JP5037088B2 - Document creation system - Google Patents

Description

  The present invention relates to a document creation system, and more particularly to a document creation system that performs management of dividing a document into a common part and a custom part and independently changing each of the common part and the custom part.

  The document creation system is general application software that has been used from the beginning of computer development. Electronic documents created using this document management system are extremely useful in modern society and are indispensable.

  Furthermore, a technique for acquiring or referring to a document at a remote location using a network and displaying the document on its own terminal or the like is also common. Furthermore, with the advent of document creation systems that employ XML (eXtensible Markup Language) as a document storage method, the degree of freedom regarding document reference and update environments has increased.

  On the other hand, from the viewpoint of the use of documents, there are many cases where there is a part that needs to be changed due to the convenience of the user among the published contents. In such a case, conventionally, the following operation method has been used.

  The original document (standard document) is individually customized by the user to create a derived document and managed independently. The document is created as a user-specific document from the beginning, and is adapted to the convenience of the user, and the common part (common part) is described so as to refer to the original document. The technique described in Patent Document 1 below describes a technique for associating a standard document and a derived document with an ID.

JP 2001-56809 A

  If the user of the document tries to customize and distribute the distributed document, the following problems occur when the above-described methods and techniques are used. FIG. 7 is a diagram for explaining such a problem.

(1) When there are a lot of unique information for each user, a lot of similar derived documents are created, and thus the resources related to document storage such as a hard disk are pressed and management of documents (= information) becomes complicated. There is. That is, as shown in FIG. 7A, when the derived documents 1 to n (reference numerals 72-1 to 7-n) are generated based on the master document 71, the resources are pressed by the generated derived documents. There is a problem.

(2) When a change occurs in a common part (common part), an information provider needs to correct all related derived documents. However, since derivative documents are often generated randomly, it is very difficult to reflect corrections and changes in all.

  That is, as shown in FIG. 7B, when the master document 75 is corrected, only the derived documents 1 and 2 among the derived documents 1 to n (76 to 79) are corrected, and the derived documents 3 to n are corrected. Correction errors and omissions may occur.

(3) When there is important information in the part added / changed by the user (custom part), if it is overwritten easily to reflect the change of the common part, mistakes such as loss of important information The risk of committing is increased. For example, as shown in FIG. 7C, when the master document 80 is corrected and the derivative document (1) 81 has the unique information 82, the master is easily re-copied (derived document 83). There is a problem that the information 82 disappears.

(4) If there are many derived documents and many parts refer to other documents, the visibility as the document is deteriorated and the document is often difficult to read.

  According to the technology described in Patent Document 1, it is possible to manage how standard documents are derived and distributed by providing a function for managing standard documents and derived documents derived therefrom as a database. As a result, although it is effective for “Understanding the scope of influence of derived documents”, which is the problem described in (2) above, it is still necessary to actually reflect changes in common parts, and information is distributed. The risk of doing so has not been resolved.

  An object of the present invention is to suppress the dispersion of common part information in a derived document. In addition, another object is to provide a document creation system having a function of synthesizing and displaying a document that meets the user's needs at the time of reference.

  The present invention is to divide a derived document into a common part and a custom part, automatically link the unmodified common part to the master document, and place only the minimum difference information as a custom part in the derived document. As a result, it is possible to suppress the distribution of the common part information in the derived document. Furthermore, it is possible to satisfy the function of synthesizing and displaying a document that meets the user's needs at the time of reference.

  The master reference document published to the user by the master document management source is only the link information to the master document main body stored in the server, and the document user can reproduce and refer to the master document on the screen in response to this. . The user edits the document on the screen as necessary, and the link information of the part changed by the user can be replaced with the changed content and saved as a derived document. When referring, the server master information and the user The changed part is also displayed.

  That is, according to one aspect of the present invention, a document creation system connected to a master document storage folder that stores a master document, the master document is divided into a plurality of blocks, and a part of the master document is changed. When creating a derived document, a data difference detection processing unit that senses a change operation applied to a block, a memory that holds a changed portion, and a block that includes the changed portion held in the memory are stored in the master document storage folder. Derived document storage folder for storing the link destination and the change location to the block stored, and for the block not including the change location, only the pointer to the link destination of the block stored in the master document storage folder A document creating system is provided. In order to refer to the master document, it has a server function for distributing a master document reference file having only an XML pointer, for example, to each block instead of the text body.

  According to another aspect of the present invention, in a document creation system connected to a master document storage folder that stores a master document, when a derivative document in which a part of the master document is changed is created, the document is received. A data difference detection processing unit that senses a change operation, a memory that holds the changed portion, and a block that includes the changed portion held in the memory, and the block is stored in the master document storage folder. A link destination to the block and a change location, and a block that does not include the change location, and a derived document storage folder that stores only a pointer to the link destination of the block stored in the master document storage folder A document creation system is provided. It is preferable to have a data display processing unit that controls to display the derived document stored in the derived document storage folder by replacing the linked document with the actual document of the linked document. In addition, the derived document folder may store information regarding the start position and end position regarding the changed portion in association with the block number in the block.

