JP2010186384A - System and method for reserving meeting room - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a meeting room reservation system and a meeting room reservation method, allowing a user to easily reserve a desired meeting room. <P>SOLUTION: The meeting room reservation system includes: a meeting room provider terminal managed by a provider of a meeting room; a meeting room user terminal managed by a user of the meeting room; and a control device which are mutually connected by a communication network. The control device includes at least a database formation unit which forms a database based on information for a plurality of meeting rooms transmitted from one or more meeting room provider terminals; and a meeting room reservation execution unit which sorts and reserves a meeting room matched to a meeting room use condition transmitted from the meeting room user terminal, reports the reservation content to the meeting room user terminal, and updates the database according to the reservation content. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a conference room reservation system and a conference room reservation method, and more particularly to a conference room reservation system and a conference room reservation method for reserving a conference room to be shared and used.

  There are many companies that hold meetings on a daily basis, and many companies have their own meeting rooms on their floors. However, installing a meeting room incurs costs (fixed costs). On the other hand, the conference room is not always used, and it is sufficient if a necessary place can be secured when necessary. Against this background, in recent years, the idea of sharing a conference room set up on the floor of a company or the like has been born.

  Although not directly related to the sharing of the conference room, as a technique related to the use of a common shared space, for example, in Patent Document 1 below, a reservation request for a shared space is received from a user terminal and registered in a temporary reservation table. A step, a step of recognizing the use priority of each user, a step of selecting a reservation request derived from a user having the highest use priority among the use priorities, and registering the reservation request in a reservation table; The step of notifying the reservation registration, the step of accepting the usage status of the shared space by the user from the usage management device of the shared space, and comparing the usage status and the content of the reservation registration corresponding thereto Recognizing the difference, and if the difference is recognized, the use priority corresponding to the corresponding user ID in the priority table is assigned to the corresponding priority. Shared Space allocation method to perform the steps of lowering in accordance with the point is disclosed.

JP 2004-164319 A

  The method of the above-mentioned patent document 1 is processing after the user reserves the use of the shared space. However, there is no system that proposes a shared space that matches the use conditions of the user at the time of reservation. The shared space could not be reserved.

  In particular, when booking a conference room, it is used by many people, and the location and time may be limited depending on the circumstances of the member, so you can quickly find and reserve an available conference room where you want. There is a need to. In addition, since conference rooms vary in scale, incidental facilities, usage fees, etc., it is necessary to find and reserve conference rooms that meet the user's wishes.

  The present invention has been made in view of the above-mentioned problems, and a main object thereof is to provide a conference room reservation system and a conference room reservation method that can easily reserve a conference room desired by a user. It is in.

  In order to achieve the above object, the present invention provides a conference room provider terminal managed by a conference room provider, a conference room user terminal managed by a user of the conference room, and a control device in a communication network. A connected conference room reservation system, wherein the control device creates a database based on information on a plurality of conference rooms transmitted from one or a plurality of conference room provider terminals, and the database With reference to the above, the conference room that matches the use condition of the conference room transmitted from the conference room user terminal is selected and reserved, and the reservation content is notified to the conference room user terminal and the reservation is performed according to the reservation content. A conference room reservation execution unit for updating the database.

  The present invention also relates to a system in which a conference room provider terminal managed by a conference room provider, a conference room user terminal managed by a user of the conference room, and a control device are connected via a communication network. A method for reserving a conference room, wherein the one or more conference room provider terminals transmit information related to a plurality of conference rooms to the control device, and the control device is information related to the conference room. A second step of creating a database based on the above; a third step in which the conference room user terminal instructs the control device to use the conference room; and the control device refers to the database. The fourth step of selecting and reserving a meeting room that matches the use conditions of the meeting room, notifying the reservation contents to the meeting room user terminal and updating the database according to the reservation contents. And flop, the one in which at least run.

  According to the conference room reservation system and the conference room reservation method of the present invention, the conference room desired by the user can be easily reserved.

  The reason is that the control device arranged in the conference room reservation system accepts registration of the conference room from the conference room provider's terminal, creates a database, and receives the desired conditions from the conference room user's terminal. This is because a conference room that matches a desired condition is selected with reference to the database, a reservation is made, and the result is transmitted to the user's terminal.

