JP2013057999A - Electronic mail template creation device, electronic mail template creation method, and electronic mail template creation program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce time and labor or complexity of creating a template of electronic mail.SOLUTION: A method for creating an electronic mail template includes the steps of: reading out one transmitted mail file from a mail storage unit and determining the mail as a standard mail file SF (S1 to S2); comparing the standard mail file SF with another mail file (S6); deleting characters of a part having a difference in the standard mail file SF when it is determined that there is the difference between the standard mail file SF and the other mail file by the comparison (S8); and storing the standard mail file SF in the mail storage unit as a mail template file (S9).

Description

  The present invention relates to an email template creation apparatus, an email template creation method, and an email template creation program.

  In the transmission / reception of electronic mail, a mail of a standardized document such as a business mail or a simple response mail is often created and transmitted. In order to create a mail of a stylized document, a mail template, that is, an e-mail template may be used (see, for example, Patent Document 1 and Patent Document 2). Although there are some standard phrases that have been registered in advance, there is a problem in that it is necessary for the user to create a standard sentence according to the user in advance, which takes time.

JP 2000-222300 A JP 2011-113510 A JP-A-11-85578

However, although there are some standard phrases that are registered in advance, it is necessary for the user to create and register the preset sentences according to the user in advance. was there.
An object of the present invention is to provide an e-mail template creation apparatus, an e-mail template creation method, and an e-mail template creation program that can solve the above-described problems.

  The present invention has been made to solve the above-described problems, and an electronic mail template creation device according to an aspect of the present invention is based on a first mail file that has been created, and is a reference mail file that serves as a basic document of the template document. A reference mail file determining unit for determining a reference mail file, a comparison target determining unit for determining a second mail file to be compared with the reference mail file, a mail document field of the reference mail file, and a mail of the second mail file A comparison unit that compares the document field and determines whether or not there is a difference part in each mail document field, and a template that deletes characters of the difference part when the comparison part determines that there is a difference part And the mail of the reference mail file edited by the comparison target determining unit in the template creating unit. Having a registration unit for registering in the storage unit the data of the document section as the template document.

  The present invention has been made to solve the above-described problems, and an e-mail template creation method according to an aspect of the present invention provides a reference document that is a basic document of a template document determined based on a created first mail file. A comparison step of comparing a mail file with a second mail file determined as a comparison target of the reference mail file and determining whether or not there is a difference in the mail document column of each mail file; If it is determined that there is a part, a template creation step for deleting the characters of the difference part, and data in the mail document column of the reference mail file edited in the template creation step are registered in the storage unit as the template document A registration step.

  The present invention has been made to solve the above-described problems, and an e-mail template creation program according to an aspect of the present invention makes a computer a basic document of a template document based on a created first mail file. A reference mail file determining means for determining a reference mail file, a comparison target determining means for determining a second mail file to be compared with the reference mail file, a mail document column of the reference mail file and the second mail file Comparing means for comparing mail document fields and determining whether or not there is a different part in each mail document field, and a template for deleting characters of the different parts when the comparing means determines that there is a different part Creating means, and the reference mail file edited by the template creating means Registration means for registering in the storage unit the data of the mail document column as the template document, a program to function as a.

  It is possible to reduce labor and complexity when creating an e-mail template document.

It is a block diagram for demonstrating the structural example of one Embodiment of the email template creation apparatus 10 which concerns on this invention. It is a block diagram for demonstrating the structural example of one Embodiment of the mail preparation part 1 which concerns on this invention. It is a flowchart for demonstrating the operation | movement at the time of template creation of the email template creation apparatus 10 of FIG. It is a figure for demonstrating an example of the template preparation operation | movement by the email template preparation apparatus 10 of FIG. It is a figure for demonstrating an example of the template preparation operation | movement by the email template preparation apparatus 10 of FIG. It is a figure for demonstrating an example of the template preparation operation | movement by the email template preparation apparatus 10 of FIG. It is a figure for demonstrating an example of the template preparation operation | movement by the email template preparation apparatus 10 of FIG.

  Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 shows an e-mail template creation apparatus 10 as an embodiment of the present invention. The e-mail template creation apparatus 10 is an apparatus for creating e-mail template document data (hereinafter referred to as a template document). For example, information such as a personal computer having a CPU (central processing unit), a mobile phone, etc. It can be configured as part of the processing device or included in the information processing device. In the example illustrated in FIG. 1, the e-mail template creation device 10 includes a mail creation unit 1, a mail communication unit 2, a display output unit 3, a keyboard input unit 4, and a mail storage unit 5.

The mail creation unit 1 is a software processing function unit that is executed using hardware resources (for example, a CPU) included in the email template creation device 10, and is data that represents an email for transmission according to a user operation. A mail file is created, or a mail template file that is data representing an e-mail template is created. The mail creation unit 1 of this embodiment automatically creates a mail template file by performing the following processing.
Next, an example of the configuration of the mail creation unit 1 will be described with reference to FIG. FIG. 2 is a block diagram illustrating an example of the configuration of the mail creation unit 1.
The mail creation unit 1 includes a reference mail file determination unit 11, a comparison target determination unit 12, a comparison unit 13, a template creation unit 14, a template registration unit 15, and a template update unit 16.

The reference mail file determination unit 11 reads one transmitted mail file M1 from the mail storage unit 5 and sets (determines) it as a reference mail file SF. However, the reference mail file SF may be an unsent transmission mail file.
The comparison target determining unit 12 determines a mail file M2 that is a comparison target of the reference mail file SF. In the present embodiment, the comparison target determination unit 12 is a mail file in which the mail document column describing the mail content, the destination, the mail title, and the like can be edited in the mail file, and the mail document part of the mail file M1. Is determined as the mail file M2. The present invention is not limited to this, and the comparison target determining unit 12 determines, for example, another transmitted mail file F3 stored in the mail storage unit 5 as a mail file M2 to be compared. Also good.

  Specifically, the other mail file M2 determined by the comparison target determination unit 12 is data to be compared for extracting a common part and a non-common part based on the content of the reference mail file SF. It is. The other mail file M2 is, for example, a new transmission mail file M2 being edited by the user based on the reference mail file SF (or the mail file M1 having the same contents as the reference mail file SF). Alternatively, the other mail file M2 is a file that has been created (not sent yet) after the user has already edited the original mail file SF (or based on the same mail file M1 as the reference mail file SF). This is a sent mail file in which the trusted mail file or the created mail file has been sent via the mail communication unit 2.

  The comparison unit 13 compares the reference mail file SF with another mail file M2, and determines whether there is a difference in the corresponding mail document column.

When the template creation unit 14 determines that there is a difference between the reference mail file SF and the other mail file M2 by comparing the reference mail file SF with the other mail file M2, the reference mail file SF is displayed. In the mail document field, a part of the character that differs from the mail file F2 is deleted to create a template document. If the template creation unit 14 determines that there is a difference, the template creation unit 14 deletes a character that is different from the mail file F2 in the mail document column of the reference mail file SF and replaces the character to be deleted. Create a template document replaced with.
Here, the replacement character is a character representing a symbol such as ◆, □, Δ, ▽, for example. However, when a predetermined replacement character is already included in the mail files M1 and M2 to be processed, it is desirable to set the replacement character so that the included character is not used.

The template registration unit 15 registers the template document created by the template creation unit 14 in the mail storage unit 5. Note that the template registration unit 15 may register only the template document in the mail storage unit 5, and pastes the template document into a mail file in which the mail document field, the destination field, and the mail title field can be edited. The mail template file may be registered in the mail storage unit 5. The template registration unit 15 registers information indicating the date and time registered in the mail storage unit 5 (hereinafter referred to as history information) in association with the registered template document or the like.
Through the above processing, the mail creating unit 1 automatically creates a template document (or mail template file).

  The template update unit 16 executes an update process for the template document (or mail template file) registered in the mail storage unit 5. For example, when a template document is read from the mail storage unit 5 and used for mail creation processing by the mail editing unit 17, the template update unit 16 stores the history information of the template document registered in the mail storage unit 5. Information indicating that it has been used (for example, information indicating the date and time of use) is added.

