JP2010130656A - Original document reader, portable terminal and original document reading system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To facilitate search and management of electronic data generated by reading an original document. <P>SOLUTION: In a network multi-functional machine 1, a short distance radio section 18 receives a scanning command for instructing reading of an original document and file name information for designating the file name of the electronic data generated by reading the original document from a portable terminal 3 by short distance radio communication. A file name imparting section 19A imparts the designated file name to the generated electronic data, and a folder output section 19B outputs the electronic data to a folder. In this way, the electronic data are stored with a file name designated by a user in the folder. The short distance radio section 18 transmits file information indicating address information specifying the folder storing the electronic data and the file name imparted to the electronic data to the portable terminal 3 by short distance radio communication. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a document reading device that reads a document and generates electronic data, a portable terminal that communicates with the document reading device, and a document reading system that includes the document reading device and a portable terminal.

2. Description of the Related Art Conventionally, there is a document reading apparatus that reads a document and generates electronic data of the document. Japanese Patent Application Laid-Open Publication No. 2004-228561 discloses a technique for assigning an ID generated by a document reading apparatus to electronic data in order to identify the generated electronic data.
JP 2003-87490 A

  In the technique of Patent Document 1, when a plurality of originals are read by a document reading device to generate a plurality of electronic data, an ID generated by the document reading device is assigned to the electronic data of each document. However, it is difficult for the user to know which ID is assigned to which original electronic data. For this reason, it takes time and effort to search for electronic data. Further, when there are a plurality of folders in which electronic data can be stored, or when electronic data is stored in a server different from the document reading apparatus operated by the user, it is troublesome to find a folder in which the electronic data is stored. It takes.

  SUMMARY An advantage of some aspects of the invention is that it provides a document reading device, a portable terminal, and a document reading system that can easily search and manage electronic data generated by reading a document.

  An original reading apparatus according to the present invention is an original reading apparatus that generates electronic data by reading an original, and includes a command for instructing reading of the original and file name information for designating a file name of the electronic data generated by the reading. Receiving means for receiving from the portable terminal, reading means for reading an original in accordance with a command received by the receiving means and generating electronic data, and a file received by the receiving means for the electronic data generated by the reading means An assigning unit that assigns a file name specified by the name information, an output unit that outputs the electronic data assigned the file name by the assigning unit so as to be stored in the folder, and a folder in which the electronic data is stored Generating means for generating file information indicating the address information and the file name given to the electronic data; Characterized in that it comprises a transmission means for transmitting the file information that is generated to the mobile terminal by.

  In the document reading apparatus of the present invention, the receiving unit receives a command for instructing reading of a document and file name information for designating a file name of electronic data generated by the reading from the portable terminal. Therefore, the user can operate the document reading apparatus and specify the file name using the portable terminal. Then, the assigning unit assigns the specified file name to the generated electronic data, and the output unit outputs the electronic data to the folder. Thus, the electronic data is stored in the folder with the file name specified by the user. Further, the transmission means transmits file information indicating address information for specifying a folder in which electronic data is stored and a file name assigned to the electronic data to the portable terminal. For this reason, when the user performs a reading operation of the document reading apparatus using the portable terminal, the file name specified by the user is given to the electronic data, and the address information of the folder storing the electronic data is automatically obtained. Can be obtained. Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  The portable terminal of the present invention transmits a command for instructing reading of a document and file name information for specifying a file name of the electronic data generated by the reading to a document reading device that reads the document and generates electronic data. Address information for specifying a folder on the network for storing electronic data generated by reading a document, and file information transmitted from the document reader, and a file name given to the electronic data Receiving means for receiving the file information, and storage means for storing the address information and the file name included in the file information received by the receiving means in association with each other.

  In the portable terminal of the present invention, the transmission means transmits a command for instructing reading of a document and information for designating a file name to the document reading apparatus. Therefore, the user can operate the document reading apparatus and specify the file name using the portable terminal. The receiving unit receives the file information from the document reading device in response to the transmission, and the storage unit stores the address information of the folder in which the electronic data is stored and the file name in association with each other. For this reason, when the user operates the document reading apparatus using the portable terminal, information indicating in which folder the electronic data with the specified file name is stored is easily stored in the portable terminal. I can keep it. Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  The document reading system of the present invention is a system including the document reading device and the portable terminal. Therefore, as described above, according to the document reading system, when the user performs a reading operation of the document reading device using the mobile terminal, the electronic data with the designated file name is stored in which folder. It is possible to automatically obtain information indicating whether or not Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  The document reading apparatus includes a mail transmitting unit that transmits an electronic mail attached with electronic data generated by the reading unit, the receiving unit receives user authentication information from the portable terminal, and the mail transmitting unit includes: It is preferable to send an e-mail to the communication terminal of the user who is authenticated with the authentication information. In this case, the user can easily check the electronic data with a communication terminal different from the portable terminal.

