JP2013041461A - Information processor and personnel information management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an information processor and a personnel information management system which facilitate processing management for providing personnel information.SOLUTION: An information processor comprises: application reception means for receiving an application content from an applicant for acquiring personnel information; application record generation means for generating an application record; examination request means for notifying an examiner performing examination of a request for an examination concerning the application record; examination result reception means for receiving selection of approval or disapproval from the examiner as an examination result for the application record; task record generation means for, when selection indicating approval is received, generating a task record including the application content of the application record, a schedule of a providing task for providing personnel information related to the application content, and task identification information for identifying the application; and task control data generation means for generating task control data for controlling the providing task related to the task record in association with the task identification information.

Description

  The present invention relates to an information processing apparatus and a personnel information management system.

  2. Description of the Related Art Conventionally, in a company or the like, a personnel information database (DB) that manages personnel information related to employees such as employee affiliation, job title, employee number, and expense code is used. In addition to this personnel information DB at the company, etc., a group personnel information system that manages personnel for each group, a work information utilization system that manages employee work styles, a labor time management system that manages the number of employees for each employee, etc. Other systems of may have been built.

  Each system (HR information utilization system) that uses these HR information needs to periodically acquire HR information from the HR information DB for salary and bonus payment processing. So, conventionally, after the manager of each system has submitted an application form for applying for the acquisition of personnel information to the personnel in charge of managing personnel information, the administrator of personnel information approves this application, The administrator of each system has taken the procedure of acquiring desired personnel information from the personnel information DB.

  However, the workflow for application to obtain personnel information and its approval was not standardized, and different application forms were submitted for each application system. Therefore, there is a problem that the application process, the examination process, and the approval process are complicated, and the simplification thereof has been desired.

  Patent Document 1 discloses a technology in which a processing server reads data from a plurality of data management servers, and the read data is collected and stored in a data aggregation server. Conventionally, by performing data aggregation processing as described in Patent Document 1, personnel information is periodically extracted from the personnel information DB, and the extracted personnel information is stored in a file transfer server. A process for providing personnel information to the personnel information utilization system is performed. In this file transfer server, batch processing is performed to periodically perform the process of providing personnel information to each system (HR information provision task), and file transfer is performed according to the schedule for providing personnel information to each system. The system provides the extracted file to each system.

  However, in the prior art, when the schedule for providing personnel information is changed, or when personnel information stored in the personnel information DB is changed, the batch control data is manually corrected. There is a problem that labor is required to make corrections without making an input mistake.

  Furthermore, when a change occurs in the personnel information, it is necessary to temporarily interrupt the personnel information provision task for the personnel information utilization system until the change processing in the personnel information DB is completed. However, conventionally, since the personnel information DB and the file transfer server are not linked, the personnel information providing task cannot be stopped collectively even when the personnel information is changed. Therefore, in such a case, the system administrator must stop these tasks one by one and restart them after the completion of the personnel information update process, which requires labor.

  As described above, in the prior art, the management of the process of providing personnel information (personal information provision task) to the personnel information utilization system (that is, the applicant for the personnel information provision task) is complicated, and the management is simplified. It was desired.

  The present invention has been made in view of the above, and an object of the present invention is to provide an information processing apparatus and a personnel information management system that make it easy to manage a process for providing personnel information.

  In order to solve the above-described problems and achieve the object, the information processing apparatus according to the present invention includes an application receiving means for receiving the application content from an applicant who applies for the acquisition of personnel information, and an application record including the received application content An application record generating means for generating an application, an examination requesting means for notifying an examiner conducting an examination on the application, and an examination result for the application contents of the application record. Or an examination result receiving means for accepting a selection to be unapproved from the examiner, and when the examination result receiving means accepts the selection to be approved, the application contents of the application record and the application contents A task record that generates a task record that includes a task schedule that provides personnel information and task identification information for identifying this application And a task control data generating unit that generates task control data for controlling the provided task related to the task record using the task record in association with the task identification information. Features.

  In addition, the personnel information management system of the present invention includes an application accepting unit that accepts the application content from an applicant who applies for the acquisition of personnel information, an application record generating unit that generates an application record including the accepted application content, and the application From the reviewer, the review request means for notifying the reviewer who reviews the request for the review of the application record, and selecting whether to approve or disapprove as the review result for the application content of the application record. If the examination result accepting unit to accept and the examination result accepting unit accepts the selection to approve, the application content of the application record, and the schedule of the providing task that provides personnel information related to the application content, Task record generating means for generating a task record including task identification information for identifying the application, and the task record And task control data generating means for generating task control data for controlling the provided task related to the task record in association with the task identification information, and task record storage means for storing the task record; A task control data storage means for storing the task control data; and for each task control data that is a schedule of the provided task based on each task control data stored in the task control data storage means, Extraction file generation means for extracting the personnel information set in the task control data from the personnel information storage database storing the personnel information and generating an extraction file associated with the task identification information of the provided task, and Extraction file storage means for storing the extraction file. The features.

  According to the present invention, the task record and the task control data are generated in association with the task identification information. Therefore, the task record and the task control data can be associated with each other and managed together. it can. Therefore, according to the present invention, it is possible to easily manage the process of providing personnel information.

FIG. 1 is a diagram illustrating a configuration of a personnel information management system according to the present embodiment. FIG. 2 is a diagram illustrating an example of a menu screen. FIG. 3 is a diagram illustrating an example of an application screen. FIG. 4 is a diagram illustrating an example of an examination screen. FIG. 5 is a diagram illustrating an example of a task record registered in the task record DB. FIG. 6 is a sequence diagram for explaining the procedure of the personnel information provision task setting process performed by the personnel information management system. FIG. 7 is an operation explanatory diagram of the personnel information management system in the inventory process. FIG. 8 is a flowchart showing the procedure of personnel information inventory processing performed by the personnel information linkage management server. FIG. 9 is a diagram illustrating an example of a task record display screen on which an inventory button is displayed. FIG. 10 is a diagram illustrating an example of a GUI that accepts a selection as to whether or not to apply for continuous provision of personnel information. FIG. 11 is a diagram showing an example of a task record examination screen for which a continuation application has been made. FIG. 12 is an explanatory diagram of the operation of the personnel information management system in the provided task stop processing and restart processing. FIG. 13 is a sequence diagram illustrating the procedure of the stop process of the personnel information provision process performed by the personnel information management system. FIG. 14 is a diagram illustrating an example of a task record list display screen. FIG. 15 is a diagram illustrating an example of a search screen. FIG. 16 is a diagram illustrating an example of a list display screen on which search results are displayed. FIG. 17 is a sequence diagram showing the procedure of the resume process of the personnel information provision process performed by the personnel information management system.

