JP2009223717A - Document management device, document management method, and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management device in which, when one document having a citation relation with the other document is corrected, the other is surely corrected reflectively. <P>SOLUTION: The document management device is provided with: a citation history storing part 120 for associating respective document identification information of a first document and a second document having a citation relation with first position information for specifying a cited portion in the first document to store them; a correction detecting means 140 for acquiring the document identification information of the first document and the first position information when the cited portion is corrected in the first document; and a relevant document specifying means 150 for reading the document identification information of the second document corresponding to a combination of the document identification information of the first document and the first position information acquired by the correction detecting means 140 from the citation history storing means 120 and specifying the second document on the basis of the read document identification information. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a document management apparatus, a document management method, and a program for managing documents having a citation relationship.

  When creating a plurality of documents that are related to each other, the specific part of the first document and the specific part of the second document may have a citation relationship. As techniques for managing documents having a citation relationship in this way, there are techniques described in Patent Documents 1 to 3.

  The document management system described in Patent Document 1 is provided with a document with a unique identifier, a document ID, and a partial document ID with a unique identifier that is a document fragment within a predefined range in the document. A means for managing component documents, a means for recording the citation history when a partial document is cited from one document to another, and a copy / paste operation of a component document between documents, and the others And a means for prohibiting copy / paste operations of document fragments in the range.

  A document management apparatus described in Patent Literature 2 includes a document creation unit, a document storage area for storing a document created by the document creation unit, a document number attachment unit for attaching a document number to a document stored in the document storage area, A document list display section that displays a list of documents stored in the document storage area, a cited document number acquisition section that acquires the document number of the document that was cited when the document was created, and a document number of the document that was cited in the created document And a citation history display section for displaying the citation relationship at a glance by connecting the icon of the citation document and the icon of the cited document based on the attached citation number with an arrow or a line. Prepare.

In the document editing system described in Patent Document 3, a partial document that is matched or included in a structured document and that is defined as an operation unit in advance and includes at least one element indicates that at least the partial document is an operation unit. Contains information. Based on this information, the document editing system creates part data for each partial document including at least the partial document and position information of the partial document, and stores the structured document as a set of part data in the storage unit. . Then, the document editing system edits the structured document by updating the part data corresponding to the partial document to be operated according to the operation content for the partial document selected as the operation target.
JP 2007-293698 A JP 2004-145743 A JP 2004-46357 A

  However, in the above technology, when one of the documents in the citation relationship is corrected, in order to reflect the correction in the other document, it is necessary to manually search the citation history and specify the other document. was there. For this reason, the correction may not be reflected in the other document.

  SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and an object of the present invention is to provide a document management apparatus capable of suppressing the correction from being reflected in the other document when one of the documents having a citation relationship is corrected. It is to provide a document management method and a program.

According to the present invention, the document identification information of each of the first document and the second document that have a citation relationship, and the first citation portion information that specifies the citation portion in the first document are stored in association with each other. History storage means;
Correction detecting means for acquiring the document identification information and the first cited part information of the first document when the cited part is modified in the first document;
Reading the document identification information of the second document corresponding to the combination of the document identification information of the first document and the first quoted portion information acquired by the correction detection unit from the citation history storage unit; Related document specifying means for specifying the second document based on the read document identification information;
Is provided.

  It should be noted that any combination of the above-described constituent elements and a conversion of the expression of the present invention between a method, an apparatus, a system, a recording medium, a computer program, etc. are also effective as an aspect of the present invention.

  According to the present invention, when the first document is corrected, it is possible to reliably identify the second document having a citation relationship, and thus it is possible to prevent the correction from being reflected in the second document.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings. In all the drawings, the same reference numerals are given to the same components, and the description will be omitted as appropriate.