  In the document reading apparatus, it is preferable that the generation unit encodes the file information into a two-dimensional code. In this case, information can be provided to the portable terminal in a state where the file information is encoded into a two-dimensional code that is easy to read. Therefore, convenience for the user can be improved.

  According to the present invention, when a user performs a reading operation of the document reading device using a portable terminal, a file name designated by the user is given to the generated electronic data, and a folder in which the electronic data is stored is stored. Information indicating the address information and the file name is automatically transmitted to the portable terminal. Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  DESCRIPTION OF EMBODIMENTS Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the drawings. In addition, in each figure, the same code | symbol is attached | subjected to the same element and the overlapping description is abbreviate | omitted.

  The configuration of the document reading system S according to the embodiment will be described with reference to FIG. FIG. 1 is a configuration diagram of a network including a document reading system according to the embodiment. The document reading system S includes a network multifunction device 1 and a portable terminal 3. The network multifunction device 1 includes a document reading device, and is configured to read a document and generate electronic data of the document.

  The portable terminal 3 is a mobile terminal that performs data transmission / reception and information processing. For example, a mobile phone, PHS (Personal Handyphone System), PDA (Personal Digital Assistant), or the like.

  The network multifunction device 1 and the portable terminal 3 are configured to be capable of short-range wireless communication with each other. The short-range wireless communication is wireless communication using a standard such as Bluetooth (registered trademark) or IrDA (Infrared Data Association) DATA.

  The network multifunction device 1 is connected to a LAN (Local Area Network) 90. Connected to the LAN 90 are a personal computer 5, a server 6 for storing electronic data, a mail server 7 for enabling transmission and reception of electronic mail, and the like.

  The configuration of the network multifunction device 1 will be described with reference to FIG. FIG. 2 is a block diagram illustrating a configuration of the network multifunction peripheral 1 according to the embodiment. The network multifunction device 1 includes a modem 11, an NCU (Network Control Unit) 12, a LAN (Local Area Network) interface 13, an I-FAX (Internet facsimile) control unit 14, an operation unit 15, a printer 16, a scanner 17, and a short-distance wireless communication. A unit 18, a scan information processing unit 19, a CPU (Central Processing Unit) 20, and a memory 21 are configured. Each of these components is connected by a communication line 10 so that data can be input and output with each other.

  The network multifunction peripheral 1 is connected to a PSTN (Public Switched Telephone Network) 91 via a modem 11, and the NCU 12 controls connection between the modem 11 and the PSTN 91. In other words, the network multifunction device 1 is configured to be able to send and receive faxes with other network multifunction devices connected to the PSTN 91.

  The network multifunction device 1 is connected to the LAN 90 via the LAN interface 13 and configured to be able to transmit and receive data to and from the personal computer 5 connected to the LAN 90. The personal computer 5 is a communication terminal used by a user. The network multifunction device 1 is configured to be able to send and receive a facsimile using an electronic mail format via the Internet under the control of the IFAX control unit 14.

  The operation unit 15 is a part that receives input from the user, and includes a touch panel and input buttons. The printer 16 prints the print data output from the personal computer 5 and the received facsimile using an electrophotographic system.

  The short-range wireless unit 18 transmits and receives information to and from the mobile terminal 3 located at a short distance of the network multifunction device 1 by short-range wireless communication. The scanner 17 uses a CCD (Charge Coupled Device) line sensor to read a document printed on paper and generate electronic data of the document. This electronic data is, for example, PDF (registered trademark) data. The scan information processing unit 19 processes the electronic data generated by the scanner 17. Details of the scan information processing unit 19 will be described later.

  In the network multifunction device 1, the CPU 20 controls the operation of each component included in the network multifunction device 1 by executing a program stored in the memory 21. In particular, the memory 21 accepts the operation of the scanner 17 by the portable terminal 3 via the short-range wireless communication, reads the document, generates electronic data, and the scan information processing unit 19 processes the electronic data. Is stored.

  With reference to FIG. 3, configurations of the scan information processing unit 19 and the mobile terminal 3 included in the network multifunction peripheral 1 will be described. FIG. 3 shows the scan information processing unit 19 and the LAN interface 13, the scanner 17, and the short-range wireless unit 18 associated with the scan information processing unit 19 among the components included in the network multifunction peripheral 1. FIG. 3 also shows the configuration of the mobile terminal 3.

