JP2009175944A - System and method for electronic approval, and computer program therefor - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a system for electronic approval, enabling a reduced maintenance work of a user management DB, even when personnel changes etc. are carried out. <P>SOLUTION: A user management DB unit 2 includes a user DB 22 storing information related to the users. In response to a request from a user PC unit 1, authentication of the user is performed by reference to information stored in the user DB 22. When the authentication is confirmed, user information is transmitted to the user PC unit 1. The user PC unit 1 requests the user management DB unit 2 to authenticate the user, and receives the user information when the authentication is confirmed by the user management DB unit 2. Then, using the received user information, the user PC unit 1 generates impress information of a target file, so as to store it into an impress information file 13 as impress history. Accordingly, the user management DB unit 2 does not require to perform history management etc., and can be used as the user management DB without modifying a field structure etc. of the existing personnel DB. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a technique for electronically stamping a document to be approved, and in particular, a database (hereinafter referred to as a user database) that manages users from a personal computer (hereinafter referred to as a user PC device) used by the user. The present invention relates to an electronic approval system, an electronic approval method, and a computer program thereof that access and approve a user management DB device.

  In recent years, approval processing for stamping documents has been digitized. In such an electronic approval system, a document to be approved is circulated to an approver of each department, and electronic stamping is performed.

  As will be described later, in an electronic approval system based on a workflow, a user PC device and a database server (hereinafter referred to as a DB server) are connected via a network such as a LAN (Local Area Network). In the storage area of the DB server, a user management data area, an area for storing a stamp history, an area for storing a flow defining a verification procedure for each job, and a paper for each stage of the verification flow before verification A storage area is secured.

  And when building the flow of electronic approval, the paper design, the order in which the paper should be circulated to each approver, the path when the approver approves, and the case where the approver does not approve Must be defined in the workflow for each business and stored in the DB server. In addition, even if the same document is used in different departments, the approver is different, so the workflow must be redefined and stored in the DB server.

  When the workflow definition is completed, actual drafting, approval circulation, and the like are performed by the workflow, and the stamp history for each business step is stored in the DB server. In this way, in a general electronic approval system, rather than stamping the target document, the target document is also treated as file data, and the approval record for that file data is recorded in the database, thereby confirming the approval. And guarantee.

As a technology related to this, there is an invention disclosed in Patent Document 1 below. An electronic document approval apparatus disclosed in Patent Document 1 includes an electronic document creation unit that digitizes a document and converts the document into an electronic document, an approval media creation unit that creates approval media from approval items necessary for approval, and an approval Approval image media creation unit that creates approval image media, which is an imprint of the tool, approval media composition means for compositing approval media to the electronic document, and composition of the approval image media to the approval media, or composition of the approval image media to the electronic document And an approved image media composing means, and a display device for displaying the approved document. With such a configuration, it is possible to provide a flexible electronic document approval apparatus similar to an actual stamping method.
Japanese Patent Laid-Open No. 9-223085

  In a conventional electronic approval system, a workflow definition is required for each type of document that needs to be stamped, and it takes time to create the definition. Therefore, this system can be used for documents such as core business that are frequently used, but it is not possible to apply this system from the standpoint of start-up costs to documents that require various kinds of imprints that are not frequently used. Practically difficult.

  Further, since the approval is guaranteed by the stamp record registered in the DB server, it is generally operated in an environment such as an in-house LAN that can be connected to the DB server. Therefore, when the approver is on a business trip, the document cannot be stamped.

  In addition, since it is necessary to register a user in a DB server that performs history management, if there is a change in the registration of the user due to an organizational change or the like, the running cost for maintenance becomes high.

  Even if the invention disclosed in Patent Document 1 described above is used, such a problem cannot be solved.

  The present invention has been made to solve the above-described problems, and an object of the present invention is to provide an electronic approval system and electronic approval that can reduce maintenance work of the user management DB even when personnel changes or the like occur. It is to provide a method and its computer program.

  According to an embodiment of the present invention, an electronic approval system is provided in which a user PC device and a user management DB device are connected via a network. The user management DB device includes a user DB that stores information about the user, and authenticates the user with reference to information stored in the user DB in response to a request from the user PC device. When authentication is confirmed, user information is transmitted to the user PC device. The user PC device requests user authentication from the user management DB device, and receives user information when authentication is confirmed in the user management DB device. Then, the stamp information of the target file is created using the received user information and stored in the stamp information file as a stamp history.