The template update unit 16 determines whether or not each template document registered in the mail storage unit 5 has reached the storage date. For example, it is assumed that three months after the registration date / time is registered in the mail storage unit 5 as the storage date. In this case, the template update unit 16 refers to the history information of each template document and determines whether or not the current date and time has passed three months from the registration date and time of each template document. When three months have passed since the registration date and time, the template update unit 16 determines that the storage date of the template document has been reached.
If it is determined that the storage date of the template document has been reached, the template update unit 16 determines whether or not the registered template document has been used at the time of creating the outgoing mail file by the storage date after the registration. .
For example, the template update unit 16 refers to the history information associated with the template document, and information indicating that the template update unit 16 is used for mail creation processing is written between the registration of the template document and the storage date. If the template document is registered, it is determined that the template document was used when creating the mail of the transmission mail file by the storage date.
On the other hand, when the history information is not recorded as the information used when creating the mail of the outgoing mail file, the template update unit 16 determines that the information is not used for the mail creation process, and the template document is stored in the mail storage unit 5. Is deleted.

The mail editing unit 17 creates a mail file for transmission in response to an instruction from the user. For example, when an instruction to create a mail file using a template document is input from the user via the keyboard input unit 4, the mail editing unit 17 can edit a mail that can edit an address field, a mail title field, a mail document field, and the like. A mail template file is created by pasting the template document into the mail document field and output to the display output unit 3.
Note that the mail editing unit 17 reads the mail file that has been sent from the mail storage unit 5 when an instruction for editing processing based on the mail file that has been sent is input from the user, and the destination field, mail title field, mail document A mail template file is created in which a copy of the data described in the mail document column of the sent mail file is pasted in the mail document column. Output to.

  The mail communication unit 2 connects to an external mail server (not shown) via a wired or wireless communication line, and transmits the email file created by the mail creation unit 1 or sent email A file is received and stored in the mail storage unit 5.

  The display output unit 3 is a display unit including a liquid crystal display and displays characters, figures, images, and the like.

  The keyboard input unit 4 includes a plurality of types of keys such as a character key, a cursor key, a line feed key, and an erase key, and inputs predetermined information according to a user operation.

  The mail storage unit 5 is a storage device that stores a transmitted mail file, a mail template file, a received mail file, and the like created by the mail creation unit 1.

  In addition, the e-mail template creation apparatus 10 includes a configuration for displaying a received e-mail file, a clock function for generating date and time information, and the like.

Next, a mail template file creation operation in the email template creation apparatus 10 will be described with reference to FIGS. In the flowchart shown in FIG. 3, the mail creating unit 1 sets one transmitted mail file M1 stored in the mail storage unit 5 as a reference mail file SF, and another mail file M2 to be compared as a user. Shows the flow of operation when a new transmission mail file (M2) being edited based on the mail file M1 having the same contents as the reference mail file SF is shown.
That is, in the present embodiment, the reference mail file SF is a mail file in which a copy of character data in the mail document column of the mail file M1 that has already been pasted is pasted in the mail document column. The other mail file M2 to be compared is a mail file for transmission in which a copy of character data in the mail document column of the mail file M1 that has already been pasted is pasted in the mail document column. This transmission mail file is a mail file in which at least the mail document field can be edited.

  4 to 7 show user operation examples, the reference mail file SF, and changes in the contents of another mail file M2 to be compared. Hereinafter, with reference to FIGS. 3 to 7, how a template document is created when another mail is created from the sent mail stored in the mail storage unit 5 will be described. Hereinafter, an example will be described in which the user designates the transmitted mail file M1, creates a mail file M2 for transmission, and rewrites three shaded portions as shown in FIG.

  Now, the user performs a predetermined operation on the keyboard input unit 4 while viewing the display on the display output unit 3, thereby designating an arbitrary transmitted mail file M1 and creating a new transmission mail file M2. Assume that processing has started.