  Exemplary embodiments of an information processing apparatus and a personnel information management system according to the present invention will be explained below in detail with reference to the accompanying drawings.

  First, the configuration of the personnel information management system 1 according to the present embodiment will be described. FIG. 1 is a diagram illustrating a configuration of a personnel information management system 1 according to the present embodiment. As shown in FIG. 1, the personnel information management system 1 mainly includes a personnel information cooperation management server 100, a task control server 200, a personnel information storage server 300, and a file transfer server 400. Each server includes a control device such as a CPU, a storage device such as a ROM and a RAM, an external storage device such as an HDD and a CD drive device, a display device such as a display device, and an input device such as a keyboard and a mouse. It has a hardware configuration using a normal computer. Each server is connected via a network such as a LAN (Local Area Network) or a wireless LAN, or various communication I / Fs (Interface), and is configured to perform data communication with each other. The applicant terminal 2 and the personnel officer terminal 3 also have a normal computer hardware configuration having the same configuration as described above, and are connected to the personnel information management system 1 via a network and a communication I / F. Has been.

  Applicants who wish to acquire personnel information include, for example, managers of systems such as the above-described group personnel information system, work information utilization system, and work man-hour management system. When the applicant wishes to receive provision of personnel information stored in the personnel information storage server 300, the applicant applies for acquisition of personnel information to the personnel information cooperation management server 100 using the applicant terminal 2. In addition, a person in charge of personnel management performs data communication with the personnel information cooperation management server 100 using the person-in-charge person terminal 3 to examine and approve the application.

  The task manager who manages the personnel information provision task performs various processes related to the personnel information provision task (that is, input operations from the input device of the personnel information collaboration management server 100) using the personnel information collaboration management server 100. The task manager performs an input operation from an information processing apparatus other than the personnel information cooperation management server 100 connected to the personnel information cooperation management server 100 via the network, and the personnel information cooperation management server 100 performs the input operation via the network. It may be accepted.

The personnel information linkage management server 100 executes a personnel information linkage management program according to the present embodiment. The personnel information cooperation management program is roughly a plurality of servers (personal information cooperation management server 100, task control server 200, personnel information storage server 300, file transfer server 400, etc.) and database that the personnel information management system 1 has. Is a program for performing the process of providing personnel information to the applicant (personal information provision task). The personnel information linkage management server 100 mainly performs the following processing by the personnel information linkage management program. Details of each process will be described later.
(1) Processing for accepting an application for acquiring personnel information from an applicant, generating an application slip record, and requesting the examiner to examine and approve the application.
(2) Based on the application contents of the approved application slip record, a task record for managing the personnel information provision task and a process for generating task control data for executing each task (setting of the personnel information provision task) processing).
(3) For each HR information provision task, an inquiry is made to determine whether or not to continue the provision task in the next period at every predetermined period, and the inventory process to continue or discontinue the provision task in the next period .
(4) A process for controlling a plurality of servers of the personnel information management system 1 to control the stop of the personnel information provision task.
(5) A process of controlling a plurality of servers included in the personnel information management system 1 to control resumption of the personnel information provision task.

  The task control server 200 schedules a personnel information provision task based on the task control data generated by the personnel information cooperation management server 100, and performs a personnel information provision task that provides personnel information to the applicant based on the schedule. As shown in FIG. 1, the task control server 200 mainly includes a communication unit 201, an extracted file generation unit 202, a task control unit 203, and a task DB 210. The function of each part will be described later.

  The personnel information storage server 300 includes a communication unit 301, a control unit 302, and a personnel information DB 310 that stores personnel information. The communication unit 301 performs data communication with other information processing apparatuses connected to the own apparatus via a network. The control unit 302 controls each operation performed in the personnel information storage server 300. In the personnel information DB 310, a plurality of types of information masters are provided for each type of stored data. For example, a group master for managing employee affiliation groups, an address master for managing employee addresses, and the like are stored. Has been.

  The file transfer server 400 includes a communication unit 401, a control unit 402, and an extracted file storage unit 410 that stores an extracted file generated by the task control server 200 extracting personnel information in the personnel information DB 310. An applicant for personnel information can access the file transfer server 400 to obtain a desired extracted file. The communication unit 401 performs data communication with other information processing apparatuses connected to the own apparatus via a network. The control unit 402 controls each operation performed by the file transfer server 400.

  Next, a functional configuration of the personnel information linkage management server 100 will be described. As shown in FIG. 1, the personnel information management server includes a communication unit 101, a display unit 102, a reception unit 103, an application form record generation unit 104, an examination request unit 105, a notification unit 106, a task record generation unit 107, and task control data. A generation unit 108, a task cooperation control unit 109, an inventory management unit 110, and an application form DB 120 and a task record DB 130 are mainly provided.

  The communication unit 101 controls data communication with a communication I / F (Interface), another server connected via a network, or another information processing apparatus. The display unit 102 displays various display screens and GUI (Graphical User Interface) related to the personnel information cooperation management program on the display of the information processing apparatus connected to the own apparatus or the network. The accepting unit 103 accepts input data and selection results input on the display screen or GUI. The functions of other parts will be described later.

  FIG. 2 is a diagram illustrating an example of a menu screen of the personnel information cooperation management program. On the menu screen, "New application" for newly applying for a personnel information provision task, "Registration content change application" for changing registered application items, "Application status inquiry" for inquiring the application status , “Task record inquiry” for inquiring about the registration contents of task records that are records for managing personnel information provision tasks, “examination / approval” for reviewing and approving each application, “File transfer settings” for setting the file transfer system used when providing personnel information to the applicant, “Task record registration” for registering task records, and “Inventory processing” described above `` Inventory '', `` Change task manager '' to change the task administrator who manages the task, `` Provision task completion request '' to request the termination of the provision task ", It is provided menu item of the" end "or the like to terminate this program to close the menu screen.