  According to this embodiment, since the created seal information is stored in the seal information file in the user PC device, the user management DB device does not need to perform history management, and the field configuration of the existing personnel database can be There is an effect that the user management DB can be used without being changed.

  FIG. 1 is a diagram illustrating a configuration example of a general electronic approval system. This electronic approval system includes a user PC device 101, a DB server 102, and a network 103 having a dedicated protocol such as a LAN for connecting the user PC device 101 and the DB server 102.

  In the storage area of the DB server 102, a dedicated user DB 202, a workflow definition file 203 for each business, and a paper and business document storage file 204 are provided. When building a flow of electronic approval, the paper design, the order in which the paper is circulated to each approver, the path when the approver approves, the path when the approver does not approve Are defined in the workflow for each business and stored in the workflow definition file 203 for each business.

  When actual drafting and approval circulation are performed by workflow, the workflow defined in the workflow definition file 203 for each business is executed, and the file data stored in the paper and business document storage file 204 is sequentially circulated to the approver. Is done.

  An electronic stamp program 201 is installed in the user PC device 101. When the approver stamps the circulated document, the electronic stamp program 201 is activated to perform the stamp. The stamp history by the approver is stored in the dedicated user DB 202 of the DB server 102.

  FIG. 2 is a diagram showing an example of an electronic stamping process performed in the electronic approval system shown in FIG. The approver activates and executes the electronic seal program 201 installed in the user PC device 101, thereby adding an electronic seal to the circulating seal target file 301 and performing the seal. The stamp figure itself does not have a function for determining the authenticity of the seal impression.

  FIG. 3 is a diagram showing an example of processing in the case where the stamp graphic shown in FIG. 2 is stored in the DB server 102 as a stamp history and the authenticity of the seal is determined. When the approver activates the electronic stamping program 201 to create a stamp graphic, the stamper is collated between the user PC device 101 and the DB server 102. When a stamp figure is created, the stamp history is stored in the dedicated user DB 202 of the DB server 102. Therefore, the authenticity of the seal can be determined by referring to the stamp history of the dedicated user DB 202.

(First embodiment)
FIG. 4 is a diagram illustrating a configuration example of the electronic approval system according to the first embodiment of the present invention. This electronic approval system includes a user PC device 1, a user management DB device 2, and a network 3 having a dedicated protocol such as a LAN for connecting the user PC device 1 and the user management DB device 2. .

  An electronic stamping program 12 is installed in the user PC device 1, and the computer 11 activates the electronic stamping program 12, obtains necessary user information from the user management DB device 2, creates a seal, and creates a stamp. Store in the information file 13.

  The user management DB device 2 has a user DB 22 that holds information necessary for managing users, and is used when the DB server 21 receives a user ID and a password from the user PC device 1. The user is authenticated, and the user information is transmitted to the user PC device 1 when the user is confirmed.

  FIG. 5 is a block diagram showing a schematic configuration of the user PC device 1 according to the first embodiment of the present invention. The user PC device 1 is equipped with a computer main body 71, a display device 72, an FD drive 73 to which an FD (Flexible Disk) 74 is attached, a keyboard 75, a mouse 76, and a CD-ROM (Compact Disc-Read Only Memory) 78. A CD-ROM device 77 and a network communication device 79. The electronic stamp program 12 is supplied by a storage medium such as the FD 74 or the CD-ROM 78. The electronic stamp program 12 is executed by the computer main body 71, and creates stamp information, stores the stamp information, and the like. Further, the electronic stamping program 12 may be supplied from the other computer to the computer main body 71 via a communication line.

  The computer main body 71 includes a CPU 80, a ROM (Read Only Memory) 81, a RAM (Random Access Memory) 82, and a hard disk 83. The CPU 80 performs processing while inputting / outputting data to / from the display device 72, the FD drive 73, the keyboard 75, the mouse 76, the CD-ROM device 77, the network communication device 79, the ROM 81, the RAM 82, or the hard disk 83. The electronic stamp program 12 recorded in the FD 74 or the CD-ROM 78 is stored in the hard disk 83 by the CPU 80 via the FD drive 73 or the CD-ROM device 77. The CPU 80 loads the electronic stamping program 12 from the hard disk 83 to the RAM 82 as appropriate, and executes the processing such as creating stamping information and storing the stamping information.