  The short-range wireless unit 18 receives a signal related to the operation of the scanner 17 from the portable terminal 3 by short-range wireless communication. Specifically, the short-range wireless unit 18 receives a scan command for instructing reading of a document and file name information for specifying a file name of electronic data generated by the reading from the portable terminal 3 by short-range wireless communication. To do.

  Further, the short-range wireless unit 18 transmits the file information generated by the scan information processing unit 19 to the portable terminal 3 by short-range wireless communication after the scanner 17 finishes reading the document. The file information is information relating to generated electronic data, as will be described later. The short-range wireless unit 18 corresponds to a receiving unit and a transmitting unit described in the claims.

  The scanner 17 reads a document according to the scan command received by the short-range wireless unit 18 and generates electronic data of the document. The scanner 17 corresponds to reading means described in the claims.

  The scan information processing unit 19 includes a file name assigning unit 19A, a folder output unit 19B, a file information generation unit 19C, and a mail generation unit 19D. The file name assigning unit 19A assigns a file name to the electronic data generated by the scanner 17. This file name is designated by the file name information received together with the scan command by the short-range wireless unit 18. The file name assigning unit 19A corresponds to the assigning means described in the claims.

  The folder output unit 19B outputs the electronic data to which the file name is assigned to a preset folder of the server 6. As a result, the generated electronic data is transmitted from the network multifunction peripheral 1 to the server 6 and stored in the folder of the server 6 with the file name set by the user. The folder output unit 19B corresponds to output means described in the claims.

  The file information generation unit 19C generates file information indicating address information for specifying a folder in which electronic data is stored and a file name given to the electronic data. The address information includes an address of the server 6 and information on a path for specifying a folder in the server 6. In addition, the file information generation unit 19C encodes the file information into a QR code (registered trademark). The file information generation unit 19C corresponds to generation means described in the claims.

  The mail generation unit 19D generates an electronic mail with the electronic data generated by the scanner 17 attached. This is because the user sends electronic data to the personal computer 5 so that the electronic data can be confirmed. The e-mail address of the personal computer 5 is registered in advance in the network multifunction device 1 using, for example, authentication information acquired when the network multifunction device 1 authenticates the user with the mobile terminal 3. What is necessary is just to specify from the e-mail address.

  The LAN interface 13 transmits the electronic mail generated by the mail generation unit 19D. As a result, the e-mail attached with the electronic data of the document is transmitted to the personal computer 5 via the mail server 7. The mail generation unit 19D and the LAN interface 13 constitute mail transmission means described in the claims.

  Subsequently, the configuration of the mobile terminal 3 will be described. The mobile terminal 3 includes a CPU 31, a setting unit 32, an operation unit 33, a short-range wireless unit 34, a memory 35, and a display 36.

  The CPU 31 controls the operation of each component of the mobile terminal 3 by executing a program stored in a memory such as a ROM. In particular, in the ROM, the mobile terminal 3 performs short-range wireless communication with the network multifunction device 1 to operate the scanner 17 of the network multifunction device 1 in the mobile terminal 3, and information on the generated electronic data A program for processing is stored.

  The setting unit 32 receives an input from a user via the operation unit 33 configured with input buttons and the like. Then, the setting unit 32 sets a document reading process by the network multifunction device 1 in accordance with an input from the user. That is, the setting unit 32 receives a signal for instructing a document reading process and a file name of electronic data generated by the reading from the user via the operation unit 33. Thereafter, the setting unit 32 outputs a scan command for instructing reading of the document and file name information indicating the received file name to the short-range wireless unit 34.

  The short-range wireless unit 34 transmits and receives information to and from the network multifunction device 1 by short-range wireless communication. When the short-range wireless unit 34 receives the scan command and file name information from the setting unit 32, the short-range wireless unit 34 transmits the scan command and file name information to the network MFP 1 by short-range wireless communication. Further, the short-range wireless unit 34 receives the QR-coded file information from the network multifunction device 1 in response to the transmission of the scan command and the file name information. The short-range wireless unit 34 corresponds to a transmission unit and a reception unit described in the claims.

  The memory 35 stores a QR code indicating file information input by the short-range wireless unit 34. Thereby, the memory 35 stores the address information and the file name included in the file information in association with each other. The display 36 displays the decoded file information. That is, the display 36 displays the address information of the folder in which the electronic data of the document is stored and the file name given to the electronic data. As a result, the user can confirm the file name of the generated electronic data and the address information of the folder in which the electronic data is stored. The memory 35 corresponds to storage means described in the claims.