  The personnel information linkage management program is configured to log in with the authority of the applicant, task manager, and personnel personnel, and to display a part of the menu items according to each authority. Also good.

  Next, the processes (1) to (4) performed by the personnel information cooperation management server 100 will be described in more detail.

(1) Personnel information acquisition application reception, examination / approval request processing The personnel information linkage management server 100 creates an application slip for each personnel information acquisition application, and applies this request to the examiner set for each application slip. Allow access to the vote. Then, the examiner accesses each application form, performs examination and approval, and performs an approval process when providing personnel information to the applicant.

  Here, task managers and personnel personnel are appointed as examiners. The number of examiners is not particularly limited, and a plurality of task managers and a plurality of personnel personnel may be appointed as examiners.

  When the applicant selects “new application” on the menu screen, the display unit 102 sends image data of the application form display screen (application screen) as shown in FIG. The application screen is displayed on the display of the person terminal 2.

  FIG. 3 is a diagram illustrating an example of an application screen. As shown in FIG. 3, in this application screen, the name of the applicant, the contact information thereof, the item of personnel information to be applied (application personnel information item), and the name of the user who uses the provided personnel information (personnel information) User), a personnel information DB 310 storing personnel information to be applied, or an application item such as the name of the information master (used system) in the personnel information DB 310 can be input. In addition, a status bar indicating the current status is provided in the application form, and statuses such as “under construction”, “under application”, and “under examination” are displayed according to the examination state of the application form. In addition, the application form has a task manager column, an examination request destination column, and an “examination / approval history” column indicating the examination / approval status for each examiner. The application screen is provided with an application button 11 for confirming application contents.

  When the application button 11 is selected, the reception unit 103 (application reception unit) receives the content of each item input on the application screen via the communication unit 101.

  The application form record generation unit 104 (application record generation means) attaches an application number (application number) for identifying the application form to the input data of each item received by the reception unit 103, and records the application form (application) Form record) and store it in the application form DB 120.

  The examination requesting unit 105 sends an e-mail requesting that the evaluator's e-mail address to approve and approve the confirmed application, the application number of the application form, the link address of the application form (that is, the storage location of the application form) ) Etc. to send. As a result, the examination request unit 105 functions as an examination request means for notifying an examiner who examines an application using each application form of a request for examination regarding each application form record.

  When the examiner accesses the link destination address, or when the examiner accesses the application form of the corresponding application number via the menu screen (see FIG. 2), the display unit 102 applies the application number. Based on the record, image data of an examination screen (see FIG. 4) for examining the application slip of the application number is generated. The communication unit 101 transmits the generated image data to the examiner's information processing terminal (that is, the personnel information cooperation management server 100, the personnel officer terminal 3 or the like), and displays the examination screen on the display of the terminal. The examiner censors the application form on the examination screen for examination.

  FIG. 4 is a diagram illustrating an example of an examination screen. As shown in FIG. 4, the examination screen displays each application item of the application form applied as described above and the contents of the application, and the examination request destination indicating the person in charge who has been requested for examination. The examination screen is provided with an approval button 21 for approving a task for providing personnel information related to the application form and a non-approval button 22 for non-approval.

  The accepting unit 103 (examination result accepting means) accepts the selection of the approval button 21 or the non-approval button 22. When the approval button 21 is selected, the display unit 102 displays in the “examination / approval history” of the examination form that the application has been approved by the examiner who has logged in to the examination screen.

  When the non-approval button 22 is selected by at least one examiner, the notification unit 106 transmits an e-mail notifying that the application for the application number has been unapproved to the e-mail address of the applicant.

  As described above, the personnel information linkage management server 100 generates an application form record based on the application contents related to the personnel information provision task, and performs an examination request process, an examination process, and an approval process for the application based on the application form record. Do. Therefore, it is possible to unify and simplify application processing, examination request processing, examination processing, and approval processing of the personnel information provision task.

(2) Personnel information provision task setting processing The personnel information cooperation management server 100 performs processing for setting a personnel information provision task following the above-described processing.

  The task record generation unit 107 (task record generation unit) determines that the application form is approved when the approval button 21 is selected by all examiners and the application is approved, and the application form of the application form is determined. A task record is generated based on the record, and the generated task record is stored in the task record DB.

  Here, the task record is a variety of settings related to personnel information provision tasks such as various settings related to the file transfer system used for the personnel information provision task, schedule settings for the personnel information provision task, in addition to the application contents included in the application slip record. A record with settings added.

  FIG. 5 is a diagram illustrating an example of a task record registered in the task record DB 130. As shown in FIG. 5, the task record generating unit 107 generates a task record for each task record in association with a task ID for identifying a personnel information providing task controlled by the task record. Further, the task record generation unit 107 (inventory date setting means) sets an inventory date for performing the inventory processing of the task in each task record when generating each task record. As an example, when the task record is generated, the task record generation unit 107 sets, for example, a date one year after the approval date, which is the date when the application form is approved, to the task record as an inventory date.

  As shown in FIG. 5, in the task record, various parameters for generating a file from personnel information periodically extracted from each database in the personnel information DB 310 based on the application items, and the generated file are stored in the file transfer DB. A “file transfer item” is provided for setting information such as various parameters used when storing the file. The task record includes an item “provision schedule” for setting a schedule for extracting or providing personnel information.

  The task manager accesses each task record through the menu screen with the task manager's authority, inputs the contents of each item on the task record display screen, and selects the registration confirmation button 31 shown in FIG. To confirm the registration of this task record. The accepting unit 103 (schedule accepting means) accepts data input for the “file transfer item” and the “provision schedule” when the registration confirmation button 31 is selected. The task record generating unit 107 adds the data received by the receiving unit 103 to the task record and overwrites and saves the task record.

  The task control data generation unit 108 (task control data generation means) generates task control data based on each task record when the registration confirmation button 31 is selected and the registration of the task record is confirmed, and the generated task control The data is stored in the task DB 210 of the task control server 200 in association with the task ID of the task record referenced at the time of generation. As an example, the task control data generation unit 108 adds a file name including the task ID to each task control data, and configures the provided task to be identified by each task ID.