  FIG. 1 is a block diagram illustrating a functional configuration of the document management apparatus according to the first embodiment. The document management apparatus includes a citation history storage unit 120, a correction detection unit (correction unit 140), and a related document specification unit 150. The citation history storage unit 120 stores the document identification information of each of the first document and the second document having a citation relationship and the first citation part information for specifying the citation part in the first document in association with each other. The correction detection unit (correction unit 140) acquires the document identification information and the first citation portion information of the first document when the citation portion is corrected in the first document. The related document specifying unit 150 reads from the citation history storage unit 120 the document identification information of the second document corresponding to the combination of the document identification information of the first document and the first citation portion information acquired by the correction detection unit. Then, the second document is specified based on the read document identification information. Therefore, when the first document is corrected, the second document having the citation relationship can be reliably specified, and thus it is possible to suppress the correction from being reflected in the second document. This will be described in detail below.

  The document management apparatus shown in FIG. 1 further includes a document storage unit 110, an input unit 130, and a display unit 160. The document storage unit 110 stores a plurality of documents in association with document identification information (document ID) for identifying each other. The input unit 130 acquires information input to the document management apparatus from the operator of the document management apparatus. The input information includes at least the document ID of the document to be corrected and the correction data. The correction data of the document sometimes includes the correction data of the cited part. The correction data is output to the correction unit 140. The display unit 160 displays the document and allows the operator of the document management apparatus to recognize it.

  The correction unit 140 corrects the document based on the correction data of the document input from the input unit 130, causes the corrected document to be displayed on the display unit 160 and stored in the document storage unit 110. At this time, when the corrected document is the first document having a citation relationship, the correcting unit 140 updates the first citation portion information, and the citation history for each of the first citation portion information before and after the update. The data is stored in the storage unit 120.

  In addition, the citation history storage unit 120 stores second citation part information for specifying a citation part in the second document in association with the document identification information of the second document. Then, the related document specifying unit 150 specifies the citation part included in the specified second document based on the second citation part information, and displays the second document in a state where the citation part can be identified from other parts. Display on the unit 160. Further, the related document specifying unit 150 replaces the citation part included in the second document with the corrected citation part acquired by the correction part 140 as necessary.

  FIG. 2 is a diagram showing the data stored in the document storage unit 110 in a table format. The document storage unit 110 stores a document ID for mutually identifying documents, a citation ID for specifying citation information related to the document, and document data indicating the document. The citation information includes first and second position information that is an example of the first and second citation information. The citation information is stored in the citation history storage unit 120 in association with the citation ID. The document storage unit 110 stores the first stored document data in association with the stored date. In addition, when the document data is updated, the document storage unit 110 stores difference data indicating a difference before and after the update in association with the update date and time.

  FIG. 3 is a diagram showing the citation information stored in the citation history storage unit 120 in a table format. The citation history storage unit 120 includes, as citation information indicating citation relationships, a citation ID that mutually identifies citation information, a document ID of the first document, a document ID of the second document, and the position of the citation portion in the first document. And second position information indicating the position of the cited portion in the second document. In the example shown in the figure, the first and second position information includes, for example, information indicating the chapter to which the cited part belongs and the paragraph to which the cited part belongs in the chapter. The first and second position information may include the serial number of the paragraph to which the cited part belongs when the serial number of the paragraph is assigned to each paragraph in the entire sentence. Further, the first and second position information may further store a sentence number that identifies the cited part in the paragraph. When citation is performed in the same document, the document ID of the first document and the document ID of the second document are the same.

  When either the first document or the second document is modified, the position of the citation portion in the modified document changes compared to the position before the modification. Therefore, every time either the first document or the second document is corrected, the citation history storage unit 120 corresponds to the combination of the corrected first and second position information to the information specifying the correction date and time. Add and remember. The correction here includes deleting the citation part in the first document or the second document. In this case, the citation history storage unit 120 includes information indicating that the citation part has been deleted, Stored as first or second position information.

  Note that the information stored in the citation history storage unit 120 is generated by the correction unit 140 and the related document specifying unit 150 in this embodiment. For example, the correction unit 140 detects the position information of the copy source in the first document and the position information of the paste destination in the second document when copying and pasting from the first document to the second document, for example. Then, the position information is stored in the citation history storage unit 120 together with the information specifying the date and time as the first position information and the second position information. At this time, the correction unit 140 generates a citation ID and stores it in the citation history storage unit 120.

