JP2008287303A - Compliance support system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a means for internal management for achieving compliance of a company in the manufacturing process and products of the company against the environment-related regulations of respective countries, and to provide a means for confirming that the product is compliant with the regulations. <P>SOLUTION: A system for presenting texts of regulations or specifications, etc., to a person in charge and receiving answers on compliance or the like has a function of dividing the texts into a plurality of hierarchical categories and constituting a list of compliance status with each law by integrating the compliance status into a higher layer. Thus, the compliance status with the environment-related regulations can be confirmed, and also similar texts are integrally defined so as to refer to or use the answer of other with texts high similarity. Consequently, manpower is reduced. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention is a product that a manufacturing company provides and has a means of internal control for protecting the conformity of its manufacturing process and product content to the environmental laws and regulations of each country. The present invention relates to a legal compliance support system having means for confirming the above. In particular, in the case of export, the present invention relates to a legal compliance support system having means for confirming that the product meets the conditions of the exporting country.

  Recently, in order to carry out sustainable economic activities while protecting the environment, there has been an active movement to enact environmental laws. Typical examples are those that regulate hazardous substances contained in products, those that require the responsibility of the manufacturer when disposing of products, and those that reduce the consumption of resources and energy, such as manufacturing factories, and reduce waste and so on. In addition, for the purpose of making products environmentally friendly, reducing energy consumption and emissions during use, prolonging the life of products, the obligation to supply consumable parts, providing users with information on use, disposal, maintenance, etc. Some require the disclosure of data such as environmental impact during manufacturing. There is also a movement to compile international standards related to these laws. For the purpose of embodying the above legal regulations, specific guidelines, checklists, standards, audit items, etc. are established and required to comply with them.

  In each country, there is a movement to establish and develop similar laws by adopting the measures that have been effective in these laws and regulations in their own countries. Eventually, it seems that each country will adopt items recognized as effective and converge to something like international standards, but at present, various countries have enacted various laws according to their circumstances. .

  Manufacturers must comply with these laws in product development and manufacturing, but there are no precedents, achievements, or precedents regarding what to do and where they are legal, and there is no common social recognition. For this reason, the current situation is that they are struggling to deal with it.

  There is Patent Document 1 as a known example in this field. This is a function to register the information of laws and regulations in the database and provide it for the user's reference, in order to make the examination application and examination work by ISO 14000 related examination bodies more efficient, and [2] business activities Is a function that determines whether or not it will have a significant impact on the environment, [3] a functional section that creates and registers an environmental improvement plan and manages its progress, and [4] is required by laws and regulations For monitoring / measurement / report items, record the monitoring / measurement / report, and manage the progress of corrective actions when nonconformities occur. [5] Environmental audit plan, schedule by internal organization, A function to register the results, etc., and to manage the progress of corrective activities when a nonconformity is found. [6] Accumulate all the above information with a history and make it difficult to falsify, and respond to the request of the auditor Supporting environmental audits by providing It has the ability.

  In addition, there is product data management (hereinafter referred to as PDM) as a system for comprehensively managing various standards, standards, procedures, and design documents in the product development and manufacturing process. This is a system that unifies and manages various documents required in the product development and manufacturing process, accumulates data with a history, and makes it difficult to falsify and guarantee the contents. The above-mentioned known examples are considered to have specialized this function for the purpose of environmental audit. Standards and procedures required in various processes are set in the PDM in advance, and the user performs work in accordance with the standards and leaves materials, thereby complying with and managing the internal rules and procedures of the organization. .

JP2003-167777A

  However, it is difficult to apply a publicly known mechanism to laws related to the environment because there are a plurality of types of applicable laws, and the target range is wide as it is. Moreover, in the known example, it is necessary to incorporate standards and procedures in the system including processes in advance, and it is difficult to incorporate all laws related to the environment with many objects and contents.

  The present invention provides a systematic, empirical, and working system for complying with the relevant regulations within the organization as a manufacturer that manufactures products that are subject to the regulations and standards of laws and regulations established by each country to protect the environment. This is in order to realize a mechanism for sharing.

  The system that collects and manages information for specific environmental standards such as the above-mentioned Patent Document 1 is the result of executing the policy in-house by setting the policy for the corresponding contents because the target is the environmental standard and not the law. If it is observed and it is suitable for the purpose, it can be regarded as suitable. As a result, it is sufficient that the outline goals and means of realization, the observation data and the result data are prepared at the time of the audit. A well-known example is an operation system for a manufacturing establishment to continue to observe environmental standards. If you can create and register an environmental improvement plan and manage its progress, you have achieved your goal. Individual clauses and product units do not matter.

  However, in the field of the present invention, since the object is not a standard, but a law or a standard, it is necessary to examine each word of each article instead of a broad frame to determine whether it is applicable or not, and whether it is irrelevant or not should be individually determined. It is. Legislation and standards are questioned as to whether the current product and manufacturing process were in compliance with the provisions. That is, there is a demand for a function capable of managing the conformity judgment and the basis for each article, which are different from the main points such as the preservation of the materials of the above known examples, the preservation of the work history, and the guarantee of the regular procedure. This difference may not be acceptable. Therefore, instead of displaying the text as a reference as in the above-mentioned known example, each text must be presented one by one, and the result and evidence of suitability of the text must be left.

  In addition, there are levels that must be observed, such as those that must be complied with by the provisions, those that are legal if some of the multiple options pass, and those that are irrelevant to the target product for the main purpose. And judgment is necessary. There are similar regulations in each country, but the details are different in detail, and it is necessary to determine whether or not to comply with the articles accurately and sequentially. In addition, the compliance results of individual articles must be aggregated to determine whether the law is being complied with as a whole or whether there are insufficient points. It must be systematically known as the manufacturer that the product conforms to which law in which country and does not comply with which law.

