JP2008262379A - Printed document management system, method, program and server - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To solve the problem of a conventional document management system which cannot obtain information about a person in charge at a delivery destination and cannot notify a document creator of this information if a printed document is delivered to a person other than the predetermined person in charge. <P>SOLUTION: A printed document management server 300 is connected to a plurality of terminal devices via a network and receives, using a communication means 310, information (document ID, destination/viewer information, document creator, etc.) stored in an RFID tag attached to a printed document sent from the terminal device and read by the reading sensor of the terminal device, and a sensor ID characteristic of the reading sensor. A destination/viewer confirmation means 340 compares information stored in a storage means 330, information registered in a printed document registering means 320, and the received information stored in the RFID tag, and detects that the printed document received has been delivered to a new destination that is different from a predefined destination. A message creation means 360 creates a message showing this, and sends the message to the creator of the printed document. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a print document management system, a print document management method, a print document management program, and a print document management server, and in particular, a print document management system and print document management that can manage distribution / circulation of printed paper documents (print documents). The present invention relates to a method, a print document management program, and a print document management server.

  Currently, various documents have been digitized. Thereby, a document exchanged in an office or the like is transmitted and received as electronic data on a computer. As a system for managing these digitized electronic documents, a management system using a workflow is widely used. In this management system, an electronic document is circulated according to a workflow defined in advance by the drafter of the electronic document, and the processing status is managed. As this workflow management apparatus, for example, a workflow management apparatus including a user terminal and a workflow management apparatus is known (see, for example, Patent Document 1).

  The conventional management system described in Patent Document 1 operates as follows. That is, the drafter of the electronic document operates the user terminal to register the workflow in which the circulation destination and the circulation order are defined in advance in the workflow management apparatus together with the electronic document. The workflow management device refers to the workflow, identifies the next reader, and transmits a circulation notification to the user terminal of the reader. The reader browses the electronic document and sends an approval or rejection notification to the workflow management apparatus. When the workflow management apparatus receives the approval notification, the workflow management apparatus transmits a circulation notification to the next reader, and when receiving the rejection notification, the workflow management apparatus transmits the notification to the drafter.

  However, in actual offices and the like, printed documents are often distributed / circulated rather than digitized electronic documents, and these printed documents are accompanied by paper or the like indicating the distribution destination or circulation route. Distributed / circulated between them. Further, the distribution / circulation destination of these print documents is designated in advance by the document creator. However, the person in charge who received the distribution / circulation of the printed document will distribute the printed document within the scope of the organization's rules for information sharing and information provision according to the content of the document. Redistribution / recirculation is frequently performed to a person who has not been specified in advance but decides to distribute / circulate. The new distribution / circulation destination that appears during distribution / circulation of printed documents is information about new information requesters that the document creator has not grasped so far, and can be used for appropriate information sharing within the organization. This is important information.

  Therefore, a document management system that can confirm the location of a document that is not digitized in an office or the like is conventionally known (see, for example, Patent Document 2). This document management system is connected to a plurality of terminals equipped with a reader that receives identification information of a wireless IC chip so as to be able to communicate with each other and sequentially browses by each user (person in charge) who uses each terminal. A circulation management table for storing the identification information of the mounted wireless IC chip and the identification information of the user holding the circulation, and the identification information of each reader included in each terminal and the user who uses each terminal The document management server is provided with a reader management table or the like that stores the identification information in association with each other. According to this management system, it is possible to manage the circulation of documents that are not digitized in the same manner as the workflow of digitized documents, and it is possible to check the processing status together with the location of the circulation.

  On the other hand, in a document management system in which a printing apparatus that prints on paper and a document management server that manages documents are connected via a network, printing is performed using a paper in which a wireless tag is embedded, and embedded wireless The tag and the printed document are stored in association with each other, and it is determined whether the wireless tag read when the document is copied and the previously stored wireless tag are the same. A document management system to be managed is also known (see, for example, Patent Document 3). In this conventional document management system, the security of a printed document is ensured even if a user who performs printing does not always carry a radio frequency identification (RFID) having an IC chip and an antenna embedded therein and having a communication function. Management etc. can be performed.

  In addition, when managing printed matter with an RF tag attached, the information in the RF tag attached to the original (document creation date, creator, document title, document attributes, document size, etc.) is copied. There is also known a copying apparatus for copying an RF tag as it is (see, for example, Patent Document 4).

JP 2004-362050 A (page 3-6, FIGS. 1 and 2) Japanese Patent Laying-Open No. 2006-185151 (page 4, FIG. 1) Japanese Patent Laying-Open No. 2005-065095 (page 10-11) JP 2007-043454 A (page 7)

  However, in the conventional document management system described in Patent Document 2, when the document management server control program is redistributed / recirculated to a new person in charge who is not a predetermined distribution / circulation destination, It is only possible to notify the document creator of the fact that it has been made, and information regarding the redistribution / recirculation destination cannot be acquired. The reason is that this conventional document management system does not consider any information regarding redistribution / recirculation.

  In addition, when a conventional document management system described in Patent Document 2 is combined with a method for managing printed matter using RF tags described in Patent Document 3 or Patent Document 4, circulation of printed documents that are not digitized is managed in a workflow. In addition, the security management of the printed document can be performed, but the conventional document management system described in Patent Document 2 is a person in charge of which the duplicate of the circulation (printed document) is not a predetermined person in charge. When the document is delivered to the document, the document creator is only notified of the misdelivery. Therefore, it is not possible to acquire information about the new delivery destination person and notify the document creator.

  Furthermore, none of the above-mentioned Patent Documents 2 to 4 considers the information request level for the printed document of the person in charge of distribution / circulation destination, so the information request level of the person in charge of distribution / circulation destination (distribution / circulation) It is impossible to grasp the degree of wanting information of each person in charge regarding the contents of the printed document.

  The present invention has been made in view of the above points, and when a circulation item is redistributed / recirculated to a new person who is not a predetermined distribution / circulation destination, information on the redistribution / recirculation destination is acquired. An object of the present invention is to provide a print document management system, a print document management method, a print document management program, and a print document management server.

  Another object of the present invention is to provide a print document management system, a print document management method, a print document management program, and a print document management that can acquire information on new redistribution / recirculation even for a print document copied by a copying apparatus. To provide a server.

  Furthermore, another object of the present invention is to provide a print document management system, a print document management method, and a print document management program that can grasp the information request level of each person in charge according to the processing method of the person in charge of redistribution / recirculation destination. And providing a print document management server.

In order to achieve the first object described above, the print document management system of the present invention transmits information read from a print document distributed by each of a plurality of terminal devices to a print document management server via a network, and prints it. In a print document management system that manages print documents based on information received by a document management server,
Each of the plurality of terminal devices includes an RFID tag of a print document in which an RFID tag storing first ID information unique to the document, distribution / circulation destination information indicating the distribution / circulation destination, and information related to the document is mounted. A reading unit that reads the stored information, and a transmission unit that transmits the storage information of the RFID tag read by the reading unit to the print document management server together with the unique second ID information previously assigned to the reading unit,
The print document management server includes a receiving unit that receives the RFID tag storage information and the second ID information transmitted from the terminal device, and a second ID information corresponding to the second ID information of the reading unit provided in each of the plurality of terminal devices. 3 is stored in advance in association with the ID information 3 and the person-in-charge information on each person in charge who uses the terminal device including the reading means, the RFID tag storage information received by the receiving means, and the second A distribution / circulation destination detection means for detecting a new distribution / circulation destination that is not a distribution / circulation destination defined in advance by comparing the ID information with the storage information of the storage means, and a new detected And a person-in-charge information obtaining unit for obtaining person-in-charge information corresponding to a distribution / circulation destination from the storage unit.

  According to the present invention, an RFID tag storing first ID information unique to a document, distribution / circulation destination information indicating the distribution / circulation destination, and information related to the document is mounted on the print document distributed to the terminal device. The information stored in the RFID tag is read by the reading means and transmitted to the print document management server together with the second ID unique to the read means, and the print document management server stores the terminal device in advance in the storage means. By comparing the received ID information stored in the RFID tag with the second ID information, the third ID information unique to the reading means provided in the device and the person-in-charge information regarding each person in charge using the terminal device When the print document is detected as a pre-defined distribution / circulation destination, and it is detected that the print document is a new distribution / circulation destination that is not a pre-defined distribution / circulation destination, It is possible to obtain contact information corresponding to Do distribution / circulation destination from the storage means.

  In order to achieve the first object, a print document management system according to the present invention includes a print document registration unit that registers information stored in an RFID tag received by a reception unit by a print unit, and person-in-charge information. Message generation means for generating a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination other than the predefined distribution / circulation destination using the person-in-charge information acquired by the acquisition means And message transmitting means for transmitting a message to the creator of the print document detected based on the information stored in the RFID tag received by the receiving means. In the present invention, when the received print document is distributed / circulated to a new distribution / circulation destination that is not a pre-defined distribution / circulation destination, a message to that effect is generated to the creator of the print document. Can be sent.

  In order to achieve the second object, a printed document management system according to the present invention includes a copying apparatus for copying a printed document, and an RFID tag connected to the copying apparatus and mounted on a printed document as a copy source. RFID reader that reads the first ID information from, writes the first ID information read into the new RFID tag, and mounts the new RFID tag with the first ID information written in the duplicate document created by the copying apparatus And a writer.

  In this invention, when the person in charge who received the distribution / circulation of the print document copies the print document, the copy apparatus copies the print document, and the RFID reader / writer connected to the copy apparatus The first ID information is read from the RFID tag mounted on the print document, the first ID information is stored in a new RFID tag, and a duplicate document having the RFID tag mounted on the copy destination print document is created. To do. By adopting such a configuration, even when a duplicate document of a print document is created and distributed / circulated to a person in charge, the second document of the present invention is provided by notifying the print document creator of information related to the person in charge. Aim can be achieved.

  In order to achieve the third object, the print document management system according to the present invention is a distribution / circulation destination defined in advance by a print document detected by the print document management server by the distribution / circulation destination detection means. Depending on the contents of the distribution / circulation destination management means for storing and updating management information on new distribution / circulation destinations that are not, and the information on the new distribution / circulation destination stored in the distribution / circulation destination management means And an information request level determining means for determining an information request level which is a degree of how much the distribution / circulation destination person wants a print document.