  In addition, when the correction data input from the input unit 130 indicates that the first document or the second document has been corrected, the correction unit 140 displays the corrected first position information and second position information. The combination of the first and second position information after the correction is generated and stored in the citation history storage unit 120 in association with the information specifying the correction date and time.

  The process in which the related document specifying unit 150 stores information in the citation history storage unit 120 will be described later using a flowchart.

  Further, the correction unit 140 may generate a new document and store it in the document storage unit 110 by overwriting a document already stored in the document storage unit 110 in accordance with information input from the input unit 130. . At this time, the correction unit 140 may set the document before overwriting as the first document and the document after overwriting as the second document. In this case, the correction unit 140 generates citation information between these documents and stores the citation information in the citation history storage unit 120. The citation information is information indicating a portion of the second document that has not been corrected. The overwritten document is, for example, a document after others have checked and corrected.

  FIG. 4 is a flowchart showing an example of the operation of the document management apparatus shown in FIG. The operator of the document management apparatus inputs the document ID of the document to be corrected to the input unit 130. The input unit 130 outputs the input document ID to the correction unit 140. The correction unit 140 reads a document corresponding to the input document ID from the document storage unit 110 (S10). When the document storage unit 110 stores both the document data and the difference data, the correction unit 140 reads both the document data and the difference data and generates the latest document. Then, the correction unit 140 causes the display unit 160 to display the latest document.

  The operator of the document management apparatus inputs correction data of the document to the input unit 130 while viewing the document displayed on the display unit 160. The input unit 130 outputs the correction data to the correction unit 140. The correction unit 140 generates difference data between the document before correction and the document after correction based on the input correction data (S20). The difference data includes correction position information indicating a position where correction has been performed in the document before correction. The data structure of the corrected position information is the same as the data structure of the position information shown in FIG.

  Then, the operator of the document management apparatus inputs information indicating that the corrected part is reflected in another document having a citation relationship to the input unit 130. This input is performed, for example, by clicking a button displayed on the display unit 160 (S25: Yes). The input unit 130 outputs the input information to the correction unit 140. Next, the correcting unit 140 outputs the generated difference data and the document ID of the document being corrected to the related document specifying unit 150. The related document specifying unit 150 extracts the correction position information from the input difference data, and reads the citation information corresponding to the combination of the correction position information and the document ID of the document being corrected from the citation history storage unit 120 (S40: Yes). At this time, the related document specifying unit 150 may first read the citation ID corresponding to the document ID of the document being corrected from the document storage unit 110. In this case, the related document specifying unit 150 specifies citation information including a combination of the correction position information and the document ID of the document being corrected among the citation information corresponding to the read citation ID, and reads the citation information from the citation history storage unit 120. .

  Then, the related document specifying unit 150 specifies a document including the corrected portion as a quoted portion using the document ID included in the read quote information (S45). When the specified document has not yet been read, the related document specifying unit 150 reads the specified document from the document storage unit 110. Here, when the document storage unit 110 stores both the document data and the difference data, the related document specifying unit 150 reads both the document data and the difference data and generates the latest document.

  The related document specifying unit 150 specifies the citation part in the document specified in S45 using the latest position information included in the read citation information (S50). If the latest position information indicates that the cited part has been deleted, the related document specifying unit 150 reads the previous position information and specifies the part indicated by the position information. Then, the related document specifying unit 150 displays the document specified in S45 on the display unit 160 in a state where the part specified in S50 can be identified from other parts (S60). At this time, the related document specifying unit 150 and the correcting unit 140 may display the document corrected by the correcting unit 140 and the document specified by the related document specifying unit 150 side by side. In addition, the related document specifying unit 150 may display a quoted portion so that the correction content can be understood in the document specified in S45.

  The operator of the document management apparatus looks at the display on the display unit 160, determines whether or not the correction content input in S20 is reflected in the document specified by the related document specifying unit 150, and inputs information indicating the determination result. The data is input to the unit 130 (S70). The input information is output to the related document specifying unit 150.