  Thereby, the convenience of the user of a conference room can be improved. Moreover, since the provider of the conference room can obtain a usage fee simply by registering the conference room, the convenience of the provider can also be improved.

It is a figure which shows typically the structural example of the conference room reservation system which concerns on 1st Example of this invention. It is a block diagram which shows the structure of the control apparatus which concerns on 1st Example of this invention. It is a flowchart figure which shows the preparation procedure of the database which concerns on 1st Example of this invention. It is a flowchart figure which shows the conference room reservation procedure which concerns on 1st Example of this invention. It is a figure which shows the structural example of the database which concerns on 1st Example of this invention. It is a figure which shows the structural example of the structural example (conference room registration screen) of the screen displayed on the conference room provider terminal which concerns on 1st Example of this invention. It is a figure which shows the structural example of the structural example (conference room reservation screen) of the screen displayed on the conference room user terminal which concerns on 1st Example of this invention. It is a figure which shows the structural example of the other structural example (conference room reservation screen) of the screen displayed on the conference room user terminal which concerns on 1st Example of this invention. It is a figure which shows the structural example of the example of a screen structure (conference room selection screen) displayed on the conference room user terminal which concerns on 1st Example of this invention. It is a figure which shows the structural example of the example of a screen structure (conference room reservation notification screen) displayed on the conference room user terminal which concerns on 1st Example of this invention. It is a figure which shows typically the structural example of the conference room reservation system which concerns on the 2nd Example of this invention. It is a block diagram which shows the structure of the conference room user terminal which concerns on 2nd Example of this invention. It is a flowchart figure which shows the conference room reservation procedure which concerns on 2nd Example of this invention.

  As shown in the background art, the concept of sharing a space such as a conference room is widespread, but a system for reserving a shared space has not been established, and a desired shared space cannot be easily reserved. It was. In particular, in the case of a conference room, it is used by a large number of people, so there are significant restrictions on location and time, and because the size and facilities are limited depending on the purpose of the conference, a desired conference room can be easily reserved. There was a problem that was difficult.

  Therefore, in the present invention, in order to improve the convenience of both the conference room provider and the user, a control device is provided in the conference room reservation system, and the control device relates to the conference room from the terminal of the conference room provider. When information (location, scale, specifications, equipment, usage fee, availability date, etc.) is received, a database for associating them is created, and conditions (location and time) for using the conference room from the terminal of the conference room user , Number of users, equipment used, desired fee, purpose, etc.), refer to the above database, select the conference room that meets the above conditions, make a reservation, notify the user of the reservation contents and update the database To do. Hereinafter, specific description will be given with reference to the drawings.

  In order to describe the above-described embodiment of the present invention in more detail, a conference room reservation system and a conference room reservation method according to the first embodiment of the present invention will be described with reference to FIGS. FIG. 1 is a diagram schematically illustrating a configuration of a conference room reservation system according to the present embodiment, and FIG. 2 is a block diagram illustrating a configuration of a control device. FIG. 3 is a flowchart showing a procedure for creating a database used for conference room reservation, and FIG. 4 is a flowchart showing a procedure for conference room reservation. 5 is a configuration example of a database, FIG. 6 is a configuration example of a screen displayed on the conference room provider terminal, and FIGS. 7 to 10 are configuration of screens displayed on the conference room user terminal. It is a figure which shows an example.

  As shown in FIG. 1, the conference room reservation system 10 according to the present embodiment uses one or a plurality of conference room provider terminals 30 managed by a provider of a shared space such as a conference room, and the use of the shared space such as a conference room. One or a plurality of conference room user terminals 40 managed by a person, and a control device 20 for making a database of information received from the conference room provider terminal 30 and reserving a conference room according to the conditions received from the conference room user terminal 40; . These are communications such as LAN (Local Area Network), WAN (Wide Area Network), telephone line, wireless line, etc., which are defined by standards such as Ethernet (registered trademark), token ring, FDDI (Fiber-Distributed Data Interface). Connected by a network 50.

  As shown in FIG. 2A, the control device 20 includes a control unit 21, a display unit 22, an operation unit 23, and the like.