  Here, the task control data is a control for causing the task control server 200 to perform processing for providing the applicant with the personnel information provision task identified by each task ID according to the provision schedule registered in the task record. It is a record. In other words, the task control data is batch control data used when batch controlling the personnel information provision task. The task control data is provided with a valid / invalid flag indicating whether or not the task with each task ID is stopped. When the flag is set to be valid, the task control server 200 executes the personnel information provision task according to the schedule. When the flag is set as invalid, the task control server 200 does not execute the personnel information provision task.

  FIG. 6 is a sequence diagram for explaining the procedure of the personnel information provision task setting process performed by the personnel information management system 1.

  First, the applicant accesses the above-mentioned application screen from the applicant terminal 2, and inputs each item of the application form on the application screen (step S1). When the application button 11 (see FIG. 3) is selected, the applicant terminal 2 applies for a request for provision of personnel information by transmitting the input contents of each application item to the personnel information cooperation management server 100 (step) S2).

  The accepting unit 103 of the personnel information linkage management server 100 accepts the input contents for each received application item. The application form record generation unit 104 generates an application form record including the input contents for each received application item, and stores it in the application form DB 120 (step S3).

  The examination request unit 105 transmits an email requesting examination of the application form to the examiner who examines the application form via the communication unit 101 (steps S4 to S5). That is, the examination requesting unit 105 transmits an examination request mail to the task manager's mail address (step S4). The examination request unit 105 transmits an examination request email to the email address of the personnel officer (step S5).

  And the reception part 103 of the personnel information cooperation management server 100 receives the examination result with respect to this application vote (steps S6-S7). In other words, the accepting unit 103 accepts the examination result when the task manager selects the approval button 21 or the non-approval button 22 on the examination screen of the examination form (step S6). The reception unit 103 displays the examination screen on the personnel officer terminal 3 and, when the approval button 21 or the non-approval button 22 is selected on the screen, displays the examination result on the network and communication unit 101. (Step S7).

  Next, the task record generating unit 107 determines whether or not it has been disapproved by at least one examiner (step S8). When the application is not approved (step S8: Yes), the notification unit 106 notifies the applicant that the application is not approved (step S9). When an applicant applies for this application form again (step S10: Yes), the process proceeds to step S1. The examiner accesses the application screen from the applicant terminal 2, corrects the application form, and reapplies (step S2). If the applicant does not reapply (step S10: No), the application process is terminated.

  In step S8, when this application form is approved by all examiners set in the application form (step S8: No), the task record generation unit 107 performs a task record generation process (step S11). That is, the task record generation unit 107 attaches a task ID to the approved application form, generates application contents for each application item of the application form as a task record, and registers it in the personnel information cooperation management DB together with the task ID. To do. In addition, the task record generation unit 107 registers a date one year after the approval date, which is the date when the application form is approved by all examiners, as an inventory date in this task record.

  Next, the task control data generation unit 108 generates task control data based on the task record (step S12), and transmits the task control data to the task control server 200 via the communication unit 101 (step S13). The task control server 200 receives the task control data via the communication unit 201, and stores this task control data in the task DB 210 (step S14).

  Then, the notification unit 106 of the personnel information linkage management server 100 communicates a notification email including the fact that the applied content is registered as a personnel information provision task and the task ID of the registered personnel information provision task. It is sent to the applicant's e-mail address via the section 101 (step S15).

  As described above, since the personnel information linkage management server 100 generates task records and task control data in association with task IDs, it is possible to manage task records and task control data in association with each other. Can be centrally managed.

  Further, as described above, since the personnel information linkage management server 100 automatically registers the inventory date based on the approval date, the inventory date of each task can be reliably set, and the date of the inventory operation can be set. Can be easily dispersed.

  Next, a process in which the task control server 200 controls the personnel information provision task set as described above will be described. In the following, the functional configuration of the task control server 200 will be described with reference to FIG.

  The task DB 210 stores the task control data generated by the task control data generation unit 108 of the personnel information linkage management server 100 in association with the task ID of each task control data. The communication unit 201 performs data communication with other information processing apparatuses connected to the own apparatus via a network.

  The extracted file generation unit 202 (extracted file generation means) extracts the personnel information set in the task control data from the personnel information DB 310 for the task control data that is the schedule of the task control data, and extracts the extracted personnel Generate an extract file containing information. The extracted file generation unit 202 stores the generated extracted file in the extracted file storage unit 410 (extracted file storage unit) in association with the task ID of each task control data.

  Based on the task control data stored in the task DB 210, the task control unit 203 controls a personnel information provision task that provides the applicant with personnel information of items set in the task control data.

  More specifically, the task control unit 203 provides personnel information by referring to the provision schedule of each personnel information provision task stored in the task DB 210 when, for example, a predetermined time is reached once a day. It is determined whether there is a task whose date and time (provision date and time) exists. If there is a task whose provision date and time is present, the extraction file generation unit 202 extracts the personnel information corresponding to the item (application personnel information item) set in the task from the personnel information DB 310 of the personnel information storage server 300. . Then, the extracted file generation unit 202 generates an extracted file including the extracted personnel information, and stores the generated extracted file in the file transfer server 400. In addition, the extracted file generation unit 202 generates an extracted file so that the extracted file can be identified by the task ID. For example, when the extracted file is generated, the extracted file generation unit 202 gives a file name including the task ID of the task to the extracted file. Thereby, the applicant can identify the file desired by the applicant by the file name.

  Then, the applicant accesses the file transfer server 400 and obtains the extracted file identified by the task ID (see step S15 in FIG. 6) notified by mail from the task control server 200, whereby the application is approved. HR information can be acquired. Moreover, as an example, the applicant terminal 2 may include a program that periodically acquires an extraction file. For example, the applicant terminal 2 may be configured to acquire the extraction file from the file transfer server 400 in synchronization with the schedule for generating the extraction file.

  As described above, the personnel information linkage management server 100 automatically creates task control data from the task record and stores it in the task DB 210. Thereby, the task control server 200 can provide personnel information to the applicant according to the schedule registered at the time of task record generation.