  Subsequently, the operation of the network multifunction peripheral 1 according to the embodiment will be described. FIG. 4 is a flowchart illustrating a processing procedure of document reading processing by the document reading system S according to the embodiment.

  When the user with the portable terminal 3 approaches the network multifunction peripheral 1 and the portable terminal 3 enters the communicable range with the network multifunction peripheral 1, the short distance between the portable terminal 3 and the network multifunction peripheral 1 is reached. A wireless communication connection is started (step S100).

  Authentication of the user of the portable terminal 3 is performed between the portable terminal 3 and the network multifunction device 1 (step S101), and a communication channel between the portable terminal 3 and the network multifunction device 1 is established. Note that the network multifunction device 1 recognizes the electronic mail address of the personal computer 5 at the time of user authentication.

  When a document is set on the network multifunction device 1, the user inputs a document reading instruction and a file name to the mobile terminal 3. This input information is received by the setting unit 32 of the mobile terminal 3. Subsequently, the scan command and the file name information are output from the setting unit 32 of the mobile terminal 3 to the short-range wireless unit 34 and transmitted from the mobile terminal 3 to the network multifunction device 1 by short-range wireless communication (step S102). .

  When the scan command and the file name information are received by the short-range wireless unit 18 of the network MFP 1, a document reading process is executed by the scanner 17 in accordance with the scan command (step S103).

  When the electronic data of the original is generated by the original reading process, the file name indicated by the file name information is assigned to the electronic data of the original by the file name assigning unit 19A (step S104). The electronic data given the file name is output by the folder output unit 19B to a predetermined folder of the server 6 (step S105). As a result, the file name set by the user is given to the electronic data of the document, and this electronic data is stored in a folder on the network.

  Thereafter, file information indicating the folder address information and the file name is generated by the file information generation unit 19C. Further, the file information is converted into a QR code (step S106). The QR-coded file information is transmitted to the portable terminal 3 by the short-range wireless unit 18 of the network multifunction device 1 (step S107).

  When the file information is received by the short-range wireless unit 34 of the mobile terminal 3, the address information of the folder included in the file information and the file name of the generated electronic data are associated with each other and stored in the memory 35 ( Step S108). Thereby, in the portable terminal 3, the information which shows the address information of a folder and the file name of the produced | generated electronic data is acquirable.

  Further, an e-mail attached with the electronic data of the document is generated by the mail generating unit 19D of the network multifunction device 1 and transmitted to the personal computer 5 via the LAN interface 13 (step S109). As a result, the user can check the electronic data of the document generated by the personal computer 5.

  As described above, in the network MFP 1 according to the embodiment, the short-range wireless unit 18 specifies the scan command for instructing reading of the document and the file name information for specifying the file name of the electronic data generated by the reading. Are received from the portable terminal 3 by short-range wireless communication. Therefore, the user can operate the network multifunction peripheral 1 and specify a file name with the mobile terminal 3. Then, the file name giving unit 19A gives the designated file name to the generated electronic data, and the folder output unit 19B outputs the electronic data to the folder. Thus, the electronic data is stored in the folder with the file name specified by the user. Further, the short-range wireless unit 18 transmits file information indicating address information for specifying a folder in which electronic data is stored and a file name given to the electronic data to the portable terminal 3 by short-range wireless communication. For this reason, when the user performs a reading operation by the scanner 17 of the network multifunction peripheral 1, the user can automatically acquire information indicating in which folder the electronic data to which the specified file name is assigned is stored. Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  In the mobile terminal 3 according to the embodiment, the short-range wireless unit 34 transmits a scan command instructing reading of a document and information designating a file name to the network multifunction device 1 by short-range wireless communication. Therefore, the user can operate the network multifunction peripheral 1 and specify a file name with the mobile terminal 3. Then, the short-range wireless unit 34 receives the file information from the network multifunction peripheral 1 in response to the transmission, and the memory 35 stores the address information of the folder storing the electronic data and the file name in association with each other. To do. For this reason, when the user performs a reading operation of the network multifunction peripheral 1, the mobile terminal 3 easily stores information indicating in which folder the electronic data assigned the specified file name is stored. I can keep it. Accordingly, it is possible to easily search and manage electronic data generated by reading a document.

  The document reading system S according to the embodiment is a system including a network multifunction device 1 and a portable terminal 3. Therefore, it is possible to facilitate the search and management of electronic data generated by reading a document.

  In the network multifunction device 1, an electronic mail attached with electronic data generated by the scanner 17 is transmitted to the personal computer 5 using the electronic mail address. Therefore, the user can easily check the electronic data with a communication terminal (personal computer 5) different from the portable terminal 3.