The document creation system of the present invention has the following effects.
(1) A master document creator can create a master document without being aware of the local rules of each user. In addition, when updating the master document, the user does not need to be aware of the maintenance of the derived document created by each user.

(2) A user can obtain a detailed document that matches the circumstances of the site by creating a derivative document arranged for himself based on the master document. In addition, you can check the latest status when you open a document without monitoring changes in common parts other than the ones you arranged.

  Hereinafter, a document creation system according to an embodiment of the present invention will be specifically described with reference to the drawings.

  FIG. 1 is a diagram illustrating a configuration example of a document creation system according to the present embodiment. As shown in FIG. 1, the document creation system includes a master document storage folder 11 in which a master document is stored and a server system 12 that manages the master document storage folder 11 on a network. When a reference request is made, the server system 12 is configured to deliver a master document reference file. In the transmission / reception unit 13, the master document reference file received at the request of the user is transferred to the XML data display processing unit 141 of the data processing unit 14, converted into a data format that can be displayed on the display unit 15, and then transferred to the display unit 15. Display the document. The master document is divided into blocks such as chapters, paragraphs, and sections in advance. In order to refer to the master document, it has a server function for distributing a master document reference file having only an XML pointer to each block, not a text body.

  If necessary, the user directly edits the document displayed on the display unit 15 by using a keyboard or other input device, thereby allowing the data processing unit 14 via the input unit 16 to be edited. Send change data changed by editing.

  When the data processing unit 14 interactively edits the document with the user and instructs the user to store the document edited by the user as a derived document, the data difference detection processing unit 142 selects each block of the master document. It is determined whether a change has been made, and the difference information is converted into the XML format for the changed block and stored in the memory 19. The derived document file is formed by merging with the block reference pointer group on the master document which has not been changed, and the changed portion stored in the memory 19 is output by the file input / output processing unit 17 and is stored in the derived document storage folder. 18. In other words, when creating a derived document in which a part of the master document is changed, the data difference detection processing unit 142 automatically detects that a change has occurred in the block being operated, and the changed portion is stored in the memory 19 in the XML format. To do.

  When the document is referred to next time, the content stored in the derived document storage folder 18 is passed to the XML data display processing unit 141 and displayed on the display unit 15 as a derived document. At this time, the block without change is displayed on the display unit 15 by referring to the latest information from the master document storage folder 11 on the network via the transmission / reception unit 13, for example.

FIG. 2 is a diagram illustrating a state in which a master document is revised to generate a derived document. It is assumed that the display image 21 of the master document is divided into, for example, three blocks (1), (2), and (3). The contents 22 of the master document can be expressed in the format of (1) information, (2) information, and (3) information. The content 23 of the master document (reference) is formed by a link to (1) (URL or the like), a link to (2), and a link to (3). Here, when the customization 24 is performed on the display image 21 of the master document by the user, the contents 23 of the master document (reference) are changed to (1) as the contents (derived document) 26 of the customized document. Link information, the added information content of (4) itself, the revised content of (2) itself, and a link to (3) are created as components. This state becomes a display image of a customized document as indicated by reference numeral 25. Here, the added information (4) is inserted in the block (1), (2) is revised, and (3) remains the original block.
Details of the above processing will be described with reference to FIGS.

  FIG. 3 is a diagram showing a relationship between a master document display example on the display and the state of document data. When a reference request is made for the master document for the first time, the master document reference file 23 is returned from the server system 12 of FIG. In the master document reference file 23, link information 231, 232 and 233 indicating each block in the master document 22 on the network exists. The master document 22 is automatically determined in advance, for example, by automatically determining chapters, sections, paragraphs, paragraphs, etc., or is divided into blocks arbitrarily determined by the creator. Block start positions S-1, S-2, S-3, end positions E-1, E-2, E-3, rendering attributes and text body information are created as XML document fragments. . A state in which the master document reference file 23 is converted by the XML data display processing unit 141 in FIG. Here, reference numeral 211 denotes a display result of the block 1, which is converted from the XML document fragment of the block 1 of the master document 22 on the network indicated by the link information 231 and displayed. Similarly, reference numeral 212 corresponds to block 2 and reference numeral 213 corresponds to block 3.

  FIG. 4 is a diagram showing a relationship between a derived document display example on the display and the state of the derived document data. The user can change the master document display screen 21 in FIG. 3 to create a derived document for the user. For example, if the text indicated by the start position S-4 to the end position E-4 is inserted into the block 1 (251), this can be defined as a new block 4 (252). When the contents of block 2 are completely rewritten, the block 2 is customized (253), and the derived document is displayed as indicated by reference numeral 25. In this state, when “store derivative document” is instructed, the derived document 26 is stored in a local folder. When the content of the derived document 26 is viewed, the XML document fragment 262 of the block 4 newly created as a child chain of the link information 261 of the block 1 is connected. Thus, in the case of additional insertion, the link information to the XML document fragment of the block in the master document is left. On the other hand, if the entire document has been revised as in block 2 or “replace entire block” is specified by the user's instruction, the XML document fragment 263 of block 2 is generated. Since nothing is changed in the block 3, the link information 264 to the block 3 of the master document reference file is placed as it is.

