JP2011008504A - Device, method and program for calculating progress rate - Google Patents

Abstract

PROBLEM TO BE SOLVED: To estimate a progress rate suitable for each item of an electronic document.SOLUTION: A form analysis part 14 decides the kind of each of the items of the electronic document stored by an electronic document storage part 11, and an electronic document progress rate calculation part 15 calculates the progress rate of each of the items based on the kind decided by the form analysis part 14, and calculates a preparation progress rate of the electronic document by use of the calculated progress rate of each item.

Description

  The present invention relates to a progress rate calculation device, a progress rate calculation method, and a program for calculating a creation progress rate of an electronic document composed of one or a plurality of items.

  2. Description of the Related Art Conventionally, a workflow system that manages and supports a workflow on a computer network has been proposed in order to efficiently process a workflow that is a flow of work involving a plurality of departments and people. In the workflow system, the progress rate of an electronic document created in business is estimated, and the progress status of the workflow is managed using the progress rate of the electronic document (see, for example, Patent Documents 1 to 3).

Patent Document 1 discloses a technique for estimating the progress rate by comparing the information amount of an electronic document, which is a product of a project, with a reference value expected at the completion of processing. Specifically, the progress rate is estimated by comparing the number of pages, the number of lines, or the size of the electronic document being created with a predetermined reference value.
Patent Document 2 discloses a technique for counting the number of pieces of information corresponding to description elements appearing in an electronic document used in a software development project, and estimating the progress rate based on the counting result.
Patent Document 3 inputs parameters such as the proficiency level of the creator of the electronic document and the difficulty of creating the electronic document, and shows the relationship between the creation data amount of the electronic document and the creation time based on the parameters. A technique for estimating a progress rate by defining a curve and comparing the amount of data of an electronic document being worked with the curve is disclosed.

JP 2004-213447 A JP 2002-14811 A JP-A-9-74389

Electronic documents created for business use different items depending on the format, and depending on the items, the amount of data is small, but items that have a large impact on the actual progress, and the impact on the progress even if the amount of data is large There may be various items such as items with few. Here, the item refers to an input area provided in a stylized electronic document. In addition, electronic documents generally differ in the degree of stylization for each item. For example, there are items that are alternatively selected in a pull-down format, and items that accept input of an arbitrary character string.
However, since the amount of data required to complete the item and the effect on the creation progress rate are not necessarily proportional, it is estimated that the progress rate is estimated by the amount of data and the number of information in the electronic document as in the conventional workflow system There was a problem that a divergence occurred between the progress rate and the actual progress rate. In addition, the progress rate suitable for each item of the electronic document cannot be estimated.

  Further, Patent Document 1 does not disclose a method for calculating the progress rate of an electronic document used in daily office work before the start of the project or outside the project work. In such office work, the work process is not necessarily fixed, and the electronic document to be used is often added, deleted, or changed in a fluid manner according to the daily work. Further, it has been empirically recognized that the progress rate determined based only on the information amount such as the number of pages, the number of lines, or the size of the document is different from the actual progress rate. For example, even a short document with a small amount of information covers necessary keywords, and if the content is accurate, the progress rate of a document with a large amount of information may be exceeded. Therefore, there is a need for a technique for estimating the creation progress rate of an electronic document focusing on these facts.

  In addition, the technology described in Patent Document 2 also estimates the progress rate based on each project product in the project development process, similar to the technology described in Patent Document 1, and the office work as described above. There remains a problem in responding to the estimation of the creation progress rate of electronic document creation.

  In addition, when the technique described in Patent Literature 3 is applied to office work, it is not easy to set parameters such as the creation difficulty level in advance. Patent Document 3 discloses a method for estimating the creation progress rate using the entire document as a minimum unit. However, depending on the business, it may take several days to create one document. With the technique described in Document 3, detailed progress management, for example, in units of days or hours cannot be performed.

  The present invention has been made in view of the above points, and an object thereof is to provide a progress rate calculation device, a progress rate calculation method, and a program for estimating a progress rate suitable for each item of an electronic document. is there.

  The present invention has been made to solve the above-described problem, and is a progress rate calculation device for calculating a creation progress rate of an electronic document, and an item for determining the type of one or more items of the electronic document A type determination unit, an item progress rate calculation unit that calculates the progress rate of each of the items based on the type determined by the item type determination unit, and a progress rate for each item calculated by the item progress rate calculation unit. And document progress rate calculating means for calculating the progress rate of creation of the electronic document.

  In the present invention, the item progress rate calculating means is an item for which input is completed when the item type determining means selects the input content from a plurality of options corresponding to the item name. If it is determined, the presence / absence of input to the item is determined, and when there is an input, the progress rate is determined based on the presence / absence of input of the item.

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting an arbitrary character string corresponding to the item name by the item type determining means. If the character string is input, the character string filling rate of the item is calculated based on the number of characters of the character string input to the item and the predetermined reference character number, and the progress rate of the item is calculated using the calculated character string filling rate. It is characterized by calculating.

  In the present invention, the reference character number is an average value of the number of characters of a character string input to a corresponding item of an electronic document created in the past.

  In the present invention, when the character string filling rate calculated by the item progress rate calculating means is larger than a predetermined value, the reference character number update is performed to update the reference character number based on the number of characters of the character string input to the item. Means.

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting an arbitrary character string corresponding to the item name by the item type determining means. In such a case, the progress rate of the item is calculated using the appearance rate calculated based on the number of occurrences of the keyword included in the predetermined keyword group in the character string input to the item.

