JP2008120473A - System and method for managing mail box - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a system and a method for managing a mail box convenient for a destination to receive a specific mail in an office building by reducing the burden on the destination such as a tenant company and a disaster prevention center and enabling delivery of the specific mail by a deliverer even on a holiday, ensuring security. <P>SOLUTION: A vacant common mail box 53 is assigned and unlocked for delivery of a mail by showing a deliverer card to a common mail box card reader 51 and inputting the name of the destination company. When kind of the mail such as a special delivery and a registered mail is input and the mail is delivered to the common mail box 53, a sensor provided in the common mail box 53 senses the mail, and a temporary receipt is printed, and the delivery of the mail is informed to a person in charge of mail of the destination company with a mail. A staff of the destination company unlocks the common mail box 53 by showing a staff card to the common mail box reader 51, and receives the mail. The receipt with a stamp put thereon is delivered to the deliverer through a deliverer box device 7. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a mailbox management system and method for managing mailboxes installed in a facility where a plurality of companies gather.

  Conventionally, mails addressed to companies and tenants residing in office buildings have been mailed to mailboxes installed at the entrances of office buildings and mail centers, and workers etc. open their own mailboxes and postal items inside Have received. However, when delivering a specific postal item such as registered mail or express delivery, the postman calls the destination company or tenant via the entrance intercom and remotely unlocks the auto-lock door and delivers it to the destination. . In the case of a holiday, etc., it is necessary to receive specific mail at the disaster prevention center etc. and contact the person in charge at each company or tenant at a later date, or the person in charge must go to the disaster prevention center to receive it. Mail is often not delivered on holidays.

On the other hand, there is a technique for storing packages in a delivery box so that collection by a delivery person is not required when a recipient is absent during delivery of a package for cash on delivery or cash on delivery (see, for example, Patent Document 1). Specifically, the delivery company inputs the delivery destination room number and the delivery package code in the delivery box, puts the delivery package and locks it. When the parcel recipient makes a settlement at a convenience store using the absence slip printed with the name of the parcel delivery company and the code of the parcel delivery, the settlement process is performed between the POS register and the parcel delivery company's computer. A receipt printed with a bar code indicating the package code and a bar code indicating payment has been issued. The delivery box reads the bar code on the receipt and unlocks it.
JP 2004-78630 A

  A receipt is required for the delivery of specific mail, such as registered mail and express delivery. When a specific mail is delivered on a holiday, etc., as described above, the specific mail is received at the disaster prevention center, etc. The company received this. However, this is not only troublesome for the disaster prevention center and the destination company, but also has a security problem. Therefore, it is conceivable that the absence certificate is kept at the disaster prevention center, etc., and the person in charge of the company who receives this at a later date asks the post office for re-delivery or goes to the post office for picking up the mail. However, in this case, there is a possibility that the delivery company cannot receive the specific mail quickly. Patent Document 1 is a technique for storing a package requiring collection in a delivery box, and does not solve the above-described problem.

  The present invention has been made in view of such circumstances, and the purpose of the present invention is to reduce the burden on the destination of a tenant company, tenant, etc., the disaster prevention center, etc. in an office building, and while ensuring security, It is possible to provide a mailbox management system and method that enables delivery of a specific postal item by a delivery person and allows the delivery destination to receive the specific postal item promptly on business days.

  In order to solve the above-described problems, the present invention is a mailbox management system for managing a mailbox in a facility where a large number of companies are occupying, and is provided in the mailbox and the mailbox. A sensor for detecting that a mail piece has been posted, a storage means for holding information on the mail box's vacancy, an input means for inputting destination company information and delivery permission data, and input by the input means. When the authentication using the delivery permission data is successful, one is selected from the mailboxes indicated as empty by the vacancy information in the storage means, and the posting to the selected mailbox is performed. Posting of mail is detected by the unlocking means that controls to unlock the mailbox door to enable it and the mailbox sensor. Locking means for controlling the door of the mailbox to be locked, and notifying means for outputting a notice of the presence of mail to the mailing person in charge at the recipient company input by the input means. Mailbox management system.

  The present invention is the above-described mailbox management system, wherein the unlocking unit is specified from the reception permission data when authentication using the reception permission data input by the input unit is successful. A mailbox corresponding to company information is specified, and control is performed to unlock the mailbox door for enabling mail to be taken out from the specified mailbox. Control is performed so as to lock the door of the mail box in which the removal of the mail is detected by the sensor of the box.