  The control unit 21 includes a CPU (Central Processing Unit) 21a, a ROM (Read Only Memory), a memory 21b such as a RAM (Random Access Memory), an HDD (Hard Disk Drive) 21c, a communication I / F unit 21d, and the like. Are connected via a bus.

  The CPU 21a controls each part. The memory 21b is a part that temporarily stores various data read from the HDD 21c and the communication I / F unit 21d, and the stored data is processed by the CPU 21a, and the HDD 21c and the communication I / F unit 21d as necessary. Forwarded to The HDD 21c stores a program for the CPU 21a to control each unit, information related to the processing function of the own device, a database describing information related to the conference room, user information using the conference room reservation system, and the like as required by the CPU 21a. It is read out and executed on the memory 21b. The communication I / F unit 21d includes a NIC (Network Interface Card), a modem, and the like, establishes a connection with a device connected via the communication network 50, and executes data transmission / reception.

  Moreover, as shown in FIG.2 (b), the said control part 21 is the information (manager (owner), a location, a name, a scale, incidental facilities, a usage fee, etc.) regarding a conference room from the conference room provider terminal 30. The database creation unit that creates the database related to the conference room, the conference room reservation condition is acquired from the conference room user terminal 40, the conference room that matches the reservation condition is selected by referring to the database, and the reservation is executed. It also functions as a conference room reservation execution unit. The database creation unit and the conference room reservation execution unit may be configured as hardware, or may be configured as a conference room reservation control program that causes the computer to function as the database creation unit and the conference room reservation execution unit. It is good also as a structure which operates a program on the control part 21. FIG.

  The display unit 22 includes a liquid crystal display (LCD), an organic EL (electroluminescence) display, and the like, and displays a screen for creating a database, a screen for confirming a reservation status of a conference room, and the like.

  The operation unit 23 is a part for operating information input on the display unit 22 and inputting information, and includes a pointing device, a keyboard, a trackball, a trackpad, a tablet, a stylus pen, and the like. .

  The conference room provider terminal 30 and the conference room user terminal 40 are general computer devices, and the hardware configuration is the same as that of the control device 20, and thus the description thereof is omitted.

  Next, a procedure for creating a database relating to a conference room will be described with reference to the flowchart of FIG.

  First, the control unit 21 of the control device 20 monitors access from the conference room provider terminal 30 (S101), and performs user authentication when there is an access from the conference room provider terminal 30 (S102). Specifically, the screen data is transmitted to the conference room provider terminal 30, the user authentication screen is displayed on the display unit of the conference room provider terminal 30, and the user information such as the user ID and the password from the conference room provider terminal 30 is displayed. , The received user information is compared with the user information stored in advance in the HDD 21c or the like to determine whether or not they match. If the result of the user authentication is NG, the conference room reservation system 10 of this embodiment cannot be used, and the process is terminated.

  When the result of the user authentication is OK, the control unit 21 transmits screen data to the conference room provider terminal 30 and displays a conference room registration screen as shown in FIG. 6 on the display unit of the conference room provider terminal 30, for example. 70 is displayed (S103). In this conference room registration screen 70, information necessary for registering a conference room (for example, the location, name, size, incidental facilities, usage fee, available time zone, day of the week, etc.) of the conference room is input / selected. The conference room provider inputs / selects necessary information and presses the registration button.

  Next, the control unit 21 receives information transmitted from the conference provider terminal 30 (S104), and the control unit 21 (database creation unit) creates a database based on the received information (S105).

  This database is configured as shown in FIG. 5A, for example, and information indicating an administrator (owner), location, scale, incidental facilities, usage fee, and the like is registered in association with each conference room. Also, a table describing the reservation status is associated with each conference room, and information indicating reservation possible / reserved / reservation impossible is described in a predetermined time unit based on the available time zone and day of the week. . FIG. 5B schematically shows the above table. Here, in the conference room registration screen 70, the available time zone is set to 9 to 17:00, and the available date is set to Monday to Friday. The column corresponding to Saturday and Sunday is not available for reservation. In the initial registration stage, reservations other than those described above are permitted, but the corresponding column is changed to reserved each time a reservation is made.