  In the present invention, the keyword included in the keyword group is a predetermined number of occurrences or a predetermined appearance rate of partial character strings included in a character string input to a corresponding item of an electronic document created in the past. It is a partial character string that appears.

  Further, in the present invention, a semi-standard item monitoring unit that monitors input to an item for which input is completed by inputting an arbitrary character string corresponding to the item name, and the semi-standard item monitoring unit to the item And a keyword display unit that displays the keyword group on a screen when an input is detected.

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting an arbitrary character string corresponding to the item name by the item type determining means. If it is, the progress rate of the item is calculated based on the character string satisfaction rate and the keyword appearance rate.

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting arbitrary information in a predetermined frame by the item type determining means. If the input information is displayed on the screen based on the input information occupancy obtained by dividing the area of the information by the area within the predetermined frame and the predetermined reference occupancy The occupational satisfaction rate is calculated, and the progress rate of the item is calculated based on the calculated occupational satisfaction rate.

  In the present invention, the reference occupancy rate is an average value of the occupancy rates of input information in corresponding items of electronic documents created in the past.

  Further, in the present invention, when the occupation rate calculated by the item progress rate calculation unit is larger than a predetermined value, a reference occupation rate update unit that updates the reference occupation rate based on the occupation rate is provided. And

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting arbitrary information in a predetermined frame by the item type determining means. In the case of the information item, the information amount satisfaction rate is calculated based on the data amount of information input to the item and a predetermined reference data amount, and the progress rate of the item is calculated based on the calculated information amount satisfaction rate. It is characterized by that.

  In the present invention, the reference data amount is an average value of data amounts of input information in corresponding items of an electronic document created in the past.

  In the present invention, the reference data for updating the reference data amount based on the data amount of the information input to the item when the information amount satisfaction rate calculated by the item progress rate calculating unit is larger than a predetermined value. A quantity update means is provided.

  In the present invention, the item progress rate calculating means determines that the item type is an item whose input is completed by inputting arbitrary information in a predetermined frame by the item type determining means. In the case, the progress rate of the item is calculated based on the occupation satisfaction rate and the information amount satisfaction rate.

  In the present invention, the document progress rate calculating means calculates a weighted average of the progress rates of the items as a creation progress rate based on a weight set in advance for each of the items.

  Further, in the present invention, in a workflow composed of a plurality of business operations, a workflow storage means for storing the business and the electronic document created in the business in association with each other, and a progress rate of the electronic document calculated by the document progress rate calculation means And a work progress rate calculating means for calculating a progress rate of the work stored in association with the electronic document by the workflow storage means.

  In the present invention, the task progress rate calculating means calculates a weighted average of the progress rates of the electronic document as a task progress rate based on a weight set in advance for each of the electronic documents. To do.

  Further, the present invention is characterized by comprising workflow progress rate calculation means for calculating the progress rate of the workflow based on the progress rate of each of the tasks calculated by the task progress rate calculation means.

  Further, in the present invention, the workflow progress rate calculation means calculates a weighted average of the progress rates of the work as a workflow progress rate based on a weight set in advance for each of the work.

  The present invention is also a progress rate calculation method using a progress rate calculation device for calculating a creation progress rate of an electronic document, wherein the item type determination means determines the type of one or more items of the electronic document. The item progress rate calculating means calculates the progress rate of each of the items based on the type determined by the item type determining means, and the document progress rate calculating means is the item calculated by the item progress rate calculating means. The creation progress rate of the electronic document is calculated using the progress rate for each.

  In addition, the present invention provides a progress rate calculation apparatus that calculates a creation progress rate of an electronic document, an item type determination unit that determines a type of one or more items of the electronic document, and a type determined by the item type determination unit. Item progress rate calculating means for calculating the progress rate of each of the items based on the document progress rate, Document progress rate for calculating the creation progress rate of the electronic document using the progress rate for each item calculated by the item progress rate calculating means This is a program for operating as calculation means.

  According to the present invention, the progress rate of the item is calculated based on the type of each item of the electronic document, and the creation progress rate of the electronic document is calculated using the calculated progress rate of each item. Thereby, the progress rate suitable for each item of the electronic document can be estimated.