  In the present invention, when a print document is distributed / circulated to a person in charge different from the person in charge of distribution / circulation destination predetermined by the print document creator, the processing contents of each person in charge of the print document are stored. It operates to determine an information request level that is a degree of how much information each person in charge wants contained in a printed document depending on the difference in processing contents. By adopting such a configuration and determining the information request level of each person in charge, the third object of the present invention can be achieved.

In order to achieve the first object, the print document management method of the present invention transmits information read from a print document distributed by each of a plurality of terminal devices to a print document management server via a network. In a print document management method for managing print documents based on information received by the print document management server,
From the RFID tag of the printed document in which the RFID tag storing the first ID information unique to the document, the distribution / circulation destination information indicating the distribution / circulation destination, and the information related to the document is stored, the stored information A second step of transmitting the RFID tag storage information read in the first step to the print document management server together with the unique second ID information pre-assigned to the sensor, and a terminal A third step of receiving the storage information of the RFID tag and the second ID information transmitted from the device; a third ID information corresponding to the second ID information of the sensor provided in each of the plurality of terminal devices; Storage information of the storage means read from the storage means stored in advance in association with the person-in-charge information regarding each person in charge who uses the terminal device including the sensor; A fourth step of detecting a new distribution / circulation destination that is not a distribution / circulation destination defined in advance in the print document by comparing the storage information of the RFID tag received in the step and the second ID information. And the fifth step of acquiring the person-in-charge information corresponding to the detected new distribution / circulation destination from the storage means, and the distribution / reception previously defined by the received print document using the acquired person-in-charge information. A message is sent to the creator of the print document detected on the basis of the sixth step of generating a message indicating that the message has been distributed / circulated to a new distribution / circulation destination that is not a circulation destination and the received RFID tag storage information. And a seventh step of transmitting. In the present invention, when the received print document is distributed / circulated to a new distribution / circulation destination that is not a pre-defined distribution / circulation destination, a message to that effect is generated to the creator of the print document. Can be sent.

  In order to achieve the second object described above, the print document management method of the present invention includes an eighth step of copying a print document by a copying apparatus and an RFID reader / writer connected to the copying apparatus. A ninth step of reading the first ID information from the RFID tag mounted on the original print document and writing the first ID information read into the new RFID tag, and a copy document created by the copying apparatus include And a tenth step of mounting a new RFID tag in which one ID information is written.

  In order to achieve the above third object, the printed document management method of the present invention reads the RFID reader / writer connected to the copying apparatus from the RFID tag mounted on the copy source print document at the time of copying. An ID information transmitting step for transmitting first ID information from the copying apparatus; and the first ID information transmitted from the copying apparatus is received, the number of copying is updated for each print document, and the updated number of copying is determined for the copying apparatus. The number of times of copying to be transmitted to the copy document, and the number of copies received together with the first ID information to the duplicate document created by the copying apparatus is written into the new RFID tag, and the new RFID tag is mounted on the created duplicate document. When a new distribution / circulation destination is detected that is not the distribution / circulation destination that the print document has previously defined in the RFID tag mounting step and the fourth step, the distribution / circulation destination is detected. The person who distributes / circulates the copied document rather than the original is judged if the printed document is the original distributed / circulated by the document creator or the copied document copied by the copying machine. And a determination step for strongly determining that the printed document is desired.

  In order to achieve the third object, the print document management method of the present invention generates time information at the time when the stored information is read by the sensor of the terminal device from the RFID tag mounted on the print document. A time information transmission step for transmitting to the print document management server, a time information reception step for receiving time information in the print document management server, and a distribution / circulation destination different from the distribution / circulation destination in which the print document is designated in advance in the fourth step When it is detected that the distribution / circulation has been distributed to the circulation destination, an earlier time is determined based on the management step for storing and updating the received time information and the information on the detected distribution / circulation destination, and the received time information. Further includes an information request level determination step for determining that the person in charge of the distributed / circulated printed document desires the printed document more strongly.

  In order to achieve the above object, the print document management program according to the present invention distributes a document / first ID information and a distribution / circulation destination to a print document distributed to each of a plurality of terminal devices. The RFID tag storing the circulation destination information and the information about the document is mounted, the stored information is read from the RFID tag by the sensor of the terminal device, and the stored second information is assigned to the sensor in advance. A print document management program that is transmitted together with ID information from a terminal device to a print document management server via a network and that is managed by a computer based on information received by the print document management server. Each processing step of the print document management server of the invention is executed by a computer.

  According to the present invention, the distribution / circulation destination of the print document actually detected by the reading unit of the terminal device and the distribution / circulation destination registered in advance in the print document management server are compared with the distribution / circulation destination predetermined by the print document. When it is detected that a new distribution / circulation destination that has not been circulated has been distributed / circulated, information about the new distribution / circulation destination has been acquired, and the printed document has been distributed / circulated to the new distribution / circulation destination. This message can be sent to the creator of the print document.

  Further, according to the present invention, when copying a print document in the copying apparatus, the document information in the RFID tag mounted on the copy source print document is read, and a new document ID is written in the copied print document. Since the RFID tag is attached, it is possible to detect that a printed document copied by the copying apparatus is distributed / circulated to a new distribution / circulation destination that is not a predetermined distribution / circulation destination.

  Furthermore, according to the present invention, when a print document is distributed / circulated to a person in charge different from the person in charge of distribution / circulation destination predetermined by the creator of the print document, the processing content of each person in charge of the print document is changed. Since the information request level, which is the degree to which each person in charge wants the information contained in the print document, is determined according to the difference in the processing contents, the print document is distributed at a predetermined distribution / circulation destination. When a document is distributed / circulated to a new distribution / circulation destination that does not exist, the degree of request for the print document of the new distribution / circulation destination can be grasped.

  Next, the best mode for carrying out the invention will be described in detail with reference to the drawings.

(First embodiment)
1 is a block diagram of a first embodiment of a print document management system according to the present invention, and FIG. 2 is a block diagram of an embodiment of a print document management server 300 in FIG. As shown in FIG. 1, the print document management system according to the first embodiment of the present invention includes a plurality of terminal devices 200 and a single print document management server 300, such as a LAN (Local Area Network) network. 400 is connected. The print document 100 is a document distributed / circulated to a person in charge for the purpose of information dissemination and information sharing. The print document 100 is equipped with an RFID tag 110 for storing ID information of each print document 100.

  The terminal device 200 is a computer used by each person in charge in a company office or the like, and is assigned to each person in charge. An input / output device 210 is connected to each terminal device 200. Specifically, the input / output device 210 is a keyboard or a mouse for performing input to the terminal device 200, a display for displaying an output from the terminal device 200, or the like. The terminal device 200 is connected to an RFID sensor 220 for reading ID information of the RFID tag 110 mounted on the print document 100.

  The print document management server 300 is a computer for managing the print document 100. As shown in FIG. 2, the print document management server 300 includes a communication unit 310 that communicates with the terminal device 200, a print document registration unit 320 that processes a registration request for the print document 100 from the terminal device 200, and a print document. The storage means 330 for storing various tables for managing 100, information on each person in charge, the ID information of the print document 100 and the ID information of the RFID sensor 220 transmitted from the terminal device 200, and the storage means 330 A distribution / circulation destination confirmation unit 340 that checks the stored tables and confirms a person in charge of distribution / circulation destination of the print document 100 and a storage unit 330 that stores information on the person in charge of distribution / circulation destination of the print document 100. The person-in-charge information acquisition means 350 that is acquired from the server and a method for notifying the creator of the print document 100 of information relating to the distribution / circulation destination of the print document 100. Message generating means 360 for generating a message.

  Next, referring to the flowchart of the first embodiment of the print document management method according to the present invention shown in FIG. 3 together with the block diagrams of FIGS. 1 and 2, the overall operation of this embodiment will be described in detail. Explained. First, the document creator creates a print document 100 to be distributed / circulated. It is assumed that the printed document 100 describes distribution / circulation destination information determined by the document creator. The print document 100 is equipped with an RFID tag 110 that stores a document ID for uniquely identifying the document.

  When the document creator inputs registration information of the print document 100 from the terminal device 200 using the input / output device 210, the terminal device 200 communicates with the communication unit 310 of the print document management server 300, and The print document 100 is registered in the storage unit 330 by the print document registration unit 320 (step A1 in FIG. 3). Registration of the print document 100 is performed using a print document registration table 331a as shown in FIG. The print document registration table 331a is stored in the storage unit 330. In the print document registration table illustrated in FIG. 4, the distribution / circulation destination of the print document 100 with the document ID “D0001” and the document title “Survey Report on XX” created by the person in charge of the document creator ID “1234567”. "1111111, 222222-> 22222223-> 2222224, 33333333,4444444-> 44444445" is registered as the person-in-charge ID. In the example of FIG. 4, the distribution / circulation addressee ID “→” represents circulation. Further, as described above, the document ID “D0001” is stored in the RFID tag 110 mounted on the print document 100.

  Next, the printed document 100 is manually distributed / circulated to the distribution / circulation destination person's seat (step A2 in FIG. 3). In the example of FIG. 4, the print document 100 is distributed to the persons in charge with the person-in-charge IDs “1111111”, “2222222”, “33333333”, and “4444444”, and the person in charge with the person-in-charge ID “2222222” is distributed. 100 is sequentially circulated to the person in charge with the person-in-charge IDs “222223” and “22222424”, and the printed document 100 distributed to the person in charge with the person-in-charge ID “4444444” is circulated to the person in charge with the person-in-charge ID “444444445”. After that, the person in charge who received the distribution / circulation of the printed document 100 must distribute / circulate the document creator within the prescribed range of the organization for information sharing and information provision according to the contents of the document. Redistribute / recirculate the printed document to the person who is not specified in the above, but who decides to distribute / circulate.