  Laws have been enacted in the same way in each country, but since the articles and contents differ from country to country, it is necessary to judge whether or not it is acceptable in light of the articles of law of the target country. Since the number of man-hours is enormous, it is necessary to reduce the man-hours by judging pass / fail by using the result of judging the same, similar or similar texts or referring to them. In addition, it is necessary to prevent contradictions by making the opposite judgment for the same target product against similar articles.

  As an example of the environmental regulations that are the subject of the present invention, there is a system in which the state sets guidelines for the environment, confirms the voluntary declaration of the manufacturer of the product that conforms to the guidelines, and permits the launch. However, unlike traditional safety standards, there are quite notional items in the standards and regulations. Judgment by a person after obtaining an organizational consensus is necessary to determine the pass / fail of an ideal item. Some international standards, which are likely to become guidelines for implementing environmental regulations, are in the form of responding “Yes” or “No” to each check item. The results of the responses to the check items are obliged to be observed and maintained by the manufacturer, and it is required to prepare and publish a technical document etc. to prove the judgment contents. There are penalties for violating this and for discrepancies in content. Therefore, companies must establish internal controls and maintain and manage them. There is a limit to the conventional work of confirming conformity to the personal guidelines on the desk of environmental staff and the collection of data.

  Articles such as laws and regulations, standards, etc. are divided into a plurality of levels, and rules for the compliance status of the clauses are defined for each clause, and the compliance status of each clause is conformed to the higher hierarchy of the category to which the relevant clause belongs according to the rules. Concerning environment-related regulations by having means to enable integration into the status of availability, and having a function to configure a table that lists compliance status by manufacturing site, product, and law by various arrangement methods In addition to being able to grasp the status of compliance, it is possible to systematically share the basis for determining whether or not each article conforms.

  In addition, the provisions of different laws and regulations, standards, etc. are classified according to the individual characteristics of users by providing unique and unified multi-stage categories, so that the contents of the clauses are positioned and different laws, regulations, standards, etc. By providing a function that unifies and defines the similarity of the subject areas of the text and the content of the regulations, responses to other texts with similar similarities such as different laws and regulations that have already been answered for the text Select and present examples as candidates to be referred to, or provide the function to divert answers from other articles with high similarity as the answers to the target articles, or have different laws and regulations Examples of responses to articles such as the above are provided as references for answers to the articles concerned, and the relations between the articles with high frequency of citations are shown as having a high degree of similarity, and conversely, the reference is presented as being highly similar. , Do not quote By automatically handling the provisions of laws and regulations with a frequency of achievement as low similarity, the input man-hours are reduced, and at the same time, contradictions are made by making the opposite judgments for the same provisions. Be able to prevent cases. Moreover, it is necessary to be able to disseminate it to the user by presenting an organized countermeasure accompanying it.

  In addition, it must have a function to store the relevant regulations such as regulations and standards, the judgment of conformity, and the evidence clearly. That is, it is necessary to have a function for directly recording the article, the answer, and the evidence document in the system.

  By using the present invention, the following effects can be obtained. Judgment that is unrelated to the pass / fail of the laws and regulations of each country and the document on which it is based can be stored in association with each other, and the contents of the law will be clarified. It becomes possible to share the basis for determining whether or not each article is applicable systematically.

  In addition, a table that lists the compliance status for each manufacturing site, product, and law can be configured in various ways by the compliance status aggregation rules. Can know.

  In addition, the function that unifies the similarity of the subject areas and contents of regulations, such as different laws and regulations, standards, etc., is similar, and the similarities of different laws, regulations, standards, etc. that have already been answered for the relevant articles are close The input man-hours can be reduced by selecting and presenting answer examples of other articles as candidates to be referred to, or by diverting answers of other articles having a high degree of similarity as they are. At the same time, it will be possible to prevent cases where contradictions are caused by making the opposite judgment for similar articles.

  In addition, the system according to the present invention allows a plurality of persons in charge to access the same information, so that information can be shared among a plurality of departments. For example, a sales person can check the status of legal compliance and ship. Anyone can see the progress and achievement level in a list. Even if you are unfamiliar with each law, it is possible to operate with a guide and similar presentation. In addition, there is an effect of natural dissemination in order to use the regulation response contents and means that are systematically agreed at the office as a reference example. And if there are audits or investigations on laws and regulations, the history of judgments on each law, the person in charge who made the judgments, and evidence of the contents of the judgments can be accumulated, so it is possible to cooperate quickly with the investigations. Even if the person in charge is not the person in charge, there is an effect that the person who has become the window corresponding to the investigation can answer on behalf of the reason why it is determined to be legal by referring to the contents of the evidence document.

  In addition, by combining the above effects, when various laws are enacted, it is possible to quickly respond and disseminate.

  Examples of the present invention will be described. FIG. 1 is an overall configuration diagram of an environmentally compatible product development / legal compliance support system according to the present invention. There is a user PC 9 and an office server 6. In the business office server 6, the environmentally compliant product development / legal compliance support system 1 of the present invention is operating. In conjunction with this, there is a database system 2, which includes a restriction file 3, a product conformity determination 4, and an evidence document 5 database file. The user PC 9 has the operation screen 7 of the environmentally compliant product development / legal compliance support system 1 on the screen of the PC by calling the environmentally compliant product development / legal compliance support system 1 with a URL. Further, it is assumed that the user PC 9 has various candidate documents 8 that serve as proofs of responses of the present system, that is, design documents, documents, recording / measurement data, aggregated data, third party certifications, and the like.

  FIG. 2 is a conceptual diagram of the present invention. FIG. 2 shows a list of environment-related laws and regulations, international standards and guidelines corresponding to the regulation file 3 of FIG. 1, which is presented to the user in the form of questions. The user gives an answer to that, and designates, for example, a design drawing, a design study document, a list of parts, etc., which are the basis of the answer, and provides evidence.