It is a schematic block diagram which shows the structure of the progress rate calculation apparatus by one Embodiment of this invention. It is a figure which shows the information which a workflow table stores. It is a figure which shows the information which a business table stores. It is a figure which shows the information which a style table stores. It is a figure which shows the information which an item table stores. It is a figure which shows the information which a keyword table stores. It is a figure which shows the information which an option table stores. It is a figure which shows the classification of the item of an electronic document. It is a flowchart which shows operation | movement of a progress rate calculation apparatus. It is a flowchart which shows the calculation method of the progress rate of a fixed form item. It is a flowchart which shows the calculation method of the progress rate of a semi-standard item. It is a flowchart which shows the calculation method of the progress rate of an atypical item.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
FIG. 1 is a schematic block diagram showing a configuration of a progress rate calculation apparatus according to an embodiment of the present invention.
The progress rate calculation device 1 includes an electronic document storage unit 11, an electronic document monitoring unit 12 (semi-standard item monitoring unit), a format storage unit 13 (project storage unit), a format analysis unit 14 (item type determination unit), and an electronic document progress. Rate calculation unit 15 (item progress rate calculation unit, document progress rate calculation unit), workflow progress rate calculation unit 16 (work progress rate calculation unit, workflow progress rate calculation unit), progress rate correction unit 17, keyword display unit 18 (keyword) Display means).
The electronic document storage unit 11 stores an electronic document created by an operator who performs business using an input terminal or the like.
The electronic document monitoring unit 12 monitors whether there is a change to the electronic document stored in the electronic document storage unit 11 and whether the electronic document is being edited.
The format storage unit 13 is a format table that stores information on the format of electronic documents registered in the electronic document storage unit 11, an item table that stores information on input items included in an electronic document of a certain format, and the progress rate of input items. A keyword table for storing keywords used in determining the input, an option table for storing input item options, a workflow table for storing workflow information, and a business table for storing business information constituting the workflow.
The format analysis unit 14 specifies the format of the electronic document, and acquires information on input items included in the electronic document from the format storage unit 13.
The electronic document progress rate calculation unit 15 calculates the progress rate of each input item included in the electronic document by a calculation method corresponding to the type of the item, and uses the calculated progress rate of each item to progress the electronic document. Calculate the rate.
The workflow progress rate calculation unit 16 calculates the progress rate of the tasks constituting the workflow based on the progress rate of electronic document creation, and calculates the progress rate of the entire workflow. The calculated progress rate is displayed on a screen of an administrator terminal or the like.
The progress rate correction unit 17 updates the information in the item table stored in the format storage unit 13 based on the information about the progress rate of each item that has been created.
The keyword display unit 18 displays keywords stored in the keyword table stored in the format storage unit 13 when an input terminal or the like edits an electronic document. For example, the keyword is displayed on the input screen of the input terminal, displayed on a display terminal screen different from the input terminal, or automatically entered in the input field of the electronic document being edited. There is.

Next, each table stored in the format storage unit 13 will be described.
FIG. 2 is a diagram illustrating information stored in the workflow table.
The workflow table stores the workflow name in association with the workflow ID.
The workflow ID indicates a workflow identification number.
The workflow name indicates the name of the workflow.

FIG. 3 is a diagram illustrating information stored in the business table.
The business table stores a workflow ID, a business name, and a weight in association with the business ID.
The business ID indicates the identification number of the business that constitutes the workflow.
The workflow ID indicates the workflow ID of the workflow to which the business indicated by the business ID belongs.
The business name indicates the name of the business indicated by the business ID.
The weight indicates the importance of the business indicated by the business ID in calculating the progress rate of the workflow.

FIG. 4 is a diagram illustrating information stored in the format table.
The form table stores a work ID, the number of past documents, a form name, and a weight in association with the form ID.
The format ID indicates the identification number of the format of the electronic document stored in the electronic document storage unit 11.
The business ID indicates a business ID of a business that creates an electronic document in the format indicated by the format ID.
The number of past documents indicates the number of electronic documents having the format ID that have been created in the past.
The style name indicates the name of the style corresponding to the style ID.
The weight indicates the importance of the electronic document having the format indicated by the format ID in the calculation of the business progress rate.

FIG. 5 is a diagram illustrating information stored in the item table.
The item table stores the form ID, item name, type, reference character number, reference occupancy, reference data amount, and weight in association with the item ID.
The item ID indicates an identification number of an item included in the electronic document.
The format ID indicates the format ID of the electronic document including the item indicated by the item ID.
The item name indicates the name of the item corresponding to the item ID.
The type indicates the type of the item indicated by the item ID. As for the item type, the input is completed by selecting the input item from the specific character string group corresponding to the item name and entering the arbitrary character string corresponding to the item name. This indicates either a semi-standard item indicating an item to be performed or an atypical item indicating an item for which input is completed by inputting arbitrary information within a predetermined frame. As the atypical item, information other than the character string, for example, information such as an image, a graph, and a table can be input.
The reference number of characters indicates an average value of the number of characters in the character string input to the item indicated by the item ID in the electronic document that has been created in the past, and is used as a comparison target when calculating the progress rate of the item. The reference character number is stored only when the item type is semi-standard.
The reference occupancy rate indicates an average value of the degree (occupation rate) that the information input to the item indicated by the item ID in the electronic document that has been created in the past occupies a predetermined frame, and indicates the progress rate of the item. Used as a comparison target when calculating. The reference occupancy is stored only when the item type is atypical.
The reference data amount indicates an average value of the data amount of information input to the item indicated by the item ID in the electronic document that has been created in the past, and is used as a comparison target when calculating the progress rate of the item. . The reference data amount is stored only when the item type is atypical.
The weight indicates the importance of the item indicated by the item ID in calculating the progress rate of the electronic document.
As shown in FIG. 5, the item table stores information with no format ID and a non-standard type as item ID = 0. This information is used when calculating the progress rate of the electronic document in which the format information is not stored in the format table. In the present embodiment, description is given using an example in which item ID = 0 for information having no form ID and an atypical type. However, the present invention is not limited to this. For example, the item ID may be another value. Or, there is no need to store information having no style ID and a non-standard type.

FIG. 6 is a diagram illustrating information stored in the keyword table.
The keyword table stores item IDs, past document appearance numbers, and keywords in association with keyword IDs.
Keyword ID shows the identification number of the keyword used for calculation of the progress rate of a semi-standard item.
The item ID indicates the item ID of an item for which the progress rate is calculated using the keyword indicated by the keyword ID. The item ID is stored only when the type of the item ID is registered as semi-standard in the item table.
The past document appearance number indicates the number of occurrences of the keyword indicated by the keyword ID in the item indicated by the item ID associated with the keyword ID in the electronic document that has been created in the past.
The keyword indicates a keyword indicated by the keyword ID.

