmits a print instruction for the number of people counted up in step S10 to the image forming apparatus 400 (step S14). Accordingly, at the timing when the user who recorded the material in the registration information recording unit 101 enters the conference room, the materials for the number of people who have entered the conference room until then are printed from the image forming apparatus 400.

  If the print instruction has been completed in step S11 (step S11 / Yes), the printing of the materials for the number of people who have already entered the conference room has been completed. A print instruction for the user is transmitted to the image forming apparatus 400 (step S12). As a result, the material for one user who entered the conference room is printed from the image forming apparatus 400. As a result, after the user who recorded the material in the registration information recording unit 101 enters the conference room, the material is printed from the image forming apparatus 400 one by one whenever one participant enters the conference room. It will be.

<Example of processing operation for resetting the number of people in the room>
Next, an example of the processing operation for resetting the number of people entering the room will be described with reference to FIG. FIG. 8 is a diagram illustrating an example of the processing operation for resetting the number of people entering the room.

  In the present embodiment, when printing materials from the image forming apparatus 400, the number of people entering the room is counted as shown in FIG. 7 (step S10). Then, when the user who recorded the material in the registration information recording unit 101 enters the conference room, the material for the counted number of people is printed from the image forming apparatus 400 (steps S11 / No, S13 / Yes, S14). In this case, when a participant of the next conference enters the conference room after the conference ends, a situation occurs in which the material of the previous conference is printed.

  Therefore, in the present embodiment, as shown in FIG. 8, when the conference is over, the participant sends a reset instruction for the number of people entering the room from the operation unit of the image forming apparatus 400 (step D1). When the server 100 receives an instruction to reset the number of people entering from the image forming apparatus 400, the server 100 resets the number of people entering the room (step D2). Thereby, the process determining unit 103 can determine that the meeting with the meeting room name associated with the information of the image forming apparatus 400 has ended, and can reset the number of persons who have entered the meeting room. As a result, it is possible to prevent a situation in which the material used in the previous meeting is printed from the image forming apparatus 400.

  As a method for realizing the above processing operation, for example, an application for communicating with the server 100 is installed in the image forming apparatus 400. The user launches an application from the operation unit of the image forming apparatus 400 and inputs the address of the server 100 so that the image forming apparatus 400 and the server 100 can communicate with each other. Then, the user starts an application from the operation unit of the image forming apparatus 400 at the end of the conference, and displays a count reset button 401 as shown in FIG. 9 on the operation unit of the image forming apparatus 400. Then, the user presses the count reset button 401 displayed on the display unit, and resets the number of people entering the room counted by the process determining unit 103 of the server 100. FIG. 9 is a diagram illustrating a display example of the count reset button 401 displayed on the operation unit of the image forming apparatus 400.

<Operation and effect of information processing system of this embodiment>
The information processing system according to the present embodiment records the conference room name, the entrance detection apparatus information, and the device information in the device information recording unit 102 of the server 100 in association with each other. In addition, the registration information recording unit 101 records the user name and the material in association with each other. The room entry detection device 500 acquires the name of the user who has entered the conference room from the card 600, and transmits the acquired user name and room entry detection device information, which is information on the room entry detection device 500, to the server 100. The processing determination unit 103 of the server 100 refers to the registration information recording unit 101 based on the user name received from the room entry detection device 500, and acquires the material associated with the user name from the registration information recording unit 101. Further, based on the room entry detection device information received from the room entry detection device 500, the device information recording unit 102 is referred to, and the video output device information and the image forming device information associated with the room entry detection device information are stored in the device information recording unit 102. Get from. The process determining unit 103 transmits the material acquired from the registration information recording unit 101 to the video output device 300 of the video output device information acquired from the device information recording unit 102, and projects the material from the video output device 300. Further, the material acquired from the registered information recording unit 101 is transmitted to the image forming apparatus 400 of the image forming apparatus information acquired from the device information recording unit 102, and the material is printed from the image forming apparatus 400.