  When the print document 100 is distributed to each person's seat, the RFID sensor 220 connected to the terminal device 200 placed on each person's desk is the ID information in the RFID tag 110 mounted on the print document 100. (Document ID) is read (step A3 in FIG. 3). Further, the terminal device 200 transmits the document ID read in step A3 by the RFID sensor 220 and the ID information (RFID sensor ID) of the RFID sensor 220 itself to the print document management server 300 (step A4 in FIG. 3).

  Next, the print document management server 300 receives the document ID and the RFID sensor ID transmitted from the terminal device 200 in step A4 through the communication unit 310, and the distribution / circulation destination confirmation unit 340 distributes / circulates the print document 100. The previous confirmation is performed (step A5 in FIG. 3). Here, the storage unit 330 of the print document management server 300 is associated in advance with the RFID sensor 220, the terminal device 200 to which the RFID sensor 220 is connected, the RFID sensor 220, and information regarding the owner of the terminal device 200, respectively. An RFID sensor management table is stored in advance.

  FIG. 5 shows an example of the RFID sensor management table 332. The RFID sensor management table 332 in the example of FIG. 5 includes the RFID sensor ID, the ID of the terminal device 200 (terminal device ID), and the ID of the person in charge holding the RFID sensor 220 and the terminal device 200 (person in charge ID). And the name and affiliation of the person in charge are registered in association with each other. The distribution / circulation destination confirmation unit 340 shown in FIG. 2 searches the RFID sensor management table 332 based on the RFID sensor ID transmitted from the terminal device 200, and obtains a person-in-charge ID holding the RFID sensor ID. Further, the distribution / circulation destination confirmation unit 340 searches the print document registration table 331a shown in FIG. 4 based on the obtained person-in-charge ID and the document ID transmitted from the terminal device 200, and these person-in-charge ID and document It is confirmed whether a combination of IDs has already been registered (step A6 in FIG. 3).

  When the combination of the person-in-charge ID and the document ID is registered in the print document registration table 331a, the distribution / circulation destination confirmation unit 340 indicates that the print document 100 has been distributed / circulated to the person in charge assumed by the document creator. Judgment is made (NO in step A6 in FIG. 6). When the combination of the person-in-charge ID and the document ID is not registered in the print document registration table 331a (new case), the distribution / management destination confirmation unit 340 causes the print document 100 to be a new one that the document creator has not assumed. It is determined that the information has been distributed / circulated to the person in charge (YES in step A6 in FIG. 6).

  If it is determined NO in step A6, the print document management server 300 waits for a new RFID sensor ID and document ID to be transmitted from the terminal device 200 (step A2 in FIG. 3). If YES is determined in step A6, the person-in-charge information obtaining unit 350 in FIG. 2 obtains information on the new distribution / circulation destination person in charge confirmed in step A6 from the storage unit 330 (step in FIG. 3). A7).

  Subsequently, the message generation unit 370 creates a message to notify the document creator using the information on the new distribution / circulation destination person in charge acquired by the person in charge information acquisition unit 350 in step A7, and the communication unit 310 To the document creator's terminal device 200 (step A8 in FIG. 3).

  Next, specific examples will be described. When the document “Survey report on XX” registered in the print document registration table 331a in FIG. 4 is distributed / circulated to a person in charge (step A2 in FIG. 3), the document is connected to the terminal device 200 on the desk of the person in charge. The read RFID sensor 220 reads the document ID “D0001” stored in the RFID tag 110 mounted on the print document 100 (step A3 in FIG. 3), and the terminal device 200 detects the RFID sensor ID “S0001” and the document ID “D0001”. "Is transmitted to the print document management server 300 (step A4 in FIG. 3).

  Next, the distribution / circulation destination confirmation unit 340 searches the RFID sensor management table 332 of FIG. 5 using the RFID sensor ID “S0001”, and obtains “1111111” as the person-in-charge ID holding the RFID sensor ID. Subsequently, when the distribution / circulation destination confirmation unit 340 searches the print document registration table 331a of FIG. 4 using the person in charge ID “1111111” and the document ID “D0001”, the combination of the person in charge ID and the document ID is a print document. Since it is registered in the registration table 331a, it is determined that the print document 100 has been distributed / circulated to the person in charge assumed by the document creator in advance (NO in steps A5 and A6 in FIG. 3).

  Here, it is assumed that an RFID sensor ID “S1111” and a document ID “D0001” are transmitted from a certain terminal device 200 to the print document management server 300 (step A4 in FIG. 3). At this time, when the distribution / management destination confirmation unit 340 in FIG. 2 searches the RFID sensor management table 332 in FIG. 5 using the RFID sensor ID “S1111”, “2345678” is set as the person in charge ID of the person in charge holding the RFID sensor ID. "Get. Subsequently, when the distribution / circulation destination confirmation unit 340 searches the print document registration table 331a of FIG. 4 using the person-in-charge ID “2345678” and the document ID “D0001”, the combination of the person-in-charge ID and the document ID is a print document. Since it is not registered in the registration table 331a, it is determined that it has been determined that the printed document has been distributed / circulated to the person in charge that the document creator has not assumed (YES in steps A5 and A6 in FIG. 3).

  Next, the person-in-charge information obtaining unit 350 in FIG. 2 searches the RFID sensor management table 332 in FIG. 5 using the person-in-charge ID “2345678”, and the person-in-charge name is obtained as information regarding the person in charge having the person-in-charge ID “2345678”. “◎◎ ▽” and “X Division” are obtained (step A7 in FIG. 3). Subsequently, the message generation unit 370 in FIG. 2 uses the information on the new distribution / management person in charge acquired by the person-in-charge information acquisition unit 350 in step A7 to use the “document ID“ D0001 ”, document title“ XX ”. A printed document of “Survey Report” has been newly distributed / circulated to the person in charge “◎◎ ▽” and belonging to the “X Division”. To the terminal device (terminal device ID “PC-1”) (step A8 in FIG. 3).

  Note that the document creator's terminal ID is “1234567” when the distribution / circulation destination confirmation unit 340 searches the print document registration table 331a in step A5 and the person ID of the document creator with the document ID “D0001” is “1234567”. Further, when the distribution / circulation destination confirmation unit 340 searches the RFID sensor management table 332 in step A7, the terminal device 200 of the person in charge of the person in charge ID “1234567” who is the document creator is held. It can be seen that the terminal device ID is “PC-1”.

  When the document creator receives the message generated / transmitted in step A8, it is possible to grasp that the printed document created by himself / herself has been distributed / circulated to the person in charge who was not supposed to be distributed / circulated first. .

  In this embodiment, the person-in-charge information obtaining unit 350 obtains information on the person in charge from the RFID sensor management table 332. However, the person-in-charge information table in which information on the person in charge is described in more detail is provided. Information may be acquired in advance from the server or database that manages person-in-charge information separately from the print document management server 300.

  In this embodiment, the message is transmitted to the terminal device 200 owned by the document creator using the terminal device ID. However, instead of the terminal device ID, the message is transmitted by email using the email address. You may make it transmit.

  Next, another example of the present embodiment will be described. In the above embodiment, a document ID is assigned to each document, and the distributed / circulated print document 100 has a common document ID. However, in this embodiment, a different document ID is used for each print document 100. It is intended to have. In this case, the print document 100 is equipped with an RFID tag 110 that stores a document ID that uniquely identifies the print document 100.

  First, the print document creator gives a different document ID to each print document 100 and registers the print document 100 in the print document management server 300 (step A1 in FIG. 3). An example of the print document registration table 331b at this time is shown in FIG. In the example of FIG. 6, different document IDs from “D0001-1” to “D0001-4” are assigned to the four print documents 100 for the documents having the same contents represented by the document title “Investigation Report on XXX”. ing.

  Next, the document “Survey report on XX” registered in the print document registration table 331b in FIG. 6 is distributed / circulated to a person in charge (step A2 in FIG. 3), and is sent to the terminal device 200 on the desk of the person in charge. The RFID sensor 220 connected to the connected RFID sensor 220 reads the document ID “D0001-3” stored in the RFID tag 110 mounted on the print document 100 (step A3 in FIG. 3), and the terminal device 200 detects the RFID. Assume that the sensor ID “S1111” and the document ID “D0001-3” are transmitted to the print document management server 300 (step A4 in FIG. 3).

  Next, the distribution / circulation destination confirmation unit 340 in the print document management server 300 searches the RFID sensor management table 332 of FIG. 5 using the RFID sensor ID “S1111”, and the person in charge ID of the person in charge holding the RFID sensor ID. "2345678" is obtained. Subsequently, when the distribution / circulation destination confirmation unit 340 searches the print document registration table 331b of FIG. 6 using “2345678” as the person-in-charge ID and document ID “D0001-3”, the combination of these person-in-charge ID and document ID is as follows. Since it is not registered in the print document registration table 331b, it is determined that the print document has been distributed / circulated to a person in charge that was not assumed by the document creator in advance (YES in steps A5 and A6 in FIG. 3). At the same time, it is understood that the person in charge ID of the distribution / circulation destination predetermined by the document creator for the print document with the document ID “D0001-3” is “3333333”.

  Next, the person-in-charge information obtaining unit 350 shown in FIG. 2 searches the RFID sensor management table 332 using the person-in-charge ID “2345678”, and the person-in-charge name “◎◎” as information regarding the person in charge with the person-in-charge ID “2345678”. ▽ ”, the affiliation“ X division ”, and the clerk name“ ◇◇ ◆◆ ”and the affiliation“ C development department ”are obtained as information about the person in charge with the person ID“ 33333333 ”(step of FIG. 3). A7).

  Subsequently, the message generation unit 370 in FIG. 2 uses the information on the new distribution / circulation destination person in charge acquired by the person in charge information acquisition unit 350 in step A7, and uses “document ID“ D0001-3 ”, document title“ A printed document of “Survey Report on XX” is newly distributed / circulated from the person in charge “◇◇ ◆◆” and from the department “C Development Department” to the person in charge “◎◎ ▽” and to the department “X Division” Is generated and transmitted to the document creator's terminal device (terminal device ID “PC-1”) through the communication means 310 (step A8 in FIG. 3).

  When the document creator receives the message generated / transmitted in step A8 in FIG. 3, it is understood that the printed document created by the document creator has been distributed / circulated to the person in charge who was not supposed to be distributed / circulated first. In addition, since a document ID is assigned to each print document 100, it is understood from which distribution / circulation destination specified first to which the new person in charge was distributed / circulated, that is, to the new distribution / circulation route can do.