  FIG. 3 shows an example of a login screen of this system. It is displayed on the user PC operation screen 7 of FIG. Request entry of user ID and password. FIG. 9 shows a database used for determining the user ID and password. “9: registration date, 10: life / death flag, 11: deletion date” is automatically registered and deleted by the system, and the data remains in the database as a history. As a result, the history of operation / determination of the person in charge who has been deleted in the past can also be searched. However, since the deleted person cannot log in, the subsequent operation is impossible.

  FIG. 4 is a determination selection screen displayed immediately after logging in on the login screen of FIG. It is displayed on the user PC operation screen 7 of FIG. The left side of FIG. 4 selects the target laws and regulations. On the right side, the target product to be answered is selected. In either case, when one line in the upper list is selected, it is displayed in the lower frame and selected. By pressing the execution button, the input screen of FIG. 5 is displayed. FIG. 5 is also displayed on the user PC operation screen 7 of FIG. S1 in FIG. 5 is the selected legal regulation / guideline and the name of the product. S2 is the name of the selected regulation / guideline. S3 is the name of the selected product.

  Here, the restriction file 3 in FIG. 1 will be described. The table structure of the restriction file 3 database is shown in FIG. This is an example for the embodiment, and even if it is composed of different structures or a plurality of tables, it may be sufficient if the same data relationship as in FIG. 7 can be established. The restriction file 3 is for storing provisions such as laws and regulations in the system. “1: Country code, 2: Customer / law / guideline classification, 3: Customer / law code, 4: Customer / law name” are items for organizing and displaying laws. This is the content displayed in the left frame of FIG. In FIG. 7, “5: item heading rank (1), 6: item heading rank (2), 7: item heading rank (3), 8: item heading rank (4), 9: sentence ranking, 10: check item, "11: Check item" is for using a specific legal regulation or standard classified by a headline as it is. FIG. 10 shows an example of environmental consideration items such as laws and regulations. As shown in FIG. 10, the chapters are divided into headings. “5: Item heading rank (1)” in FIG. 7 corresponds to [1] Product design considerations, environmental load during use, extension of product life, and disposal (end-off life) in FIG. Store data in table rows according to the following paragraphs. It is displayed and used like a tree-shaped selection screen having paragraphs as in S4 of FIG. In this case, the “regulation (item rank 1)” in FIG. 5 is actually displayed as “product design considerations”. “9: sentence ranking” in FIG. 7 is numbered in a predetermined order so that it is easy for the user to operate because there is no order in the database, usually the order of sentences in the relevant regulations and standards. This is used when displaying the item of S4 in FIG. 5 in a tree form. “10: Check item” and “11: Check item” in FIG. 7 are minimum units of specific question contents. It is displayed in the question column of S5 in FIG. 5 and is an actual restriction check item. "12: Answer contents 1, 13: Answer pass / fail level, 14: Answer contents 2, 15: Answer pass / fail level, 16: Answer contents 3, 17: Answer pass / fail level, 18: Answer contents 4, 19: Answer pass / fail level" This is displayed in the answer column of S6 in FIG. An example is shown in FIG. This corresponds to many cases in which laws and regulations and standards allow the answer to be selected from a plurality of options. Here, four sets will be described as an example, but may be increased or decreased as necessary. “12: response content 1, 14: response content 2, 16: response content 3, 18: response content 4” is the content of the text of the relevant laws and regulations as it is. “13: Answer pass / fail level, 15: Answer pass / fail level, 17: Answer pass / fail level, 19: Answer pass / fail level” is a flag for determining whether the corresponding answer content is legal. If the content of “12: Reply content 1” is “Yes”, which is more preferable, that is, a suitable answer, “13: Answer pass / fail level” is “Compliant”. Therefore, when a reply is made by a check as shown in FIG. 6, it can be assumed that a conformity reply has been made to this “10: check item” clause. Conversely, the content of “16: answer content 3” is “no” and “17: answer pass / fail level” is “nonconforming”. Therefore, when a reply is made by a check as shown in FIG. 6, it can be assumed that a non-conforming reply is made to the “10: check item” clause. “20: Answer logic” is used to determine what kind of logical operation is performed on a plurality of answers and determine whether the user's answer to the row is finally correct or not. Each answer pass / fail level and an actual answer (in some cases, a plurality of answers can be selected) are logically calculated and divided into four regardless of no answer, pass or fail. According to the rules of logical operations such as AND, OR, and EXOR defined in “20: answer logic”, for example, an operation is performed so that if there is even one non-answer, it becomes non. If no answer and irrelevant are true, irrelevant is the answer in the end. In this system, when the system is constructed and the relevant laws and regulations are defined in the database as shown in FIG. 7, the system administrator and the environmental manager in charge determine the data as a systematic legal interpretation. For example, if even one OR is true, that is, if there is a match, the answer result to the question is appropriate. As described above, the person in charge of constructing the relevant laws and regulations, such as a system manager or an environmental manager, understands the main points of the text of the text and constructs a pass / fail judgment rule.