FIG. 7 is a diagram illustrating information stored in the option table.
The option table stores item IDs and option names in association with option IDs.
The option ID indicates an identification number of an option that is an option of the standard item.
The item ID indicates an item ID of an item having an option indicated by the option ID as an option. The item ID is stored only when the type of the item ID is registered as a standard in the item table.
The option name indicates the name of the option indicated by the option ID.

FIG. 8 is a diagram showing the types of items in the electronic document.
Taking the electronic document shown in FIG. 8 as an example, the standard item is an item for selecting input contents by a check box or the like such as PC / medium type or confidentiality classification, or a predetermined character string such as a management number. Indicates the item to be entered. The semi-standard item indicates an item for inputting an arbitrary character string such as a take-out purpose, a take-out destination, and an information name. An atypical item indicates an item for inputting arbitrary information such as an image or a character string, like the item given at the bottom of the electronic document.

Since the progress rate calculation device 1 has the above-described configuration, the format analysis unit 14 determines the type of each item of the electronic document stored in the electronic document storage unit 11, and the electronic document progress rate calculation unit 15 The progress rate of each item is calculated based on the type determined by the style analysis unit 14, and the creation progress rate of the electronic document is calculated using the calculated progress rate for each item.
Thereby, the progress rate suitable for each item of the electronic document is estimated.

Next, the operation of the progress rate calculation device 1 will be described.
FIG. 9 is a flowchart showing the operation of the progress rate calculation device.
The electronic document monitoring unit 12 of the progress rate calculating device 1 periodically checks the electronic document stored in the electronic document storage unit 11 and determines whether there is a change to the electronic document (step S1). As a method for determining whether or not there is a change in the electronic document, for example, information on the update date and time stored in the header of the electronic document is stored in the internal memory, and whether or not the information on the update date and time is rewritten at the time of confirmation. This can be realized by determining.

  When the electronic document monitoring unit 12 determines that there is a change to the electronic document (step S1: YES), the format analysis unit 14 stores a format table in which the format storage unit stores information on the format of the changed electronic document. Is stored (step S2). As a method for determining the presence or absence of format information, for example, a method for determining whether there is a match between the title information stored in the header of the electronic document and the format name in the format table, or setting the format This can be realized by a method for determining whether or not there is a match between the form ID and the form table form ID.

  When the format analysis unit 15 determines that the format information of the changed electronic document is stored in the format table (step S2: YES), the format analysis unit 15 acquires the format information (such as a format ID) from the format table (step ID). S3). Next, the style analysis unit 15 acquires item information (item ID, etc.) associated with the acquired style ID from the item table, and further, the keyword and option associated with each of the acquired item IDs. Information is acquired from the keyword table and the option table (step S4).

When the style analysis unit 15 acquires information on each item, the progress rate calculation device 1 performs the following processing in steps S6 to S9 on each item (step S5).
First, the electronic document progress rate calculation unit 15 determines whether the type associated with the item ID of the item to be processed is a fixed type, a semi-fixed type, or an atypical type (step S6).
When the electronic document progress rate calculation unit 15 determines that the type of the item is a fixed type (step S6: fixed type), the progress rate calculation process for the fixed item is performed (step S7). The progress rate calculation processing of the fixed item calculates the progress rate from the presence / absence of a predetermined character / numerical value / symbol in the input field, and a specific processing procedure will be described later.
If the electronic document progress rate calculation unit 15 determines in step S6 that the item type is semi-standard (step S6: semi-standard), it performs semi-standard item progress rate calculation processing (step S8). The semi-standard item progress rate calculation process calculates the progress rate from the number of characters in the character string (characters, numerical values, symbols, etc.) in the input field and the number of predetermined keywords included in the character string. The processing procedure will be described later.
If the electronic document progress rate calculation unit 15 determines in step S6 that the item type is atypical (step S6: atypical), it performs a progress rate calculation process for the atypical item (step S9). The progress rate calculation process for the atypical item is to calculate the progress rate from the occupation rate of the input information in the input frame and the data amount of the input information, and a specific processing procedure will be described later.

  When the progress rates of all items included in the changed electronic document are calculated in steps S5 to S9, the electronic document progress rate calculation unit 15 calculates the progress rate of the changed electronic document (step S10). The progress rate of the changed electronic document can be obtained by calculating a weighted average of the progress rates of the items using the weights associated with the item IDs of the items included in the electronic document. That is, the sum of the item progress rates multiplied by the weight of the item divided by the sum of the weights of the item is used as the progress rate of the electronic document.

On the other hand, when the format analysis unit 15 determines in step S2 that the format information of the changed electronic document is not stored in the format table (step S2: NO), the format analysis unit 14 displays the format storage unit 13. Information used for calculating the progress rate of the electronic document in the format not stored in the format table is acquired from the item table (step S11). In the present embodiment, as shown in FIG. 5, the information used for calculating the progress rate of the electronic document in the format not stored in the format table has an item ID of 0, no format ID, and an atypical type. Is stored as.
When the format analysis unit 14 acquires information used to calculate the progress rate, the electronic document progress rate calculation unit 15 calculates the progress rate of the electronic document by performing the progress rate calculation process of the atypical item for the entire electronic document. (Step S12).

