JP2014003489A - Document management apparatus - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a technique capable of presenting postscript information handwritten by plural persons.SOLUTION: A document management apparatus 10 comprises: postscript information acquisition means which acquires plural pieces of postscript information ADi written as postscripts on a paper document by each of plural users; and generation means which generates an integrated electronic document DT obtained by integrating the plural pieces of the postscript information ADi. The postscript information acquisition means acquires postscript information ADi written by the i-th user, on the basis of information on the difference between postscript-added document data DFi obtained by scanning and electronifying a paper document Pi for the i-th user which is provided with a postscript handwritten by the i-th user (i=1,2,...,N; N is an integer not smaller than 2) and postscript-not-added document data DB being data on the paper document Pi which is not yet provided with the postscript handwritten by the i-th user.

Description

  The present invention relates to a document management apparatus that manages documents.

  In recent years, digitization of documents has progressed. The document is created by a computer and printed out as necessary. A document (paper document) printed on a paper medium is often read by a scanner and converted into electronic data.

  There is a technique (see Patent Document 1) in which when a paper document is added by handwriting, the post-added paper document is read by a scanner and digitized, and the electronic document after the additional recording is stored.

  In such a technique, it is possible to extract only a part added by handwriting and save it as a separate file.

JP 2005-149097 A

  However, when a plurality of attendees add information to a paper document by handwriting at a meeting or the like, when extracting the handwritten additional information by applying the technique of Patent Document 1, a separate file is provided for each user. Created. In order to view the handwritten information of a plurality of users, it is necessary to browse a plurality of files created for each user, so that the operation is complicated.

  Accordingly, an object of the present invention is to provide a technique capable of presenting handwritten additional information by a plurality of people in an easily understandable manner.

  In order to solve the above-mentioned problem, the invention of claim 1 integrates the plurality of pieces of postscript information and a postscript information acquisition means for acquiring a plurality of pieces of postscript information added by handwriting to a paper document by each of a plurality of users. Generating means for generating the integrated electronic document, wherein the additional information acquisition means is after handwritten additional writing by the i-th user (where i = 1, 2,..., N; N is an integer of 2 or more). Difference information between post-recording document data obtained by scanning and digitizing the paper document for the i-th user and document data before appending which is data of the paper document for the i-th user before handwritten additional writing by the i-th user Based on the above, the additional information by the i-th user is obtained.

  According to a second aspect of the present invention, in the document management apparatus according to the first aspect of the invention, the generating means integrates two or more additional information added by hand on a corresponding page in a paper document for each user by different users. It is characterized by being arranged on the same page of an electronic document.

  According to a third aspect of the present invention, in the document management apparatus according to the second aspect of the present invention, the generating means accompanies each of the two or more additional write information with the name of each additional user of the two or more additional write information, It is arranged in the same page of the integrated electronic document.

  According to a fourth aspect of the present invention, in the document management apparatus according to the second or third aspect of the present invention, the generating unit arranges the two or more additional information items in different colors for each additional user.

  According to a fifth aspect of the present invention, in the document management apparatus according to any one of the second to fourth aspects, the generation unit may store the two or more additional information in the same page of the integrated electronic document. It is characterized in that it is arranged at the same position as the original additional writing position in the paper document for the user.

  According to a sixth aspect of the present invention, in the document management apparatus according to any one of the second to fourth aspects of the present invention, the generating means includes the generation information in a page where the two or more additional information are arranged in the integrated electronic document. A reduced image of the corresponding page of the paper document is arranged, a mark indicating the additional write position of the two or more additional write information is attached in the reduced image, and the two or more additional write information is arranged around the reduced image. It is characterized by.

  According to a seventh aspect of the present invention, in the document management apparatus according to the second aspect of the present invention, the document management apparatus further includes a determining unit that determines each output attribute of the two or more additional information for each additional user.

  According to an eighth aspect of the present invention, in the document management apparatus according to the seventh aspect of the invention, the determining means sets the output attribute of each of the two or more additional write information in accordance with a setting content predetermined in a predetermined data table. It is characterized by determining.

  According to a ninth aspect of the present invention, in the document management apparatus according to the seventh or eighth aspect of the invention, the output attribute includes a display color of the two or more additional information, and a user name of the additional user of the two or more additional information. Including at least one of the presence / absence of display and an arrangement parameter of the two or more additional information.