FIG. 5 is a flowchart showing the flow of processing for displaying a document on the display.
When the master document reference file 23 is input, since all the blocks are not changed (Yes in step 51), the XML document fragment of the block is always acquired from the master document. If there is a block change (No) and the derived document file 26 is used as an input, the XML document fragment of the block is acquired from the master document or the derived document file (step 53). That is, a record is created only from a link. In either case, next, based on the information obtained from the XML document fragment, the font size, display color, etc. are reproduced and developed on the display buffer (step 54). In step S55, it is determined whether or not all the blocks have been displayed. If they have been displayed (Yes), the document display is terminated, and if there are blocks that have not been displayed (No), the process returns to step S51. . The above operation is performed for all blocks. In this way, the latest information can always be obtained by referring to the master document on the network for the part (block) that has not been changed when the derived document file is opened. On the other hand, a document with a high degree of freedom can be created by combining and displaying a portion (block) customized by the user.

  FIG. 6 is a flowchart showing the flow of processing for storing a derived document in a local folder. It is assumed that the master document is divided into blocks such as paragraphs in advance. The divided blocks can be identified by a unique ID. When the master document reference file 23 or the derived document 26 is opened, the document is read and displayed according to the flowchart shown in FIG. 5 (step 61). At this time, the display is in an edit mode, and an event is waited in the same manner as in the conventional document creation system without being aware of XML (steps 62 and 63).

  If it is detected as a result of the event that there is a change in the block being processed (step 64), a fragment of the XML document is created on the spot and stored in the change pool on the memory (step 65). Whether to create a new fragment of an XML document or rechain between XML documents depends on the event.

  If there is an instruction “store document” in step 63, the contents of the change pool on the memory are reflected, and the XML of the changed block is output to the local folder to be a derived document file (step 66, 67). With the above processing, a derived document file can be easily created.

The document creation system according to the present embodiment has the following effects.
(1) A master document creator can create a master document without being aware of the local rules of each user. In addition, when updating the master document, the user does not need to be aware of the maintenance of the derived document created by each user.
(2) A user can obtain a detailed document that matches individual circumstances by creating a derived document arranged for himself / herself based on the master document. In addition, even if you are not monitoring changes to common parts other than the parts you arranged, you can check the latest status when you open the document, making it easier to create and edit documents. There is an advantage.

  In the above example, the master document is first divided into blocks, and then the process of editing the derived document based on the presence / absence of the changed part has been described. However, as a modified example, the changed part is detected. After that, the part may be divided into blocks so that the part is distinguished from another part, and the procedure may be changed so as to link other than the changed part. The present invention also includes a program for causing a computer to execute the above procedure.

  The present invention is applicable to a document creation system.

It is a figure which shows the example of 1 structure of the document preparation system by one embodiment of this invention. It is a figure which shows a mode that a master document is revised and a derivative document is produced | generated. It is a figure which shows the example of a master document display on a display, and the state of document data. It is a figure which shows the example of a derived document display on a display, and the state of derived document data. It is a flowchart figure which shows the flow of the process which displays a document on a display. It is a flowchart figure which shows the flow of a process which stores a derived document in a local folder. It is the schematic diagram which illustrated the problem when a derived document is scattered.

Explanation of symbols

DESCRIPTION OF SYMBOLS 11 ... Master document storage folder, 12 ... Server system, 13 ... Transmission / reception part, 14 ... Data processing part, 15 ... Display part, 16 ... Input part, 17 ... File input / output processing part, 18 ... Derived document storage folder, 21 ... Master document display screen, 22 ... Master document, 23 ... Master document reference file, 25 ... Derived document display screen, 26 ... Derived document.

Claims (4)

A document creation system connected to a master document storage folder for storing a master document,
A data difference detection processing unit that senses a change operation performed for each block by dividing the master document into a plurality of blocks when creating a derived document in which a part of the master document is changed;
Memory to hold the changes,
For the block including the changed portion held in the memory, the link destination and the changed portion stored in the master document storage folder are stored, and for the block not including the changed portion, the block is stored in the master document storage folder. And a derived document storage folder for storing only a pointer to a link destination of the block being processed. A document creation system connected to a master document storage folder for storing a master document,
A data difference detection processing unit that senses a change operation received by the document when creating a derived document in which a part of the master document is changed;
Memory to hold the changes,
A block is created so as to include the changed part held in the memory, and the link destination and the changed part stored in the master document storage folder are related to the block, and the block not including the changed part is included. And a derived document storage folder that stores only a pointer to the link destination of the block stored in the master document storage folder.   3. The data display processing unit according to claim 1, further comprising: a data display processing unit that performs control for replacing the derived document stored in the derived document storage folder with respect to the link destination with an actual document of the link destination. The document creation system described. The derived document folder claim 1, characterized by a portion more defined in the start and end positions about to change locations associated with the block number in the block as a new block to 3 The document creation system according to item 1.

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