  The user management DB device 2 shown in FIG. 4 has the same configuration as that of the user PC device 1 shown in FIG.

  FIG. 6 is a block diagram showing a functional configuration of the user PC device 1 according to the first embodiment of the present invention. The user PC device 1 includes a stamp information file 13, a transmission / reception unit 14, a use permission confirmation unit 15, a stamp information creation unit 16, and a stamp information extraction unit 17.

  The seal information file 13 is a part that holds the created seal information, and is provided in the hard disk 83 shown in FIG. The transmission / reception unit 14 is a part that transmits / receives data to / from the user management DB apparatus 2 via a network such as a LAN, and corresponds to the network communication apparatus 79 shown in FIG.

  The usage permission confirmation unit 15 transmits the user ID and password to the user management DB device 2 via the transmission / reception unit 14, and creates an electronic seal when the user management DB device 2 confirms user authentication. The user information such as the name of the sealer necessary for this is received from the user management DB device 2.

  The stamp information creation unit 16 creates an electronic seal using the user information received by the usage permission confirmation unit 15, stamps the target document (target file), and stores it as the stamp information in the stamp information file 13. store. This stamp information includes information such as a target file identification name, a stamp identification name, a stamper name, and a stamp date.

  The stamp information file 13 does not have to be provided separately from the target file. In this case, the stamp information is held in a part of the target file, and this part is referred to as the stamp information file 13 for convenience.

  The stamp information extraction unit 17 receives a transmission request for the stamp information of the target file from the external device when the external device (not shown) determines the authenticity of the stamp of the target file, and sends the stamp information of the target file. Is extracted from the stamp information file 13. Then, the stamp information of the target file is transmitted to the requested external device via the transmission / reception unit 14.

  Here, the authenticity determination does not necessarily need to be performed by an external device, and can be implemented by a program in the user PC device 1. In this case, a request for transmitting the seal information is made directly from the authenticity determination unit (not shown) to the seal information extraction unit 17, and the extracted seal information is sent from the seal information extraction unit to the transmission / reception unit 14 without passing through the transmission / reception unit 14. Passed.

  FIG. 7 is a flowchart for explaining a processing procedure when creating the stamp information in the user PC device 1. An approval request for the target file is transmitted to the user PC device 1 by mail. At this time, the target file may be attached to the mail, or the user PC device 1 may read the target file from a predetermined location.

  First, a file to be stamped is opened (S11). Then, the use permission confirmation unit 15 transmits the user ID and password input by the user (authorizer) to the user management DB device 2 via the transmission / reception unit 14 (S12).

  Next, the use permission confirmation unit 15 receives the collation result and the user information from the user management DB device 2 via the transmission / reception unit 14, and determines whether or not the user management DB device 2 has permitted it (S13). ). If it is not permitted by the user management DB apparatus 2 (S13, No), the process is terminated.

  Moreover, if permitted by the user management DB device 2 (S13, Yes), the stamp information creation unit 16 creates an electronic seal using the user information received from the user management DB device 2, The target file is stamped (S14). Then, the stamp information creating unit 16 stores the stamp information in the stamp information file 13 (S15), stores the target file (S16), and ends the process.

  FIG. 8 is a flowchart for explaining a processing procedure when the user PC device 1 receives a seal information transmission request. First, when the transmission / reception unit 14 receives the file name of the target file from the external device (S21), the stamp information extraction unit 17 searches the stamp information file 13 and extracts the stamp information of the target file (S22).

  Then, the stamp information extraction unit 17 transmits the extracted stamp information to the external apparatus that has requested transmission via the transmission / reception unit 14 (S23), and ends the process.

  Here, when the authenticity determination is performed on the user PC, a request for extracting the stamp information from the authenticity determining unit is made instead of the request for transmitting the stamp information, and the stamp information extracting unit is passed through the transmitting / receiving unit. The request and the seal information are passed between 17 and the true / false determination unit. When the stamp information file 13 is created in the target file, the stamp information file 13 is stored for each target file, so that the search for the target file is simplified.

  FIG. 9 is a block diagram showing a functional configuration of the user management DB apparatus 2 according to the first embodiment of the present invention. The user management DB device 2 includes a user DB 22, a transmission / reception unit 23, and an authentication unit 24.