  The invention of claim 10 includes: a) obtaining a plurality of additional information added by hand to a paper document by each of a plurality of users; and b) generating an integrated electronic document in which the plurality of additional information are integrated. The step a) includes: a-1) the i-th user (where i = 1, 2,..., N; N is an integer equal to or greater than 2) The post-recording document data obtained by scanning and digitizing the paper document for the i-th user after the handwritten additional recording by (1) and the pre-recording document that is the data of the paper document for the i-th user before the handwritten additional recording by the i-th user. Obtaining postscript information by the i-th user based on difference information from data.

  According to the first to tenth aspects of the present invention, it is possible to present handwritten additional information on a paper document by a plurality of persons in an easily understandable manner.

  In particular, according to the third aspect of the present invention, since the names of the additional users of the two or more additional information are displayed along with the two or more additional information, the user who added the additional information is displayed. It can be easily recognized.

  In particular, according to the fourth aspect of the invention, since two or more additional write information are arranged in different colors for each additional write user, each additional write information can be easily distinguished for each additional write user.

  In particular, according to the fifth aspect of the invention, since two or more additional write information is arranged at the same position as the original additional write position, the position of each additional write information in the paper document is easily understood.

  In particular, according to the invention described in claim 6, since two or more additional write information is arranged around the reduced image, the two or more additional write information is additionally written at the same position in the paper document. In this case, it is possible to avoid overlapping display of the two or more additional information.

  In particular, according to the invention described in claim 7, it is possible to improve the distinguishability between the additional information.

It is a conceptual diagram which shows the operation | movement regarding a document management apparatus. It is a block diagram which shows schematic structure of a document management apparatus. It is a flowchart which shows operation | movement of a document management apparatus. It is a figure which shows a menu screen. It is a figure which shows another menu screen. It is a figure which shows a setting screen. It is a figure which shows a setting screen. It is a figure which shows a setting screen. It is a figure which shows the data table for a setting. It is a figure which shows another setting data table. It is a figure which shows the integrated electronic document in which the additional recording information of a certain user was embedded. It is a figure which shows the integrated electronic document with which the additional record information of the some user was embedded. It is a figure which shows another display format in an integrated electronic document. It is a figure which shows another display format in an integrated electronic document. It is a figure which shows another display format in an integrated electronic document.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

<1. Overview>
FIG. 1 is a conceptual diagram showing operations related to the document management apparatus 10 (see FIG. 2). Here, the document management apparatus 10 is configured as an MFP (Multi Function Peripheral).

  First, in response to a print instruction from the user, the document management apparatus 10 prints out a plurality of (N copies) electronic documents DA (electronic document files) having a certain content. As a result, a paper document (also referred to as a document or original before handwriting is added) Pi (where i = 1, 2,..., N; N is an integer of 2 or more (number of users)) is generated by printing out. The Specifically, a plurality of paper documents for a plurality of users are printed out and generated.

  Next, each of the plurality of users writes various information by handwriting on the paper document created for himself / herself. In other words, handwriting is added to the paper document for one's own use.

  After that, the document management apparatus 10 uses the scan function, and the document before appending which is the data of the paper document Pi for the i-th user before handwritten appending by the i-th user (i = 1, 2,..., N). The data DB and the post-addition document data DFi obtained by scanning and digitizing the paper document Pi for the i-th user after the handwriting addition by the i-th user are acquired. Furthermore, the document management apparatus 10 acquires additional information ADi by the i-th user based on the difference information between the two data DBi and DFi.

  By repeating such an operation, additional information by a plurality of users is acquired. For example, FIG. 1 shows a state in which the postscript information AD1 and AD2 by two users are acquired. That is, the case of N = 2 is shown.

  Further, the document management apparatus 10 generates an integrated electronic document DT that integrates the plurality of additional information (AD1, AD2,...). For example, the plurality of additional information is added to and stored in the first electronic document (electronic data of the original paper document) (specifically, the duplicate data file of the electronic document), and the integrated electronic document DT is generated. The

  According to this, it is possible to present handwritten information by a plurality of persons on a paper document in an easily understandable format.

<2. Configuration>
FIG. 2 is a block diagram illustrating a schematic configuration of the document management apparatus 10. As described above, the document management apparatus 10 is here configured as an MFP (multifunction peripheral).

  As shown in the functional block diagram of FIG. 2, the MFP 10 includes an image reading unit 2, a print output unit 3, a communication unit 4, a storage unit 5, an input / output unit 6, a controller 9, and the like. Various functions can be realized by operating them in an automated manner.