  Next, the effect of this embodiment will be described. In this embodiment, the distributed / circulated printed document and the person in charge who received the printed document are specified, and it is determined whether or not the document matches the distribution / circulation destination specified in advance by the document creator. If not, the document creator is notified of the fact, so that the document creator can grasp that the document creator has been distributed / circulated to the person in charge who was not initially supposed.

  Further, in the present embodiment, when a print document is distributed / circulated to a person in charge who has not been specified in advance by the document creator, the print document is newly distributed / distributed from any distribution / circulation destination specified in advance. Since it is configured to specify whether the information has been circulated, the document creator can grasp a new distribution / circulation route.

  This effect cannot be specified as the distribution / circulation destination because the document creator cannot grasp it before distribution / circulation, but the person who wants the information described in the distributed / circulated print document This information is provided to the document creator, and the document creator is provided with the merit of being able to share and provide information appropriately within the organization. In addition, from the standpoint of the person who received the new distribution / circulation, the document creator can be informed that he / she wants the information described in the printed document, and can receive appropriate information sharing and provision of information. Bring the benefits of being able to

(Second Embodiment)
Next, a second embodiment of the present invention will be described in detail with reference to the drawings. FIG. 7 shows a block diagram of a second embodiment of a print document management system according to the present invention. In the figure, the same components as in FIG. The second embodiment of the present invention shown in FIG. 7 is the first in that it includes a copying apparatus 500 and an RFID reader / writer 510 in addition to the configuration of the first embodiment shown in FIGS. This is different from the embodiment.

  The copying apparatus 500 is a copying machine or the like that copies the print document 100 and is connected to the network 400. The RFID reader / writer 510 is connected to the copying apparatus 500, and reads the ID information in the RFID tag 110 mounted on the copy source print document 100 when the copy apparatus 500 copies the print document 100. Next, the ID information is written into the new RFID tag 110, and the new RFID tag is attached to the copy document of the print document 100 generated by the copying apparatus 500.

  Next, the operation of the second embodiment of the print document management system of the present invention shown in FIG. 7 will be described together with the flowchart of the second embodiment of the print document management method of the present invention shown in FIGS. . The operations from Step B1 and Step B3 to Step B8 in FIG. 8 are the same as the operations from Step A1 and Step A3 to Step A8 in FIG.

  In the first embodiment, when the person in charge who received the distribution / circulation of the print document 100 redistributes / recirculates the print document 100 to another person in step A2 of FIG. 3, the distribution / circulation is performed. The printed document 100 itself was distributed / circulated as it was. In the present embodiment, when the person in charge who received the distribution / circulation of the print document 100 redistributes / circulates the print document 100 to another person in charge, the duplication document of the print document 100 using the copying apparatus 500 is used. Can be created and distributed / circulated (step B2 in FIG. 8). In this way, the person in charge creates a duplicate document as a reason for creating a duplicate document for all the persons in charge who have multiple distribution / circulation destinations and want to distribute / circulate urgently. And want to distribute and circulate the original.

  FIG. 9 shows an operation in the case where the person in charge who received the distribution / circulation of the print document 100 creates a duplicate document in step B2 of FIG. When the person in charge sets a print document 100 as a copy source in the copy apparatus 500 and starts copying, first, the RFID reader / writer 510 connected to the copy apparatus 500 first copies the print document 100 as the copy source. The document ID information is read from the RFID tag 110 mounted on (step B21 in FIG. 9). The document ID here is the same as the document ID in the first embodiment. For example, when copying the print document “Investigation Report on XX” shown in the print document registration table 331a in FIG. 4, the document ID “from the RFID tag 110 mounted on the print document 100 of the RFID reader / writer 510 is displayed. D0001 "is read.

  Next, the RFID reader / writer 510 writes the document ID read in step B21 into a new RFID tag prepared in advance in the same manner as the copy paper in the copying apparatus 500 (step B22 in FIG. 9). For example, when the document ID “D0001” is read in step B21 as described above, the document ID “D0001” is written in a new RFID tag. Next, the copying apparatus 500 copies the print document 100 and creates a copy document of the print document 100 (step B23 in FIG. 9). Finally, the copying apparatus 500 attaches a new RFID tag in which the document ID is written in Step B22 to the duplicate document created in Step B23 (Step B24 in FIG. 9).

  Thereafter, when the person in charge distributes / circulates the created duplicate document to a new person in charge of distribution / circulation destination, the copy document is newly updated in the print document management server 300 in the same procedure as in steps A3 to A8 in FIG. A person in charge of distribution / circulation destination is identified, and information regarding the new distribution / circulation destination is notified to the document creator (step B3 to step B8).

  As described above, in the present embodiment, as in the first embodiment, the person in charge who has received the distribution / circulation can redistribute / recirculate the original as it is without creating a duplicate document. It is. Further, in the above description when creating a duplicate document, the print document registration table shown in FIG. 4 has been described as an example, but the print document registration table shown in FIG. 6 may be used.

  Next, the effect of this embodiment will be described. In this embodiment, when the print document 100 is copied by a person in charge, an RFID tag in which the ID information of the copy source print document 100 is written is attached to the copy destination print document. Therefore, it is possible to grasp that the copied document is distributed / circulated to the person in charge who was not originally assumed by the document creator.

(Third embodiment)
Next, a third embodiment of the present invention will be described in detail with reference to the drawings. FIG. 10 is a block diagram of the main part of the third embodiment of the print document management system according to the present invention. In the figure, the same components as those in FIG. That is, this embodiment is characterized in that the print document management server 300 in the second embodiment shown in FIG. 7 is changed to 300A in the block diagram of FIG. 10, and distributed in the print document management server 300A. / Circuit destination management means 370 and information request level determination means 380 are different from the print document management server 300 in that they are provided.

  In FIG. 10, the distribution / circulation destination management unit 370 updates and manages various tables in the storage unit 330 according to the distribution / circulation status of the print document 100. In the first embodiment and the second embodiment, the distribution / circulation destination confirmation unit 340 uses the document ID and the RFID sensor ID transmitted from the terminal device 200 to determine the distribution / circulation destination of the print document 100. It was only confirmed whether it matched with a predetermined distribution / circulation destination. On the other hand, the distribution / circulation destination management unit 370 confirms whether the distribution / circulation destination of the print document 100 matches a predetermined distribution / circulation destination, and if they do not match, the distribution / circulation destination is determined. Is stored in the storage unit 330.

  When a new distribution / circulation destination not previously determined by the distribution / circulation destination management means 370 is detected, the information request level determination unit 380 distributes / circulates the print document at the distribution / circulation destination, The degree to which the distribution / circulation destination person wants the print document is determined according to the processing content for the print document.

  Next, the overall operation of the embodiment of FIG. 10 will be described in detail with reference to the flowchart of the third embodiment of the print document management method of the present invention of FIG. Here, it is assumed that the document creator creates a print document 100 to be distributed / circulated, and the print document 100 describes distribution / circulation destination information determined by the document creator. The print document 100 is equipped with an RFID tag 110 that stores a document ID for uniquely identifying the document.

  Similar to the first and second embodiments, when the document creator inputs registration information of the print document 100 from the terminal device 200 using the input / output device 210, the terminal device 200 communicates with the print document management server 300. 310 is communicated, and the print document 100 is registered in the print document management server 300 (step C1 in FIG. 11). Registration of the print document 100 is performed using the print document registration table 331a shown in FIG. The print document registration table 331a is stored in the storage unit 330. Furthermore, in the present embodiment, a copy document counter that is a table for managing the number of copies of the print document 100 is prepared in the storage unit 330 in advance. When receiving the registration of the print document 100 from the document creator, the print document registration unit 320 registers each document ID in the duplicate document counter and sets the counter value to zero.

  In the second embodiment, when the person in charge who received the distribution / circulation of the print document 100 redistributes / recirculates the print document 100 to another person in step B2 of FIG. A duplicate document of the printed document 100 is created and distributed / circulated. In the present embodiment, when a person in charge creates a duplicate document of the print document 100 using the copying apparatus 500, communication is performed between the copying apparatus 500 and the print document management server 300, and the number of times of copying of the print document 100 is determined. Management is performed (step C2 in FIG. 11).

  Next, details of the operation in the case where the person in charge who received the distribution / circulation of the print document 100 creates a duplicate document in step C2 of FIG. 11 will be described with reference to the flowchart of FIG. When the person in charge sets a print document 100 as a copy source in the copying apparatus 500 shown in FIG. 7 and starts copying, the RFID reader / writer 510 connected to the copying apparatus 500 first copies. The document ID information is read from the RFID tag 110 mounted on the original print document 100 (step C21 in FIG. 12). The document ID here is the same as the document ID in the first and second embodiments.

  Next, the RFID reader / writer 510 transmits the document ID read in step C21 to the print document management server 300 via the network 400 (step C22 in FIG. 12). Subsequently, the print document management server 300A in FIG. 10 receives the document ID transmitted from the RFID reader / writer 510 in step C22 via the communication unit 310, and the distribution / circulation destination management unit 370 copies the copy in the storage unit 330. The document counter is updated (step C23 in FIG. 12).

  The duplicate document counter is a table for managing the number of times the document is duplicated for each document ID of the print document 100, and is prepared in advance in the storage unit 330. When the document creator registers the document ID of the print document 100 in step C1, the print document registration unit 320 registers the document ID and the counter initial value 0 in the duplicate document counter. An example of the duplicate document counter 333 is shown in FIG. In the example shown in FIG. 13, the initial state of the duplicate document counter 333 when four print documents 100 having document IDs “D0001-1” to “D0001-4” in the print document registration table shown in FIG. Show.

  Next, the print document management server 300A in FIG. 10 transmits the updated counter value through the communication unit 310 to the RFID reader / writer 510 in FIG. 7 (step C24 in FIG. 12). Next, the RFID reader / writer 510 writes the received counter value prepared in advance in the copying apparatus 500 in the same manner as the copy sheet and the document ID of the copy source print document 100 to a new RFID tag (step in FIG. 12). C25). Subsequently, the copying apparatus 500 copies the print document 100 and creates a duplicate document of the print document 100 (step C26 in FIG. 12). Finally, the copying apparatus 500 attaches the RFID tag in which the counter value and the document ID are written in Step C25 to the duplicate document created in Step C26 (Step C27 in FIG. 12).