When the progress rate of the electronic document is calculated in step S10 or step S12, the format analysis unit 14 acquires the business ID associated with the format ID of the electronic document from which the progress rate has been calculated from the format table of the format storage unit 13. The business information linked to the acquired business ID is acquired from the business table. In addition, the format analysis unit 14 acquires the workflow ID associated with the acquired business ID from the business table of the format storage unit 13, and acquires information on the workflow associated with the acquired workflow ID from the workflow table. (Step S13). Next, the workflow progress rate calculation unit 16 calculates the progress rate of the work and the workflow (step S14). Here, the progress rate of the business can be obtained by calculating the weighted average of the progress rates of the electronic documents using the weights associated with the format IDs of the electronic documents belonging to the business. In other words, the sum of the electronic document progress rates multiplied by the weight of the electronic document format divided by the sum of the weights of the format is used as the business progress rate. Further, the calculation of the progress rate of the workflow can be obtained by calculating a weighted average of the progress rates of each business using the weight associated with each business ID of the business belonging to the workflow.
When the workflow progress rate calculation unit 16 calculates the progress rate of the business and the workflow, the workflow progress rate calculation unit 16 displays the progress rate of the business and the workflow on a viewer such as an administrator terminal, and ends the processing.

Next, a process when the electronic document monitoring unit 12 determines in step S1 that there is no change to the electronic document (step S1: NO) will be described.
When it is determined in step S1 that there is no change to the electronic document, the electronic document monitoring unit 12 has a predetermined non-operation time that is an elapsed time from the last update time to the electronic document stored in the electronic document storage unit 11. It is determined whether or not it is equal to or greater than a threshold value (step S15). When it is determined by the electronic document monitoring unit 12 that the non-operation time is less than the predetermined threshold (step S15: NO), the progress rate calculating device 1 does not perform processing, and next determines when to change the electronic document Wait until.

  When the electronic document monitoring unit 12 determines that the non-operation time is equal to or greater than a predetermined threshold (step S15: YES), the progress rate correction unit 17 completes the operation on the electronic document at the input terminal or the like. A message for confirming whether or not there is is transmitted (step S16). When the operation on the electronic document is completed, the operator transmits a message indicating that the operation is completed to the progress rate calculation device 1 via the input terminal, and the operation on the electronic document is completed. If not, send a message indicating that the operation is not complete.

Next, when the progress rate correction unit 17 receives a message from the input terminal, the progress rate correction unit 17 determines whether or not the received message is a message indicating that the operation has been completed (step S17). If the progress correction unit 17 determines that the received message is a message indicating that the operation has not been completed (step S17: NO), the progress rate calculation device 1 does not perform processing, and then performs the electronic document. Wait until the time when the change is determined.
On the other hand, when the progress correction unit 17 determines that the received message is a message indicating that the operation has been completed (step S17: YES), the progress stored in each of the tables stored in the format storage unit 13 is stored. Information used for calculating the rate is updated (step S18). Details of the information update will be described later.

Next, details of calculation of the progress rate of the standard item performed in step S7 will be described.
FIG. 10 is a flowchart showing a method for calculating the progress rate of the standard item.
If it is determined in step S6 that the item is a standard item, the electronic document progress rate calculation unit 15 extracts the character string input in the item (step S701). Next, the electronic document progress rate calculation unit 15 determines whether or not an appropriate value is input to the item (step S702). Whether or not the value is an appropriate value is determined by determining whether or not the option name associated with the item ID of the item acquired in step S4 described above is the same as the extracted character string. To do.
If it is determined in step S702 that an appropriate value has been input (step S702: YES), the electronic document progress rate calculation unit 15 determines that the progress rate of the item is 100% (step S703). On the other hand, if it is determined in step S702 that an appropriate value has not been input (step S702: NO), the electronic document progress rate calculation unit 15 determines that the progress rate of the item is 0% (step S704). .
Thereby, the progress rate calculation apparatus 1 can calculate the progress rate of the standard item.

Next, details of the calculation of the progress rate of the semi-standard item performed in step S8 will be described.
FIG. 11 is a flowchart showing a method for calculating the progress rate of the semi-standard item.
If it is determined in step S6 that the item is a semi-standard item, the electronic document progress rate calculation unit 15 extracts a character string input in the item (step S801). Next, the electronic document progress rate calculation unit 15 divides the number of characters in the extracted character string by the number of reference characters associated with the item ID of the item acquired in step S4 described above, thereby calculating the character string satisfaction rate. Calculate (step S802).

Next, the electronic document progress rate calculation unit 15 determines whether or not the calculated character string filling rate is greater than 100% (step S803).
When the electronic document progress rate calculation unit 15 determines that the calculated character string satisfaction rate is greater than 100% (step S803: YES), the electronic document progress rate calculation unit 15 treats the character string satisfaction rate as 100% (step S804). Next, the progress rate correction unit 17 newly calculates a reference character number based on the number of characters in the character string extracted in step S801 (step S805). The new reference character count is obtained by adding the character count of the extracted character string to the product of the reference character count of the item multiplied by the past document count of the format including the item, and adding the obtained value to the past document count by 1. Calculated by dividing by. That is, the average value of the number of characters of the character string input to the item indicated by the item ID in the electronic document that has been created in the past and the electronic document that has been changed this time is calculated.
When calculating the reference character number, the progress rate correction unit 17 updates the reference character number associated with the item ID in the item table stored in the format storage unit 13 to the calculated reference character number (step S806).

  When the electronic document progress rate calculation unit 15 determines in step S803 that the calculated character string satisfaction rate is 100% or less (step S803: NO), or in step S806, the progress rate correction unit 17 registers the reference number of characters. In such a case, the electronic document progress rate calculation unit 15 has the number of past document appearances of the format of the electronic document including the item in the format table out of the keywords associated with the item ID of the item in the keyword table equal to or greater than a predetermined value. Get the keyword that becomes. Next, the number of occurrences of the keyword in the character string input to the item is calculated, and the calculated appearance number is divided by the number of keywords whose past document appearance number is equal to or greater than a predetermined value, thereby calculating the keyword appearance rate. Calculate (step S807).