  The image reading unit 2 is a processing unit that optically reads a document placed at a predetermined position of the MFP 10 and generates image data (also referred to as a document image) of the document. The image reading unit 2 is also referred to as a scanning unit.

  The print output unit 3 is an output unit that prints out an image on various media such as paper based on data related to a print target.

  The communication unit 4 is a processing unit capable of performing facsimile communication via a public line or the like. Furthermore, the communication unit 4 can perform network communication via a communication network. In this network communication, various protocols such as TCP / IP (Transmission Control Protocol / Internet Protocol) and FTP (File Transfer Protocol) are used. By using the network communication, the MFP 10 can exchange various data with a desired destination. The MFP 10 can also send and receive e-mails using the communication unit 4.

  The storage unit 5 includes a storage device such as a hard disk drive (HDD). The storage unit 5 has a plurality of boxes (folders). Each box is used as a folder area (electronic document storage unit) for storing electronic documents and the like. The storage unit 5 also includes a setting information storage unit 5s. The setting information storage unit 5s stores data tables TB1, TB2 and the like which will be described later.

  The input / output unit 6 includes an operation input unit 6a that receives input to the MFP 10 and a display unit 6b that displays and outputs various types of information. Specifically, the MFP 10 is provided with a touch screen 63 (see FIG. 4 and the like). The touch screen 63 is configured by embedding a piezoelectric sensor or the like in a liquid crystal display panel, and functions as a part of the display unit 62 and also functions as a part of the operation input unit 61.

  The controller 9 is a control device that is built in the MFP 10 and controls the MFP 10 in an integrated manner. The controller 9 is configured as a computer system including a CPU and various semiconductor memories (such as a RAM and a ROM). The controller 9 implements various processing units by executing predetermined software programs (hereinafter also simply referred to as programs) stored in a ROM (for example, an EEPROM) in the CPU.

  Specifically, as illustrated in FIG. 2, the controller 9 realizes various processing units including a data acquisition unit 11, an additional write information acquisition unit 12, an output attribute determination unit 14, and an integrated document generation unit 15.

  A data acquisition unit (also referred to as an electronic document file acquisition unit) 11 is a processing unit that acquires electronic data (also referred to as electronic document files) DB and DFi (see FIG. 1) of a paper document (original) Pi before and after handwritten additional writing. . For example, the data acquisition unit 91 generates and acquires scanned image data (also referred to as an electronic document file) DFi of a paper document (original) Pi after handwritten additional writing (see FIG. 1).

  The additional recording information acquisition unit 12 is a processing unit that acquires a plurality of additional recording information ADi that is manually added to a paper document by a plurality of users. The postscript information acquisition unit 12 converts the post-write document data DFi obtained by digitizing the paper document Pi for the i-th user after the handwriting postscript by the i-th user (i = 1, 2,..., N) and before the handwriting postscript. Based on the i-th difference information from the pre-addition document data DB (DBi), which is the data of the paper document Pi, additional information ADi by the i-th user is acquired.

  The integrated document generation unit 15 is a processing unit that generates an integrated electronic document DT in which a plurality of additional information ADi acquired by the additional information acquisition unit 12 is integrated. The integrated electronic document DT is generated as a document having document information before additional writing (information described in a paper document before handwritten additional writing) and a plurality of additional information ADi.

  The output attribute determination unit 14 is a processing unit that determines each output attribute of each of the plurality of additional information ADi in the integrated electronic document DT for each user (for each additional user). The output attribute determining unit 14 determines each output attribute of the plurality of additional write information ADi according to setting contents predetermined in data tables TB1 and TB2 described later.

<3. Operation>
Here, it is assumed that the conference material is distributed as a paper document to a plurality of users (conference participants), and each user adds the handwritten information to the distributed conference material (paper document) for each user.

  As described above, the document management apparatus 10 prints a plurality (N copies) of an electronic document (electronic document file) having a certain content in response to a print instruction from a certain user (for example, a conference support user). As a result, a paper document (also referred to as a pre-handwritten additional document or original) Pi (i = 1, 2,..., N; N is the number of users) is printed out and generated. That is, each paper document Pi for each user is printed out and generated. The plurality of paper documents Pi have the same contents.

  Each generated paper document Pi is distributed to each user Ui. And a meeting is started.

  During the meeting, each of the plurality of users Ui writes various information by handwriting on the paper document Pi created for himself. In other words, handwriting is added to the paper document for one's own use.