  After that, the person in charge distributes / circulates the created duplicate document to a new person in charge of distribution / circulation destination, and further performs the steps C3 to C5 in FIG. 11 so that the distribution / circulation destination of the print document 100 is printed. This is confirmed by the document management server 300A. The operations from step C3 to step C6 are the same as the operations from step B3 to step B6 in FIG.

  The distribution / circulation destination management means 370 in the print document management server 300A in FIG. 10 confirms the distribution / circulation destination of the print document 100 using the person-in-charge ID and document ID (step C5 in FIG. 11). When the combination of ID and document ID is registered in the print document management server 300A, the distribution / management destination management unit 370 determines that the print document 100 has been distributed / circulated to the person in charge assumed by the document creator. (NO in step C6 in FIG. 11). On the other hand, the combination of the person-in-charge ID and the document ID is not registered in the print document registration table, and the distribution / management destination management unit 370 distributes / circulates the print document 100 to a new person in charge that the document creator did not assume. If it is determined that the distribution / circulation destination management unit 370 determines that a new distribution / circulation destination management table is used for managing a new distribution / circulation destination (step C7 in FIG. 11). ).

  The new distribution / circulation destination management table is distributed when the distribution / circulation destination of the printed document 100 confirmed by the distribution / management destination management unit 370 is other than the distribution / circulation destination registered by the document creator first. This is a table for recording information about the circulation destination. FIG. 15 shows an example of a new distribution / circulation destination management table. In the example shown in FIG. 15, the combination of the document ID of the distributed / circulated print document and the ID of the person in charge who distributed / circulated the print document is recorded.

  Next, the information request level determination unit 380 in FIG. 10 determines the information request level of each person in charge using the new distribution / circulation destination management table (step C8 in FIG. 11). The information request level is an index representing how much information each person in charge wants to include in the printed document 100 distributed / circulated. Information request level determination by the information request level determination means 380 is performed by the person in charge of distribution / circulation destination using information transmitted from the terminal device 200 or the copying apparatus 500 of each person in charge to the print document management server 200. / Analysis of processing contents performed on the print document 100 to perform recirculation and the viewing order of the redistribution / recirculation destination person in charge makes it possible for each person in charge to determine the degree of request for the contents of the print document 100. This is done by ordering.

  Next, the person-in-charge information obtaining unit 350 in FIG. 10 obtains information on the distribution / circulation destination person in charge created / updated in Step C7 from the storage unit 330 (Step C9 in FIG. 11). Subsequently, the message generation unit 360 of FIG. 10 acquires the information request level of the new delivery / circulation destination person in charge determined by the information request level determination unit 380 in step C8, and the person in charge information acquisition unit 350 acquires in step C9. A message to be notified to the document creator is created using the information relating to the new distribution / circulation destination person in charge and is transmitted to the terminal device 200 of the document creator through the communication means 310 in FIG. 10 (step C10 in FIG. 11). .

  Next, specific examples will be described. Similar to the first embodiment, first, the document creator uses the print document registration table 331b shown in FIG. 6, for example, to the print document management server 300 from the document IDs “D0001-1” to “D0001-4”. Is registered (step C1 in FIG. 11). At this time, as shown in FIG. 13, each document ID is registered in the duplicate document counter 333, and 0 is set as the number of duplicates. Each document ID is stored in an RFID tag 110 mounted on the print document 100.

  Next, the printed document 100 is distributed / circulated to the distribution / circulation destination person's seat (step C2 in FIG. 11). In the example of FIG. 6, the print document 100 with the document ID “D0001-1” is distributed to the person in charge with the person in charge ID “1111111”, and the document ID “D0001-2” is printed with the person in charge with the person in charge ID “2222222”. The document 100 is distributed, the print document 100 with the document ID “D0001-3” is distributed to the person in charge with the person in charge ID “33333333”, and the document ID “D0001-4” is printed with the person in charge with the person in charge ID “4444444”. Documents are distributed. The print document 100 distributed to the person in charge with the person-in-charge ID “222222” is sequentially assigned to the persons in charge with the person-in-charge IDs “222223” and “22222424” and the person in charge with the person-in-charge ID “4444444”. Circulated to the person in charge with the person-in-charge ID “44444445”. After that, the person in charge who received the distribution / circulation of the printed document 100 distributes the printed document within the prescribed range of the organization for sharing information and providing information according to the contents of the document. Redistribute / recirculate to the person who is not specified as the circulation destination but decides that the distribution / circulation should be performed.

  Now, for example, if the person in charge with the person in charge ID “33333333” copies the print document “Investigation Report on XX” with the document ID “D0001-3”, the RFID reader / writer 510 adds to the print document 100. The document ID “D0001-3” is read from the mounted RFID tag 110 (step C21 in FIG. 12). Next, the RFID reader / writer 510 transmits the document ID “D0001-3” to the print document management server 300 via the network 400 (step C22 in FIG. 12).

  Subsequently, the print document management server 300 receives the document ID “D0001-3” transmitted from the RFID reader / writer 510 via the communication unit 310, and the distribution / circulation destination management unit 370 receives the duplicate document in the storage unit 330. The counter value of the document ID “D0001-3” of the counter 333 is updated to 1 (see step C23 in FIG. 12, FIG. 14).

  Next, the print document management server 300A transmits the counter value 1 to the RFID reader / writer 510 through the communication unit 310 (step C24 in FIG. 12). The RFID reader / writer 510 writes the received counter value 1 and the document ID of the copy source print document 100 into an RFID tag prepared in advance in the same manner as the copy sheet in the copying apparatus 500 (step C25 in FIG. 12). For example, the document ID “D0001-3_count1” is written in the RFID tag as the first copy document (duplicate document counter value 1) of the document ID “D0001-3”. In this example, a character string of the format <document ID> _count <counter value> is given to the duplicate document as a new document ID.

  Next, the copying apparatus 500 in FIG. 7 copies the print document 100 having the document ID “D0001-3” to create a duplicate document of the print document 100 (step C26 in FIG. 12). Subsequently, the copying apparatus 500 attaches an RFID tag in which the document ID “D0001-3_count1” is written to the created duplicate document (step C27 in FIG. 12).

  Next, it is assumed that the person in charge with the person in charge ID “3333333” distributes the duplicate document with the document ID “D0001-3_count1” to the person in charge with the person in charge ID “2345678”. Then, the RFID sensor 220 connected to the terminal device 200 on the desk of the person in charge with the person in charge ID “2345678” reads the document ID “D0001-3_count1” stored in the RFID tag 110 mounted on the duplicate document (FIG. 11). Step C3), the terminal device 200 transmits the RFID sensor ID “S1111” and the document ID “D0001-3_count1” to the print document management server 300A in FIG. 10 (Step C4 in FIG. 11).

  Next, the distribution / circulation destination management means 370 in FIG. 10 searches the RFID sensor management table 332 shown in FIG. 5 using the RFID sensor ID “S1111”, and the person in charge of the person in charge who holds the RFID sensor ID “S1111”. “2345678” is obtained as the ID. Subsequently, when the distribution / circulation destination management unit 370 searches the print document registration table 331b of FIG. 6 using the person-in-charge ID “2345678” and the document ID “D0001-3_count1”, the combination of the person-in-charge ID and the document ID is printed. Since the document is not registered in the document registration table 331b, it is determined that the print document has been distributed in advance to a person in charge who was not assumed by the document creator (YES in steps C5 and C6 in FIG. 11). At the same time, the person ID of the person in charge of the distribution / circulation destination predetermined by the document creator for the print document with the document ID “D0001-3”, which is the copy source of the print document with the document ID “D0001-3_count1”, is “3333333”. "It can be seen that it is.

  Next, the distribution / circulation destination management means 370 in FIG. 10 records the document ID “D0001-3_count1” and the person in charge ID “2345678” in the new distribution / circulation destination management table (see step C7 in FIG. 11 and FIG. 15). ). Referring to FIG. 15, a set of document ID “D0001-1” and person-in-charge ID “1111112” is registered in the new distribution / circulation destination table. In the print document registration table 331b shown in FIG. 6, since the person-in-charge ID “1111112” is not designated as the distribution / circulation destination of the document ID “D0001-1”, this means that the document ID “D0001-1” is printed. The document 100 is newly circulated to the person in charge with the person in charge ID “1111112”. It can also be seen that the person ID of the person in charge of the distribution / circulation destination predetermined by the document creator for the print document with the document ID “D0001-1” is “1111111”.

  Next, the information request level determination means 380 in FIG. 10 determines the information request level of each person in charge using the new distribution / circulation destination management table (step C8 in FIG. 11). The information request level determination unit 380 refers to the new distribution / circulation destination table shown in FIG. 15, and the print document 100 having the document ID “D0001-3_count1” from the document ID notation is changed from the document ID “D0001-3”. It is determined that it has been copied and distributed to the person in charge with the person in charge ID “2345678”. Further, the information request level determination unit 380 determines from the notation of the document ID that the print document 100 with the document ID “D0001-1” has been circulated without change to the person in charge with the person in charge ID “1111112”. .

  Further, when the print document 100 is newly distributed / circulated, the information request level determination means 380 can copy the duplicate document rather than directly circulate the print document first distributed / circulated by the document creator to a new person in charge. It is determined that the information request level of the person in charge of distribution / circulation destination is higher when it is created and distributed to a new person in charge. That is, it is determined that the person in charge with the person ID “2345678” has a higher information request level than the person in charge with the person in charge ID “1111112”. This is because the person who redistributes / recirculates to a new person in charge is more likely to create a duplicate document and distribute the duplicate document than to read the original after he / she has received the original. This is because a document can be passed to a new distribution / circulation destination quickly, and thus the person in charge of the new distribution / circulation destination is considered to have a high degree of information request.