  As a result, when a user who has recorded material in the registration information recording unit 101 enters the conference room, the material recorded in the registration information recording unit 101 is projected from the video output device 300 or printed from the image forming device 400. Can be. As a result, even when the actual meeting start time fluctuates, preparation work can be automatically performed according to the fluctuating actual meeting start time. The preparatory work means controlling the video output device 300 and the image forming device 400 used in the conference room.

  In the present embodiment, the number of users detected by the entry detection device 500 is counted, and when the user who has recorded the material in the registration information recording unit 101 enters the conference room, the number of users counted so far Minutes are printed from the image forming apparatus 400. As a result, it is possible to automatically print the materials of the participants who entered the conference room before the user who recorded the materials in the registration information recording unit 101 enters the conference room. You can avoid that. In addition, a situation where the number of printed copies of the material is insufficient can be avoided.

(Second Embodiment)
Next, a second embodiment will be described.

  In the first embodiment, the registration information recording unit 101 records a user name and materials in association with each other as shown in FIG. Then, when a user with the user name recorded in the registration information recording unit 101 enters the conference room, the material associated with the user name is output from the video output device 300 or the image forming device 400. . However, if the material recorded in the registration information recording unit 101 is not deleted by operating from the user terminal 200, the material remains recorded in the registration information recording unit 101.

  In the present embodiment, as shown in FIG. 10, the registration information recording unit 101 records the user name, the material, the deletion flag, and the number of times of entering the room in association with each other, and the user whose user name is recorded in the registration information recording unit 101 The material is deleted from the registration information recording unit 101 in accordance with the number of times of entering the conference room. Thereby, the material recorded in the registration information recording unit 101 can be automatically deleted according to the number of times the user enters the room. As a result, the material recorded in the registration information recording unit 101 can be automatically deleted on the server 100 side without being deleted from the user terminal 200 by operating. Hereinafter, a processing operation example of the present embodiment will be described with reference to FIGS. 10 and 11.

  As shown in FIG. 10, the registration information recording unit 101 of the present embodiment records a user name, a material, a deletion flag, and the number of times of entering a room in association with each other. The deletion flag is a flag for specifying whether or not to delete the material. When the flag is ON, it means that the material is deleted, and when it is OFF, the material is not deleted. The deletion flag can be set in advance by the user via the user terminal 200, for example. The number of times of entering means the number of times that the user with the user name has entered the conference room.

  In the present embodiment, a material in which the number of times the user with the user name recorded in the registration information recording unit 101 has entered the room more than once means a material that has already been used in another meeting. Therefore, the process determining unit 103 deletes the material from the registration information recording unit 101 when the deletion flag recorded in the registration information recording unit 101 is ON. However, when the deletion flag is OFF, the material is not recorded but is recorded in the registration information recording unit 101. For this reason, in this embodiment, it is possible to distinguish between materials used in only one conference and materials used in a plurality of conferences by turning ON / OFF the deletion flag.

<Example of document deletion processing>
Next, an example of an operation for deleting a material recorded in the registration information recording unit 101 will be described with reference to FIG. FIG. 11 is a diagram illustrating a processing operation example of deleting materials used in the conference from the registration information recording unit 101.

  When receiving the user name and room entry detection device information (step S21), the process determining unit 103 acquires the conference room name and device information from the device information recording unit 102 based on the room entry detection device information. Further, based on the user name, information on the material is acquired from the registration information recording unit 101 (step S22). However, if the user name is not registered in the registration information recording unit 101, information on the material cannot be acquired.

  When the process determination unit 103 acquires the information of the material from the registration information recording unit 101 in step S22 (step S23 / Yes), the process determination unit 103 adds the number of times of entering the registration information recording unit 101 once (step S24).

  Next, the process determining unit 103 refers to the registration information recording unit 101 to determine whether there is a document with the number of times of entering the room more than twice (step S25). (Step S25 / No) ends the processing (End).