When the electronic document progress rate calculation unit 15 calculates the appearance rate, the progress rate correction unit 17 updates the keyword table (step S808). The keyword table update process is performed as follows, for example. First, the progress rate correction unit 17 performs a morphological analysis process on the character string input to the semi-standard item, and decomposes the input character string into words. The progress rate correction unit 17 adds 1 to the number of past document appearances associated with the keyword included in the decomposed word among the keywords stored in the keyword table stored in the format storage unit 13. Next, the progress rate correction unit 17 registers a word that is not stored in the keyword table among the decomposed words as a new keyword in the keyword table. At this time, the keyword ID is set to a unique value, the item ID indicating the item is registered as the item ID, and 1 is registered as the past document appearance number.
Thereby, the information used for calculating the progress rate of the item can be updated, and the accuracy of automatic calculation of the progress rate can be increased.

When the progress rate correction unit 17 performs the update process of the keyword table, the electronic document progress rate calculation unit 15 calculates the average value of the character string filling rate calculated in step S802 and the appearance rate calculated in step S807, The progress rate of the item is calculated (step S809).
Thereby, the progress rate calculation apparatus 1 can calculate the progress rate of the semi-standard item. Further, when the number of input characters exceeds the reference character number, the value of the reference character number can be updated.

Next, details of calculation of the progress rate of the atypical item performed in step S9 and step S12 will be described.
FIG. 12 is a flowchart illustrating a method for calculating the progress rate of the atypical item.
If it is determined in step S6 that the item is a semi-standard item, the electronic document progress rate calculation unit 15 extracts information input in the item (step S901). Next, the electronic document progress rate calculation unit 15 calculates the occupation rate of the input information by dividing the area of the information when the extracted input information is displayed on the screen by the area of the input region (step S902). ). The calculation of the occupancy ratio of the input information can be obtained by, for example, performing binarization processing of the input area including the input information into black and white and calculating the ratio of the black portion of the whole. Alternatively, it can be obtained by enclosing the area of the input information with a rectangle and calculating the proportion of the input area occupied by the area enclosed by the rectangle.
When the electronic document progress rate calculation unit 15 calculates the occupancy rate of the input information, the electronic document progress rate calculation unit 15 divides the calculated occupancy rate by the reference occupancy rate associated with the item ID of the item acquired in step S4 described above. An occupation sufficiency rate is calculated (step S903).

Next, the electronic document progress rate calculation unit 15 determines whether or not the calculated occupational satisfaction rate is greater than 100% (step S904).
When the electronic document progress rate calculation unit 15 determines that the calculated occupational satisfaction rate is greater than 100% (step S904: YES), the electronic document progress rate calculation unit 15 treats the occupational satisfaction rate as 100% (step S905). Next, the progress rate correction unit 17 newly calculates a reference occupancy rate based on the occupancy rate of the input information calculated in step S902 (step S906). The new reference occupancy rate is obtained by adding the occupancy rate of the input information extracted to the item obtained by multiplying the reference occupancy rate of the item by the number of past documents in the format including the item, and adding the obtained value to the past document number. Calculate by dividing by the added value. That is, the average value of the occupancy ratio of the information input to the item indicated by the item ID in the electronic document that has been created in the past and the electronic document that has been changed this time is calculated.
When calculating the reference occupancy rate, the progress rate correction unit 17 updates the reference occupancy rate associated with the item ID in the item table stored in the format storage unit 13 to the calculated reference occupancy rate (step S907). ).

  When the electronic document progress rate calculation unit 15 determines in step S904 that the calculated occupancy satisfaction rate is 100% or less (step S904: NO), or the progress rate correction unit 17 registers the reference occupancy rate in step S907. In this case, the electronic document progress rate calculation unit 15 divides the data amount of the input information extracted in step S901 by the reference data amount associated with the item ID of the item acquired in step S4 described above. An information amount satisfaction rate is calculated (step S908).

Next, the electronic document progress rate calculation unit 15 determines whether or not the calculated information amount satisfaction rate is greater than 100% (step S909).
If the electronic document progress rate calculation unit 15 determines that the calculated information amount satisfaction rate is greater than 100% (step S909: YES), the electronic document progress rate calculation unit 15 treats the information amount satisfaction rate as 100% (step S910). Next, the progress rate correction unit 17 newly calculates a reference data amount based on the data amount of the input information extracted in step S901 (step S911). The new reference data amount is obtained by adding the data amount of the extracted input information to the product of the reference data amount of the item and the past document number of the format including the item, and adding the obtained value to the past document number. Calculate by dividing by the added value. That is, the average value of the data amount of information input to the item indicated by the item ID in the electronic document that has been created in the past and the electronic document that has been changed this time is calculated.
When calculating the reference data amount, the progress rate correction unit 17 updates the reference data amount associated with the item ID in the item table stored in the format storage unit 13 to the calculated reference data amount (step S912). ).

If the electronic document progress rate calculation unit 15 determines in step S909 that the calculated information amount satisfaction rate is 100% or less (step S909: NO), or the progress rate correction unit 17 determines the reference data amount in step S912. When registered, the electronic document progress rate calculation unit 15 calculates the progress rate of the item by calculating the average value of the occupation satisfaction rate calculated in step S903 and the information amount satisfaction rate calculated in step S908 (step S913).
Thereby, the progress rate calculation apparatus 1 can calculate the progress rate of the atypical item. Also, when the input information occupancy rate exceeds the reference occupancy rate, the reference occupancy rate value can be updated, and when the input information data amount exceeds the reference data amount, the reference data amount value Can be updated.