  Next, the person-in-charge information obtaining unit 350 in FIG. 10 obtains information about the new distribution / circulation destination person in charge created / updated in Step C7 from the storage unit 330. Specifically, the person-in-charge information obtaining unit 350 searches the RFID sensor management table 332 shown in FIG. 5 by the person-in-charge ID “2345678”, and the person-in-charge as information on the person in charge having the person-in-charge ID “2345678”. Get the name “◎◎ ▽” and affiliation “X Division”. Similarly, the RFID sensor management table 332 is searched by the person-in-charge ID “1111112”, and the person-in-charge name “▲▲ ●●” and the affiliation “Y division” are used as information on the person in charge with the person-in-charge ID “1111112”. Is obtained (step C9 in FIG. 11). At the same time, as a person who has redistributed / recirculated the print document to the new distribution / circulation destination person in charge with the person IDs “2345678” and “1111112” confirmed in steps C5 and C6 in FIG. As information on the person in charge with the person-in-charge IDs “3333333” and “1111111”, the person-in-charge name “◇◇ ◆◆”, the affiliation “C development department”, the person-in-charge name “XXX”, and the affiliation “A” Get “Sales Department”.

  Subsequently, the message generation unit 360 in FIG. 10 creates a message to notify the document creator using the information on the new distribution / circulation destination person in charge acquired by the person in charge information acquisition unit 350 in step C9. 10 is transmitted to the document creator's terminal device 200 through the communication means 310 (step C10 in FIG. 11). At this time, the message generation unit 360 creates a message that makes the difference in information request level for each person in charge determined by the information request level determination unit 380 in step C8 clear.

  FIG. 16 shows an example of a message generated by the message generation unit 360. In the example of FIG. 16, information on each person in charge of new distribution / circulation destinations is expressed in a table format in order from the person in charge with the highest information request level. Further, although not described in the message in the example shown in FIG. 16, a message describing the person in charge who redistributed / recirculated the print document to each person in charge of new distribution / circulation destination is generated. You can also. By doing so, it is possible to grasp at a glance which distribution / circulation destination person in charge designated by the document creator in advance to which the new distribution / circulation destination person has reprinted / recirculated the printed document. it can.

  As another example, when the RFID sensor on the desk of each person reads the RFID tag attached to the print document 100 in steps C3 and C4, a time stamp at the time of reading is created, and the print document management server You may make it transmit to 300A. In the new distribution / circulation destination management table, this time stamp is recorded as the distribution / circulation date and time. An example of the new distribution / circulation destination management table 334b in this case is shown in FIG.

  In step C7, the distribution / circulation destination management means 370 updates / manages the new distribution / circulation destination management table 334b. In the example shown in FIG. 17, the duplicate document with the document ID “D0001-3_count1” is distributed to the person in charge with the person in charge ID “2345678” on 2007/01/11 13:45, and the document ID “D0001-1” is printed. The document is circulated to the person in charge “1111112” at 2007/01/11 15:10, and the print document with the document ID “D0001-1” is assigned to the person in charge with the person in charge ID “11111113” at 2007/01/12 09:35. You can see that it was circulated.

  Next, when the information request level determination unit 380 refers to the new distribution / circulation destination management table 334b, the duplicate document with the document ID “D0001-3_count1” is copied from the print document with the document ID “D0001-3” and the person in charge It is judged that it was distributed to the person in charge of ID “2345678”. Further, it is determined from the document ID notation that the printed document 100 with the document ID “D0001-1” is not copied and the original is circulated as it is to the persons in charge with the persons in charge ID “1111112” and “11111113”.

  Further, the information request level determination unit 380 determines that the document ID “D0001-1” first follows the person in charge with the person in charge ID “1111112” from the value of the distribution / circulation date / time in the new distribution / circulation destination management table 334b. It is understood that the person in charge with the person in charge ID “11111113” has circulated, and it is determined that the person in charge with the person in charge ID “11111112” has a higher information request level than the person in charge with the person in charge ID “11111113” ( Step C8 in FIG. This is because the person in charge of redistribution / recirculation to a new person in charge is supposed to distribute / circulate the person in charge who wants to distribute / circulate earlier, that is, the person in charge with a high information request level. For example, give priority to subordinates that should be viewed quickly, even from the supervisor to the subordinates).

  Next, the person-in-charge information obtaining unit 350 in FIG. 10 obtains information on the new distribution / circulation destination person in charge created / updated in Step C7 from the storage unit 330. More specifically, the person-in-charge information acquisition unit 350 searches the RFID sensor management table 332 of FIG. 5 using the person-in-charge ID “2345678”, and the person-in-charge name “2345678” is assigned as the information on the person in charge “2345678”. ◎◎ ▽ ", get" X Division ". Similarly, the RFID sensor management table 332 is searched by the person-in-charge IDs “11111112” and “11111113”, and the person-in-charge name “▲▲ ●●”, “ As the information related to the person in charge with the person ID “11111113”, the person in charge name “■■ ▼” and the affiliation “Z department” are obtained (step C9 in FIG. 11).

  Subsequently, the message generation unit 360 creates a message to be notified to the document creator using the information on the new distribution / circulation destination person in charge acquired by the person in charge information acquisition unit 350 in step C9, and the communication unit 310 To the document creator's terminal device 200 (step C10 in FIG. 11). FIG. 18 shows an example of a message generated by the message generation unit 360 at this time. In the example of FIG. 18, the information request level is higher when the distribution / circulation date / time is earlier for the persons in charge with the person IDs “1111112” and “11111113” with the original document ID “D0001-1” circulated. It is a message to the effect. According to the present embodiment, it is possible to grasp the document distribution order of the new distribution / circulation destination person in charge, and it can be determined that the information request level is higher as the reading order is closer to the head.

  In the description of the above embodiment, the message generated by the message generation unit 360 to inform the document creator of the distribution / circulation status of the printed document is in text, but the distribution / circulation status of the print document is indicated. An easy-to-understand graph message may be generated.

  FIG. 19 shows an example of graphing the distribution circulation status of a printed document. The graphed message shown in FIG. 19 corresponds to the message shown in FIG. In the example shown in FIG. 19, the person in charge is represented by a node (the face icon in FIG. 19), and the flow of the print document between the persons in charge is represented by an arc (arrow in FIG. 19). First, a graph for a distribution / circulation destination of a print document predetermined by the document creator is created from the print document registration table 331b of FIG. Specifically, a node corresponding to the document creator ID and the distribution / circulation destination person in charge ID is created from the print document registration table 331b, and the node corresponding to the distribution / circulation destination person in charge from the node corresponding to the document creator. Among them, an arc indicating the distribution of the print document is drawn toward the node corresponding to the person in charge described in the distribution / circulation destination person in charge ID column of the print document registration table 331b. At this time, the document ID of the print document distributed in the flow of the print document represented by each arc is specified (for example, in the arc between the document creator node and the person in charge node “1111111” in FIG. 19). Document ID “D0001-1”).

  Subsequently, an arc corresponding to “→” representing circulation is drawn in the distribution / circulation destination person in charge ID column of the print document registration table 331b for the remaining distribution / circulation destination person in charge. At this time, the document ID of the print document circulated in the flow of the print document represented by each arc is specified (for example, the arc between the person in charge node “2222222” and the person in charge node “222223” in FIG. 19). Document ID “D0001-2” specified in FIG.

  Next, a node corresponding to the person in charge detected as the new person in charge of distribution / circulation is created, and an arc is drawn between the nodes according to the distribution / circulation status of the print document determined by the information request level determination means 380. For example, in FIG. 19, the person in charge node “3333333” is assigned according to the situation in which a duplicate document having the document ID “D0001-3_count1” is distributed from the person in charge with the person in charge ID “33333333” to the person in charge with the person in charge ID “2345678” An arc representing distribution is drawn from “” to the person in charge node “2345678”, and the document ID “D0001-3_count1” is specified. In this way, by creating a message that graphs the distribution / circulation status of the printed document, the document creator who receives the message distributes / circulates the print document including the information request level of the person in charge (new distribution) It is possible to grasp at a glance where the / circulation destination is, which distribution / circulation destination is determined in advance, and in which order the distribution / recirculation is newly performed.

  Further, in the graphed message, when a node representing a new distribution / circulation destination person in charge is displayed, it may be displayed in a different color depending on the information request level of each person in charge. FIG. 20 shows an example of graphing the distribution / circulation status of a printed document. In the example shown in FIG. 20, when a node representing a new distribution / circulation destination person in charge is displayed, gradation is displayed between the person in charge node with a high information request level and the person in charge with a low information request level. The person in charge with a higher request level is displayed in a darker color (in FIG. 20, for convenience of illustration, different colors are represented by the difference in the hatched intervals). In this way, the document creator who receives the message can easily grasp the difference in the information request level at the new distribution / circulation destination of the print document.

  In addition, as another method for expressing the difference in the information request level of the new distribution / circulation destination person in charge, the position on the screen display may be used. FIG. 21 shows an example of graphing the distribution / circulation status of a printed document. In the example shown in FIG. 21, when a node representing a new distribution / circulation destination person in charge is displayed, the person in charge with a higher information request level is on the left of the screen, that is, closer to the node representing the document creator. To be displayed.

  Next, the effect of this embodiment will be described. In the present embodiment, when a print document is newly distributed / circulated by a person who has received the distribution / circulation of the print document, the information request level determination unit 380 shown in FIG. Re-distributed / re-circulated printed documents due to differences in the distribution / circulation methods of the re-distributed / re-circulated person, such as “Re-circulation as it is” or “Re-distributed copy of original copy and re-distributed” Since it is configured to determine the information request level for each person in charge, it is possible to grasp the information request for the contents of the print document of each person who has newly received the redistribution / recirculation of the print document.

  Also, in the present embodiment, the information request level determination means 380 provides information for each person in charge who has newly received a redistribution / recirculation of a print document with the same document ID due to a difference in the distribution / circulation date / time of the print document. Since the request level is determined, even when a print document with the same document ID is circulated, it is possible to grasp the degree of information request for the content of the print document of each person in charge.