First, in response to a user instruction, the reference mail file determining unit 11 of the mail creating unit 1 reads the transmitted mail file M1 from the mail storage unit 5 (step S1).
Next, the reference mail file determining unit 11 of the mail creating unit 1 copies the character data in the mail document column of the transmitted mail file M1 read from the mail storage unit 5 and pastes it in the document column of the new mail file. The attached reference mail file SF is created (step S2).
Next, the mail editing unit 17 of the mail creating unit 1 starts accepting a re-editing operation by the user for the sent mail file M1 (step S3). The comparison target determining unit 12 of the mail creating unit 1 creates a mail file M2 for editing based on the transmitted mail file M1. For example, the comparison target determination unit 12 creates a mail file M2 by copying the character data in the document field of the transmitted mail file M1 and pasting it in the document field of the new mail file.

  Next, the mail editing unit 17 of the mail creating unit 1 determines whether or not the user has performed a predetermined operation for instructing the end of editing (step S4), and the user performs a predetermined operation for instructing the end of editing. If not, an editing instruction from the user for the editing mail file M2 is accepted according to the user's operation, and the mail file M2 is edited according to the editing instruction (step S5). For example, the mail editing unit 17 deletes the “what” part of the mail file M2 shown in FIG. 4 in the mail document column, and rewrites it as “KKKKK” as shown in FIG.

  Next, the comparison unit 13 of the mail creation unit 1 compares the editing mail file M2 with the reference mail file SF (step S6). In this example, the comparison unit 13 of the mail creation unit 1 compares the character data in the mail document column of the mail file M2 shown in FIG. 5 with the character data in the mail document column of the reference mail file SF shown in FIG. To do. Then, the comparison unit 13 of the mail creation unit 1 determines that the “A” part of the mail document column of the reference mail file SF is different from the “KKKKK” part of the mail document column of the mail file M2. In other words, the comparison unit 13 of the mail creation unit 1 detects that a difference has occurred in the “A” part of the mail document column of the reference mail file SF.

  Next, the template creating unit 14 of the mail creating unit 1 determines whether or not a new difference has occurred (step S7), and if so, there is a difference in the mail document column of the reference mail file SF. A process of deleting the character of the part and replacing it with a predetermined replacement character is performed (step S8). In this example, the template creation unit 14 of the mail creation unit 1 deletes the portion where the detected difference has occurred (the “that” portion in the mail document column of the reference mail file SF in FIG. 4). Then, the template creating unit 14 of the mail creating unit 1 performs a process of replacing the deleted part with three symbol characters “□” as in the mail document column of the reference mail file SF shown in FIG.

  In the process of step S7, the template creation unit 14 performs replacement with the same replacement character if the replacement character to be deleted and replaced is continuous with the previous replacement character, and the replacement character is invalid. If it is continuous, replace it with a different symbol character. In other words, as shown in FIG. 5, when three characters “a”, “i”, and “u” are deleted and replaced with a symbol character, the character replaced with the symbol character “□” immediately before “i” Since “A” is continuous with “I” (that is, there are no other characters, spaces, line breaks, etc.), the template creation unit 14 determines that “I” is the same symbol character “□” as “A”. Replace with. Similarly, since “I” and “U” are continuous, the template creation unit 14 also replaces “U” with the same symbol character “□” as “I” and “A”.

  Subsequently, it is assumed that the user performs an operation of rewriting “Kakiku” in the mail file M2 shown in FIG. 5 as “Suzuki” as shown in FIG. In this case, the mail editing unit 17 of the mail creating unit 1 determines that the result of determination in step S4 is not the end of editing (“no” in step S4), and the editing mail file M2 is edited as shown in FIG. The mail document column is edited to change “Kakiku” to “Suzuki” (step S5).

  Next, the comparison unit 13 of the mail creation unit 1 compares the editing mail file M2 with the reference mail file SF (step S6). In this example, the comparison unit 13 of the mail creation unit 1 compares the character data in the mail document column of the mail file M2 shown in FIG. 6 with the character data in the mail document column of the reference mail file SF shown in FIG. Then, it is detected that a difference has occurred in the “Kakiku” portion of the mail document column of the reference mail file SF.

  Next, the template creation unit 14 of the mail creation unit 1 determines whether or not a new difference has occurred (step S7). In this example, since there is a difference, the template creation unit 14 deletes the portion of the character “Kakiku” where the difference occurs in the data document of the reference mail file SF, and the predetermined replacement character “◆” Is replaced (step S8). In this example, since the part replaced with the replacement character “□” in the previous process and the part replaced with the replacement character this time are discontinuous, the template creation unit 14 uses a replacement character different from the previous replacement character “□”. “◆” is used.