(3) Inventory Processing Next, the personnel information provision task inventory processing performed by the personnel information linkage management server 100 will be described with reference to FIGS. FIG. 7 is an operation explanatory diagram of the personnel information management system 1 in the inventory process. FIG. 8 is a flowchart showing a procedure of personnel information inventory processing performed by the personnel information cooperation management server 100.

  First, the inventory management unit 110 refers to the inventory date registered in the task control data and the current date, for example, once a day, and calculates the number of days until the inventory date (inventory date-current date). It is determined whether or not the number of days until the day is 10 days (step S21). If it is 10 days (step S21: Yes), the inventory management unit 110 sets “1” to the inventory requesting flag in the task record (step S22).

  Here, the inventory requesting flag is a flag for managing display / non-display of an inventory button 41 described later, and is a flag provided in the storage area of the personnel information cooperation management server 100. FIG. 9 is a diagram illustrating an example of a task record display screen on which an inventory button is displayed. As shown in FIG. 9, when the inventory requesting flag is set to 1, the display unit 102 displays an inventory button 41 for starting the inventory process on the task record display screen. When the inventory process ends, the inventory management unit 110 changes the inventory requesting flag from 1 to 0. When the inventory requesting flag is 0, the display unit 102 does not display the inventory button 41 on the task record display screen.

  On the other hand, when the number of days until the inventory date is not 10 days in step S21 (step S21: No), the inventory management unit 110 determines whether the number of days until the inventory date is less than 10 days (step S23). . When it is less than 10 days (step S23: Yes), the process proceeds to step S24, and when it is more than 10 days (step S23: No), the process is terminated.

  The notification unit 106 transmits an inventory request email to the task manager (step S24). Note that the inventory request email includes a link destination address linked to the task record requesting the inventory process, and the task administrator accesses the link destination address to perform a task record (FIG. 9).

  It should be noted that the inventory request email simply includes the task ID for requesting the inventory process, and the task manager may open the task record corresponding to this task ID via the menu screen (see FIG. 2). Good. As described above, the task manager can recognize from the inventory request mail that the provision task of the task ID has reached the inventory time, and can reliably perform the inventory process.

  In this way, the notification unit 106 serves as an inventory notification means for notifying that the inventory date of the personnel information provision task is approaching, together with the task ID of the task record, when it is within a predetermined period before the inventory date. Function.

  In this example, the notification unit 106 transmits an inventory request email to the task manager, who is an administrator who manages the inventory process, to notify that the inventory date is approaching. However, the notification target person is limited to this. It is not something. As another example, the notification unit 106 may send an inventory request mail to the above-mentioned personnel personnel to notify that the inventory date is approaching. Further, the notification unit 106 may perform the above notification to both of them, or may perform the above notification to other persons.

  Next, the reception unit 103 determines whether or not the inventory button 41 is selected on the task record display screen (see FIG. 9) (step S25). If the inventory button 41 is not selected (step S25: No), the selection waits (step S25). When the inventory button 41 is selected (step S25: Yes), as shown in FIG. 10, the display unit 102 displays, for example, “Do you want to continue applying for personnel information provision” on the task record display screen? A GUI including the message is displayed in a pop-up (step S26). Then, the inventory management unit 110 determines whether or not to perform the continuation application is selected in the GUI illustrated in FIG. 10 (step S27).

  When it is selected that the continuation application is not performed (step S27: No), the notification unit 106 transmits an email notifying that the provision task of the corresponding task ID is completed to the applicant's email address ( Step S33) and the process proceeds to Step S31.

  When it is selected that the continuation application is to be made (step S27: Yes), the notification unit 106 continues to apply for the provided task identified by the task ID to the email address of the personnel affairs person in the next term. A notification mail to the effect is sent (step S28).

  This email contains a link destination address that can access the task record of this task ID, and the person in charge of personnel accesses the task record whose continuation application should be reviewed by accessing this link destination address. be able to. When the personnel manager accesses the task record to be examined, the display unit 102 transmits the image data of the examination screen for examining the continuation application for the task record of the corresponding task ID to the personnel officer terminal 3. Then, the examination screen is displayed on the display of the personnel officer terminal 3.

  FIG. 11 is a diagram showing an example of a task record examination screen for which a continuation application has been made. As shown in FIG. 11, the display unit 102 displays an approval button 51 for approving the continuation application and a non-approval button 52 for declining the continuation application on the examination screen of the task record for which the continuation application has been made. Is displayed.

  Then, the inventory management unit 110 (continuous approval determination unit) determines whether or not the approval button 51 has been selected (step S29). The inventory management unit 110 determines that the continuation application has been approved when the approval button 51 is selected on the examination screen (see FIG. 11) and the approval of the person in charge of personnel is obtained (step S29: Yes). Then, the inventory management unit 110 predetermines that the task for providing personnel management will continue in the next period, and a predetermined date for accepting approval as a new inventory date for this task (that is, the date when the approval button 51 is selected). The date after the period is registered in the task record of this task ID. As an example, the inventory management unit 110 registers, for example, one year after the date when the approval button 51 is selected (inventory implementation date) as a new inventory date in the task record of the corresponding task ID (step S30). Thereafter, the inventory management unit 110 sets the inventory requesting flag in the task record to 0, and sets the inventory button 41 to be hidden (step S31). Then, the notification unit 106 transmits an email notifying that the provision task of the corresponding task ID is continued in the next period to the email address of the applicant (step S32), and ends the process.

  If the inventory process is performed annually, the date one year after the approval date may be registered as a new inventory date as described above, but the method for setting a new inventory date is limited to this. is not. As another example, when the inventory process is performed every six months, for example, the inventory management unit 110 may register six months after the approval date as a new inventory date in the task record.

  When the non-approval button 52 shown in FIG. 11 is selected (step S29: No), the inventory management unit 110 determines that the continuation application is non-approved. Then, the notification unit 106 transmits an e-mail notifying that the task ID continuation application cannot be approved to the e-mail address of the task manager (step S34), and proceeds to step S25. In addition, the link to the display screen of a corresponding task record may be stuck on this mail. In addition, on the task record display screen (see Fig. 11) where the person in charge approves or disapproves the continuation application, it is configured so that the reason why the HR person cannot approve the continuation application can be entered. This reason may be included in an email to notify of.