  Furthermore, in the network multifunction peripheral 1, the file information generation unit 19C encodes the file information into a QR code. For this reason, information can be provided to the portable terminal 3 in a state where the file information is encoded into a QR code that is easy to read. Therefore, convenience for the user can be improved.

  Although the embodiment of the present invention has been described above, the present invention is not limited to the above embodiment, and various modifications can be made. For example, the network multifunction device 1 converts the file information into a QR code, but it may be a two-dimensional code or a data format that can be converted into text that can be displayed on the display of the mobile terminal 3.

  Further, for example, a password may be set. In this case, the scan command and file name information are transmitted from the portable terminal 3 to the network multifunction device 1 and a password is transmitted. Then, the folder output unit 19B may be configured to set a password when outputting the electronic data of the document to the folder, and to authenticate with the password when opening the electronic data.

  In the above embodiment, the case where the electronic data generated by the scanner 17 of the network multifunction device 1 is stored in a preset folder in the server 6 has been described. However, in the server 6 in which the electronic data is stored. There may be a plurality of folders or a plurality of servers 6. In this case, even if the user does not know in which folder each of the electronic data is stored, the mobile terminal 3 is automatically provided with file information including the folder address information. Therefore, electronic data can be easily searched and managed.

1 is a diagram illustrating an example of a network including a document reading system according to an embodiment. 1 is a block diagram illustrating a configuration of a network multifunction peripheral according to an embodiment. 1 is a block diagram illustrating configurations of a network multifunction peripheral and a mobile terminal according to an embodiment. FIG. 10 is a sequence diagram illustrating a processing procedure of document reading processing by the document reading system according to the embodiment.

Explanation of symbols

S Document Reading System 1 Network Multifunction Device 3 Portable Terminal 5 Personal Computer 6 Server 7 Mail Server 17 Scanner 18 Short-range Wireless Unit 19 Scan Information Processing Unit 19A File Name Assignment Unit 19B Folder Output Unit 19C File Information Generation Unit 19D Mail Generation Unit 32 Setting unit 34 Short-range wireless unit 35 Memory

Claims (5)

A document reading device that reads a document and generates electronic data,
Receiving means for receiving from the portable terminal a command for instructing reading of a document and file name information for specifying a file name of electronic data generated by the reading;
Reading means for reading a document in accordance with the command received by the receiving means and generating electronic data;
A granting unit for granting the file name specified by the file name information received by the receiving unit to the electronic data generated by the reading unit;
An output means for outputting the electronic data assigned with the file name by the assigning means so as to be stored in a folder;
Generating means for generating file information indicating address information for specifying the folder in which the electronic data is stored and the file name given to the electronic data;
A document reading apparatus comprising: a transmission unit configured to transmit the file information generated by the generation unit to the portable terminal. A mail transmitting means for transmitting an e-mail attached with the electronic data generated by the reading means;
The receiving means receives user authentication information from the mobile terminal;
The document reading apparatus according to claim 1, wherein the mail transmission unit transmits the electronic mail to a communication terminal of the user authenticated by the authentication information.   The document reading apparatus according to claim 1, wherein the generation unit encodes the file information into a two-dimensional code. Transmitting means for transmitting a command for instructing reading of a document and file name information for designating a file name of electronic data generated by the reading to a document reading device that reads the document and generates electronic data;
File information transmitted from the document reader, address information for specifying a folder on the network in which electronic data generated by reading the document is stored, and the file name given to the electronic data Receiving means for receiving file information including:
A portable terminal comprising: storage means for associating and storing the address information and the file name included in the file information received by the receiving means. A document reading system comprising a document reading device that reads a document and generates electronic data, and a portable terminal that communicates with the document reading device,
The document reading device includes:
Receiving means for receiving from the portable terminal a command for instructing reading of a document and file name information for specifying a file name of electronic data generated by the reading;
Reading means for reading a document in accordance with the command received by the receiving means and generating electronic data;
Granting means for giving the file name specified by the file name information received by the receiving means to the electronic data generated by the reading means;
An output means for outputting the electronic data assigned with the file name by the assigning means so as to be stored in a folder;
Generating means for generating file information indicating address information for specifying the folder in which the electronic data is stored and the file name given to the electronic data;
Transmission means for transmitting the file information generated by the generation means to the portable terminal, the portable terminal,
Transmitting means for transmitting the command and the file name information to the document reading device;
Receiving means for receiving the file information transmitted from the document reading device in response to the transmission;
A document reading system comprising: storage means for storing the address information included in the file information received by the receiving means and the file name in association with each other.

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