  7, “22: System classification code 1, 23: Classification code 1 character string, 24: System classification code 2, 25: Classification code 2 character string, 26: System classification code 3, 27: Classification code 3 character string, 28” : System classification code 4, 29: classification code 4 character string: 30: check item code ”is“ 5: item heading rank (1), 6: item heading rank (2), 7: item heading rank (3), 8 : Item heading rank (4), 9: Sentence rank, 10: Check item, 11: Check item, except for “5: Item heading rank (1), 6: Item heading rank (2), 7: Item heading ranking (3), 8: Item heading ranking (4), 9: Text ranking, 10: Check item, 11: Check item ”is the content of the text of the relevant regulation or standard. “22: System Classification code 1, 23: Classification code 1 character string, 24: System classification code 2, 25: Classification code 2 character string, 26: System classification code 3, 27: Classification code 3 character string, 28: System classification code 4, 29 ": Classification code 4 character string: 30: check item code" is a category in which the company and business establishments internally categorize the environmental factors and their internally determined items for improvement and self-regulation. “30: Check item code” is the same as “10: Check item”, but “10: Check item code” is a text string, whereas “30: Check item code” is internal to the company or office. It is a unique number for associating with environmental factors and their internally determined items for improvement and self-regulation. “31: Regulation / law search key” is an identification number automatically assigned by the system so that the row is not unique. Each row has a unique identification number. As a result, it is possible to retrieve the data of the row uniquely only by making an inquiry to the database using only this identification number. “32: similarity level” is “22: system classification code 1, 23: classification code 1 character string, 24: system classification code 2, 25: classification code 2 character string, 26: system classification code 3, 27: classification code” 3 character string, 28: system classification code 4, 29: classification code 4 character string, 30: check item code ”and“ 30: check item code ”determined internally for improvement and self-regulation This is a level indicating how much the item is semantically consistent with the text of “10: Check Item”, which is the content of the text of the relevant regulations and standards. If they match, the similarity is 4, the similarity is 1 if the fields are the same, and it is blank if they are irrelevant. The distinction between the similarities 1 and 4 is an example for explanation, and symbols and numerical values that can distinguish the similarities may be used as necessary. The person in charge of the similar regulations and standards must define the similarity by understanding the text. Of course, if an internal standard with a high similarity is not searched, items with a low similarity are sequentially selected. If there is no similar thing, it is preferable to newly add “30: Check item code” to the establishment standard as a new comprehensive item inside the establishment.

  “34: Life / death flag” is automatically registered as true when the system newly registers the corresponding row in the DB. “34: Life / Death Flag”, “35: Deletion Date” When the data in the corresponding column is deleted using some system, the actual DB row is not deleted, and the life / death flag is false (death = not used, (Erase data) is added and excluded from normal search / operation targets. In special usage, you can ignore the life / death flag and use “35: erasure date” to search for the date before the target date as a condition and operate the data retroactively to the old regulations before the revision. Since the situation at that time can be accurately reproduced, it is possible to prevent the occurrence of traps, contradictions, and misunderstandings. In this system, in the normal use, the table is searched if the “life / death flag” is false, and not searched for, that is, the search is performed on the condition that the “life / death flag” is true.

  When a regulation or standard and a product are selected on the determination selection screen in FIG. 4, the input screen in FIG. 5 is displayed on the user PC operation screen 7. S1 in FIG. 5 is the selected legal regulation / guideline and the name of the product. S2 is the name of the selected regulation / guideline. S3 is the name of the selected product. S4 is the headline of the selected regulation or standard. In FIG. 7, “5: Item heading rank (1), 6: Item heading rank (2), 7: Item heading rank (3), 8: Item heading rank (4), 9: Sentence rank, 10: Check “Item, 11: Check item” displays a tree-like finding. In FIG. 5, it is displayed in stages 1 to 4 as in the normal directory display. The display order is displayed in ascending order of sentence order. Select “Item Heading” with the mouse. Normally, only the heading rank (1) is displayed, and the lower level headings are expanded and displayed by the user's operation. [+] Is displayed when there is a subordinate heading, and [-] is displayed when there is no subordinate item. If there is a missing item heading order, the tree is displayed as it is. The color of [+] [-] has a function of changing as a guide according to the level of the answer contents of a “product judgment result table” to be described later. The heading area can be scrolled. When “item heading rank (4)” is selected, it is highlighted, and a sentence with content corresponding to “10: check item” is displayed in the S5 column in the right area. In the answer column of S6, as shown in FIG. 6, the contents of “12: answer contents 1, 14: answer contents 2, 16: answer contents 3, 18: answer contents 4” are displayed in the order of 1 to 4 as they are. To do. Nothing is displayed when the answer content item is Null. A button is displayed before display, and a true or false state is displayed according to the corresponding “answer content 1 flag” in the “product determination result table” of FIG. When there is no corresponding row in the “product suitability determination result table” 4 (= no answer has been made yet), all are displayed as false.

  In the evidence document of S9, for example, the classification of data such as a design document, a guideline, a certificate, a warranty, and a measurement data is shown by a pull-down menu, and a selection result is displayed. The selection result is directly transferred as a character string to the “evidence classification” in the corresponding row of the “product suitability determination result table” 4. When the “Add” button in S15 is pressed, a file selection screen that can be accessed from the user PC is opened, and a file corresponding to the selected user PC evidence candidate file in FIG. 1 is displayed in a predetermined directory corresponding to the evidence document 5 in FIG. Created and stored in the server 3 of FIG. When the manual input in S14 of FIG. 5 is pressed, a text editing BOX is issued so that a URL or other arbitrary text can be entered. This document is also stored in a predetermined directory so that it can be referred to by double-clicking. Functionally, it can be a simple text editor. In S8, all the corresponding evidence files entered are displayed. It is assumed that when the file displayed in S8 is double-clicked, the file can be opened on the user PC according to the file type. After selecting (highlighting) the file displayed in S8, the user can delete it from S8 by pressing S10 delete. The answer is established by pressing the answer confirmation in S12 and is stored in the storage device corresponding to the product conformity determination result 4 in FIG. 1 with the contents shown in FIG.