  The user DB 22 stores information about the user such as a user ID, password, user name (name of stamper), department name, and title, and is provided in the hard disk 83 shown in FIG. The transmission / reception unit 23 is a part that transmits / receives data to / from the user PC device 1 via a network such as a LAN, and corresponds to the network communication device 79 shown in FIG.

  When there is a user inquiry from the user PC device 1, the authentication unit 24 refers to the user information stored in the user DB 22 and authenticates the user. User authentication is performed by verifying the user ID and password received via the transmission / reception unit 23.

  FIG. 10 is a flowchart for explaining a processing procedure at the time of user authentication in the user management DB apparatus 2. First, when the transmission / reception unit 23 receives the user ID and password from the user PC device 1 (S31), it is determined whether or not the user ID is registered in the user DB 22 (S32).

  If the user ID is not registered in the user DB 22 (S32, No), the process proceeds to step S35. If the user ID is registered in the user DB 22 (S32, Yes), it is determined whether or not the password matches that registered in the user DB 22 (S33).

  If the password does not match that registered in the user DB 22 (S33, No), the process proceeds to step S35. If the password matches that registered in the user DB 22 (S33, Yes), information requested from the user PC device 1, for example, information such as the name of the sealer is extracted from the user DB 22. (S34).

  In step S35, the authentication unit 24 transmits the verification result and the extracted data to the user PC device 1 via the transmission / reception unit 23 (S35), and ends the process. If authentication is not confirmed, only the verification result is transmitted, and the extracted data is not transmitted.

  As described above, according to the electronic approval system of the present embodiment, the stamp information file in the user PC device 1 is not written in the user management DB device 2 without writing the stamp information created by the user PC device 1. 13 and the seal information of the target file is transmitted when there is a request for transmission of the seal information from the external device. Alternatively, when the authenticity determination is performed in the user PC 1, the stamp information of the target file is delivered when there is a request from the authenticity determination unit. With this configuration, the user management DB device 2 does not need to perform history management and the like, and can be used as a user management DB without changing the field configuration of the existing personnel database. Therefore, it is not necessary to construct a dedicated DB, and even if there is a personnel change, it is not necessary to perform a dedicated maintenance work, so it is possible to reduce the running cost for maintenance.

(Second Embodiment)
FIG. 11 is a diagram illustrating a configuration example of an electronic approval system according to the second embodiment of the present invention. This electronic approval system includes a user PC device 1, a user management DB device 2, a seal DB device 4, a LAN that connects the user PC device 1, the user management DB device 2, and the seal DB device 4. Network 3 having a dedicated protocol. Note that parts having the same configuration and function as those of the electronic approval system in the first embodiment are denoted by the same reference numerals, and detailed description thereof will not be repeated.

  In the electronic approval system according to the second embodiment, a stamp information file 42 is provided in the stamp DB device 4, and the stamp information created by the user PC device 1 is transferred to the DB server 41 to be stamped. It is stored in the information file 42. The stamp DB apparatus 4 has a configuration similar to that of the user PC apparatus 1 shown in FIG.

  FIG. 12 is a block diagram showing a functional configuration of the stamp DB apparatus 4 according to the second embodiment of the present invention. The stamp DB apparatus 4 includes a stamp information file 42, a transmission / reception unit 43, and a stamp information registration unit 44.

  The stamp information file 42 is a part that holds the stamp information received from the user PC device 1 and is provided in the hard disk 83 shown in FIG. The transmission / reception unit 43 is a part that transmits / receives data to / from the user PC device 1 via a network such as a LAN, and corresponds to the network communication device 79 shown in FIG.

  When receiving the stamp information from the user PC device 1, the stamp information registration unit 44 registers it in the stamp information file 42. Also, the seal information registration unit 44 receives a transmission request for the seal information of the target file from the external device via the transmission / reception unit 43 when an external device (not shown) determines the authenticity of the target file. The stamp information is extracted from the stamp information file 42. Then, the stamp information of the target file is transmitted to the requested external device via the transmission / reception unit 43.

  FIG. 13 is a flowchart for explaining the processing procedure for registering the stamp information in the stamp DB apparatus 4. First, when the transmission / reception unit 43 receives stamp information including information such as a user ID, a file name of a target file, and a date from the user PC device 1, the stamp information is given to the stamp information registration unit 44 (S41).