  Subsequently, the user performs an operation of rewriting “week of July 20” of the mail file M2 shown in FIG. 6 with “7/22 (Friday)” as shown in FIG. 7 through the keyboard input unit 4. Suppose. In this case, the mail editing unit 17 of the mail creating unit 1 determines that the determination result of step S4 is not the end of editing (“no” in step S4). Therefore, as shown in FIG. 7, the mail editing unit 17 edits the character data in the mail document column of the sent mail file M2 and changes “week of July 20” to “7/22 (Friday)” ( Step S5).

  Next, the comparison unit 13 of the mail creation unit 1 compares the transmitted mail file M2 being edited with the reference mail file SF (step S6). In this example, the comparison unit 13 of the mail creation unit 1 compares the contents of the mail file M2 shown in FIG. 7 with the reference mail file SF shown in FIG. It is detected that a difference has occurred in the “week of July 20” portion.

  Next, the template creation unit 14 of the mail creation unit 1 determines whether or not a new difference has occurred (step S7). In this example, since there is a difference, the template creation unit 14 deletes the portion of the character “July 20th week” in the portion where the difference has occurred in the mail document column of the reference mail file SF, and performs a predetermined replacement. Processing to replace with the character “Δ” is performed (step S8). In this example, since the part replaced with the replacement character “◆” in the previous processing and the part replaced with the replacement character this time are discontinuous, the template creation unit 14 replaces the replacement character different from the previous replacement character “◆”. Use “△”.

Here, it is assumed that the user performs a predetermined operation to end editing on the keyboard input unit 4. In this case, the mail editing unit 17 of the mail creating unit 1 terminates the mail editing process because the determination result in step S4 is the end of editing (“yes” in step S4), and information indicating that is displayed. And output to the template registration unit 15.
Then, the template registration unit 15 stores the reference mail file SF (in this example, the reference mail file SF having the contents shown in FIG. 7) in the mail storage unit 5 with a predetermined name as a mail template file (step S9). . Note that the template registration unit 15 may register only the character data described in the mail document column of the reference mail file SF in the mail storage unit 5 as a template document. Here, when the information described in the title column of the mail file M1 is copied and written in the reference mail file SF, the template registration unit 15 performs the information described in the title column of the reference mail file SF. May be given as the name of the template document.
As described above, a new mail template file is automatically created and saved as the user re-edits the sent mail file.

  That is, the mail creation unit 1 of the present embodiment reads the transmitted mail file from the mail storage unit 5 and starts re-editing according to the user's operation. At that time, the mail creation unit 1 holds two text files, a mail file M2 for mail creation and a reference mail file SF for template creation. Next, while confirming the contents of the sent mail file M2 displayed on the display output unit 3, the user inputs a part that needs to be changed from the keyboard input unit 4, and uses the mail creation unit 1 to store the mail file M2. Rewrite the contents. In parallel, the mail creation unit 1 replaces the part rewritten or deleted by the user with replacement characters (such as ◆, □, Δ, ▽) and reflects them in the reference mail file SF. When the user's mail editing work is completed, a mail template file (template document) in which the portion rewritten or deleted by the user is replaced with replacement characters (such as ◆, □, Δ, ▽) is completed at the same time. By storing this in the mail storage unit 5 and using it as a template for subsequent mail creation, the mail creation load can be reduced.

  Next, a modification of the above embodiment will be described. In the above embodiment, a mail template file is automatically created when a user re-edits a sent mail file. Therefore, there may be a case where the number of mail template files increases. This can be dealt with by securing a sufficient storage capacity or providing a template detailed search function. However, the following template storage date function (that is, automatic deletion function) may be added.