  FIG. 8 shows the structure of the product suitability determination result table. This corresponds to the product conformity determination 4 in FIG. This table is for storing the answer results to the user's regulations of this system. It is a table in which the capacity increases when this system is used. One row is created for each answer, and the person in charge who responds, that is, the person in charge of logging in, in FIG. 9, 1: company code, 2: company name, 3: office code, 4: office name, 7: The person in charge ID is posted. In addition, “product classification, product name, product model number” in FIG. 4 is transcribed. The replied “product model number registration date” is searched from the table of FIG. 8 using “product classification, product name, product model number” as a key, and is posted if it exists. If not, enter the date and time of answer. “31: Restriction / law search key” of the applicable row in FIG. As a result, the regulation row and the answer are uniquely associated. FIG. 7: 12: Answer contents 1, 13: Answer pass / fail level, 14: Answer contents 2, 15: Answer pass / fail level, 16: Answer contents 3, 17: Answer pass / fail level, 18: Answer contents 4, 19: Answer pass / fail level ”In accordance with the contents displayed in the answer field of S6 in FIG. 5 as shown in FIG. 6 and the obtained answer is“ 11: answer contents 1 flag, 12: answer contents 2 flag, 13: answer contents 3 flag, 14 ”in FIG. : “Response content 4 flag”. The selection result of the S9 evidence document in FIG. 5 is transferred to “15: Evidence classification”. “16: Evidence storage location” indicates a storage location in the server of this system that stores a plurality of types of documents, URLs, or memos specified by the user on an answer screen described later. Post it.

  “16: Evidence storage position” will be described. This description is merely an example, and even if a different method or storage location is used, it is sufficient that the system has a function of storing it in the system so that it is difficult to falsify by individually associating it with the relevant clause and answer in the system. For example, the directory location of the file may be saved. In this embodiment, a unique directory is created in the server by “product model number + regulation / law search key”, and secured in the server. External access other than through this system is not possible by using the function of the computer system, etc., and a certification ability is provided. Make URLs acceptable. A holder of “C: \ Company code \ Office code \ Product model number \ Regulation / law search key” is automatically created in a special directory on the server, and the specified file on the user PC is transferred there. Store. If there are multiple specifications, store them in the same holder. If the file name is different, it is handled as a different file. “18: Registration date” is automatically registered by the system when an answer on the answer screen is recorded in the DB. Record every row. If it is corrected, “20: erasure date” is recorded, the life / death flag is set to False, the contents of the data are left, and it is excluded from the operation target. “19: Life / death flag” is automatically filled with true when the response on the response screen is recorded in the DB. “20: Erasing date” If the data is deleted or changed, and some of the contents are changed, the erasure date is automatically registered, the “life / death flag” is set to false, the data content is left, and the operation target exclude.

  With the above functions, the regulations such as regulations and standards are stored in the system and presented to the user. At the same time, examples of answer options such as compliance with the article are presented, and the answers are displayed. In addition, it is possible to allow the user to specify the evidence document that is the basis of the answer judgment, and to store it in the system in a manner that is difficult to falsify by individually associating it with the relevant article and answer.

  With reference to FIG. 5, a description will be given of a function that enables the conformance status for each clause to be aggregated into the suitability status of the upper hierarchy of the category to which the clause belongs.

In the input screen of FIG. 5, in the portion of S4 where the legal regulations and standards are displayed, it is displayed with a plurality of layers as shown in FIG. 11. At that time, in this embodiment,
-[+] Indicates that there is a subordinate heading.
-[-] → indicates the lowest heading.

In addition, the square frame of the tree in FIG. 11 is divided into four parts, and each has a meaning. The state is identified by color and displayed. Each square frame [1] [2] [3] [4] in the tree of FIG.
[1] → Match level when propagated
[2] → Propagation level
[3] → Pass / fail status of the headline
[4] → It was defined as the pass / fail status of all subordinates of the tree. [1] and [2] will be described later.

  As described above, “10: check item” on the screen of FIG. 5 corresponding to one row of FIG. 7 is a minimum unit of specific question contents. “13: Answer pass / fail level, 15: Answer pass / fail level, 17: Answer pass / fail level, 19: Answer pass / fail level” is a flag for determining whether the corresponding answer content is legal. “20: Answer logic” is used to determine what kind of logical operation is performed on a plurality of answers and determine whether the user's answer to the row is finally correct or not. Each answer pass / fail level and an actual answer (in some cases, a plurality of answers can be selected) are logically calculated and divided into four regardless of no answer, pass or fail. According to the rules of logical operations such as AND, OR, and EXOR in “20: answer logic”, for example, an operation that does not exist if there is even one non-answer is performed. If no answer and irrelevant are true, irrelevant is the answer in the end. In this system, when the system is constructed and the laws and regulations and standards are defined in the database as shown in FIG. For example, if even one OR is true, that is, if there is a match, the answer result to the question is appropriate. Accordingly, when a reply is made by a check as shown in FIG. 6, this can be logically calculated to determine whether the answer is “conformity”, “nonconformity”, or “non-participation” for this “10: check item”.

  The “21: Judgment rule” in FIG. 7 is an answer to the above-mentioned “10: check item” that is compliant, non-conforming, and non-participating. Are classified into categories of a plurality of levels, and rules for summarizing the conformity of clauses are defined for each clause, and the conformance status for each clause is determined according to the rules as to whether or not the higher hierarchy of the category to which the relevant clause belongs. Exists to have the ability to aggregate situations.

  [3] in each of the four parts of the square frame of the tree in FIG. 11 indicates the pass / fail status of the headline itself. This is the result of a response indicating conformity, nonconformity, or non-participation in the “10: Check Item” text. Therefore, red: nonconforming, blue: irrelevant, green: conforming, white: no data (not entered), etc. are displayed in different colors. Even if the column of S6 in FIG. 5 is not displayed, an approximate pass / fail level can be determined from the tree of S4. [4] in each of the four portions of the square frame of the tree in FIG. 11 indicates the pass / fail status of all the subordinates of the heading. Red if there is even one nonconformity in the subordinates, green if all subordinates are irrelevant or relevant. White indicates that there is no data, that is, there is no input.