  Next, the stamp information registration unit 44 registers the stamp information including information such as the user ID received from the transmission / reception unit 43, the file name of the target file, and the date in the stamp information file 42 (S42), and ends the process. To do. When there is a transmission request for the stamp information of the target file from the external device, the stamp information is searched using these information, and the search result is transmitted to the external device.

  As described above, according to the electronic approval system in the present embodiment, the seal information created by the user PC device 1 is stored in the seal DB device 4 provided separately. An effect similar to the effect described in the embodiment can be achieved.

(Third embodiment)
FIG. 14 is a diagram illustrating a configuration example of an electronic approval system according to the third embodiment of the present invention. Parts having the same configuration and function as those of the electronic approval system in the first embodiment are denoted by the same reference numerals, and detailed description thereof will not be repeated.

  In the electronic approval system according to the third embodiment, when a use permission file 18 is provided in the user PC device 1 and the user authentication is confirmed by the user management DB device 2, the user is confirmed. The user information transmitted from the management DB device 2 is stored in the usage permission file 18.

  The functional configuration of the user PC device 1 according to the third embodiment of the present invention is compared with the functional configuration of the user PC device 1 according to the first embodiment shown in FIG. The only difference is that the 15 functions are different and the use permission file 18 is added. Therefore, detailed description of overlapping configurations and functions will not be repeated.

  The usage permission confirmation unit 15 transmits the user ID and password to the user management DB device 2 via the transmission / reception unit 14 only when the target file is first stamped, and manages the user via the transmission / reception unit 14. The collation result and user information are received from the DB device 2. When the user management DB device 2 permits the user information, the user information is stored in the use permission file 18. Then, when the next target file is stamped, the user information stored in the use permission file 18 is read and given to the stamp information creation unit 16 without accessing the user management DB device 2 and performing authentication.

  The stamp information creation unit 16 creates an electronic seal using the user information read by the use permission confirmation unit 15, stamps the target document (target file), and stores the stamp information in the stamp information file 13. Keep as.

  In the above description, the user information received from the user management DB device 2 at the time of the first stamp is stored in the usage permission file 18, and the user information is read from the usage permission file 18 at the subsequent stamping. The user information stored in the use permission file 18 can have an expiration date.

  In this case, when the user stamps the target file, the usage permission confirmation unit 15 determines whether the user information stored in the usage permission file 18 is within the expiration date. If it is within the expiration date, the use permission confirmation unit 15 reads the user information stored in the use permission file 18 without accessing the user management DB device 2 for authentication, and creates the stamp information creation unit 16. To give. If it is not within the expiration date, the use permission confirmation unit 15 transmits the user ID and password to the user management DB device 2 to authenticate the user.

  As described above, according to the electronic approval system in the present embodiment, when user information is stored in the use permission file 18, the use permission file is accessed without accessing the user management DB device 2. Since the stamp information is created using the user information stored in 18, the access to the user management DB device 2 can be reduced in addition to the effects described in the first embodiment. It became possible to reduce the time required to approve the target file.

(Fourth embodiment)
FIG. 15 is a diagram illustrating a configuration example of an electronic approval system according to the fourth embodiment of the present invention. This electronic approval system has a dedicated protocol such as a user PC device 1, a user management DB device 2, a Web server device 5, and a LAN for connecting the user management DB device 2 and the Web server device 5. A network 3 and a wide area network 6 such as the Internet for connecting the user PC device 1 and the Web server device 5 are included. Note that parts having the same configuration and function as those of the electronic approval system in the first embodiment are denoted by the same reference numerals, and detailed description thereof will not be repeated.

  A web page creation program 52 is installed in the web server device 5, and the web server 51 activates the web page creation program 52 to create a web page. The Web page creation program 52 is created in a program language that can be accessed using http (hyper text transfer protocol), such as CGI (Common Gateway Interface). The Web server device 5 has a configuration similar to that of the user PC device 1 shown in FIG.

  The Web server device 5 creates a Web page in response to an http access from the user PC device 1 and displays it on the user PC device 1, and the user ID and password input from the user PC device 1 at that time Is received via the network 6. Then, the user ID and password are transmitted to the user management DB device 2 via the network 3.