  If there is a document that has been entered more than twice (step S25 / Yes), it is determined whether the deletion flag associated with the document that has been entered twice or more is ON (step S26). If the deletion flag is ON (step S26 / Yes), the material is deleted from the registration information recording unit 101 (step S27), and the process ends (End). If the deletion flag is OFF (step S26 / No), the process is terminated without deleting the material (End).

<Operation and effect of information processing system of this embodiment>
As illustrated in FIG. 10, the information processing system according to the present embodiment records a user name, a material, a deletion flag, and the number of times of entering a room in the registration information recording unit 101 in association with each other. Then, the material is deleted from the registration information recording unit 101 in accordance with the number of times the user with the user name recorded in the registration information recording unit 101 has entered the conference room. Thereby, the material recorded in the registration information recording unit 101 can be automatically deleted according to the number of times the user enters the room. As a result, the material recorded in the registration information recording unit 101 can be automatically deleted on the server 100 side without being deleted from the user terminal 200 by operating. As a result, the memory capacity of the server 100 can be reduced. Further, in the present embodiment, since the material having entered the room more than twice is deleted, the material of the previous conference can be automatically deleted at the next conference.

(Third embodiment)
Next, a third embodiment will be described.

  In the present embodiment, the registration information recording unit 101 records a user name, a material, and a meeting order in association with each other as shown in FIGS. When a user with the user name recorded in the registration information recording unit 101 enters the conference room, the material corresponding to the conference order is output from the video output device 300 or the image forming device 400. Thereby, even when a plurality of materials are recorded in the registration information recording unit 101, the materials corresponding to the conference order can be output from the video output device 300 or the image forming device 400. Hereinafter, an example of the processing operation of the present embodiment will be described with reference to FIGS.

  In this embodiment, as shown in FIGS. 12 and 13, the registration information recording unit 101 records user names, materials, and conference orders in association with each other. The meeting order is information for specifying the order of the meeting. For example, when Mr. A uses the documents A and B at the next meeting, uses the documents C and D at the next meeting, and uses the document E at the next next meeting, as shown in FIG. Set the meeting order as follows. When Mr. A enters the conference room, the process determining unit 103 searches for materials in the meeting order 1 and transmits the corresponding materials A and B to the video output device 300 and the image forming device 400. Thereafter, the process determining unit 103 subtracts 1 from the conference order of the registered information recording unit 101 as shown in FIG. As a result, when Mr. A enters the meeting room of the next meeting, the materials C and D are in the meeting order 1, and the corresponding materials C and D are transmitted to the video output device 300 and the image forming device 400. It will be.

  Further, when the material is not used for the next meeting and the material is used for the next next meeting, the meeting order of the materials used for the next next meeting is registered as 2 as shown in FIG. In this case, when Mr. A enters the next meeting room, the meeting order is decremented by 1, the meeting order becomes the state of FIG. 13B, and Mr. A enters the next meeting, The materials A and B in the meeting order 1 are transmitted to the video output device 300 and the image forming device 400. Note that the conference order recorded in the registration information recording unit 101 can be set by the user via the user terminal 200, for example. FIG. 12 and FIG. 13 are diagrams showing the meeting order of the materials recorded in the registration information recording unit 101. FIG.

<Example of processing operation to output materials in meeting order>
Next, an example of processing operation for outputting materials in a meeting order will be described with reference to FIG. FIG. 14 is a diagram illustrating a processing operation example in which materials are output in a meeting order.

  When the process determination unit 103 receives the user name and room entry detection device information (step S31), the process determination unit 103 acquires the conference room name and device information from the device information recording unit 102 based on the room entry detection device information. Further, based on the user name, information on the material is acquired from the registration information recording unit 101 (step S32). However, if the user name is not registered in the registration information recording unit 101, information on the material cannot be acquired.