  “21: Judgment rule” in FIG. 7 is a system builder for each “10: check item” for calculating the logical operation of the [4] state of each of the four parts of the square frame of the tree in FIG. Is determined by interpreting the text. This type may be determined according to various circumstances. As an example, “10: Check item” must be “AND” if it must be compliant, “OR” if there is another qualification, “OR” if it conforms regardless of the relevant clause, and “EXCOR” if only one of them is compliant. "If there is a large number of matches in the majority vote, the pass / fail of the lower" 10: check item "such as the match" 50% "is applied to the calculation rule of the function that aggregates the upper items and categories. The upper level aggregation is shown in FIG. An example collected in FIG. 14 is shown. FIG. 14 is a kind of list which will be described later. FIG. 14 shows an example in which restriction items are displayed in a tree structure with a combination of a restriction and a product, and the pass / fail status of the upper items corresponding to the items in the tree is displayed in a color-coded display.

  As a result, the texts of laws and regulations, standards, etc. are divided into a plurality of hierarchical categories using the chapters of the text, etc. It is possible to provide a function that allows the conformance status to be aggregated into the status of suitability of the upper hierarchy of the category to which the relevant article belongs.

  The laws of each country are moving to establish and develop similar laws by incorporating measures that have been effective in the laws and regulations of other countries. For this reason, the texts are often similar. Therefore, it is possible to prevent duplication of man-hours for inputting various laws using this characteristic. In the present invention, the concept of similarity is used to make this possible.

  FIG. 13 shows the degree of similarity used in the present invention. Similarities are classified by categorizing the regulations and consideration items for the environment according to the individual characteristics of the user by creating a unique, multi-level category, and the contents of each legal regulation and standard clause are positioned. As a result, it is possible to unify and define the subject areas of the regulations such as different laws and regulations and standards, and the similarity of the contents of the regulations in a unified manner, thereby avoiding conflicting judgments with reference, diversion and the same contents. There is to do.

  7, “22: System classification code 1, 23: Classification code 1 character string, 24: System classification code 2, 25: Classification code 2 character string, 26: System classification code 3, 27: Classification code 3 character string, 28” : System classification code 4, 29: Classification code 4 Character string: 30: Check item code "categorizes environmental factors internally and items internally determined for improvement and self-regulation It is a thing. These are various environmental regulations, and the items that must be adhered to in response to the affected establishments and products, and the establishments that have made their own considerations for the environment, have been compiled into multiple categories. Is. Therefore, it is conceivable that the category classification method and contents will naturally differ for different types of products. The category classification is not mentioned here, but it is structured so that it can be revised as necessary in accordance with the progress of each regulation. List elements of environmental considerations and regulatory items, and classify them hierarchically into categories from a certain perspective. 7, “22: System classification code 1, 23: Classification code 1 character string, 24: System classification code 2, 25: Classification code 2 character string, 26: System classification code 3, 27: Classification code 3 character string, 28” ": System classification code 4, 29: Classification code 4 character string: 30: Check item code" is the system classification code 1 is the upper category and the system classification code 4 is the lowest specific element. The classification code 1 character string is a specific character string classified by the system classification code 1, and includes, for example, “product design considerations”, “environmental load during use”, “extension of product life”, and the like. What is necessary is just to prepare as many as needed in the same hierarchy like the example of FIG. The above is the standard for establishments.

  The company's or business office's internal environmental factors and items determined internally for improvement and self-regulation are categorized into categories and stored together with other laws and regulations in the table of Fig. 7. it can. In this case, “22: system classification code 1, 23: classification code 1 character string, 24: system classification code 2, 25: classification code 2 character string, 26: system classification code 3, 27: classification code 3 character string in FIG. , 28: system classification code 4, 29: classification code 4 character string: 30: check item code ”is“ 5: item heading ranking (1), 6: item heading ranking (2), 7: item heading ranking (3) , 8: Item heading rank (4), 10: Check item, 11: Check item ”are duplicated.

  As shown in FIG. 13, it is assumed that there are laws and regulations, for example, A regulation and B regulation. The left side is a tree-like representation of the business classification. On the right side, the target regulations are displayed in the same manner, that is, as described with reference to FIG. The level of the lowermost hierarchy now depends on the content of the target document, but the lowermost hierarchy is usually a specific element of regulation. For example, the specific regulatory element may be a specific item such as “Must not contain mercury”, or it may be an ideal item such as “What is your environmental policy?” . Here, “10: check item” in FIG. 7 of each law and regulation is a specific sentence. The business establishment standard in FIG. 13, that is, “30: check item code” in FIG. 7 corresponds to the text of the internal environmental item uniquely corresponding to one code. 7 “10: check item” sets “32: similarity level” in FIG. Conversely, if only the target fields such as energy saving and weight reduction are similar, “32: similarity level” is set to 1. In this way, the regulation / law table defined in FIG. 7 is combined with the environmental category established by the establishment by similarity. Of course, the standard category on the right side of FIG. 13 can use the most comprehensive laws and international standards as they are. In this way, each law and regulation is classified according to similarity.

  As shown in FIG. 13, it is assumed that there are A regulation and B regulation, for example. If the A regulation is related to the establishment category with the similarity, the B regulation is also related in the same way. Therefore, the similarity of each item between the A regulation and the B regulation is automatically obtained through the business category. If it is combined with “30: check item code” of the same establishment category with the same similarity, it can be determined that “10: check item” of the A regulation and B regulation have the same similarity. In the case of different similarities, the one with the lower similarity is selected.

  As described above, different laws and regulations, standards, etc. are classified according to the individual characteristics of users by providing unique, unified, multi-stage categories, thereby positioning the contents of the articles, different laws and regulations, standards, etc. It is possible to have a function that unifies the similarity of the subject areas of the articles and the degree of regulation, and defines them across the board.

  An example of using this similarity to increase the effect will be described. If they are similar, the answer is often the same. In addition, there is a risk of making a different determination if the determiner is different under the same conditions. For similar regulations in each country, it is necessary to make judgments based on consistent criteria as a single business establishment. In other words, this judgment is required to be made consistently according to the criteria obtained with organizational consensus. An embodiment for achieving this will be described.