  Further, the present invention is the above-described mailbox management system, wherein the input means includes a card reader that reads out reception permission data from an employee card held by the employee.

  The present invention is the above-mentioned mailbox management system, wherein the card reader reads delivery permission data from a delivery person card held by the delivery person.

  Further, the present invention is the above-described mailbox management system, which is provided in the facility, and is provided in the vicinity of the passage restriction device that restricts the passage of the visitors, and the entry / exit from the employee card. And the pass restriction device card reader for instructing the passage restriction device to allow passage when the authentication by the read permission data is successful, the notification means includes the passage restriction device. When the authentication by the card reader is successful and the employee information obtained from the permission data indicates the postman, the output means provided in the passage restriction device outputs a notification that there is mail It is characterized by.

  In addition, the present invention is the above-described mailbox management system, further comprising storage means for storing information on a notification address of a postal person of each company, wherein the notification means is a destination company input by the input means The information on the notification destination address of the postman corresponding to the information is read from the storage means, and the notification that there is a mail piece is output with the read notification destination address information as the destination.

  The present invention is the above-mentioned mailbox management system, further comprising a delivery person box for delivering a receipt, and the notification means has a receipt received by a sensor provided in the delivery person box. A notification to a delivery person or a delivery company is detected, and the unlocking means, when the authentication using the delivery permission data input by the input means is successful, in the delivery person box It is characterized by controlling to unlock the door of the delivery box for enabling the receipt to be taken out from the delivery box.

  Further, the present invention is the above-described mailbox management system, wherein the notification means is configured to receive a postal matter to a delivery person or a delivery agent when the removal of the postal matter is detected by a sensor of the mailbox. A notification is output.

  Further, the present invention is the above-described mailbox management system, further comprising printing means for printing a receipt when the mail box sensor detects postal mailing.

  Further, the present invention is a mailbox management method used in a mailbox management system for managing mailboxes of facilities where a large number of companies are occupying, wherein the unlocking means uses the permission data input by the input means. If the authentication used is successful, select one of the mailboxes indicated as free by the mailbox vacancy information stored in the storage means, and post it to the selected mailbox. The mail box door is controlled to unlock the mail box, and a sensor provided in the mailbox allows mail to be placed in the mailbox whose door is unlocked by the unlocking means. And the locking means controls to lock the door of the mailbox in which the mailing is detected, and the notification means is input by the input means. And outputs the notification of the presence of mail addressed to mail the person in charge of the shipping company indicated by the information, it is a mailbox management method, characterized in that.

According to the above-described mailbox management system of the present invention, by authenticating the delivery permission data, an empty mailbox is allocated from among the mailboxes shared by companies in the office building, the door is unlocked, and the mail is posted. When a sensor detects that a mail item has been posted to the assigned mailbox, the door of the mailbox is locked and a notification is sent to the recipient company. Even if it is a holiday, mail can be delivered while ensuring security, and the recipient company can recognize and receive that mail has been delivered promptly on business days. In addition, it is possible to prevent mails from being taken out by a third party from the mailing slot and to prevent distribution of advertisements or the like from anyone other than authorized delivery persons.
In addition, a receipt is printed when mail is posted in the mailbox, or when the delivery company picks up the mail in the mailbox, or when the receipt is placed in the delivery box, Since the delivery company is notified, the delivery person can immediately receive a receipt of the specific mail delivered on the holiday.

  The mailbox management system of the present invention will be described below with reference to the drawings. The mailbox management system of the present invention is applied to, for example, a facility where a large number of companies and tenants (hereinafter simply referred to as “company”) reside. Here, an office building will be described as an example of the facility.

<First Embodiment>
In this embodiment, when a shared mailbox is installed in an office building and the delivery company or office building is on a holiday, the delivery person posts a specific mail and a receipt to the shared mail box for the specific mail. , Receive a provisional receipt issued from this shared mailbox. Then, after receiving the specific mail, the delivery company stamps the receipt and puts it in the delivery person box. When the delivery person receives the receipt received from the delivery person box, the delivery is completed. To do. The newspaper shall be posted in a newspaper tray provided separately from the shared mailbox device.

  FIG. 1 is a schematic block diagram showing the configuration of a mailbox management system 1 according to the first embodiment of the present invention. A delivery person card is issued to a delivery person who delivers mail or mail (hereinafter simply referred to as “mail”) to the office building where the mailbox management system 1 is installed, and the office building is located in the office building. Employee cards are issued to corporate employees to unlock the entrance and unlock the mailbox.