  When the process determining unit 103 acquires the information of the material from the registered information recording unit 101 in step S32 (step S33 / Yes), the process determining unit 103 refers to the registered information recording unit 101 based on the user name, and the material of the conference order 1 It is determined whether or not there is (step S34). If there is no material in the conference order 1 (step S34 / No), the process determining unit 103 subtracts 1 from the conference order of the material associated with the user name (step S39), and ends the process (End). .

  In addition, when there is a document of the meeting order 1 in step S34 (step S34 / Yes), the process determining unit 103 sets the power state of the video output device 300 based on the video output device information acquired from the device information recording unit 102. An inquiry is made (step S35). Then, based on the inquired result, it is determined whether or not the video output device 300 is in a power OFF state (step S36).

  When the video output device 300 is in the power OFF state (step S36 / Yes), the process determining unit 103 transmits a power ON command to the video output device 300 (step S37), and turns on the power of the video output device 300. . Then, the process determining unit 103 transmits the material to the video output device 300 (step S38), and projects the material from the video output device 300. Then, the process determining unit 103 subtracts 1 from the meeting order of the material associated with the user name (step S39), and ends the process (End). If the video output device 300 is in the power ON state (step S36 / No), the video output device 300 is not transmitted to the video output device 300, but the document is transmitted to the video output device 300 (step S37). Project material from 300. Then, the process determining unit 103 subtracts 1 from the meeting order of the material associated with the user name (step S39), and ends the process (End).

  In the above processing operation, an example in which materials are transmitted to the video output device 300 is described. However, transmission of materials to the image forming apparatus 400 is performed in the same manner as described above.

<Operation and effect of information processing system of this embodiment>
As illustrated in FIGS. 12 and 13, the information processing system according to the present embodiment records a user name, a document, and a meeting order in the registration information recording unit 101 in association with each other. When a user with the user name recorded in the registration information recording unit 101 enters the conference room, the material corresponding to the conference order is output from the video output device 300 or the image forming device 400. Thereby, even when a plurality of materials are recorded in the registration information recording unit 101, the materials corresponding to the conference order can be output from the video output device 300 or the image forming device 400.

(Fourth embodiment)
Next, a fourth embodiment will be described.

  In this embodiment, when the data format of the material recorded by the user in the registration information recording unit 104 is a data format that cannot be output by the video output device 300 or the image forming device 400, the data is output by the video output device 300 or the image forming device 400. Convert to a possible data format. As a result, even if the data format of the material recorded in the registration information recording unit 104 is a data format that cannot be output by the video output device 300 or the image forming device 400, the material is read from the video output device 300 or the image forming device 400. Can be output. Hereinafter, a processing operation example of this embodiment will be described with reference to FIGS. 15 to 18.

  In this embodiment, as shown in FIG. 15, the device information recording unit 102 associates the conference room name, the video output device information, the corresponding data format of the video output device, the image forming device information, and the corresponding data format of the image forming device. It is attached and recorded. FIG. 15 is a diagram illustrating an example of information recorded in the device information recording unit 102.

  The material conversion unit 104 has a conversion table shown in FIG. 16 for converting the data format of the material. Based on the conversion table shown in FIG. 16, the data conversion unit 104 converts the data format of the material to the video output device 300 or the image forming device 400. Convert to a data format that can be output. The conversion table shown in FIG. 16 records the data format before conversion and the data format after conversion in association with each other. The material conversion unit 104 refers to the registration information recording unit 101 based on the user name of the user who has entered the conference room, and confirms the data format of the material associated with the user name from the file extension. Based on the conference room name, the material conversion unit 104 refers to the device information recording unit 102 shown in FIG. 15 and confirms the data format of the device information associated with the conference room name. Then, it is confirmed whether the data format of the material and the data format of the device information are the same data format. If the data format of the document is the same as the data format of the device information, the data format conversion is not necessary, and therefore the device information of the device information is output in the data format of the document. The device device means the video output apparatus 300 or the image forming apparatus 400. If the data format of the material is different from the data format of the device information, it is necessary to convert the data format. Therefore, the material conversion unit 104 refers to the conversion table shown in FIG. Is converted to the device information data format. Then, the converted data format material is output from the device device of the device information. The data format conversion process can be performed using an existing file conversion tool or a function of a printer driver.