FIG. 4 is a determination selection screen, in which restrictions and products on the input screen in FIG. 5 can be selected. Of course, it may not be selected. When the reference button in FIG. 4 is pressed, the screen in FIG. 4 is switched to the screen in FIG. The lower row of FIG. 14 can designate a combination of the regulation and product already input for reference. When an item to be referred to is specified on the determination selection screen in FIG. 14, the screen is switched to the reference input screen in FIG. Items with high similarity are displayed in the range specified by reference in the center of the screen. If not selected on the input screen of FIG. 5, the one with the highest similarity is displayed from the whole. When the user operates the reference search arrow, items with high similarity not displayed in the similarity search are sequentially displayed. If it repeats, a thing with low similarity will also be displayed. That is, all the other restriction items with similarities are sequentially displayed. The user determines the item with reference to the referenced item. It is also possible to open and confirm the evidence document on the reference side and register it as the evidence document for the item. In this way, using the function to unify and define the similarity of different laws and regulations, standards, etc., responses to other articles with similar similarities such as different laws, regulations, standards etc An example can be selected and presented as a candidate to be referred to, and a function that can be reused by the user can be provided.
The above example is an example in which a judgment result having a high degree of similarity is referred to through manual judgment. However, there may be a case where the same product series can be used as it is if it is the same product. In this case, it may be specified in some menu. An example of processing to be careful of at that time will be described. Prioritize existing data without referring to existing data already defined on the input side. If there is no response data (unanswered), the contents of the “product classification, product name, product model” on the reference side are displayed as they are in the center and on the right side of the “input screen” (the data in the DB at this display time). Is not moved). The content of the display is copied at the time of manual confirmation ("operating the confirmation button"). Copy evidence documents if there are no changes. The data on the reference side must not be affected when changing (deleting or adding).

However, if it is simply diverted, some kind of wrinkle may occur. Therefore, in the part of the input screen shown in FIG. 5 where the legal regulations and standards found in S4 are displayed, the square frame of the tree in FIG. 11 is divided into four parts, each having a meaning, and the state is expressed by color. The identification and display have already been explained, but the square frames [1] and [2] of the tree in FIG.
[1] → Match level when propagated
[2] → For the propagation status and the tree frame,
[1] is white: unrelated, no input similarity level 1, classification code 1: red:
Similarity level 2, classification code 2: magenta:
Similarity level 3, classification code 3: yellow:
Similarity level 4, classification code 4: Blue:
Check item code matches: Green:
Is displayed.
[2] indicates the worst level (1 from 4) of [1] of the lower items. For example, if all “check item codes” match, the color is green, and if no reference is made and there is no reference, the color is white. In this way, the user is alerted by clearly presenting to the user that the data is diverted with similarity.

  As described above, using the function to unify and define the degree of similarity of texts, the answers to other texts with high similarities that have already been answered, such as different laws and regulations, and standards, remain as they are. Can be used as a function.

  In addition, if the above-mentioned reference and usage examples by diverted users are accumulated, the reliability and actuality of similarity can be confirmed using the history. That is, in the situation where the user actually uses, when the reference example of FIG. 15 is changed by the reference search arrow and diverted, the clauses of the reference are particularly highly diverted, for example, similarity 4 is set to “similarity It can be redefined as “4 + 4”. On the other hand, if it is presented but not selected, the similarity can be substantially lowered as “similarity 4-1.” In addition, the degree of similarity can be made highly usable in consideration of the frequency of diversion. In this way, the response example of the articles such as laws and regulations with different users themselves is used as a reference for answers to the articles concerned, and the relationship between the cited articles with a high frequency of cited results is defined by unifying the similarity of claim 3 In addition to what has been done, a function that is automatically defined as having a high degree of similarity, and conversely, the provisions of laws and regulations that have been shown for reference as having high similarity but have not been cited or quoted by users. It is possible to have a function of automatically correcting and defining each other as having low similarity. In this case, if the degree of similarity is 4 + 4, the risk of occurrence of wrinkles due to mechanical diversion can be reduced.

  Although the input side has been described as it is, the function to the side using the input result will be described. The regulation display on the left side of FIG. 5 and “21: Judgment rule” in FIG. 7 and the articles such as laws and regulations described in the tree of FIG. FIG. 14 is a function that divides into categories and defines rules for collecting the conformity of clauses for each clause, and allows the conformance of each clause to be aggregated into the suitability status of the upper hierarchy of the category to which the clause belongs according to the rules. A table that lists the conformity status for each manufacturing site, each product, and each law can be configured in various ways using the functions that are referenced and diverted using the similarity described in FIG.

  FIG. 16 shows the conformity level according to the expansion status of the tree using the rule A and the product aggregation rule of the conformance status of the clause described in FIG. When green includes conformity and partial nonconformity, but is not fatal, the state is supplemented by symbols such as ○ and △. Red indicates that items that must be strictly observed have not been reached, and the state is supplemented by a symbol with a cross.

  FIG. 17 shows a certain regulation A and the conformity levels of a plurality of products. FIG. 18 shows the conformity levels of a plurality of products for the above-mentioned office environment guidelines, that is, the classifications classified into individual offices. FIG. 19 shows the conformance status of all regulations and all products in a matrix. 19, the person in charge at the office can grasp and recognize the degree of conformity with respect to the environmental regulations of the product of the own office from a bird's-eye view. Sales representatives can also grasp the status of compliance and prevent non-compliant products from being exported to the target country.

  As described above, it is possible to provide a function of configuring a table that lists the conformity status for each manufacturing establishment, each product, and each law by various arrangement methods.

  Finally, there are procedural items in various laws, but these are not the main points for complying with the environmental regulations of the present invention. If necessary, you can add a procedure and an item to confirm the completion of the procedure.