  Then, after the conference is completed, an operation as shown in FIG. 3 is performed. FIG. 3 is a flowchart showing the operation of the document management apparatus 10. FIG. 4 is a diagram showing a menu screen MN1 of the document management apparatus 10. The menu screen MN1 is displayed on the display unit 6b (specifically, the touch screen 63) of the document management apparatus 10 in response to a user operation. Hereinafter, the operation will be described with reference to these drawings.

  On the menu screen MN1, six buttons BN1 to BN6 are arranged. In response to pressing of the buttons BN1 to BN6, corresponding processing is executed. Among these, when the “handwritten aggregation scan” button BN5 is pressed, a menu screen MN2 (FIG. 5) regarding “handwritten aggregation scan” is displayed on the touch screen 63 instead of the menu screen MN1.

  On the menu screen MN2, three buttons BN11, BN12, and BN13 are arranged.

  When the button BN11 is pressed, a screen including a message such as “Scan the original paper document. Press the start button when ready” is displayed. According to the message, when the start button is pressed after the paper document before handwritten additional writing is placed on the ADF (auto document feeder: automatic document feeder) or on the document placing surface, the paper document is scanned, A pre-append document data DB is generated. After the pre-addition document data DB is generated, the menu screen MN2 is displayed on the touch screen 63 again.

  As described above, in step S1, the document management apparatus 10 scans an original paper document (paper document before handwritten additional writing), and generates a document data DB before additional recording. For example, an unwritten paper document (or an extra printed paper document) among a plurality of paper documents Pi is scanned by the operation of a conference support user or the like (operator), and the scan data DB is a pre-addition document. Registered as a data DB. As described above, the pre-addition document data DB related to a plurality of paper documents Pi may be generated as common data for the plurality of paper documents Pi.

  In step S2, the operator (conference support user or the like) performs an input operation for setting the output attribute of the additional information.

  6 to 8 are diagrams showing setting screens SE1 to SE3 used for such a setting input operation.

  Specifically, when the “output attribute setting” button BN12 in the menu screen MN2 is pressed, the setting screen SE1 in FIG. 6 is displayed on the touch screen 63.

  In the setting screen SE1 (FIG. 6), four setting items (“color”, “add user name”, “placement change”, and “placement (after change)”) are listed. Each of the four setting items has two options. Specifically, the setting item “color” has two options (“automatic” and “user designation”). The same applies to the setting item “placement location (after change)”. The setting item “add user name” has two options (“Yes” and “No”). The same applies to the setting item “placement change”.

  And about each setting item, a setting input is performed according to user operation. Specifically, the contents of each setting item are set by performing an operation of selecting each option (here, an operation of selecting one of the two radio buttons of each setting item). For example, when a radio button corresponding to “automatic” of the setting item “color” is selected, “automatic” is set as the setting content of the setting item “color”. On the other hand, when the radio button corresponding to “user designation” of the setting item “color” is selected, “user designation” is set as the setting content of the setting item “color”. In response to such a setting operation, the contents of the setting data table TB1 as shown in FIG. 9 are updated (set).

  When the detail button BN21 is pressed, another setting screen SE2 (FIG. 7) is displayed on the touch screen 63 instead of the setting screen SE1. The setting screen SE2 is a screen for selecting a user. When an option corresponding to a desired setting target user is selected by the operator, a setting screen related to the user is displayed. In FIG. 8, a setting screen SE3 (FIG. 8) relating to the user UA (user name “A”) is shown.

  The operator uses the setting screen SE3 to perform a setting operation related to the setting items (“additional recording color” and “additional arrangement location”). FIG. 8 shows that the setting item “additional color” is set to “red” and the setting item “additional arrangement location” is set to “upper right”.

  Using the setting screens SE <b> 2 and SE <b> 3, a setting operation regarding two setting items (“additional color” and “additional arrangement location”) is performed for each user. As a result, the contents of the setting data table TB2 as shown in FIG. 10 are updated (set).

  Here, when the setting item “color” of the data table TB1 (FIG. 9) is set to “user designation”, the value of “additional color” of each user in the data table TB2 (FIG. 10) is “user designation”. It is used as a specific content. For example, based on the specified contents of the data table TB2, the additional color for the user UA (“A”) is determined as “red”, and the additional color for the user UB (“B”) is determined as “blue”.