  A mailbox management system 1 according to the present embodiment is connected to an entrance / exit management system 2 for an office building, a shared mailbox device 5, a delivery person box device 7, a control device 8 for controlling them, and a control device 8. And the management server 9. Furthermore, the management server 9 is connected to a management database 10 (hereinafter referred to as “DB”) in which the mail address of a mail reception person in each company and the mail address of a delivery company such as a post office are registered. ing. Note that there may be one person or a plurality of persons in charge of receiving mail at each company.

Assume that an IC card is used as a delivery person card and an employee card used in the mailbox management system 1 according to the present embodiment. The delivery card includes card identification information for uniquely identifying the card, card type information indicating that the card is a delivery person card, delivery person identification information for identifying the delivery person, and delivery for identifying the delivery company. Delivery permission data including merchant identification information, issue date information, expiration date information, etc. is stored. The card identification information may be used as delivery person identification information or delivery company identification information.
In addition, the employee card includes card identification information, card type information indicating an employee card, employee identification information for identifying the employee, company identification information for identifying the company to which the employee belongs, issuance date / time information, Permission data including expiration date information is stored. The card identification information may be used as employee identification information or company identification information. The permission data in the employee card is also used as mail permission data.

  The entrance / exit management system 2 is connected to the entrance automatic door 22 installed at the entrance, the entrance card reader 21 that accepts and authenticates the employee card and opens the entrance automatic door 22, and the entrance card reader 21. Output device 23. The output device 23 is connected to the entrance card reader 21 and includes a message display screen and a speaker for providing guidance by voice. Here, the entrance automatic door 22 is used as a passage restriction device that restricts the passage of visitors, but a flapper gate may be further used as the passage restriction device. In this case, the entrance automatic door 22 may be replaced with a flapper gate, and the entrance card reader 21 may be replaced with a flapper gate card reader provided with an output device.

  The shared mailbox device 5 is provided at the entrance, and the delivery person accepts the delivery person card and the employee card and the authentication by accepting the delivery person card and the employee card, and the shared mailbox input device 52 in which the company name of the delivery destination company, the shared mailbox number and the like can be inputted. The shared mail box card reader 51 is connected to the shared mail box 53 for authentication to open the key.

  The delivery person box device 7 is provided at the entrance, and includes a delivery person box card reader 71 connected to the control device 8 and a delivery person box 72 connected to the delivery person box card reader 71. The delivery person box card reader 71 receives and authenticates the delivery person card, and opens the delivery person box 72.

The management DB 10 stores a notification destination table and delivery person address information. The notification destination table is made up of information in which company identification information, employee identification information of a person in charge of receiving a mail specified by the company identification information, and a notification destination address to the person in charge are associated with each other. Here, the company name is used as the company identification information. However, when the company name is not used as the company identification information, information for associating these with each other is held in the management DB 10 and converted to each other as necessary. That's fine. An e-mail address is used as the notification destination address. The delivery person address information consists of information in which delivery person identification information or delivery company identification information is associated with the notification destination address of the delivery person or delivery company terminal 16 as a notification destination. Here, an e-mail address is used as the notification destination address.
The management server 9 can be accessed by an administrator of the office building, and can thereby adjust and set the control device 8, register information in the management DB 10, and the like.

FIG. 2 is a schematic block diagram for explaining the configuration of the control device 8.
In the control device 8, the delivery person issue card recording unit 81 receives the delivery person card information from the management server 9 and records it. The issued delivery person card information includes delivery permission data stored in the delivery person card. The employee issuance card recording unit 82 obtains information in the information recording medium of the employee card from the management server 9 and records the employee information. The employee information includes permission data stored on the employee card.

  The mail box recording unit 83 obtains and records input information from the shared mail box card reader 51 and the delivery person box card reader 71. Mailbox recording unit 83 further stores vacancy information of shared mailbox 53. Each card reader read data receiving unit 85 receives and stores information read from each delivery card and employee card by each card reader. The data collating unit 84 compares and collates the data received and stored by each card reader read data receiving unit 85 with the data recorded in the delivery person issued card recording unit 81 and the employee issued card recording unit 82 for authentication or A coincidence signal is transmitted to each card reader.