  Next, a method for effectively disseminating and complying with the correspondence criteria obtained with the organizational consensus of establishments using this system will be described. There is a Help button on the input screen of FIGS. As described above, the environmental regulations and consideration items classified into the category unique to the establishment are shown in FIG. 7 as “22: system classification code 1, 23: classification code 1 character string, 24: system classification code 2, 25”. : Classification code 2 character string, 26: system classification code 3, 27: classification code 3 character string, 28: system classification code 4, 29: classification code 4 character string: 30: check item code " Create sample responses, sample responses, and sample evidence. Criteria, response examples, and evidence for the “check item code” of the category that is most appropriate for the establishment using the similarity of this system for the target texts shown in FIG. 5 and FIG. A sample of the document is displayed by pressing the Help button. The user can refer to this information and answer after knowing the response criteria obtained with the organizational consensus of the establishment. This function can ensure the uniformity of legal compliance, and at the same time, has the effect of disseminating organizational response standards to users. By using the similarity, it is possible to respond to the law quickly without saving the trouble of reorganizing countermeasures for each individual regulation.

  In addition, the above explanation is a standard for the entire office. By creating an example of an image of a model product, refer to the responses of the model product etc. using the model product's response, and divert it mechanically. By doing this, it is possible to greatly reduce the number of judgment steps.

  Since the present embodiment uses a server / client system, a plurality of users can operate the same object at the same time. In addition, by referring to the evidence document associated with the person other than the person in charge who entered, it is possible to grasp the grounds for pass / fail, and to explain accurately during the audit.

  As described above, by using this system systematically, internal management with respect to environmental regulations can be realized.

1 is an overall configuration diagram of an embodiment of an environmentally compatible product development / legal compliance support system according to the present invention. It is a conceptual diagram of this invention. It is an example of the login screen of this system. It is an example of a determination selection screen. It is an example of an input screen. It is an example of an answer screen. It is a regulation / law table example 1. It is a regulation / law table example 2. It is a product conformity determination result table. It is a user registration table. It is an example of an environmental checklist. It is a figure which shows the display method of a tree. It is a figure which shows the high-order totaling method of determination. It is a figure which shows the definition method of similarity. It is an example of the selection selection screen at the time of reference. It is an example of an input screen at the time of reference. It is a figure which shows the list | wrist of a regulation and the conformity state of a product. It is a figure which shows the list | wrist of a compliance condition of regulation and multiple products. It is a figure which shows the list of the compliance condition of a business establishment standard and multiple products. It is a figure which shows the list of the conformity of multiple regulations and multiple products.

Explanation of symbols

1 ... Environment-friendly product development / legal compliance support system, 2 ... Database system,
3 ... Regulatory file 4 ... Product conformity judgment result 5 ... Evidence document 6 ... Office server
7 ... User PC operation screen, 8 ... Evidence candidate file, 9 ... User PC

Claims (7)

Data items for storing articles such as laws and regulations, standards, etc., divided into a plurality of categories using chapters of the text, data items for storing questions corresponding to the laws and regulations, standards, A data item that stores a flag for determining whether a response to a question corresponding to a law or regulation is legally accepted or not, and a rule that summarizes the conformity of the clause for each law or standard Data items, data items in which items uniquely defined for improvement and self-regulation by users are classified into the above categories, and the degree of semantic similarity between the respective regulations and standards and items uniquely defined by the user A regulatory / legal database that has at least registered data items representing the degree of similarity
A product conformity judgment result database in which a user selects a product to be evaluated and regulations / laws and stores a result of answering product conformity,
A means for presenting a clause such as a regulation or a standard, a question sentence on the user terminal, and obtaining and registering an answer from the user terminal whether the evaluation target product selected by the user is applicable to the article;
And a means for allowing the conformance status of each article to be aggregated into the conformity status of a higher hierarchy of the category to which the article belongs according to the aggregation rule registered in the regulation / law database. Legal compliance support system.   In addition to the above categories, the provisions of different laws and regulations, standards, etc. are classified according to the individual characteristics of the user by providing unique, unified, multi-level categories. The legal compliance support system according to claim 1, further comprising means for uniformly defining a target area of a provision such as a standard and a similarity of the contents of regulation in a cross-sectional manner.   When a clause such as a certain regulation or standard is presented to the user and a response is requested, a response that has already been answered with respect to that clause using a means to unify and define the similarity between the clauses of different laws and regulations and standards Claims characterized by further comprising means for selecting and presenting as a candidate to be referred as an example of answers to other articles having similarities such as different laws and regulations, standards, etc., which can be reused by the user The legal compliance support system according to claim 1 or claim 2.   Using means to unify and define the degree of similarity of the text, a means to divert the answers of other texts with high similarities that have already been answered, such as different laws and regulations, as the answers to the target text The legal compliance support system according to claim 3, further comprising:   In the situation where the user actually uses, the user's own unification of the similarity degree, the reference example of the response of articles such as laws and regulations, standards, etc. In addition to those defined above, the method of automatically adding definitions as those with high similarity, and conversely the reference is presented as having high similarity, but the laws and regulations that have the frequency of performance that the user did not reference or quote The legal compliance support system according to claim 3 or 4, further comprising means for automatically correcting and defining the texts as having low similarity.   For each country's laws and standards, there is a method that allows the status of conformance for each clause to be aggregated into the status of suitability for higher levels of the category to which the relevant clause belongs, and similarities that have already been answered such as different laws and regulations Create a table that lists the status of compliance by manufacturing site, product, or law by various arrangements, using the means of diverting the answers of other articles with high degrees as the answers of the target article. The legal compliance support system according to any one of claims 1 to 5, further comprising means.   Articles such as laws and regulations and standards are stored in the system and presented to the user. In addition to this, examples of answer options such as whether to comply with the article are presented, and the answers are obtained and the answers are judged. 2. The legal compliance according to claim 1, further comprising means for allowing the user to specify the evidence document on which the document is based, and recording the article, the answer, and the evidence document by directly linking them individually in the system. Support system.

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