  Here, the location, name, scale, incidental facilities, usage fee, available time zone and day of the week of the conference room are shown as information on the conference room, but these are examples, and the conference room was installed. Other information such as building information (for example, age, presence or absence of elevators or vending machines, reception method, entrance / exit method), and other information related to the conference room (conference room specifications, layout) may be added. . Further, in FIG. 5B, reservation can be made every hour, but the assignment of the reservation time is arbitrary, and can be changed as appropriate every 2 hours, such as AM / PM.

  Moreover, in the said flow, although the database was created based on the information received from the meeting room provider terminal 30, for example, a meeting room provider provides the information regarding a meeting room by telephone, FAX, an e-mail, etc., and a control apparatus Twenty managers may input this information to create a database.

  Next, a procedure for reserving a conference room using the database will be described with reference to the flowchart of FIG.

  First, the control unit 21 of the control device 20 monitors access from the conference room user terminal 40 (S201), and performs user authentication when there is an access from the conference room user terminal 40 (S202). Specifically, the screen data is transmitted to the conference room user terminal 40, the user authentication screen is displayed on the display unit of the conference room user terminal 40, and when the user information such as the user ID and password is received, the received user The information is compared with user information stored in advance in the HDD 21c or the like. If the result of the user authentication is NG, the conference room reservation system 10 of this embodiment cannot be used, and the process is terminated.

  When the result of the user authentication is OK, the control unit 21 transmits screen data to the conference room user terminal 40, and a conference room reservation screen as shown in FIG. 7 is displayed on the display unit of the conference room user terminal 40, for example. 71 is displayed (S203). The conference room reservation screen 71 is provided with a column for inputting / selecting conditions (for example, the location of the conference room and the use date / time) for reserving the conference room, and the conference room user inputs the above information. / Select and press the send button.

  In FIG. 7, the location and the use date / time are input / selected as conditions for reserving the conference room. However, the conditions may be specified more finely. For example, a “more finely” button is provided on the conference room reservation screen 71, and when this button is pressed, a screen as shown in FIG. 8 is displayed, and other conditions (for example, the number of users, desired fee, usage facilities, purpose, etc.) ) Can be entered / selected. Thus, by making it possible to specify the conditions in detail, it is possible to select a meeting room that more closely matches the conditions of the meeting room user.

  Next, the control unit 21 receives information transmitted from the conference room user terminal 40 (S204), and the control unit 21 (conference room reservation execution unit) refers to the database created in advance and receives the received information. Meeting rooms matching the above are selected (S205).

  Specifically, first, the location described in the database of FIG. 5A is compared with the location designated by the conference room user, and the conference room close to the location designated (for example, within a radius of 300 m). And referring to the table of FIG. 5B associated with the selected conference room, it is determined whether or not the date and time designated by the conference room user can be reserved. In addition, when the number of users, the desired fee, and the facility to be used are specified, a conference room that matches the location, scale, incidental facilities, and usage fee is selected, and it is determined whether or not the conference room can be reserved. In addition, when a purpose is specified, a meeting room that matches the purpose (for example, a layout in which the user faces in the case of an internal meeting, a layout in which the user faces in the same direction in the case of a seminar, lecture, educational training, etc.) In the case of, the reception specifications etc. are further selected. In selecting a conference room, the priority order of each condition can be arbitrarily set.

  Next, the control unit 21 (conference room reservation execution unit) determines whether or not a meeting room that meets the specified conditions has been selected (S206).

  When the meeting room that matches the conditions cannot be selected, the control unit 21 notifies the meeting room user terminal 40 that there is no meeting room that matches the conditions, and then returns to step S203 to return to the meeting room user terminal 40. Screen data is transmitted, and the conference room reservation screen 71 is displayed on the display unit of the conference room user terminal 40. At that time, not only that there is no meeting room that meets the conditions, but also a little far from the desired location (for example, within a radius of 500m), conference rooms with different ancillary facilities, usage fee is more than the desired fee If a high conference room can be reserved, those conference rooms may be presented.

  On the other hand, when the meeting room meeting the conditions can be selected, the control unit 21 determines whether the selected meeting room is one or more (S207). If there are more than one, the screen data is sent to the meeting room user terminal 40. 9 is displayed and, for example, a conference room selection screen 72 as shown in FIG. 9 is displayed on the display unit of the conference room user terminal 40 (S208). In this conference room selection screen 72, a plurality of conference rooms that meet the conditions set by the conference room user are displayed so as to be selectable, and the conference room user selects and transmits a desired conference room among them. I press the button.