  When the person in charge of inventory receives the mail notifying that the approval is not possible, the person in charge of the inventory corrects the task record and selects the inventory button 41 again as described above. The accepting unit 103 accepts that the inventory button 41 has been selected (step S25: Yes). Thereafter, the personnel information linkage management server 100 performs the same processing as described above.

  As described above, when the inventory date set in the task record approaches, the personnel information linkage management server 100 transmits an email notifying the inventory manager of the inventory request. The inventory process can be performed reliably.

  In addition, as described above, when the personnel information provision task (task record) is approved, the inventory date is automatically set to a date after a predetermined period of the approval date. Even if it must be managed, if the approval date is different, the inventory date can be different. Accordingly, since personnel personnel can intentionally distribute the inventory dates, work related to management of personnel information can be distributed.

(4) Personnel Information Provision Task Stop Processing Next, the personnel information provision task stop processing performed by the personnel information management system 1 will be described with reference to FIGS. FIG. 12 is an explanatory diagram of the operation of the personnel information management system 1 in the stop process and the restart process of the provided task. FIG. 13 is a sequence diagram illustrating the procedure of the stop process of the personnel information provision process performed by the personnel information management system 1.

  When the personnel information is changed in the personnel information managed by the personnel information DB 310, the personnel officer notifies the task manager that the personnel information has changed (step S41). When, for example, “task record inquiry” is selected on the menu screen shown in FIG. 2, the display unit 102 can display a list of task records by status and task manager. In this way, the task manager displays a list display screen as shown in FIG. 14 (step S42).

  FIG. 14 is a diagram illustrating an example of a task record list display screen. A list of personnel information provision tasks is displayed on the list display screen. The list display screen also includes a stop button 61 for receiving a stop instruction for stopping the provided task and a release button 62 for receiving a restart instruction for releasing the stop of the provided task and restarting the provided task. It has been.

  The receiving unit 103 (stop instruction receiving unit) determines whether or not the stop button 61 has been selected (step S43). While the stop button 61 is not selected (step S43: No), the selection waits (step S43). When the stop button 61 is selected (step S43: Yes), the display unit 102 pops up a search screen as shown in FIG. 15 (step S44).

  FIG. 15 is a diagram illustrating an example of a search screen. The task manager can search for task records including the search word by inputting the search word and selecting the execution button 71 on the search screen.

  The accepting unit 103 determines whether or not the execution button 71 has been selected on the search screen (step S45). While the execution button 71 is not selected (step S45: No), the selection waits. When the search word is input and the execution button 71 is selected (step S45: Yes), the task cooperation control unit 109 searches for the task record that provides the personnel information of the application item input in the search word. (Step S46). In the example of FIG. 15, the task cooperation control unit 109 searches for a task record including an employee number (employee No) as provided information. The display unit 102 displays the search result on a list display screen as shown in FIG. 16 (step S47).

  FIG. 16 is a diagram illustrating an example of a list display screen on which search results are displayed. As shown in FIG. 16, the display unit 102 displays a search result by displaying a check mark for a task record that includes an employee number as an application item (application personnel information item). Then, the task manager confirms this check mark, and when the task record to be stopped is appropriately checked, the task manager selects the confirmation button 63 provided on the list display screen.

  The accepting unit 103 determines whether or not the confirm button 63 has been selected (step S48). While the confirm button 63 is not selected (step S48: No), the selection waits (step S48). When the confirm button 63 is selected (step S48: Yes), the task cooperation control unit 109 (task stopping means) uses the task ID of the checked task record and the task control data identified by the task ID. A stop instruction to stop the controlled personnel information provision task is transmitted to the task control server 200 via the communication unit 101 (step S49).

  The task control server 200 receives the stop instruction via the communication unit 201 and performs the task stop process of steps S50 to S54 for each provided task that has received the stop instruction.

  The task control unit 203 of the task control server 200 refers to the validity / invalid flag indicating whether or not the task of the task control data of the task ID is stopped for the first task ID, and the task is stopped. It is determined whether or not there is (step S50). When an invalid flag is attached to the task and the task is stopped (step S50: No), the task control unit 203 receives a stop instruction, but there is another unprocessed task ID. It is determined whether or not (step S56). If there is no unprocessed task ID (step S56: No), the task stop process is terminated. If there is an unprocessed task ID (step S56: Yes), the process proceeds to step S50.

  Next, the task control unit 203 (extracted file deleting unit) determines whether or not the extracted file of the provided task is already stored in the extracted file storage unit 410 of the file transfer server 400 for the task that has not been stopped. (Step S51). When the extracted file is stored in the extracted file storage unit 410 (step S51: Yes), the task control unit 203 deletes the extracted file stored in the extracted file storage unit 410 (step S52).

  More specifically, the task control unit 203 transmits a task ID corresponding to the provided task and a deletion instruction to delete the extracted file corresponding to the task ID to the file transfer server 400 via the communication unit 201. . The control unit 402 of the file transfer server 400 receives this deletion instruction via the communication unit 401, and deletes the extracted file that has received the deletion instruction from the extracted file storage unit 410.

  On the other hand, when the extracted file is not stored (step S51: No), the process proceeds to step S53. Then, the task control unit 203 stops the personnel information provision task corresponding to the task ID (step S53), and sets the valid / invalid flag of the task to invalid (step S54).

  Thereafter, the notification unit 106 (stop notification unit) of the personnel information linkage management server 100 transmits an email notifying that the task providing the task ID has been stopped to the email address of the applicant of the task providing the task ID. (Step S55), the process proceeds to Step S56. Thereafter, the task control server 200 repeats the processing of steps S51 to S55 until the task providing all task IDs is stopped, and stops the task providing all task IDs that received the stop instruction (step S56: No). ) Terminates the task stop process.

  As described above, the personnel information cooperation management server 100 collectively stops a plurality of personnel information provision tasks by transmitting stop instructions for the task IDs of the plurality of personnel information provision tasks to the task control server 200 collectively. Can do. In addition, the personnel information cooperation management server 100 can collectively delete the extracted files corresponding to the task ID of the personnel information providing task to be stopped from the extracted file storage unit 410. Therefore, a plurality of personnel information providing tasks can be stopped quickly.