  In the first and second embodiments, a message is sent to the document creator every time a new distribution / circulation addressee is detected. In this embodiment, the message is shown in FIG. Since the distribution / circulation destination management means 370 is configured to update and manage the new distribution / circulation destination management table 334b of FIG. 17, information on the detected new distribution / circulation destination person in charge is accumulated for a certain period. Then, messages can be sent periodically to the document creator.

  The present invention is not limited to the above embodiment. For example, a print document management program for realizing the configuration of the print document management server 300 in FIG. 2 or the print document management server 300A in FIG. 10 by software of a computer. Are also included in the present invention. Also, the distribution / circulation destination confirmation unit 340 in FIG. 2 is configured to only read the contents of the storage unit 330. However, like the distribution / circulation destination management unit 370 in FIG. If the configuration can be changed and the distribution / circulation date / time can be acquired by the RFID sensor 220, the information request level determination based on the circulation order can be performed also by the configuration of FIGS.

  The present invention can be applied to a use such as a document management apparatus for creating a paper document distribution / circulation route for appropriate information sharing in a corporate office or the like. It can also be applied to uses such as a human network data generation function for finding potential information requesters.

1 is a block diagram showing a first embodiment of a print document management system of the present invention. FIG. FIG. 2 is a block diagram of an embodiment of a print document management server in FIG. 1. It is a flowchart of 1st Embodiment of the printing document management method of this invention. It is a figure which shows an example of a printing document registration table. It is a figure which shows an example of an RFID sensor management table. It is a figure which shows the other example of a printing document registration table. It is a block diagram of 2nd Embodiment of the printing document management system of this invention. It is a flowchart of 2nd Embodiment of the printing document management method of this invention. It is a flowchart explaining the detailed operation | movement of the step of the principal part in FIG. It is a block diagram which shows the structure of the print document management server which is the principal part of 3rd Embodiment of the print document management system of this invention. It is a flowchart of 3rd Embodiment of the printing document management method of this invention. It is a flowchart explaining the detailed operation | movement of the step of the principal part in FIG. It is a figure which shows an example (initial state) of a duplication document counter. It is a figure which shows the other example (update state) of a duplication document counter. It is a figure which shows an example of a new distribution / circulation destination management table. It is explanatory drawing which shows an example of the message which the message production | generation means in FIG. 11 produces | generates. It is a figure which shows the other example of a new distribution / circulation destination management table. It is a figure which shows the other example of the message which the message production | generation means in FIG. 11 produces | generates. It is a figure which shows an example which distributed the distribution circulation situation of the printed document in the graph. It is a figure which shows the other example which graphed the distribution circulation situation of the printed document. It is a figure which shows the further another example which graphed the distribution circulation situation of the printed document.

Explanation of symbols

100 Print Document 110 RFID Tag 200 Terminal Device 210 Input / Output Device 220 RFID Sensor 300, 300A Print Document Management Server 310 Communication Means
320 Print document registration means 330 Storage means 331a, 331b Print document registration table 332 RFID sensor management table 333 Duplicated document counter 334a, 334b New distribution / circulation destination management table 340 Distribution / circulation destination confirmation means 350 Person in charge information acquisition means 360 Message generation Means 370 Distribution / circulation destination management means 380 Information request level judgment means 400 Network 500 Copier 510 RFID reader / writer

Claims (25)