  As a template storage date (automatic deletion) function, for example, the template update unit 16 may add a storage date and save the generated mail template file. The storage date is, for example, 2 weeks, 3 months after creation. Further, the template update unit 16 checks whether there is anything that has passed the storage date of the automatically generated mail template file at an arbitrary time (for example, 1:00 am) every day. At this time, when a mail template file that has not been used for the mail template file and has exceeded the storage date is found, the template update unit 16 deletes the mail template file from the mail storage unit 5. By doing so, it is possible to prevent the mail storage unit 5 from being filled with unused mail template files. For example, this function may be included in the mail creation unit 1 (template update unit 16) or may be provided in a processing unit that manages other e-mails (not shown).

  In the description of the above operation example, another mail file M2 to be compared with the reference mail file SF is newly created by the user based on the mail file M2 having the same contents as the reference mail file SF. A mail file M2 for transmission was selected. However, as described above, the comparison target determining unit 12 uses the reference mail file SF as another mail file M2 (or based on a mail file having the same content as the reference mail file SF), and the user has already edited the mail. It is possible to determine a transmission mail file that has been created and has not yet been transmitted, and a transmitted mail file in which the created mail file has been transmitted via the mail communication unit 2. In this case, the comparison unit 13 of the mail creation unit 1 is re-edited with the same mail file (or a mail file obtained by re-editing the mail file) from the mail storage unit 5 as an editing source file in accordance with a user operation. The two sent mail files are read out, and one of the two sent mail files is used as a reference mail file SF, and the other mail file M2 is compared, and the entire file is compared at once. May be. Then, based on the comparison result of the comparison unit 13, the template creation unit 14 creates a mail template file by deleting a portion in which a difference is detected in the mail document column of the reference mail file SF and replacing it with a predetermined replacement character. can do. In other words, the template creation unit 14 of the mail creation unit 1 removes a difference from two mail files that have already been re-edited (that is, edited for a sent mail file, etc.) and replaces the removed part. It is possible to create a template document by replacing it with characters (such as ◆, □, Δ, ▽).

  In the present embodiment, the following effects can be obtained. That is, the e-mail template creation device 10 uses the part rewritten or deleted by the user when the sent mail file is re-edited, and replaces the corresponding part of the sent mail with a replacement character (◆, □, △, ▽ To create a template document. Thus, it is not necessary for the user to create and register a template document in advance, and a template document can be automatically created in the process of re-editing mail. Therefore, the troublesomeness of template creation can be eliminated.

  The aspect of the present invention can be understood as follows. That is, the present invention can be considered to be characterized by removing a different word from two sent mails selected by the user and creating a template while leaving a common part. Further, the present invention uses a portion rewritten or deleted by a user when re-editing a sent mail, and replaces the sent mail with a replacement character such as ◆◆ or △△, thereby replacing the template. Can be considered as a feature. Further, the present invention can be considered to be characterized in that an automatically generated template has a storage date, has no use record, and is automatically deleted when the storage date has passed. Further, according to the present invention, when a user re-edits a sent mail file to create a new mail file, based on the comparison result of the old and new mail files, the common part of the old and new mail files and a predetermined character It can be considered that a mail template file having a rewritten part (that is, a variable part) replaced with the above is automatically generated and stored in the apparatus as a mail template file. Further, the present invention is characterized in that the automatically generated mail template file has a storage date and is automatically deleted if no mail is created using the template within the storage date. Can be considered. In this case, only necessary templates are retained by deleting automatically generated templates that have no actual use record.

  Note that the template creation apparatus according to the present invention is not limited to the above-described one. For example, the template creation unit 14 assigns a replacement character to be replaced with display attributes such as a character color, blinking, and underline. The same character can be identified and used in multiple places. Further, the e-mail template creation apparatus 10 can use a voice input function, a touch panel type input unit, or the like in addition to or instead of the keyboard input unit 4. Further, the e-mail template creation apparatus 10 can store the mail template file in a centralized or distributed manner in an internal or external storage device different from the mail storage unit 5. The e-mail template creation apparatus 10 of the present invention can be configured by using a program as a part of components, and all or part of the program is distributed via a computer-readable storage medium or communication line. It is possible to make it.

Moreover, the e-mail template creation apparatus 10 according to the present embodiment has a computer system therein. The process of operation is stored in a computer-readable recording medium in the form of a program, and the above-described processing is performed by the computer system reading and executing this program. The “computer system” herein includes a CPU, various memories, an OS, and hardware such as peripheral devices.
Further, the “computer system” includes a homepage providing environment (or display environment) if a WWW system is used.