<Example of data format conversion processing operation>
Next, an example of the conversion processing operation of the data format of the material will be described with reference to FIGS. FIG. 17 shows an example of the processing operation when the material whose data format has been converted is projected from the video output device 300 or printed from the image forming device 400. FIG. 18 shows a processing operation example in the material conversion unit 104.

  In the present embodiment, as shown in FIG. 17, the process determination unit 103 transmits a material conversion request to the material conversion unit 104, and the data conversion unit 104 can project the data format of the material into a data format that can be projected by the video output device 300. Has been converted. Further, the data format of the material is converted into a data format that can be printed by the image forming apparatus 400 (step C20). Then, the process determining unit 103 transmits the material whose data format has been converted by the material converting unit 104 to the video output device 300, and projects the material from the video output device 300 (steps C10 and C11). Accordingly, the data format of the material recorded in the registration information recording unit 101 can be converted into a data format that can be projected by the video output device 300 and projected.

  Further, the process determining unit 103 transmits the material whose data format has been converted by the material converting unit 104 to the image forming apparatus 400, and prints the material from the image forming apparatus 400 (steps C12 and C13). As a result, the data format of the material recorded in the registration information recording unit 101 can be converted into a data format that can be printed by the image forming apparatus 400 and printed.

  When the material conversion unit 104 receives a material conversion request from the processing determination unit 103, the material conversion unit 104 performs the processing operation illustrated in FIG.

  First, the material conversion unit 104 confirms the data format of the material associated with the user name (step S41). Also, the data format of the device information associated with the conference room name is confirmed (step S42).

  If the data format of the material is the same as the data format of the device information (Step S43 / Yes), the material conversion unit 104 ends the process without converting the data format (End).

  If the data format of the material is different from the data format of the device information (step S43 / No), the material conversion unit 104 refers to the conversion table shown in FIG. 16 and changes the data format of the material to the data format of the device information. It is determined whether or not conversion is possible (step S44). If the data format of the material cannot be converted to the data format of the device information, the material conversion unit 104 ends the process without converting the data format (End). In this case, the processing determination unit 103 is notified that the data format of the material is a data format that cannot be handled by the device device of the device information, and the information to that effect is transmitted to the video output device 300 and the conference room It is preferable to notify the user.

  If the data format of the material can be converted to the data format of the device information (step S44 / Yes), the data format of the material is converted to the data format of the device information (step S45), and the process ends (End). .

<Operation and effect of information processing system of this embodiment>
As described above, in the information processing system of the present embodiment, when the data format of the material recorded by the user in the registration information recording unit 104 is a data format that cannot be output by the video output device 300 or the image forming device 400, the video output device The data is converted into a data format that can be output by the image forming apparatus 400 or the image forming apparatus 400. As a result, even if the data format of the material recorded in the registration information recording unit 104 is a data format that cannot be output by the video output device 300 or the image forming device 400, the material is read from the video output device 300 or the image forming device 400. Can be output.

  The above-described embodiment is a preferred embodiment of the present invention, and the scope of the present invention is not limited to the above-described embodiment alone, and various modifications are made without departing from the gist of the present invention. Implementation is possible.

  For example, in the embodiment described above, the room entry detection device 500 acquires the user name recorded on the card 600 and transmits the acquired user name to the server 100. However, it is also possible for the entrance detection device 500 to capture a user entering the conference room with a camera and to analyze the captured image to identify the user name. In this case, the user name must be managed by the room entry detection device 500. That is, as long as it is possible to identify the user name who entered the conference room with the room entry detection device 500, the user name identification method is not particularly limited, and any method can be applied. For example, there is a method in which user authentication such as fingerprint authentication is performed by the room entry detection device 500, and the user name is specified by the room entry detection device 500.