  When the input information indicates that the correction content is reflected (S70: Yes), the related document specifying unit 150, based on the difference data input from the correction unit 140, the cited part of the document specified in S45. Is corrected, and difference data before and after the correction is generated (S80). This correction is, for example, a process for replacing the quoted portion. Then, the related document specifying unit 150 displays the corrected document on the display unit 160 and allows the operator of the document management apparatus to recognize it (S90).

  Next, the related document specifying unit 150 specifies all the citation information including the document ID of the document that generated the difference data in S80 among the citation information stored in the citation history storage unit 120. Next, the related document specifying unit 150 corrects the position information corresponding to the document ID of the document that generated the difference data in S80 in each of the specified citation information based on the difference data. Then, the related document specifying unit 150 stores the citation history by associating the combination of the corrected position information and the position information in the other document in the citation relationship with the information specifying the correction date and time in each specified citation information. It is additionally stored in the unit 120 (S100).

  In addition, the correction unit 140 identifies all the citation information including the document ID of the document that generated the difference data in S20 among the citation information stored in the citation history storage unit 120. Next, the correction unit 140 corrects the position information corresponding to the document ID of the document that generated the difference data in S20 in each of the identified citation information based on the difference data. Then, in each of the specified citation information, the correction unit 140 associates the combination of the corrected position information and the position information in the other document in the citation relationship with the information specifying the correction date and time, and the citation history storage unit 120. (S100).

  As described above, when the document is corrected, the correction unit 140 and the related document specifying unit 150 update the position information indicating the cited part to the position information in the corrected document based on the difference data before and after the correction. Therefore, even if the operator corrects a document, the citation information stored in the citation history storage unit 120 accurately indicates the citation relationship between documents.

  Then, the related document specifying unit 150 updates the document stored in the document storage unit 110 by storing the difference data generated in S80 in the document storage unit 110. Further, the correction unit 140 updates the document stored in the document storage unit 110 by storing the difference data generated in S20 in the document storage unit 110 in association with the document ID acquired in S10 (S110). .

  If there is no corresponding citation information in S40 (S40: No), and if the information input in S70 indicates that the correction content is not reflected (S70: No), the correction unit 140 is in S100. The described processing is performed, and position information is additionally stored in the citation history storage unit 120. Then, the correction unit 140 performs the processing described in S110 and updates the document storage unit 110.

  Each component of the document management apparatus shown in FIG. 1 is not a hardware unit configuration but a functional unit block. Each component of the document management apparatus is centered on an arbitrary computer CPU, memory, a program for realizing the components shown in the figure loaded in the memory, a storage unit such as a hard disk for storing the program, and a network connection interface. Realized by any combination of hardware and software. It will be understood by those skilled in the art that there are various modifications to the implementation method and apparatus.

  As described above, according to the first embodiment, the citation history storage unit 120 stores citation information indicating the citation relationship between documents. Then, the related document specifying unit 150 specifies a document having a citation relationship with the corrected document when the correcting unit 140 generates difference data indicating the correction content of the document. Therefore, when a certain document is modified, it is possible to reliably specify another document having a citation relationship, so that it is possible to prevent the modification from being reflected in the other document.

  In addition, the related document specifying unit 150 displays the document specified as having a citation relationship on the display unit 160 in a state where the citation part can be identified from other parts. For this reason, the operator of the document management apparatus can reliably recognize the quoted portion. In addition, the related document specifying unit 150 corrects the cited portion of the specified document based on the difference data input from the correcting unit 140, and generates difference data before and after the correction. For this reason, it is possible to reliably reflect the correction contents in the specified document.

  FIG. 5 is a block diagram for explaining a functional configuration of a document management system according to the second embodiment. The document management system shown in this figure has a configuration in which a plurality of terminals 200 and a document management apparatus 300 are connected via a communication network 220. The functional configuration of the document management apparatus 300 is the same as that of the document management apparatus shown in FIG. 1 of the first embodiment except that the input unit 130 and the display unit 160 are not provided. The terminal 200 has the same functions as the input unit 130 and the display unit 160 illustrated in FIG. 1 of the first embodiment. Information input to the terminal 200 is transmitted to the document management apparatus 300 via the communication network 220, and a document read by the document management apparatus 300 is transmitted to the terminal 200 via the communication network 220. Hereinafter, the same components as those of the first embodiment are denoted by the same reference numerals, and description thereof is omitted. Further, the processing performed by the document management system in the present embodiment is the same as the processing described in the first embodiment with reference to FIG.