  When the setting item “placement location” of the data table TB1 is set to “user designation”, the value of “placement location” of each user in the data table TB2 is used as specific contents of “user designation”. . For example, the location of the additional information by the user UA (“A”) is determined as “upper right” based on the specified contents of the data table TB2, and the location of the additional information by the user UB (“B”) is “lower right” Determined.

  When the output attribute setting operation is completed, the menu screen MN2 (FIG. 5) is displayed on the touch screen 63 again. Note that the setting content in step S2 as described above is used for determining the output format of each additional writing information ADi in the integrated electronic document DT (step S5), as will be described later.

  Next, the document management apparatus 10 uses the scan function to generate and acquire data DFi obtained by digitizing the paper document Pi for the user Ui after the handwriting addition by each user Ui (step S3).

  More specifically, when the button BN13 in the menu screen MN2 is pressed, a plurality of new screens are sequentially displayed on the touch screen 63. Specifically, a screen including that a user Ui authentication operation should be performed and a screen including that a scan operation of a paper document Pi that has been handwritten additionally by the user Ui should be executed are sequentially displayed. . Specifically, a screen including that the user Ui first inputs a user ID and a password according to an instruction on the screen, performs an authentication operation, and when the authentication operation is successful, then a scan operation of the paper document Pi after the handwritten additional writing should be executed. Is displayed. More specifically, a screen including a message such as “Scan a paper document after handwriting addition. Press the start button when ready” is displayed. If the start button is pressed after the paper document Pi after the handwritten additional writing by the authenticated user Ui is placed on the ADF (automatic document feeder: automatic document feeder) or on the original placing surface in accordance with the message, after the handwritten additional writing The paper document Pi is scanned, and post-recording document data DFi is generated.

  Further, the document management apparatus 10 extracts difference information between the two data DBi and DFi by performing pattern matching processing or the like, and acquires the difference information as additional information ADi by the i-th user (step S4). The difference information is extracted together with the description position in the paper document. In addition, the “additional user” of each additional writing information ADi (a user who added the additional writing information ADi by handwriting) is specified based on the user ID input at the time of the above user authentication.

  Further, the document management apparatus 10 determines the output attribute of the additional write information ADi based on the setting contents of the data tables TB1 and TB2 (step S5). The output attribute of each additional information ADi is determined for each “additional user” specified by the user ID or the like. The output attribute determining operation in step S5 will be described in detail later.

  Then, the document management apparatus 10 generates the integrated electronic document DT to which the additional information ADi by the user Ui is added (Step S6).

  Specifically, when the integrated electronic document DT (with additional information AD added by another user has not been added) has been generated yet, the document management apparatus 10 performs the above processing on the document data DB before additional information by the user Ui. The integrated electronic document DT is newly created by adding the postscript information ADi. On the other hand, when the integrated electronic document DT (to which the additional information AD by another user has been added) has already been generated, the document management apparatus 10 further adds the additional information ADi to the generated integrated electronic document DT. Thus, the integrated electronic document DT (updated integrated electronic document DT) having the additional information ADi by the user Ui is generated.

  In this step S6, the postscript information ADi is embedded in the output format (display format) based on the output attribute determined in step S5.

  FIG. 11 is a diagram showing a certain page of the integrated electronic document DT in which the postscript information AD1 by a single user UA is embedded. As shown in FIG. 11, additional information by handwriting (an additional portion including a handwritten character “here”) is included in the integrated electronic document DT.

  Thereafter, an end determination process (step S7) is performed. Specifically, it is determined whether or not the processing in steps S3 to S6 has been completed for all users. If there is an unfinished user, the process returns to step S3 again, and the processes of steps S3 to S6 relating to the user are executed. Specifically, on the touch screen 63, a screen prompting an authentication operation for the next user and a scan operation for the post-added paper document is sequentially displayed. Then, when the operator performs the same operation as described above according to the screen, an integrated electronic document DT in which additional information by the next user is embedded is generated.

  By repeating such an operation, additional information by a plurality of users is sequentially added to the integrated electronic document DT.

  FIG. 12 is a diagram showing a certain page of the integrated electronic document DT in which the additional information AD1 and AD2 by the two users UA and UB are embedded. In FIG. 12, not only handwritten additional information AD1 by the user UA (“A”) but also handwritten additional information AD2 by the user UB (“B”) (additional portion including the handwritten character “required!” Etc.) is integrated. It is included in the electronic document DT.

  In this way, the document management apparatus 10 generates an integrated electronic document DT that integrates a plurality of additional information (AD1, AD2,...). According to this, it is possible to present handwritten information on a paper document by a plurality of people in an easily understandable manner.