  In addition, the control operation in each device constituting the information processing system of the above embodiment can be executed using hardware, software, or a combined configuration of both.

  In the case of executing processing using software, it is possible to install and execute a program in which a processing sequence is recorded in a memory in a computer incorporated in dedicated hardware. Alternatively, it can be installed in a memory in a general-purpose computer capable of executing various processes and executed.

  For example, the program can be recorded in advance on a hard disk or ROM (Read Only Memory) as a recording medium. Alternatively, the program can be stored (recorded) temporarily or permanently in a removable recording medium. Such a removable recording medium can be provided as so-called package software. Examples of the removable recording medium include various recording media such as a magnetic disk and a semiconductor memory.

  The program is installed in the computer from the removable recording medium as described above. In addition, it is wirelessly transferred from the download site to the computer. In addition, it is transferred to a computer via a network by wire.

  In addition, each device constituting the information processing system of the above embodiment is not limited to performing processing in time series according to the processing operation described in the above embodiment. For example, it is possible to construct the processing capability of a device that executes processing, or to execute processing in parallel or individually as necessary.

DESCRIPTION OF SYMBOLS 100 Server 101 Registration information recording part 102 Device information recording part 103 Process judgment part 104 Data conversion part 105 Communication part 200 User terminal 300 Video output device 400 Image forming apparatus 401 Count reset button 500 Entrance detection apparatus 600 Card

JP 2004-013632 A

Claims (8)

Registration information recording means for recording the user name to be announced in the conference room;
A device information recording means for associating and recording a meeting room name and device information for identifying a device used in the meeting room;
When a user name of a user detected by an entrance detection device that detects a user who enters a conference room is recorded in the registration information recording unit, the device information record is associated with the name of the conference room in which the user has entered. Processing determination means for controlling the device device of the device information recorded in the means;
An information processing apparatus comprising: The registration information recording means records the material used in the conference room in association with the user name,
When the user name of the user detected by the room entry detection device is recorded in the registration information recording unit, the process determination unit uses the material associated with the user name as a device device of the device information. The information processing apparatus according to claim 1, wherein the information processing apparatus transmits the information. Having counting means for counting the number of users detected by the room entry detection device;
If the user name of the user detected by the room entry detection device is recorded in the registration information recording unit, the process determining unit may store the material for the number of users counted by the counting unit in the device information device. The information processing apparatus according to claim 2, wherein the information processing apparatus outputs the information from a device.   4. The information processing apparatus according to claim 3, further comprising a reset unit that resets the number of users counted by the counting unit to zero. The registration information recording means records the material, the user name, and the number of times of entering the room in association with each other,
The process determining means deletes the material according to the number of times of entering the room when the user name of the user detected by the room entry detecting device is recorded in the registration information recording means. The information processing apparatus according to any one of claims 2 to 4. The registration information recording means records the material, the user name, and the meeting order of the material in association with each other,
If the user name of the user detected by the entry detection device is recorded in the registration information recording unit, the process determining unit displays the document according to the meeting order of the document as a device device of the device information. The information processing apparatus according to claim 2, wherein the information processing apparatus transmits the information to the information processing apparatus.   When the data format of the material is different from the data format that can be output by the device device of the device information, the material conversion means for converting the data format of the material into a data format that can be output by the device device of the device information The information processing apparatus according to claim 2, further comprising: An information processing system comprising an information processing device, a device, and a room entry detection device that detects a user entering a conference room,
The information processing apparatus includes:
Registration information recording means for recording the user name to be announced in the conference room;
A device information recording unit that records a conference room name and device information that identifies the device device used in the conference room in association with each other;
A device associated with the name of the conference room where the user has entered and recorded in the device information recording means when the user name of the user detected by the room entry detecting device is recorded in the registered information recording means Processing determination means for controlling the device device of information;
An information processing system comprising:

Images