  Next, the control unit 21 (conference room reservation execution unit) reserves the conference room selected in step S205 or selected in step S208, and updates the database (S209). For example, when reserving the first conference room in Otemachi, Chiyoda-ku, Tokyo, the column corresponding to the designated date and time (2-9, 10:00 to 12:00) in the table associated with the conference room (Fig. 5 (b) hatched portion) is set to reserved.

  Next, the control unit 21 transmits screen data to the conference room user terminal 40, and causes the display unit of the conference room user terminal 40 to display a conference room reservation notification screen 73 as shown in FIG. 10, for example (S210). ). The conference room reservation notification screen 73 describes detailed information (for example, location, date / time, name, scale, incidental facilities, usage fee, etc.) regarding the conference room for which the reservation has been completed. Based on the conference room.

  In order to make it easier to understand the location of the conference room, a map of the surrounding area can be displayed when the map button is pressed. In addition, since the conference may be changed / cancelled after making a reservation, a reservation change / reservation cancel button is provided so that the reservation contents (for example, location and date / time) can be changed, or depending on the period until the reservation date / time. It is also possible to cancel the reservation for a fee / free of charge. Information notifying that the conference room has been reserved may be transmitted only to the conference room user terminal 40 or may be transmitted to both the conference room user terminal 40 and the conference room provider terminal 30. .

  After that, when the reservation is made, before the reservation date and time, or after using the conference room, the conference room user pays a usage fee to the company or the conference room provider who operates the control device 20 according to a predetermined procedure. . At that time, the usage fee may be changed based on the interval between the date and time when the reservation is made and the date and time when the conference room is actually used. For example, the use of the conference room can be promoted by reducing the usage fee so that it is 20% off if it is a reservation within 3 days from the date of use and 40% off if it is a reservation the day before the date of use.

  Thus, according to the present embodiment, a database is created based on the information received from the conference room provider terminal 30, and the conference is performed based on the conditions received from the conference room user terminal 40 with reference to this database. By selecting and reserving a room, making a reservation notification to the conference room user terminal 40 and updating the database, the conference room user can easily reserve the desired conference room. In addition, the conference room provider can obtain the usage fee of the conference room simply by registering the conference room in the database without having to arrange, advertise and manage the conference room. Can also be improved.

  Next, a conference room reservation system and a conference room reservation method according to the second embodiment of the present invention will be described with reference to FIGS. FIG. 11 is a diagram schematically illustrating the configuration of the conference room reservation system according to the present embodiment, and FIG. 12 is a block diagram illustrating the configuration of the conference room user terminal. FIG. 13 is a flowchart showing a procedure for conference room reservation.

  In the first embodiment described above, the conference room user reserves the conference room using the conference room user terminal 40 formed of a computer terminal or the like. However, in recent years, the GPS (Global Positioning System) function and the RFID (Radio) Mobile terminals having a frequency identification function have become widespread, and if a mobile terminal having these functions is used, a conference room can be reserved more easily. Therefore, in this embodiment, as shown in FIG. 11, such a portable terminal is used as the conference room user terminal 60, and the conference room user terminal 60 is connected to the communication network 50 via the wireless base station device 51. The system to be used will be described.

  As shown in FIG. 12, the conference room user terminal 60 includes a control unit 61, a display unit 62, an operation unit 63, a GPS unit 64, an RFID unit 65, and the like.

  The control unit 61 includes a CPU 61a, a memory 61b such as a ROM or a RAM, an HDD 61c, a communication I / F unit 61d, and the like, which are connected via a bus.

  The display unit 62 includes a liquid crystal display device, an organic EL display device, and the like, and displays a conference room reservation screen, a conference room selection screen, a conference room reservation notification screen, and the like.

  The operation unit 63 includes various keys such as numeric keys, cross keys, and special keys, and performs operations such as inputting reservation conditions and selecting a conference room.

  The GPS unit 64 specifies the position of the conference room user terminal 60 using radio waves transmitted from an artificial satellite arranged in the earth orbit.

  The RFID unit 65 includes an antenna that forms a resonance circuit, an IC chip, and the like, and performs data communication with the reader using electromagnetic induction or electromagnetic coupling.