  Further, as shown in FIG. 12, a plurality of additional information ADi acquired from the same page (corresponding page) of a plurality of paper documents Pi for each user Ui is integrated and arranged on the same page of the integrated electronic document DT. The In other words, a plurality of additional information ADi that is manually added to the corresponding page in the paper document Pi for each user by different users Ui is integrated and arranged on the same page of the integrated electronic document DT. For example, the postscript information AD1 handwritten by the user UA on the first page of the paper document P1 and the postscript information AD2 handwritten by the user UB on the first page of the paper document P2 are both integrated electronic documents DT. Are integrated and arranged on the first page.

  In FIG. 12, a plurality of additional information ADi acquired from the same page (corresponding page) of a plurality of paper documents Pi for each user Ui are respectively for each user in the same page of the integrated electronic document DT. The paper document Pi is arranged at the same position (corresponding position) as the original additional writing position (see also FIG. 1). According to such an arrangement, a plurality of additional recording information ADi are displayed at the same position as the original additional recording position. Therefore, the position of each additional recording information ADi in the paper document (particularly, each additional recording information ADi and the information before additional recording). Is easy to understand. However, as will be described later, the plurality of additional information ADi may be displayed in another display form (for example, a display form as shown in FIG. 13).

  Next, the determination operation in step S5 and the integrated electronic document DT generated based on the determination operation will be described in detail.

  Each additional information ADi is arranged in the integrated electronic document DT in accordance with output attributes defined in the data tables TB1 (FIG. 9) and TB2 (FIG. 10). Here, as the output attributes, “display color” of the postscript information ADi, “presence / absence of display of user name” of the postscript user of the postscript information ADi, and “arrangement parameter” of the postscript information ADi are exemplified.

  Specifically, the “display color” of each additional recording information ADi is determined according to the setting contents of the data tables TB1 and TB2, and the plurality of additional recording information ADi are displayed in different colors for each additional recording user.

  In the data table TB1 of FIG. 9, it is specified that each additional writing information ADi “color” follows the contents of “user designation”. In this case, the display color of each additional writing information ADi is determined as a designated color for the corresponding user.

  For example, the data table TB2 stipulates that the “additional color” of the user with the authentication ID “12345” (that is, the user UA) is “red”. Therefore, the display color of the additional information AD1 of the user UA is determined to be “red”. Similarly, it is specified that the “additional color” of the user (namely, user UB) with the authentication ID “99999” is “blue”. Therefore, the display color of the additional information AD2 of the user UB is determined to be “blue”. In accordance with this determination content, in the integrated electronic document DT of FIG. 12, the additional recording information AD1 is displayed in red, and the additional recording information AD2 is displayed in blue. As described above, when each additional writing information ADi is displayed and arranged in a different color for each additional writing user, each additional writing information ADi can be easily distinguished for each additional writing user.

  On the other hand, when the “color” of each additional writing information ADi is set to “automatic” in the data table TB1 of FIG. 9, the document management apparatus 10 automatically determines the color of the additional writing information ADi by each user. . For example, a plurality of colors (“red”, “blue”, “green”, “purple”,...) Arranged in a predetermined order are matched with the scanning order of the paper documents Pi of a plurality of users. What is necessary is just to assign sequentially as a display color of the postscript information ADi by the said some user.

  Also, the presence or absence of “user name addition” in each additional writing information ADi is determined according to the setting contents of the data tables TB1 and TB2.

  In the data table TB1 of FIG. 9, “add user name” regarding each additional write information ADi is “YES”, and it is defined that a user name is added to each additional write information ADi. In this case, it is determined that the “user name” (name of the additional recording user) of the corresponding user is displayed along with the display portion of each additional recording information ADi. In accordance with this determination, in the integrated electronic document DT of FIG. 12, the user name “A” is displayed in the vicinity (right side) of the postscript information AD1, and the user name “A” is displayed in the vicinity (right side) of the postscript information AD2. B "is displayed. Thus, if the user name of each additional recording information ADi is displayed along with each additional recording information ADi, it is possible to easily recognize the user who added each additional recording information ADi. In other words, it is possible to easily identify who added each additional recording information ADi.

  On the other hand, in the data table TB1 of FIG. 9, when it is defined that “user name addition” regarding each additional writing information ADi is “NO”, the corresponding user is attached to the display portion of each additional writing information ADi. It is determined that the “user name” is not displayed (user name is not displayed). In this case, the user name is not displayed in the vicinity of the postscript information AD1, AD2 in the integrated electronic document DT in accordance with the determined content.