  When the Web server device 5 receives the collation result and the user information from the user management DB device 2, the Web server device 5 displays the information on the Web page and gives it to the user PC device 1. The user PC device 1 acquires user information displayed on the Web page and performs a stamp process on the target file. Note that these pieces of information may be presented on a virtual screen that cannot be viewed without being actually displayed on the Web page.

  The functional configuration of the user PC device 1 according to the fourth embodiment of the present invention is compared with the functional configuration of the user PC device 1 according to the first embodiment shown in FIG. The only difference is that the 15 functions are different. Therefore, detailed description of overlapping configurations and functions will not be repeated.

  The use permission confirmation unit 15 transmits the user ID and password input to the web page by the user to the web server device 5, and the collation result displayed on the web page from the web server device 5 via the transmission / reception unit 14. Receive user information.

  The stamp information creation unit 16 creates an electronic seal using the user information read by the use permission confirmation unit 15, stamps the target document (target file), and stores the stamp information in the stamp information file 13. Keep as.

  FIG. 16 is a block diagram showing a functional configuration of the Web server device 5 according to the fourth embodiment of the present invention. The web server device 5 includes a transmission / reception unit 53, an access reception unit 54, and a web page creation unit 55.

  When receiving an access request from the user PC device 1 via the transmission / reception unit 53, the access reception unit 54 instructs the Web page creation unit 55 to create a Web page in which a user ID and password can be input.

  Further, when receiving the user ID and password input to the Web page from the user PC device 1 via the transmission / reception unit 53, the access reception unit 54 transmits the information to the user management DB device 2 for use. Authenticate the person. When the collation result and the user information are received from the user management DB device 2, the web page creation unit 55 is instructed to create a web page that can display the collation result and the user information.

  When the web page creation unit 55 receives a web page creation instruction from the access reception unit 54, the web page creation unit 55 creates a web page in which a user ID and password can be input, or a web page in which a collation result and user information can be displayed. The data is transmitted to the user PC device 1 via the transmission / reception unit 53.

  FIG. 17 is a flowchart for explaining the processing procedure of the Web server device 5 according to the fourth embodiment of the present invention. First, when the access reception unit 54 receives a Web access request from the user PC device 1 via the transmission / reception unit 53, the access reception unit 54 causes the Web page generation unit 55 to generate a Web page in which a user ID and password can be input. The user PC device 1 is transmitted. And the access reception part 54 will receive access by using those information as a parameter, if the user ID and password input into the web page are received (S51).

  Next, the access reception unit 54 extracts the user ID and password input to the Web page, and transmits these pieces of information to the user management DB device 2 via the transmission / reception unit 53 (S52). Then, the access receiving unit 54 receives extracted data such as a collation result and user information from the user management DB apparatus 2 via the transmission / reception unit 53, transfers these information to the Web page creation unit 55, and transfers the Web page Is created (S53).

  The web page creation unit 55 creates a web page displaying the collation result received from the access reception unit 54 and extracted data such as user information, and transmits it to the user PC device 1 via the transmission / reception unit 53 (S54). The process is terminated.

  As described above, according to the electronic approval system in the present embodiment, the Web server device 5 transmits the user ID and password input to the Web page to the user management DB device 2, and the user management DB device. Since the collation result and user information received from 2 are displayed on the web page and transmitted to the user PC device 1, the user PC device can be used as long as the route to the in-house intra web is secured. The user management DB apparatus 2 can be accessed from 1 and the approver can approve even in an environment where the user cannot connect to a LAN such as a place where the user is away.

(Fifth embodiment)
FIG. 18 is a diagram illustrating a configuration example of an electronic approval system according to the fifth embodiment of the present invention. Parts having the same configuration and function as those of the electronic approval system in the fourth embodiment are denoted by the same reference numerals, and detailed description thereof will not be repeated.

  In the electronic approval system according to the fifth embodiment, when the use permission file 18 is provided in the user PC device 1 and the user authentication is confirmed by the user management DB device 2, the Web server The user information transmitted from the device 5 is stored in the usage permission file 18.

  The functional configuration of the user PC device 1 according to the fifth embodiment of the present invention is compared with the functional configuration of the user PC device 1 according to the first embodiment shown in FIG. The only difference is that the 15 functions are different and the use permission file 18 is added. Therefore, detailed description of overlapping configurations and functions will not be repeated.