  In addition, since the structure of the control apparatus 20 and the meeting room provider terminal 30 is the same as a 1st Example, description is abbreviate | omitted.

  Next, a procedure for reserving a conference room using the database will be described with reference to the flowchart of FIG.

  As in the first embodiment, the control unit 21 of the control device 20 monitors access from the conference room user terminal 60 (S301), and performs user authentication if there is access from the conference room user terminal 60. (S302). If the result of the user authentication is NG, the conference room reservation system 10 of this embodiment cannot be used, and the process is terminated.

  When the result of the user authentication is OK, the control unit 21 transmits the screen data to the conference room user terminal 60, and the conference room reservation as shown in FIG. 7 or 8 is displayed on the display unit of the conference room user terminal 60. The screen 71 is displayed (S303), and the conference room user inputs / selects the conditions for reserving the conference room and presses the send button.

  At that time, the conference room user terminal 60 of the present embodiment includes a GPS unit 64, and the control device 20 specifies the location of the conference room user terminal 60 by transmitting the position information acquired by the GPS unit 64. it can. Therefore, when reserving a conference room in the vicinity of the conference room user terminal 60, it is not necessary to specify a location on the conference room reservation screen 71, and the operability of the conference room user can be improved.

  In addition, since the mobile phone performs data communication with a nearby radio base station device 51 in order to connect to the communication network 50, by transmitting base station information (area code) acquired from the radio base station device 51, The control device 20 can also specify the position of the conference room user terminal 60. In this case, the position accuracy changes according to the installation interval of the radio base station apparatus 51, but if this method is used, it is possible to save the trouble of specifying the location even in the conference room user terminal 60 that does not include the GPS unit 64. Can do.

  Next, the control unit 21 receives the information transmitted from the conference room user terminal 60 and specifies the location of the conference room user terminal 60 from the GPS position information and base station information (area code) (S304). ), The control unit 21 (conference room reservation execution unit) refers to a database created in advance and selects a conference room that meets the specified conditions (S305).

  Next, the control unit 21 (conference room reservation execution unit) determines whether or not a meeting room that meets the specified condition has been selected (S306).

  When the meeting room that matches the condition cannot be selected, the control unit 21 notifies the meeting room user terminal 60 that there is no meeting room that matches the condition, and then returns to step S303 to return to the meeting room user terminal 60. Screen data is transmitted, and the conference room reservation screen 71 is displayed on the display unit of the conference room user terminal 60.

  On the other hand, if the meeting room meeting the conditions can be selected, the control unit 21 determines whether the selected meeting room is one or more (S307). If there are more than one, the screen data is sent to the meeting room user terminal 60. The conference room selection screen 72 is displayed on the display unit of the conference room user terminal 60 (S308), and the conference room user selects a desired conference room and presses the transmission button.

  Next, the control unit 21 (conference room reservation execution unit) reserves the conference room selected in step S305 or selected in step S308, and updates the database (S309).

  Next, the control part 21 transmits screen data to the conference room user terminal 60, and displays the conference room reservation notification screen 73 on the display part of the conference room user terminal 60 (S310).

  Here, some conference rooms may require authentication when entering or leaving the room to ensure security. On the other hand, in this embodiment, a portable terminal is used as the conference room user terminal 60, and the conference room user always carries the conference room user terminal 60.

  Therefore, in this embodiment, the conference room provider notifies the control device 20 of authentication information when registering the conference room, and the control unit (database creation unit) of the control device 20 associates the authentication information with the conference room. Register. When the authentication information is associated with the reserved conference room, the control unit 21 notifies the conference room user terminal 60 of the authentication information (S311).

  This authentication information notification method is arbitrary and may be described on the conference room reservation notification screen 73 or may be notified by e-mail or the like separately from the conference room reservation notification screen 73. In addition, when performing the entrance / exit authentication using the RFID function, the control unit 61 of the conference room user terminal 60 writes the acquired authentication information in the IC chip of the RFID unit 65 and installs it at the entrance of the conference room or the like. Authentication can be performed by holding the conference room user terminal 60 over the reader, and the convenience of the conference room user can be further improved by using this method.