  Further, as described above, since the personnel information cooperation management server 100 can search for a personnel information providing task including personnel information to be changed, batch stop instructions for all task IDs of the retrieved personnel information providing tasks are collectively displayed. Then, it can be transmitted to the task control server 200 to stop the personnel information providing task to be stopped in a batch. Therefore, a plurality of personnel information providing tasks including personnel information to be changed can be quickly stopped, and task stop processing can be simplified.

(5) Resumption Process of Personnel Information Provision Task Next, the resumption process of the personnel information provision process performed by the personnel information management system 1 will be described with reference to FIGS. FIG. 17 is a sequence diagram showing the procedure of the resume process of the personnel information provision process performed by the personnel information management system 1.

  When the personnel information change process in the personnel information DB 310 is completed, the personnel officer notifies the task manager that the personnel information change process has been completed (step S61). As described above in step S42 in FIG. 13, the task manager displays a list display screen as shown in FIG. 14 (step S62).

  The accepting unit 103 (resumption instruction accepting unit) determines whether or not the release button 62 has been selected on the list display screen (step S63). While the cancel button 62 is not selected (step S63: No), the selection waits (step S63). When the cancel button 62 is selected (step S63: Yes), the display unit 102 pops up a search screen as shown in FIG. 15 (step S64). The task manager can search for task records by inputting a search word on the search screen and selecting the execution button 71.

  The accepting unit 103 determines whether or not the execution button 71 has been selected on the search screen (step S65). While the execution button 71 is not selected (step S65: No), the selection waits. When the search word is input and the execution button 71 is selected (step S65: Yes), the task cooperation control unit 109 searches for a task record that provides personnel information of the application item input in the search word. (Step S66). The display unit 102 displays the search result on the list display screen (see FIG. 16) (step S67).

  The accepting unit 103 determines whether or not the confirm button 63 has been selected (step S68). While the confirm button 63 is not selected (step S68: No), the selection waits (step S68). When the confirm button 63 is selected (step S68: Yes), the task cooperation control unit 109 (task resuming means) uses the task ID of the checked task record and the task control data identified by the task ID. A restart instruction for restarting the controlled personnel information provision task is transmitted to the task control server 200 via the communication unit 101 (step S69).

  The task control server 200 receives the restart instruction via the communication unit 201 and performs the task restart process of steps S70 to S72 for each provided task that has received the restart instruction.

  The task control unit 203 of the task control server 200 determines whether or not the first task ID is set to invalid in the valid / invalid flag of the task ID (step S70). When a valid flag is attached to the task and the task is not stopped (validated) (step S70: No), the process proceeds to step S74.

  On the other hand, when the invalid flag is attached to the task and the task is stopped (step S70: Yes), the task control unit 203 resumes the personnel information provision task corresponding to the task ID ( (Enable) (step S71), and the valid / invalid flag of the task is set valid (step S72). Then, the notification unit 106 (resumption notification means) of the personnel information linkage management server 100 transmits an email notifying that the task ID provision task has been resumed to the email address of the applicant of the task ID provision task. (Step S73).

  Next, the task control unit 203 determines whether there is an unprocessed task ID that has received a restart instruction (step S74). When there is an unprocessed task process (step S74: Yes), the process proceeds to step S70. If there is no unprocessed task ID (step S74: No), the task restart process is terminated.

  As described above, the personnel information linkage management server 100 collectively transmits a restart instruction for the task IDs of a plurality of personnel information provision tasks to the task control server 200 to restart the plurality of personnel information provision tasks collectively. be able to. Therefore, a plurality of personnel information providing tasks can be promptly restarted.

  Further, as described above, since the personnel information cooperation management server 100 can search for the personnel information providing task including the changed personnel information, the restart instruction for all the task IDs of the retrieved personnel information providing task is collectively displayed. Then, it can be transmitted to the task control server 200 and the resumed personnel information providing task can be resumed collectively. Therefore, a plurality of personnel information providing tasks including the changed personnel information can be promptly restarted, and task restart processing can be simplified.

  Further, as described above, when a change occurs in the personnel information managed by the personnel information DB 310, the personnel information linkage management server 100 executes a personnel information provision task related to the change until the change processing is completed. Can be interrupted. Accordingly, it is possible to easily provide accurate personnel information to the applicant.

  The personnel information cooperation management program executed by the personnel information cooperation management server 100 of this embodiment includes a display unit 102, a reception unit 103, an application form record generation unit 104, an examination request unit 105, a notification unit 106, and a task record generation unit 107. , A task control data generation unit 108, a task cooperation control unit 109, and an inventory management unit 110. The actual hardware includes a CPU (processor) that reads a personnel information cooperation management program from the storage medium. By executing the above, the above-described units are loaded on the main storage device, and the display unit 102, the reception unit 103, the application form record generation unit 104, the examination request unit 105, the notification unit 106, the task record generation unit 107, and the task control data generation unit 108, the task cooperation control unit 109 and the inventory management unit 110 are generated on the main storage device. It has become to so that.

  Further, the program executed by the task control server 200 of the present embodiment has a module configuration including an extraction file generation unit 202 and a task control unit 203, and the CPU (processor) is the above storage medium as actual hardware. By reading and executing the program from the above, the above-described units are loaded onto the main storage device, and the extracted file generation unit 202 and the task control unit 203 are generated on the main storage device.

  In the above description, the task control server 200 includes the extracted file generation unit 202, the task control unit 203, and the task DB 210, and the personnel information cooperation management server 100 and the task control server 200 perform each process in cooperation. However, the embodiment is not limited to this. Each unit (display unit 102, reception unit 103, application form record generation unit 104, examination request unit 105, notification unit 106, task record generation unit 107, task control data generation unit 108, task cooperation, provided in the personnel information cooperation management server 100 The control unit 109, the inventory management unit 110), and each unit (extracted file generation unit 202, task control unit 203) included in the task control server 200 may be aggregated and provided in the personnel information cooperation management server 100. It is good also as a form which makes it a form which divides | segments and provides in these servers, and cooperates these several servers and performs each said process.