Print document management for transmitting information read from a print document distributed by each of a plurality of terminal devices to a print document management server via a network, and managing the print document based on the information received by the print document management server In the system,
Each of the plurality of terminal devices is
Reading to read the stored information from the RFID tag of the print document on which the RFID tag storing the first ID information unique to the document, the distribution / circulation destination information indicating the distribution / circulation destination, and the information about the document is mounted. Means,
Transmitting means for transmitting storage information of the RFID tag read by the reading means to the print document management server together with unique second ID information pre-assigned to the reading means;
The print document management server includes:
Receiving means for receiving the storage information of the RFID tag and the second ID information transmitted from the terminal device;
The third ID information corresponding to the second ID information of the reading means provided in each of the plurality of terminal devices is associated with the person in charge information regarding each person using the terminal device provided with the reading means. Storage means stored in advance,
By comparing the storage information of the RFID tag and the second ID information received by the reception unit with the storage information of the storage unit, a new distribution / circulation destination that the print document is not defined in advance is created. Distribution / circulation destination detection means for detecting distribution / circulation destination,
A printed document management system, comprising: person information acquisition means for acquiring the person-in-charge information corresponding to the detected new distribution / circulation destination from the storage means. The print document management server includes:
Print document registration means for registering storage information of the RFID tag received by the reception means;
Using the person-in-charge information acquired by the person-in-charge information acquisition means, a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination Message generating means for generating;
The print document management according to claim 1, further comprising: a message transmission unit configured to transmit the message to a creator of the print document detected based on the storage information of the RFID tag received by the reception unit. system. The print document registration means includes:
The first ID information, which is unique to a print document having the same content in the distributed / circulated print document, and unique to the distribution / circulation destination of the print document in the distribution / circulation destination information 3. The print document management system according to claim 2, wherein ID information unique to the creator of the print document among the information related to the document is registered.   The print document management system according to claim 1, wherein the storage unit stores at least ID information unique to the person in charge as person-in-charge information using the terminal device including the reading unit. The print document registration means includes:
The document ID unique to each of the printed documents to be distributed / circulated as the first ID information, the ID information unique to the distribution / circulation destination of the print document among the distribution / circulation destination information, and the document 3. The print document management system according to claim 2, wherein ID information unique to a creator of the print document is registered among the information relating to the print document. A copying apparatus for copying the printed document;
The first ID information is read from the RFID tag mounted on the print document as a copy source and connected to the copying apparatus, and the read first ID information is written to a new RFID tag, and the copying apparatus The printed document management system according to claim 1, further comprising: an RFID reader / writer that mounts a new RFID tag in which the first ID information is written in a duplicate document created by the above. The print document management server includes:
Distribution / circulation destination management means for storing information on a new distribution / circulation destination that is not a distribution / circulation destination defined in advance in the print document detected by the distribution / circulation destination detection means in the storage means for update management When,
In accordance with the contents of the new distribution / circulation destination information stored in the distribution / circulation destination management means, the information request level indicating how much the person in charge of distribution / circulation destination wants the printed document is determined. The print document management system according to claim 6, further comprising: an information request level determination unit that performs the operation. In the copying apparatus, the RFID reader / writer connected to the copying apparatus reads the first ID information read from the RFID tag mounted on the copy source print document at the time of copying, and distributes / circulates destination management means. ID information transmission means for transmitting to the distribution / circulation destination management means, and copy number reception means for receiving the number of copies transmitted by the distribution / circulation destination management means,
The distribution / circulation destination management means receives the first ID information transmitted from the copying apparatus, and updates and manages the number of copies for each print document based on the first ID information. An update and transmission means for transmitting the number of copies to the copying apparatus,
The RFID reader / writer is provided with a new RFID tag in which the copy number received by the copy number receiving means of the copying apparatus is written together with the first ID information on the duplicate document created by the copying apparatus. Wearing,
The information request level judging means distributes / circulates the printed document from the document creator first when the printed document is distributed / circulated to a distribution / circulation destination different from the distribution / circulation destination specified in advance. If the person who distributed / circulated the copied document more strongly wants the printed document than the original, it is judged whether the original was circulated or the copied document copied by the copying machine. 8. The print document management system according to claim 7, wherein the determination is made. The reading means of the terminal device has time information generating means for generating time information at the time when the stored information is read from the RFID tag mounted on the print document and transmitting it to the print document management server,
The distribution / circulation destination management means, when the distribution / circulation destination detection means detects that the printed document has been distributed / circulated to a distribution / circulation destination different from the distribution / circulation destination designated in advance, The time information received by the receiving means and the information relating to the detected distribution / circulation destination are stored in association with each other and updated and managed,
9. The print document management system according to claim 8, wherein the information request level determination unit determines that the person in charge who has distributed / circulated the print document at an earlier time desires the print document more strongly. The print document management server includes:
Using the stored information of the RFID tag received by the receiving unit and the person-in-charge information acquired by the person-in-charge information acquiring unit, the creator and distribution / circulation destination person in charge of the received print document are represented and created. A message generating means for generating a message in which a printed document is distributed / circulated from the person in charge to each person in charge, and a graph representing an arrow between the creator and the person in charge of distribution / circulation destination as a message;
The message transmitting means for transmitting the message to the creator of the print document detected based on the storage information of the RFID tag received by the receiving means. The printed document management system according to one item. The print document management server includes:
Using the stored information of the RFID tag received by the receiving unit and the person-in-charge information acquired by the person-in-charge information acquiring unit, the creator and distribution / circulation destination person in charge of the received print document are represented and created. Information request determined by the information request level determining means of each person in charge, and the status of the distribution / circulation of the printed document from the person in charge to each person in charge is indicated by an arrow between the creator and the person in charge of distribution / circulation destination Message generation means for generating a graph representing the difference in level by color, as a message;
The print document management system according to claim 7, further comprising: a message transmission unit that transmits the message to a creator of the print document detected based on the storage information of the RFID tag received by the reception unit. . The message generation means includes:
11. When a new distribution / circulation destination person in charge of the print document is represented, a graph representing a difference in the information request level of each person in charge at a position on a display is generated as a message. Print document management system. Print document management for transmitting information read from a print document distributed by each of a plurality of terminal devices to a print document management server via a network, and managing the print document based on the information received by the print document management server In the method
First ID information unique to the document, distribution / circulation destination information indicating the distribution / circulation destination, and information related to the document are stored in the terminal. A first step read by a sensor of the device;
A second step of transmitting storage information of the RFID tag read in the first step to the print document management server together with unique second ID information pre-assigned to the sensor;
A third step of receiving the storage information of the RFID tag and the second ID information transmitted from the terminal device;
The third ID information corresponding to the second ID information of the sensor provided in each of the plurality of terminal devices and the person-in-charge information regarding each person in charge who uses the terminal device provided with the sensor are associated and stored in advance. The print document is defined in advance by comparing the storage information read from the storage means, the storage information of the RFID tag received in the third step, and the second ID information. A fourth step of detecting a new distribution / circulation destination that is not the distribution / circulation destination,
A fifth step of acquiring from the storage means the person-in-charge information corresponding to the detected new distribution / circulation destination;
A sixth step of generating a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination using the acquired person-in-charge information When,
And a seventh step of transmitting the message to the creator of the print document detected based on the received information stored in the RFID tag. An eighth step of copying the printed document by a copying apparatus;
The first ID information is read from a new RFID tag by reading the first ID information from the RFID tag mounted on the print document as a copy source by an RFID reader / writer connected to the copying apparatus. A ninth step of writing
The printed document management method according to claim 13, further comprising: a tenth step of mounting the new RFID tag in which the first ID information is written in a duplicate document created by the copying apparatus. An eleventh step of storing and managing update information on a new distribution / circulation destination that is not a distribution / circulation destination defined in advance in the print document detected in the fourth step;
And a twelfth step of determining an information request level that is a degree of how much the person in charge of distribution / circulation destination wants to print according to the content of the information on the new distribution / circulation destination. The printed document management method according to claim 14. An ID information transmitting step in which the RFID reader / writer connected to the copying apparatus transmits, from the copying apparatus, the first ID information read from the RFID tag mounted on a copy source print document at the time of copying;
A copy number transmitting step of receiving the first ID information transmitted from the copying apparatus, updating the number of copies for each print document, and transmitting the updated number of copies to the copying apparatus;
An RFID tag mounting step of writing the number of copies received together with the first ID information to a new RFID tag in a duplicate document created by the copying apparatus, and mounting the new RFID tag on the created duplicate document; ,
When a new distribution / circulation destination that is not the distribution / circulation destination defined in advance in the fourth step is detected in the fourth step, the distributed / circulated print document is first distributed / circulated from the document creator. It is determined whether it is a copied original or a copied document copied by the copying apparatus, and it is determined that the person in charge who distributed / circulated the copied document wants the printed document more strongly than the original. The printed document management method according to claim 15, further comprising a determination step. A time information transmission step of generating time information at the time when the stored information is read from the RFID tag mounted on the print document by the sensor of the terminal device and transmitting the time information to the print document management server;
A time information receiving step of receiving the time information in the print document management server;
When it is detected in the fourth step that the printed document has been distributed / circulated to a distribution / circulation destination different from the distribution / circulation destination designated in advance, the received time information and the detected distribution / A management step for storing and updating information about circulation destinations;
An information request level determination step for determining that a person in charge of distributing / circulating the print document at an earlier time is more strongly required based on the received time information. The printed document management method according to claim 15 or 16.   The sixth step represents the creator of the print document acquired from the stored information read in the first step together with the person in charge of distribution / circulation destination, and the person in charge of distribution / circulation destination from the creator. 14. The print document management according to claim 13, wherein a message representing a situation in which the print document is distributed / circulated to a person is expressed as a message between the creator and a person in charge of distribution / circulation with an arrow. Method. A printed document distributed to each of a plurality of terminal devices is equipped with an RFID tag storing first ID information unique to the document, distribution / circulation destination information indicating the distribution / circulation destination, and information about the document. The stored information is read from the RFID tag by the sensor of the terminal device, and the stored information is sent from the terminal device to the print document management server via the network together with the unique second ID information previously assigned to the sensor. A print document management program for causing a computer to manage a print document based on information transmitted and received by the print document management server,
In the computer,
A first step of receiving information stored in the RFID tag and the second ID information transmitted from the terminal device;
The third ID information corresponding to the second ID information of the sensor provided in each of the plurality of terminal devices and the person-in-charge information of each person in charge who uses the terminal device provided with the sensor are associated and stored in advance. The print document is defined in advance by comparing the storage information read from the storage means, the storage information of the RFID tag received in the first step, and the second ID information. A second step of detecting a new distribution / circulation destination that is not the distribution / circulation destination,
A third step of acquiring from the storage means the person-in-charge information corresponding to the detected new distribution / circulation destination;
Fourth step of generating a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination using the acquired person-in-charge information When,
A print document management program that causes the creator of the print document detected based on the received storage information of the RFID tag to execute the fifth step of transmitting the message. A printed document distributed to each of a plurality of terminal devices is equipped with an RFID tag storing first ID information unique to the document, distribution / circulation destination information indicating the distribution / circulation destination, and information about the document. The stored information is read from the RFID tag by the sensor of the terminal device, and the stored information is sent from the terminal device to the print document management server via the network together with the unique second ID information previously assigned to the sensor. A print document management program for causing a computer to manage a print document based on information transmitted and received by the print document management server,
In the computer,
A first step of receiving the stored information and the second ID information transmitted from the terminal device;
The third ID information corresponding to the second ID information of the sensor provided in each of the plurality of terminal devices and the person-in-charge information regarding each person in charge who uses the terminal device provided with the sensor are associated and stored in advance. The print document is defined in advance by comparing the storage information read from the storage means, the storage information of the RFID tag received in the first step, and the second ID information. A second step of detecting a new distribution / circulation destination that is not the distribution / circulation destination,
A third step of acquiring from the storage means the person-in-charge information corresponding to the detected new distribution / circulation destination;
Fourth step of generating a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination using the acquired person-in-charge information When,
A fifth step of transmitting the message to the creator of the print document detected based on the received storage information of the RFID tag;
A sixth step of storing and managing update information on a new distribution / circulation destination that is not a distribution / circulation destination defined in advance in the print document detected in the fourth step;
And a seventh step of determining an information request level, which is a degree of how much the person in charge of distribution / circulation destination wants to print according to the content of the information regarding the new distribution / circulation destination Printed document management program. In the sixth step, the first ID information read from the RFID tag mounted on the copy source print document by the RFID reader / writer connected to the copy apparatus for copying the print document is copied. Receiving from the copying apparatus and updating the number of copies for each printed document;
In the seventh step, when a new distribution / circulation destination that is not the distribution / circulation destination defined in advance by the second step is detected, the distributed / circulated print document is first displayed. It is determined whether the original document distributed / circulated by the document creator or the copied document copied by the copying device, and the person in charge who distributed / circulated the copied document is stronger than the original document. 21. The print document management program according to claim 20, wherein the print document management program is a step of determining that the user desires the user. In the sixth step, time information at the time when the stored information is read from the RFID tag mounted on the print document by the sensor of the terminal device is received from the terminal device, and in the second step, the print document is Is detected and distributed to a distribution / circulation destination that is different from the distribution / circulation destination specified in advance, the received time information and information regarding the detected distribution / circulation destination are stored and updated. Is a step to
The seventh step is a step of determining, based on the received time information, that the person in charge who has distributed / circulated the print document at an earlier time desires the print document more strongly. The print document management program according to claim 20.   The fourth step uses the stored information of the RFID tag received in the first step and the person-in-charge information obtained in the third step, and the received creator / distributor / A step of generating a message that represents the person in charge of circulation and the status of the distribution / circulation of the printed document from the creator to each person in charge as a message between the creator and the person in charge of circulation / circulation 23. The print document management program according to claim 19, wherein the print document management program is provided. A print document management server that receives information read from a distributed print document by each of a plurality of terminal devices via a network, and manages the print document based on the received information,
Reading means of the terminal device from the RFID tag of the printed document in which the RFID tag storing the first ID information unique to the document, the distribution / circulation destination information indicating the distribution / circulation destination, and the information related to the document is mounted. Receiving means for receiving from the terminal device the storage information read in step 1 and the unique second ID information pre-assigned to the reading means;
Print document registration means for registering the RFID tag storage information received by the reception means and the second ID information in association with each other;
Third ID information corresponding to the second ID information of the reading unit provided in each of the plurality of terminal devices, and person-in-charge information regarding each person in charge using each of the plurality of terminal devices provided with the reading unit, Storage means for storing in advance a device ID uniquely assigned to each of the plurality of terminal devices;
By comparing the storage information of the RFID tag and the second ID information received by the reception unit with the storage information of the storage unit, a new distribution / circulation destination that the print document is not defined in advance is created. Distribution / circulation destination detection means for detecting distribution / circulation destination,
A person-in-charge information acquiring unit that acquires the person-in-charge information corresponding to the detected new distribution / circulation destination from the storage unit;
Using the person-in-charge information acquired by the person-in-charge information acquisition means, a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination Message generating means for generating;
A print document management server, comprising: a message transmission unit configured to transmit the message to a creator of the print document detected based on information stored in the RFID tag received by the reception unit. A print document management server that receives information read from a distributed print document by each of a plurality of terminal devices via a network, and manages the print document based on the received information,
Reading means of the terminal device from the RFID tag of the printed document in which the RFID tag storing the first ID information unique to the document, the distribution / circulation destination information indicating the distribution / circulation destination, and the information related to the document is mounted. Receiving means for receiving from the terminal device the storage information read in step S2, the unique second ID information pre-assigned to the reading means, and the time information at the time of reading by the reading means;
Print document registration means for registering the storage information of the RFID tag received by the reception means, the second ID information, and the time information in association with each other;
Third ID information corresponding to the second ID information of the reading unit provided in each of the plurality of terminal devices, and person-in-charge information regarding each person in charge using each of the plurality of terminal devices provided with the reading unit, Storage means for storing in advance a device ID uniquely assigned to each of the plurality of terminal devices;
By comparing the storage information of the RFID tag and the second ID information received by the reception unit with the storage information of the storage unit, a new distribution / circulation destination that the print document is not defined in advance is created. A distribution / circulation destination managing means for storing and updating information on the detected new distribution / circulation destination in the storage means when a distribution / circulation destination is detected;
According to the distribution / circulation status of the printed document at the new distribution / circulation destination stored in the distribution / circulation destination management means and how much the distribution / circulation destination person wants the print document Information request level determination means for determining an information request level that is the degree of
Person-in-charge information acquisition means for acquiring the person-in-charge information corresponding to the new distribution / circulation destination detected by the distribution / circulation destination management means;
Using the person-in-charge information acquired by the person-in-charge information acquisition means, a message indicating that the received print document has been distributed / circulated to a new distribution / circulation destination that is not a predefined distribution / circulation destination Message generating means for generating;
A print document management server, comprising: a message transmission unit configured to transmit the message to a creator of the print document detected based on information stored in the RFID tag received by the reception unit.

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