  The history of data transmission / reception of the delivery person issued card recording unit 81, the employee issued card recording unit 82, the mail box recording unit 83, the data collating unit 84, and each card reader read data receiving unit 85 is also transmitted to the management server 9 each time. Stored as history data.

  Each card reader read data receiving unit 85 receives data read by each card reader, that is, the entrance card reader 21, the shared mail box card reader 51, and the like. In order to determine whether it is from the reader, the card reader identification information is added or transmitted, or the card reader identification information is given by each card reader read data receiving unit 85. On the basis of this identification information, a match / mismatch or authentication non-authentication signal from the data collating unit 84 is transmitted to each card reader.

  When the specific mail is delivered to the shared mailbox device 5, the notification unit 86 reads and specifies the notification address of the mail person in charge stored in the management DB 10 in association with the company identification information of the delivery company. Notify delivery to mail. Further, when a receipt is entered into the delivery person box device 7, the notification unit 86 reads the notification destination address of the delivery person or delivery company terminal 16 stored in the management DB 10 and notifies the receipt of the receipt. To do.

  FIG. 3 is a front view showing an example of the shared mailbox device 5. The shared mailbox device 5 includes a plurality of shared mailboxes 53 and a shared mailbox card reader 51. The shared mailbox card reader 51 includes a shared mailbox card reader unit 51a, a shared mailbox input device 52 such as a keyboard and buttons for inputting a company name of a delivery destination company, a display 54 for displaying information, and The printer 55 is provided. Each shared mail box 53 is provided with a display 56 for displaying the company name of the delivery destination, and each shared mail box 53 is provided with a sensor for detecting the presence of mail. An optical sensor can be used as this sensor.

  FIG. 4 is a diagram illustrating an example of the delivery person box device 7. FIG. 4A shows a front view of the delivery person box device 7, in which the delivery person box device 7 includes a delivery person box 72 and a delivery person box card reader for reading the delivery person card beside it. 71. FIG. 4B shows a perspective view of the delivery person box 72. In the delivery person box 72, the delivery person box 72 is provided with a sensor 73 for detecting the presence of a receipt and a door 74. The door 74 is provided with a receipt port 75 and a lamp 76 for notifying the presence of the receipt. An optical sensor can be used as the sensor 73.

Next, the operation procedure of the mailbox management system 1 will be described.
First, the procedure for service registration will be described.
When a certain company wants to start a specific mail receiving service, an employee of the company presses the button of the shared mailbox input device 52 of the shared mailbox device 5 corresponding to the specific mail receiving service registration. Further, the employee brings the employee card within the communicable distance of the shared mailbox card reader 51 and inputs the company name using the shared mailbox input device 52. The data verification unit 84 of the control device 8 compares the data read from the employee card by the shared mail card reader 51 with the information stored in the employee issue card recording unit 82 and the input company name. Authenticate. If the authentication is successful, the mailbox recording unit 83 of the control device 8 obtains information on the card identification information, employee identification information and company identification information read from the employee card, specific mail receiving service registration, and service registration date and time. Remember.

  In addition, when the company ends the specific mail receiving service, the employee of the company uses the specific mail instead of the button of the shared mailbox input device 52 corresponding to the specific mail receiving service registration in the above registration procedure. What is necessary is just to push the button of the shared mailbox input device 52 corresponding to cancellation of the goods receiving service. Thereby, the mailbox recording part 83 of the control apparatus 8 memorize | stores the information of the card | curd identification information read from the employee card | curd, employee identification information, company identification information, specific mail receipt service cancellation | release, and service cancellation | release date and time. .

FIG. 5 is a flowchart showing an example of a procedure in which a delivery person delivers mail.
The delivery person brings the delivery person card within the communicable distance of the shared mailbox card reader 51 of the shared mailbox device 5 and the shared mailbox input device 52 uses the company name and mail as identification information of the recipient company. When the type is input (step S410), the data collation unit 84 of the control device 8 stores the delivery permission data read from the delivery person card by the shared mail box card reader 51 and the delivery person issued card recording part 81. Authentication is performed by comparing the information. If the authentication is successful, the control device 8 refers to the empty / busy information in the mailbox recording unit 83 to determine whether there is an empty shared mailbox 53 (step S415).