Next, details of the update processing in step S18 shown in FIG. 9 will be described.
In step S18, information used for calculating the progress rate stored in each of the tables stored in the format storage unit 13 is updated. The information update method will be described below. First, the progress rate correction unit 17 updates the reference number of characters in the item table stored in the format storage unit 13 by performing the same process as in step S805 described above. Next, the standard occupancy of the item table stored in the format storage unit 13 is updated by performing the same process as in step S906 described above. Next, the reference data amount of the item table stored in the format storage unit 13 is updated by performing the same process as in step S911 described above. Next, the progress rate correction unit 17 adds 1 to the number of past documents in the format table.
As a result, since it is determined that the progress rate is not 100%, the information on the items for which the update of the reference character count, the reference occupancy rate, and the reference data amount information has not been performed in step S805, step S906, and step S911 described above is reflected. Can be made.

Next, operation | movement of the keyword display part 18 of the progress rate calculation apparatus 1 is demonstrated.
As shown in step S807 described above, the progress rate of the semi-standard item is calculated based on the keyword appearance rate. At this time, there is a problem that the keyword used for calculating the progress rate is unknown to the operator. Therefore, the keyword display unit 18 displays the keywords of the keyword table stored in the format storage unit 13 on an input screen such as an input terminal used by the worker, so that the worker can smoothly work while referring to the keyword. To be able to.
For example, the electronic document monitoring unit 12 monitors the writing operation of the electronic document by the worker, and outputs a keyword display instruction to the keyword display unit 18 when the worker selects an input form for the semi-standard item of the electronic document. To do. When the keyword display unit 18 acquires the keyword display instruction, the keyword associated with the item ID of the selected item among the keywords stored in the keyword table stored in the format storage unit 13 is displayed on the input screen of the input terminal, It is displayed on the screen of a display terminal other than the input terminal. At this time, the keywords may be presented individually only by keywords or an example sentence using the keywords may be displayed.

As described above, according to the present embodiment, the format analysis unit 14 determines the type of each item of the electronic document stored in the electronic document storage unit 11, and the electronic document progress rate calculation unit 15 determines the format analysis unit 14. The progress rate of each item is calculated based on the type determined by the user, and the creation progress rate of the electronic document is calculated using the calculated progress rate for each item.
Thereby, the progress rate suitable for each item of the electronic document can be estimated.

As described above, the embodiment of the present invention has been described in detail with reference to the drawings. However, the specific configuration is not limited to the above, and various design changes and the like can be made without departing from the scope of the present invention. It is possible to
For example, in the present embodiment, the progress rate correction unit 17 has been described with respect to the case where the update process of information used to calculate the progress rate is performed when the non-operation time of the electronic document exceeds a predetermined threshold. For example, the update process may be started by transmitting a message indicating that the worker has actively completed the input via the input terminal and receiving the message. Also, for example, when the progress rate correction unit 17 determines that the creation of the electronic document has been completed, such as when an electronic document created by the worker is attached to an e-mail or printed, a completion confirmation message is transmitted. Then, update processing may be performed.

  Moreover, although this embodiment demonstrated the case where the electronic document memory | storage part 11, the style memory | storage part 13, and the workflow progress rate calculation part 16 were provided in the progress rate calculation apparatus 1, it is not restricted to this, For example, an electronic document server, You may make it operate | move in cooperation with other apparatuses, such as a style database and a workflow system.

  The progress rate calculation apparatus 1 described above has a computer system therein. The operation of each processing unit described above is stored in a computer-readable recording medium in the form of a program, and the above processing is performed by the computer reading and executing this program. Here, the computer-readable recording medium means a magnetic disk, a magneto-optical disk, a CD-ROM, a DVD-ROM, a semiconductor memory, or the like. Alternatively, the computer program may be distributed to the computer via a communication line, and the computer that has received the distribution may execute the program.

  The program may be for realizing a part of the functions described above. Furthermore, what can implement | achieve the function mentioned above in combination with the program already recorded on the computer system, and what is called a difference file (difference program) may be sufficient.

  DESCRIPTION OF SYMBOLS 1 ... Progress rate calculation apparatus 11 ... Electronic document memory | storage part 12 ... Electronic document monitoring part 13 ... Style memory | storage part 14 ... Style analysis part 15 ... Electronic document progress rate calculation part 16 ... Workflow progress rate calculation part 17 ... Progress rate correction | amendment part 18 ... Keyword display

Claims (23)