  Further, whether to change the location of each additional recording information ADi is determined according to the setting contents of the data tables TB1 and TB2. In other words, the location of each additional recording information ADi can be changed according to the setting contents of the data tables TB1 and TB2.

  When it is defined in the data table TB1 of FIG. 9 that “placement change” for each piece of postscript information ADi is “NO”, each piece of postscript information ADi is placed at the original postscript position as shown in FIG. Is done.

  On the other hand, when it is defined in the data table TB1 of FIG. 9 that “arrangement change” regarding each piece of postscript information ADi is “YES”, unlike FIG. 12, each piece of postscript information ADi is stored in the original postscript position. Are arranged at different positions (see FIG. 13 and the like).

  In FIG. 13, a reduced image SG of a corresponding page (for example, the first page) of a paper document before handwritten additional writing is arranged near the left-center of a certain page (for example, the first page) of the integrated electronic document DT. . Further, in the reduced image SG, marks MK1 and MK2 (here, letters indicating a plurality of user names “A” and “B”) indicating the additional recording position of each additional recording information ADi are attached. The mark is attached to a position corresponding to the original written position of the plurality of additional write information ADi. A plurality of additional information ADi itself is arranged around the reduced image SG.

  More specifically, when it is specified in the data table TB1 of FIG. 9 that the “placement location” conforms to the contents of “user designation”, the “placement location” of each additional writing information ADi is the designated location for the corresponding user. To be determined.

  The data table TB2 (FIG. 10) stipulates that the “placement location” of the postscript information ADi by the user with the authentication ID “12345” (that is, the user UA) is “upper right”. In this case, the location of the additional information AD1 of the user UA is determined as “upper right” (more specifically, the upper right region R1 (see FIG. 13)). Similarly, it is defined that the “arrangement location” of the user with the authentication ID “99999” (that is, the user UB) is “lower right”. In this case, the location of the additional information AD2 of the user UB is determined as “lower right” (specifically, lower right region R3 (see FIG. 13)). As a result, as shown in FIG. 13, in the integrated electronic document DT, the postscript information AD1 by the user UA is in the “upper right” portion (upper right region R1) of the reduced image SG (reduced image SG of the corresponding page of the paper document). The additional information AD2 by the user UB is displayed in the “lower right” portion (lower right region R3) of the reduced image SG. As described above, when the plurality of additional information ADi by a plurality of users are displayed around the reduced image SG (particularly at different positions), the plurality of additional information ADi are additionally recorded at similar positions in the paper document. Even in such a situation, it is possible to avoid overlapping display of a plurality of additional information ADi.

  When the same location (for example, “lower right”) is designated for additional information ADi of a plurality of users, the additional information ADi does not overlap each other in the same designated area (eg, lower right area). It is preferable that they are arranged so as to be shifted from each other (see FIG. 14).

  On the other hand, when “placement location” is set to “automatic” in the data table TB1 of FIG. 9, the document management apparatus 10 automatically determines the “placement location” of each additional recording information ADi. For example, each additional recording information ADi is arranged in a predetermined order (an order of “upper right”, “middle right”, and “lower right”) according to a sorting result (sort order) of a plurality of users according to a predetermined criterion. You can do it. For example, among the postscript information AD1, AD2, AD3 regarding the three users UA, UB, UC, the postscript information AD1 by the user UA is arranged in the “upper right” (upper right area R1), and the postscript information AD2 by the user UB is “right”. It may be arranged in the “middle” (right middle region R2) and the postscript information AD3 by the user UC may be arranged in “lower right” (lower right region R3).

  As described above, in step S5, the output attributes of the plurality of additional information ADi are determined for each additional user. Therefore, it is possible to improve the distinguishability between the additional write information ADi.

<4. Modified example>
Although the embodiments of the present invention have been described above, the present invention is not limited to the contents described above.

  For example, in the above embodiment, the mode in which the additional recording information ADi is displayed on the right side of the reduced image SG is illustrated, but the present invention is not limited to this. Specifically, as shown in FIG. 15, the left side of the reduced image SG (more specifically, “upper left” (upper left region L1), “middle left” (middle left region L2), “lower left” (lower left region L3) ) Etc.) may be displayed with additional information ADi. Similarly, the additional recording information ADi may be displayed on the upper side or the lower side of the reduced image SG.