  After that, when the reservation is made, before the reservation date and time, or after using the conference room, the conference room user pays a usage fee to the company or the conference room provider who operates the control device 20 according to a predetermined procedure. . At that time, similarly to the first embodiment, the usage fee may be changed based on the interval between the date and time when the reservation is made and the date and time when the conference room is actually used.

  Thus, according to the present embodiment, in addition to the effects of the first embodiment, the location information acquired by the GPS unit 64 of the conference room user terminal 60 and the base station information acquired from the radio base station 51 are used. By doing so, it is possible to save the trouble of specifying a place when reserving a conference room, and it is possible to further improve the convenience of the conference room user. In addition, when authentication is required when entering and leaving the room, the authentication information is transmitted to the conference room user terminal 60 that is always carried, or the authentication information is registered in the RFID unit 65 of the conference room user terminal 60, thereby User convenience can be further improved.

  In the above embodiment, the case where the present invention is applied to reservation of a conference room is shown. However, the present invention is not limited to the above embodiment, and reservation of a sharable space such as a parking lot or an event hall is performed. It can be similarly applied to.

  The present invention can be used in a system and method for making a reservation for use of a shared space.

10 Conference Room Reservation System 20 Control Device 21 Control Unit 21a CPU
21b Memory 21c HDD
21d Communication I / F unit 22 Display unit 23 Operation unit 30 Conference room provider terminal 40 Conference room user terminal (computer terminal)
50 Communication network 60 Conference room user terminal (mobile terminal)
61 Control unit 61a CPU
61b Memory 61c HDD
61d Communication I / F unit 62 Display unit 63 Operation unit 64 GPS unit 65 RFID unit 70 Conference room registration screen 71 Conference room reservation screen 72 Conference room selection screen 73 Conference room reservation notification screen

Claims (6)

A conference room reservation system in which a conference room provider terminal managed by a conference room provider, a conference room user terminal managed by a user of the conference room, and a control device are connected via a communication network,
The control device includes:
A database creation unit for creating a database based on information on a plurality of conference rooms transmitted from one or a plurality of the conference room provider terminals;
With reference to the database, the conference room that matches the use conditions of the conference room transmitted from the conference room user terminal is selected and reserved, the reservation content is notified to the conference room user terminal and the reservation content And a conference room reservation execution unit that updates the database according to the above. The information on the conference room includes one or more pieces of information selected from the location, size, specification, incidental facilities, usage fee, available date and time, and specification of the building in which the conference room is installed,
2. The conference according to claim 1, wherein the use conditions of the conference room include one or more information selected from a desired place, a desired date and time, the number of users, facilities used, a desired fee, and a purpose of the conference. Room reservation system. The conference room user terminal is a mobile terminal, and has a function of transmitting position information specified by a GPS function or base station information acquired from a radio base station to the control device,
The conference room reservation execution unit of the control device specifies a location of the conference room user terminal based on the location information or the base station information, and selects a conference room based on the specified location. The conference room reservation system according to claim 1 or 2. A conference room reservation method in a system in which a conference room provider terminal managed by a conference room provider, a conference room user terminal managed by a user of the conference room, and a control device are connected via a communication network. And
A first step in which one or a plurality of the conference room provider terminals transmit information on the conference room to the control device;
A second step in which the control device creates a database based on information on a plurality of conference rooms;
A third step in which the conference room user terminal instructs the control device to use the conference room;
The control device refers to the database, selects and reserves conference rooms that match the conference room usage conditions, notifies the conference room user terminal of reservation contents, and stores the database according to the reservation contents. A conference room reservation method comprising: performing at least a fourth step of updating. The information on the conference room includes one or more pieces of information selected from the location, size, specification, incidental facilities, usage fee, available date and time, and specification of the building in which the conference room is installed,
5. The conference according to claim 4, wherein the use conditions of the conference room include one or more information selected from a desired place, a desired date and time, the number of users, facilities used, a desired fee, and a purpose of the conference. Room reservation method. The conference room user terminal is a mobile terminal,
In the third step, the conference room user terminal transmits position information specified by a GPS function or base station information acquired from a radio base station to the control device,
In the fourth step, the control device specifies a location of the conference room user terminal based on the location information or the base station information, and selects a conference room based on the specified location. The conference room reservation method according to claim 4 or 5.

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