  According to the second embodiment, an effect similar to that of the first embodiment can be obtained. In addition, since a plurality of terminals 200 are connected to the document management apparatus 300, a plurality of people can modify a document at the same time.

  As mentioned above, although embodiment of this invention was described with reference to drawings, these are the illustrations of this invention, Various structures other than the above are also employable. For example, in each of the above-described embodiments, the process described using S70 in FIG. 4 may be omitted. In this case, the related document specifying unit 150 of the document management apparatus automatically reflects the correction contents on the read document.

It is a block diagram which shows the function structure of the document management apparatus in 1st Embodiment. It is a figure which shows the data which the document memory | storage part has memorize | stored in a table format. It is a figure which shows the quotation information which the quotation history memory | storage part has memorize | stored in a table format. 3 is a flowchart illustrating an example of an operation of the document management apparatus illustrated in FIG. 1. It is a block diagram for demonstrating the function structure of the document management system concerning 2nd Embodiment.

Explanation of symbols

110 Document storage unit 120 Citation history storage unit 130 Input unit 140 Correction unit 150 Related document specifying unit 160 Display unit 200 Terminal 220 Communication network 300 Document management device

Claims (7)

Citation history storage means for storing the document identification information of each of the first document and the second document having a citation relationship and the first citation portion information for specifying the citation portion in the first document in association with each other;
Correction detecting means for acquiring the document identification information and the first cited part information of the first document when the cited part is modified in the first document;
Reading the document identification information of the second document corresponding to the combination of the document identification information of the first document and the first quoted portion information acquired by the correction detection unit from the citation history storage unit; Related document specifying means for specifying the second document based on the read document identification information;
A document management apparatus comprising: The document management apparatus according to claim 1,
A display unit for displaying the second document read by the related document specifying unit;
The citation history storage means further stores second citation part information for specifying the citation part in the second document in association with the document identification information of the second document. Specifies the citation part included in the second document based on the second citation part information, and displays the second document on the display means in a state where the citation part can be distinguished from other parts. Document management device to be displayed. The document management apparatus according to claim 1 or 2,
The citation history storage means further stores second citation part information for specifying the citation part in the second document in association with the document identification information of the second document. , Obtain the revised quoted portion of the first document,
The related document specifying means specifies the citation part included in the second document based on the second citation part information, and the citation part after the correction acquired by the correction detection means is used as the citation part. Document management device to replace with. In the document management device according to any one of claims 1 to 3,
A document management apparatus comprising: a correction unit that updates the first citation portion information stored in the citation history storage unit when the first document is updated. In the document management device according to any one of claims 1 to 4,
The document management apparatus, wherein the first cited part information includes at least information specifying a paragraph to which the cited part belongs in the first document. Document identification information of each of the first document and the second document having a citation relationship and first citation portion information for specifying a citation portion in the first document are associated with each other and stored in the citation history storage means. Every
Obtaining the document identification information and the first quoted part information of the first document when the quoted part is modified in the first document;
Reading the document identification information of the second document corresponding to the combination of the document identification information of the first document and the first quoted portion information acquired by the correction detection unit from the citation history storage unit; Identifying the second document based on the read document identification information;
Document management method comprising: A program that causes a computer to function as a document management apparatus that manages a first document and a second document having a citation relationship,
In the computer,
A function of obtaining document identification information of the first document and first citation part information for identifying the citation part in the first document when a citation part is corrected in the first document;
The document identification of the first document from the citation history storage means for storing the document identification information of the first document, the document identification information of the second document, and the first citation portion information in association with each other. A function of reading out the document identification information of the second document corresponding to a combination of information and the first cited portion information;
A function for specifying the second document using the document identification information of the read second document;
A program that realizes

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