“Computer-readable recording medium” means a flexible disk, a magneto-optical disk, a ROM, a writable non-volatile memory such as a flash memory, a portable medium such as a CD-ROM, and a storage such as a hard disk built in a computer system. Refers to the device.
Further, the “computer-readable recording medium” means a volatile memory (for example, DRAM (for example, DRAM) inside a computer system that becomes a server or a client when a program is transmitted via a network such as the Internet or a communication line such as a telephone line. Dynamic Random Access Memory)) may also be included which hold a program for a certain period of time.

Further, the program may be transmitted from a computer system storing the program in a storage device or the like to another computer system via a transmission medium or by a transmission wave in the transmission medium. Here, the “transmission medium” for transmitting the program refers to a medium having a function of transmitting information, such as a network (communication network) such as the Internet or a communication line (communication line) such as a telephone line.
The program may be for realizing a part of the functions described above. Furthermore, what can implement | achieve the function mentioned above in combination with the program already recorded on the computer system, and what is called a difference file (difference program) may be sufficient.

1 Mail creation unit 2 Mail communication unit 3 Display output unit 4 Keyboard input unit 5 Mail storage unit M1, M2 Mail file SF Standard mail file SF
DESCRIPTION OF SYMBOLS 10 E-mail template preparation apparatus 11 Reference | standard mail file determination part 12 Comparison object determination part 13 Comparison part 14 Template preparation part 15 Template registration part 16 Template update part 17 Mail edit part

Claims (7)

A reference mail file determination unit that determines a reference mail file to be a basic document of the template document based on the first mail file that has been created;
A comparison target determining unit that determines a second mail file to be compared with the reference mail file;
A comparison unit that compares the mail document field of the reference mail file with the mail document field of the second mail file and determines whether there is a difference in each mail document field;
If the comparison unit determines that there is a difference portion, a template creation unit that deletes the character of the difference portion;
A registration unit for registering data in the mail document column of the reference mail file edited by the template creation unit in the storage unit as the template document;
An e-mail template creation device characterized by comprising: The template creation unit
When the comparison unit determines that the difference portion exists, the character of the difference portion is deleted in the mail document of the reference mail file, and a replacement character determined to be deleted is inserted. The e-mail template creation device according to claim 1.   When the storage date of the template document registered in the storage unit has been reached, it is determined whether or not the registered template document has been used at the time of creating the outgoing mail file by the storage date after the registration And when the history information used when creating the mail of the outgoing mail file is not recorded, the update unit further determines that the history information is not used and deletes the template document from the storage unit. Item 3. The electronic mail template creation device according to item 1 or 2. The comparison target determining unit
The mail file obtained by copying the data in the mail document field of the first mail file and having a part of the mail document field edited is determined as the second mail file. The e-mail template creation device according to any one of claims 1 to 3. The comparison target determining unit
The e-mail according to any one of claims 1 to 3, wherein a third mail file that has been created, which is different from the first mail file, is determined as the second mail file. Template creation device. The reference mail file that is the basic document of the template document determined based on the first mail file that has been created is compared with the second mail file that is determined as the comparison target of the reference mail file, and each mail file is compared. A comparison step for determining whether there is a difference in the mail document field of
If it is determined that there is the difference portion, a template creation step for deleting the character of the difference portion;
A registration step of registering data in the mail document column of the reference mail file edited in the template creation step in the storage unit as the template document;
An e-mail template creation method characterized by comprising: Computer
A reference mail file determining means for determining a reference mail file to be a basic document of the template document based on the created first mail file;
Comparison target determining means for determining a second mail file to be compared with the reference mail file;
A comparing means for comparing the mail document field of the reference mail file with the mail document field of the second mail file and determining whether or not there is a difference in each mail document field;
A template creation means for deleting characters of the difference part when the comparison means determines that there is a difference part;
Registration means for registering data in the mail document column of the reference mail file edited by the template creation means in the storage unit as the template document;
An e-mail template creation program characterized by functioning as

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