  Only when the target file is first stamped, the usage permission confirmation unit 15 inputs the user ID and password to the Web page and transmits them to the Web server device 5, and from the Web server device 5 via the transmission / reception unit 14. The collation result and user information displayed on the web page are received. Then, the user information received from the Web server device 5 is stored in the use permission file 18 when the user management DB device 2 permits it. Then, when the next target file is stamped, the user information stored in the use permission file 18 is read out and given to the stamp information creating unit 16 without accessing the Web server 5 and performing authentication.

  The stamp information creation unit 16 creates an electronic seal using the user information read by the use permission confirmation unit 15, stamps the target document (target file), and stores the stamp information in the stamp information file 13. Keep as.

  In the above description, the user information displayed on the Web page at the time of the first stamp is stored in the usage permission file 18, and the user information is read from the usage permission file 18 at the time of the subsequent stamping. However, the user information stored in the use permission file 18 can have an expiration date.

  In this case, when the user stamps the target file, the usage permission confirmation unit 15 determines whether the user information stored in the usage permission file 18 is within the expiration date. If it is within the expiration date, the use permission confirmation unit 15 reads the user information stored in the use permission file 18 and gives it to the stamp information creation unit 16 without accessing the Web server device 5 and performing authentication. . If it is not within the expiration date, the use permission confirmation unit 15 inputs the user ID and password on the Web page and transmits them to the Web server device 5 to authenticate the user.

  As described above, according to the electronic approval system in the present embodiment, when user information is stored in the use permission file 18, the use permission file is accessed without accessing the user management DB device 2. Since the seal information is created using the user information stored in 18, the access to the Web server device 5 can be reduced in addition to the effects described in the fourth embodiment. It became possible to reduce the time required for file approval.

  The embodiment disclosed this time should be considered as illustrative in all points and not restrictive. The scope of the present invention is defined by the terms of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the terms of the claims.

It is a figure which shows the structural example of a general electronic approval system. It is a figure which shows an example of the electronic stamping process performed in the electronic approval system shown in FIG. It is a figure which shows an example of a process in the case of storing the stamp figure shown in FIG. It is a figure which shows the structural example of the electronic approval system in the 1st Embodiment of this invention. It is a block diagram which shows schematic structure of the user PC apparatus 1 in the 1st Embodiment of this invention. It is a block diagram which shows the functional structure of the user PC apparatus 1 in the 1st Embodiment of this invention. It is a flowchart for demonstrating the process sequence at the time of the stamp information creation in the user PC apparatus. It is a flowchart for demonstrating the process sequence at the time of reception of the stamp information transmission request in the user PC apparatus. It is a block diagram which shows the functional structure of the user management DB apparatus 2 in the 1st Embodiment of this invention. It is a flowchart for demonstrating the process sequence at the time of the user authentication in the user management DB apparatus 2. FIG. It is a figure which shows the structural example of the electronic approval system in the 2nd Embodiment of this invention. It is a block diagram which shows the functional structure of the stamp DB apparatus 4 in the 2nd Embodiment of this invention. It is a flowchart for demonstrating the process sequence of registration of the stamp information in the stamp DB apparatus. It is a figure which shows the structural example of the electronic approval system in the 3rd Embodiment of this invention. It is a figure which shows the structural example of the electronic approval system in the 4th Embodiment of this invention. It is a block diagram which shows the functional structure of the Web server apparatus 5 in the 4th Embodiment of this invention. It is a flowchart for demonstrating the process sequence of the Web server apparatus 5 in the 4th Embodiment of this invention. It is a figure which shows the structural example of the electronic approval system in the 5th Embodiment of this invention.

Explanation of symbols

  1,101 user PC device, 2 user management DB device, 3,6 network, 11 computer, 12,201 electronic stamping program, 13 stamping information file, 14, 23, 43, 53 transmission / reception unit, 15 usage permission checking unit , 16 Imprint information creation unit, 17 Imprint information extraction unit, 21, 41, 102 DB server, 22 User DB, 24 Authentication unit, 42 Imprint information file, 44 Imprint information registration unit, 51 Web server, 52 Web page creation program , 54 Access reception unit, 55 Web page creation unit, 71 Computer main body, 72 Display device, 73 FD drive, 74 FD, 75 Keyboard, 76 Mouse, 77 CD-ROM device, 78 CD-ROM, 79 Network communication device, 202 Dedicated user DB, 203 per business Kufuro definition file, 204 paper, business document storage file, 301 seal the target file.