  Further, the personnel information DB 310 and the extracted file storage unit 410 may be provided in any server as long as the personnel information management system 1 of the present embodiment is provided. Further, the personnel information management system 1 of the present embodiment may not include the personnel information DB 310 and the extracted file storage unit 410, and includes these DBs in a server connected via a network and a communication I / F. The DB may be accessed from the server.

  The personnel information linkage management program executed by the personnel information linkage management server 100 of the present embodiment or the program executed by the task control server 200 of the present embodiment is an installable format or executable file and is a CD- The program is recorded on a computer-readable recording medium such as a ROM, a flexible disk (FD), a CD-R, or a DVD (Digital Versatile Disk).

  Further, the personnel information cooperation management program executed by the personnel information cooperation management server 100 of the present embodiment or the program executed by the task control server 200 of the present embodiment is stored on a computer connected to a network such as the Internet. However, the program may be provided by being downloaded via a network.

  Further, the personnel information cooperation management program executed by the personnel information cooperation management server 100 of the present embodiment or the program executed by the task control server 200 of the present embodiment is provided or distributed via a network such as the Internet. It may be configured. Further, the program of this embodiment may be configured to be provided by being incorporated in advance in a ROM or the like.

  As described above, according to the present embodiment, it is possible to identify the same personnel information providing task among the personnel information cooperation management server 100, the task control server 200, and the file transfer server 400 by using the task ID. Thus, each server can manage the personnel information provision task in cooperation with each other. Therefore, the personnel information cooperation management server 100 can manage each of the personnel information provision tasks controlled by the task control server 200. Therefore, it becomes possible to manage the personnel information provision task in the personnel information management system 1 in an integrated manner, and to facilitate the management of the personnel information provision task.

DESCRIPTION OF SYMBOLS 1 Personnel information management system 2 Applicant terminal 3 Personnel person in charge terminal 100 Personnel information cooperation management server 101 Communication part 102 Display part 103 Reception part 104 Application vote record generation part 105 Examination request part 106 Notification part 107 Task record generation part 108 Task control Data generation unit 109 Task cooperation control unit 110 Inventory management unit 120 Application form DB
130 Task Record DB
200 Task Control Server 201 Communication Unit 202 Extracted File Generation Unit 203 Task Control Unit 210 Task DB
300 HR information storage server 301 communication unit 302 control unit 310 HR information DB
400 File transfer server 401 Communication unit 402 Control unit 410 Extracted file storage unit

JP 2006-268407 A

Claims (10)

Application accepting means for accepting the application contents from the applicant applying for acquisition of personnel information,
An application record generating means for generating an application record including the received application content;
An examination request means for notifying an examiner who examines the application for an examination request regarding the application record;
As an examination result for the application content of the application record, an examination result receiving means for accepting selection from the examiner to approve or disapprove;
When the examination result accepting unit accepts the selection to approve, the application content of the application record, the schedule of the provision task that provides personnel information related to the application content, and the application for identifying the application Task record generating means for generating a task record including task identification information;
Using the task record, task control data generating means for generating task control data for controlling the provided task related to the task record in association with the task identification information;
An information processing apparatus comprising: An inventory date setting means for setting, for each task record, an inventory date for performing an inventory process, which is a process for asking whether or not to continue the provision task in the next period when generating the task record;
An inventory date notifying means for notifying that the inventory date of the provided task is approaching, together with the task identification information of the task record when it is within a predetermined period before the inventory date;
The information processing apparatus according to claim 1, further comprising: A continuation approval determining means for determining whether or not an approval to continue the next task of the provision task of the task identification information is received from a person in charge of managing personnel information;
When it is determined that the approval has been accepted, the provision task is to be continued in the next period, and a date after a predetermined period from the date the acceptance has been accepted as the new inventory date of the provision task. An inventory management unit set in the task record of the task identification information;
The information processing apparatus according to claim 2, further comprising: A schedule accepting unit that accepts a schedule of the providing task that provides personnel information related to the application for an application for which the selection of approval is accepted by the examination result accepting unit,
The information processing apparatus according to claim 1, wherein the task record generation unit generates the task record based on the schedule received by the schedule reception unit. For the task control data that has become the schedule of the provided task, the personnel information set in the task control data is extracted from a personnel information storage database that stores personnel information, and the task identification information of the provided task Extraction file generation means for generating an extraction file associated with
The information processing apparatus according to claim 1, further comprising: an extracted file storage unit that stores the generated extracted file. Stop instruction receiving means for receiving a stop instruction for stopping the provided task of the task identification information;
Task stop means for stopping the provision task of the task identification information that has received the stop instruction when the stop instruction is received;
An extraction file deletion unit that deletes the extraction file corresponding to the task identification information that has received the stop instruction from the extraction file storage unit when the stop instruction is received;
The information processing apparatus according to claim 5, further comprising: Resumption instruction accepting means for accepting a resumption instruction to resume the provided task that has been suspended;
Task resumption means for resuming the provided task that has accepted the resume instruction when the resume instruction is accepted;
The information processing apparatus according to claim 6, further comprising:   7. The apparatus according to claim 6, further comprising a stop notification means for notifying the applicant of a notification that the provision task is stopped in the task identification information when the task stop means stops the provision task. Information processing device.   The said task resumption means is further provided with the restart notification means to notify the said notification that the said provision task was restarted of the task identification information, when the said provision task was restarted. Information processing device. Application accepting means for accepting the application contents from the applicant applying for acquisition of personnel information,
An application record generating means for generating an application record including the received application content;
An examination request means for notifying an examiner who examines the application for an examination request regarding the application record;
As an examination result for the application content of the application record, an examination result receiving means for accepting selection from the examiner to approve or disapprove;
When the examination result accepting unit accepts the selection to approve, the application content of the application record, the schedule of the provision task that provides personnel information related to the application content, and the application for identifying the application Task record generating means for generating a task record including task identification information;
Using the task record, task control data generating means for generating task control data for controlling the provided task related to the task record in association with the task identification information;
Task record storage means for storing the task record;
Task control data storage means for storing the task control data;
Based on each task control data stored in the task control data storage means, the personnel information set in the task control data for the task control data that has become the schedule of the provided task, Extracted from a personnel information storage database to be stored, an extracted file generating means for generating an extracted file associated with the task identification information of the provided task;
Extraction file storage means for storing the generated extraction file;
HR information management system with

Images