  Moreover, although the aspect by which step S1, S2 is performed after the meeting start is illustrated in the said embodiment, it is not limited to this. For example, at least one of steps S1 and S2 may be performed before the start of the conference. More specifically, before the conference starts, any of the plurality of paper documents Pi is scanned by the operation of the conference support user or the like (operator), and the pre-addition document data DB is generated (step S1). It may be.

  Further, in the above-described embodiment, an example in which the integrated electronic document DT is generated by adding the additional writing information ADi to the pre-additional document data DB generated by scanning the paper document (original) before the additional writing is illustrated. However, it is not limited to this. For example, the integrated electronic document DT is generated by adding and storing the plurality of additional recording information ADi to the electronic document DA (specifically, a duplicate data file of the electronic document) before printing. May be.

  In the above embodiment, after each user performs the authentication operation, the additional user is specified by the user ID of the authenticated user, and the paper document Pi after the handwritten additional recording is scanned to create the digitized data DFi. (Step S3) Although the aspect was illustrated, it is not limited to this. For example, the digitized data DFi may be created by specifying the additional user without the user's authentication operation. Specifically, using a user designation screen (the same screen as in FIG. 7), additional users of each paper document Pi to be scanned are sequentially designated and identified by the operation of a specific user (meeting support user or the like) Each post-recorded paper document Pi may be scanned to create each digitized data DFi.

10 MFP (document management device)
63 Touch screen ADi Handwritten additional information DA Electronic document DB Document data before additional recording DFi Document data after additional recording DT Integrated electronic document MK1, MK2 Mark Pi Paper document TB1, TB2 Data table UA, UB, Ui User

Claims (10)

A postscript information acquisition means for acquiring a plurality of postscript information added by handwriting to a paper document by each of a plurality of users;
Generating means for generating an integrated electronic document that integrates the plurality of additional information;
With
The additional writing information acquisition means scans the paper document for the i-th user after electronic writing by handwriting by the i-th user (where i = 1, 2,..., N; N is an integer of 2 or more), and electronically The additional information by the i-th user is acquired based on the difference information between the converted post-recording document data and the pre-additional document data that is the paper document data for the i-th user before the handwritten additional writing by the i-th user A document management apparatus characterized by that. The document management apparatus according to claim 1,
The generating unit integrates and arranges two or more additional information added by hand on a corresponding page in a paper document for each user by different users on the same page of the integrated electronic document. . The document management apparatus according to claim 2,
The generation means arranges the names of additional write users of the two or more additional write information along with the two or more additional write information, and arranges them in the same page of the integrated electronic document. apparatus. In the document management apparatus according to claim 2 or 3,
The document management apparatus, wherein the generation unit arranges the two or more additional write information in different colors for each additional write user. The document management apparatus according to any one of claims 2 to 4,
The document management apparatus, wherein the generation unit arranges the two or more additional information in the same page of the integrated electronic document at the same position as the original additional position in the paper document for each user. The document management apparatus according to any one of claims 2 to 4,
The generating unit arranges a reduced image of a corresponding page of the paper document in a page where the two or more additional information is arranged in the integrated electronic document, and additionally writes the two or more additional information in the reduced image. A document management apparatus characterized by attaching a mark indicating a position and arranging the two or more additional write information around the reduced image. The document management apparatus according to claim 2,
Determining means for determining each output attribute of each of the two or more additional information items for each additional user;
A document management apparatus further comprising: The document management apparatus according to claim 7, wherein
The document management apparatus characterized in that the determining means determines the output attribute of each of the two or more additional write information according to setting contents predetermined in a predetermined data table. In the document management apparatus according to claim 7 or 8,
The output attribute includes at least one of a display color of the two or more additional information, whether or not a user name of the additional user of the two or more additional information is displayed, and an arrangement parameter of the two or more additional information. Document management device characterized by the above. a) obtaining a plurality of additional information added by handwriting to a paper document by each of a plurality of users;
b) generating an integrated electronic document that integrates the plurality of additional information;
A program for causing a computer to execute
Said step a)
a-1) Additional writing obtained by scanning and digitizing the paper document for the i-th user after handwritten additional writing by the i-th user (where i = 1, 2,..., N; N is an integer of 2 or more) Acquiring postscript information by the i-th user based on difference information between post-document data and pre-write document data which is data of the i-th user paper document before handwriting by the i-th user;
The program characterized by having.