Claims (10)

An electronic approval system in which a user terminal device and a user management database device are connected via a network,
The user management database device includes a user database that stores information about users;
In response to a request from the user terminal device, user authentication is performed with reference to information stored in the user database, and user information is transmitted to the user terminal device when authentication is confirmed. Authentication means to
The user terminal device requests user authentication to the user management database device, and uses permission confirmation means for receiving the user information when authentication is confirmed in the user management database device; ,
Seal information creating means for creating stamp information of the target file using the user information received by the use permission confirmation means;
An electronic approval system comprising: a stamp information storing unit that stores the stamp information created by the stamp information creating unit as a stamp history.   The user terminal device further includes a stamp information extraction unit that extracts the stamp information of the target file from the stamp information storage unit and transmits the stamp information of the target file to the external device in response to a request from the external device. The electronic approval system according to claim 1, comprising: The user terminal device further includes usage permission storage means for storing user information received by the usage permission confirmation means,
The use permission confirmation means uses the user information stored in the use permission storage means to the seal information creation means without making an authentication request to the user management database device at the next creation of the seal information. The electronic approval system according to claim 1 or 2, wherein the stamp information of the target file is created. The user information stored in the use permission storage means has an expiration date,
The usage permission confirmation means refers to the expiration date of the user information stored in the usage permission storage means at the next creation of the stamp information, and does not make an authentication request to the user management database device if it is within the expiration date. 4. The electronic approval system according to claim 3, wherein said electronic information is created by using said user information stored in said use permission storage means. An electronic approval system in which a user terminal device and a Web server device are connected via a first network, and the Web server device and a user management database device are connected via a second network,
The user management database device includes a user database that stores information about users;
Authentication for authenticating a user with reference to information stored in the user database in response to a request from the Web server device, and transmitting user information to the Web server device when the authentication is confirmed Means,
The user terminal device requests user authentication from the Web server device via a Web page, and receives the user information when authentication is confirmed in the user management database device. When,
Seal information creating means for creating stamp information of the target file using the user information received by the use permission confirmation means;
Stamp information storage means for storing the stamp information created by the stamp information creating means as a stamp history,
The Web server device receives an access request from the user terminal device, requests user authentication from the user management database device, and when authentication is confirmed in the user management database device An access receiving means for receiving the user information;
An electronic approval system, comprising: a web page creating unit that creates a web page displaying the user information received by the access receiving unit and transmits the web page to the user terminal device.   The user terminal device further includes a stamp information extraction unit that extracts the stamp information of the target file from the stamp information storage unit and transmits the stamp information of the target file to the external device in response to a request from the external device. The electronic approval system according to claim 5, comprising: The user terminal device further includes usage permission storage means for storing user information received by the usage permission confirmation means,
The use permission confirmation means uses the user information stored in the use permission storage means to the seal information creation means without making an authentication request to the Web server device at the next creation of the seal information. The electronic approval system according to claim 5 or 6, wherein the stamp information of the target file is created. The user information stored in the use permission storage means has an expiration date,
The usage permission confirmation means refers to the expiration date of the user information stored in the usage permission storage means when creating the next seal information, and does not issue an authentication request to the Web server device if it is within the expiration date. The electronic approval system according to claim 7, wherein the stamp information creating unit creates the stamp information of the target file using the user information stored in the use permission storage unit. An electronic approval method in a system in which a user terminal device and a user management database device are connected via a network,
In response to a request from the user terminal device, the user management database device refers to information about the user stored in the user database, authenticates the user, and when the authentication is confirmed, Transmitting user information to the user terminal device;
The user terminal device receiving the user information when authentication is confirmed in the user management database device;
The user terminal device creating the target file seal information using the received user information; and
A step of storing the created stamp information as a stamp history in the user terminal device. In an electronic approval system in which a user terminal device and a user management database device are connected via a network, a computer program for causing the user terminal device to create stamp information,
Requesting user authentication to the user management database device and receiving user information when authentication is confirmed in the user management database device;
Creating the target file seal information using the received user information;
A computer program for causing the user terminal device to execute the step of storing the created stamp information as a stamp history in the user terminal device.

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