A progress rate calculation device for calculating a creation progress rate of an electronic document,
Item type determination means for determining the type of one or more items of the electronic document;
Item progress rate calculating means for calculating the progress rate of each of the items based on the type determined by the item type determining means;
Document progress rate calculation means for calculating the creation progress rate of the electronic document using the progress rate for each item calculated by the item progress rate calculation means;
A progress rate calculation device comprising: The item progress rate calculation means includes:
When the item type determination means determines that the item type is an item for which input is completed by selecting input content from a plurality of options corresponding to the item name,
Determine the presence or absence of input to the item, and determine the progress rate based on the presence or absence of input of the item when there is an input,
The progress rate calculation apparatus according to claim 1, wherein The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting an arbitrary character string corresponding to the item name,
Calculating the character string filling rate of the item based on the number of characters of the character string input to the item and a predetermined reference character number, and calculating the progress rate of the item using the calculated character string filling rate;
The progress rate calculation device according to claim 1, wherein the progress rate calculation device is a device for calculating the progress rate.   The progress rate calculation apparatus according to claim 3, wherein the reference character number is an average value of the number of characters of a character string input to a corresponding item of an electronic document created in the past. A reference character number updating unit that updates the reference character number based on the number of characters of the character string input to the item when the character string filling rate calculated by the item progress rate calculating unit is larger than a predetermined value;
The progress rate calculation device according to claim 3 or 4, wherein The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting an arbitrary character string corresponding to the item name,
Calculating the progress rate of the item using the appearance rate calculated based on the number of occurrences of the keyword included in the predetermined keyword group in the character string input to the item;
The progress rate calculation device according to any one of claims 1 to 5, wherein the progress rate calculation device according to any one of claims 1 to 5 is provided.   The keyword included in the keyword group is a partial character string that has appeared in a predetermined number of occurrences or a predetermined appearance rate among partial character strings included in character strings input to the corresponding item of an electronic document created in the past. The progress rate calculation device according to claim 6, wherein the progress rate calculation device is a device. Semi-standard item monitoring means for monitoring input to an item for which input is completed by inputting an arbitrary character string corresponding to the item name;
Keyword display means for displaying the keyword group on a screen when the semi-standard item monitoring means detects an input to the item;
The progress rate calculation device according to claim 6, wherein the progress rate calculation device is provided. The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting an arbitrary character string corresponding to the item name,
Calculating a progress rate of the item based on the character string fullness rate and the keyword appearance rate;
The progress rate calculation device according to claim 3 or 6, wherein The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting arbitrary information within a predetermined frame,
Occupancy satisfaction based on the occupancy of the input information obtained by dividing the area of the information when the input information is displayed on the screen by the area within the predetermined frame, and the predetermined reference occupancy Calculate the rate and calculate the progress rate of the item based on the calculated occupational satisfaction rate,
The progress rate calculation apparatus according to any one of claims 1 to 9, wherein   The progress rate calculation apparatus according to claim 10, wherein the reference occupancy rate is an average value of occupancy rates of input information in corresponding items of an electronic document created in the past. When the occupancy calculated by the item progress rate calculating means is larger than a predetermined value, it comprises a reference occupancy update means for updating the reference occupancy based on the occupancy.
The progress rate calculation apparatus according to claim 10 or 11, wherein The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting arbitrary information within a predetermined frame,
An information amount satisfaction rate is calculated based on the data amount of information input to the item and a predetermined reference data amount, and a progress rate of the item is calculated based on the calculated information amount satisfaction rate.
The progress rate calculation device according to any one of claims 1 to 12, wherein the progress rate calculation device according to any one of claims 1 to 12 is characterized.   The progress rate calculation apparatus according to claim 13, wherein the reference data amount is an average value of data amounts of input information in corresponding items of an electronic document created in the past. A reference data amount updating unit configured to update the reference data amount based on a data amount of information input to the item when the information amount satisfaction rate calculated by the item progress rate calculating unit is larger than a predetermined value;
The progress rate calculation apparatus according to claim 13 or 14, characterized in that: The item progress rate calculation means includes:
When it is determined by the item type determination means that the item type is an item for which input is completed by inputting arbitrary information within a predetermined frame,
Calculate the progress rate of the item based on the occupation satisfaction rate and the information amount satisfaction rate,
The progress rate calculation apparatus according to claim 10 or 13, characterized by the above.   17. The document progress rate calculation means calculates a weighted average of the progress rates of the items as a creation progress rate based on a weight set in advance for each of the items. The progress rate calculation apparatus according to any one of the preceding claims. In a workflow composed of a plurality of businesses, a workflow storage means for storing the business and the electronic document created in the business in association with each other;
Based on the progress rate of the electronic document calculated by the document progress rate calculating means, the work progress rate calculating means for calculating the progress rate of the work stored in association with the electronic document by the workflow storage means;
The progress rate calculation apparatus according to claim 1, further comprising: The work progress rate calculating means is:
19. The progress rate calculating apparatus according to claim 18, wherein a weighted average of the progress rates of the electronic documents is calculated as a business progress rate based on a weight set in advance for each of the electronic documents.   20. The workflow progress rate calculating means for calculating the progress rate of the workflow based on the progress rate of each of the tasks calculated by the task progress rate calculating means. The progress rate calculation device according to item. The workflow progress rate calculation means includes:
21. The progress rate calculation apparatus according to claim 20, wherein a weighted average of the progress rates of the tasks is calculated as a workflow progress rate based on a weight set in advance for each of the tasks. A progress rate calculation method using a progress rate calculation device that calculates the creation progress rate of an electronic document,
The item type determining means determines the type of one or more items of the electronic document,
The item progress rate calculating means calculates the progress rate of each of the items based on the type determined by the item type determining means,
The document progress rate calculating means calculates the creation progress rate of the electronic document using the progress rate of each item calculated by the item progress rate calculating means.
The progress rate calculation method characterized by comprising. A progress rate calculation device that calculates the creation progress rate of electronic documents,
Item type determination means for determining the type of one or more items of the electronic document;
Item progress rate calculating means for calculating the progress rate of each of the items based on the type determined by the item type determining means;
Document progress rate calculating means for calculating the creation progress rate of the electronic document using the progress rate of each item calculated by the item progress rate calculating means,
Program to operate as.

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