  If there is an empty shared mailbox 53 (step S415: present), the data collating unit 84 of the control device 8 has pressed the button of the shared mailbox input device 52 corresponding to any kind of specific mail item. Is determined (step S420). If it is determined that any particular mail button has been pressed (step S420: YES), it is received in the mailbox recording unit 83 in correspondence with the company identification information of the company whose company name is input in step S410. It is determined whether or not the service is registered (step S425). When it is determined that the receiving service is registered (step S425: YES), the mailbox recording unit 83 refers to the vacancy information in the management DB 10 and assigns one of the vacant shared mailboxes 53 to display 54, the box number of the shared mailbox 53 assigned is displayed, and the company name is displayed on the display 56 provided on the door of the assigned shared mailbox 53, and the door of the shared mailbox 53 is unlocked ( Step S430). The delivery person opens the door of the unlocked shared mail box 53 and posts the specific mail and receipt (step S435).

  When the sensor in the shared mail box 53 senses the posting of the specific mail and receipt (step S440), it notifies the control device 8 of the box number of this shared mail box 53 and the fact that the posting has been sensed. The mail box recording unit 83 of the control device 8 stores information in which the company identification information is associated with the delivery person identification information, the box number, the delivery agent identification, the postal type of the delivered mail, and the delivery date. Further, the mailbox recording unit 83 of the control device 8 writes “block” in the empty / busy information corresponding to the box number of the shared mailbox 53. The data verification unit 84 of the control device 8 locks the door of the shared mail box 53 (step S445), and instructs the printer 55 to print a provisional receipt of the specific mail item (step S450). The delivery person receives the provisional receipt printed by the printer 55 and takes it home.

  Subsequently, the notification unit 86 of the control device 8 reads out the mail address of the postman in charge corresponding to the company identification information from the management DB 10, and notifies that the specific mail has been delivered to the read mail address. An e-mail notifying the delivery date / time and postal type information is transmitted (step S455). The notification unit 86 writes the company identification information and data indicating that the specific mail has been delivered to the management DB 10 as management data of the access management system 2 that manages employee access (step S460). As a result, when a mail person in charge at the delivery company enters or exits the office building, it can be notified that the specific mail is being delivered by voice or display.

  In step S425, when the data collation unit 84 of the control device 8 determines that the receiving service is not registered (step S425: NO), the display 54 indicates “the receiving service is not registered, Please respond "message is displayed (step S470). In this case, the delivery person performs delivery by a method similar to the conventional method, such as delivering a specific postal matter or absence card to the disaster prevention center.

  In step S420, when the postal type is not input or when the information of the general mail is input, the mailbox recording unit 83 of the control device 8 refers to the empty / busy information in the management DB 10 to check the free / busy information. When the shared mailbox 53 is assigned, the box number of the assigned shared mailbox 53 is displayed on the display 54, and the company name is displayed on the display 56 provided on the door of the assigned shared mailbox 53. The door of the box 53 is unlocked (step S470). The delivery person opens the door of the unlocked shared mail box 53 and posts a general mail (step S475). When the sensor in the shared mail box 53 detects the posting of a general mail item (step S480), the mail box recording unit 83 of the control device 8 detects the company identification information, box number, delivery person identification information, delivery company identification, general Information that associates a postal type indicating a postal item with a delivery date is stored. Further, the mailbox recording unit 83 writes “block” in the empty / busy information corresponding to the box number of the shared mailbox 53. The data collation unit 84 of the control device 8 locks the door of the shared mail box 53 (step S485).

  An employee of a company occupying the office building brings the employee card within the communicable distance of the entrance card reader 21 when entering the office building such as when going to work or returning from the office. The data verification unit 84 of the control device 8 performs authentication by comparing the permission data read from the employee card by the entrance card reader 21 with the information stored in the employee issue card recording unit 82. When the authentication is successful, the data verification unit 84 of the control device 8 refers to the mailbox recording unit 83 and registers information indicating that the specific mail is being delivered corresponding to the company identification information in the permission data. Judge whether it has been. When the delivery of the specific mail is registered, the person in charge of mail is further informed by whether the employee identification information in the permission data is registered in the notification destination table in the management DB 10 in association with the company identification information. Determine whether. If it is determined that the employee identification information is registered, the data collation unit 84 displays a message such as “Registered mail has arrived” on the message screen of the output device 23 and outputs the message by voice. Open the entrance automatic door 22.

  Although the message is not displayed or output after the mail is confirmed to be taken out, the message can be displayed every time the mail is entered until the mail is picked up.

FIG. 6 is a flowchart illustrating an example of a procedure in which an employee of a destination company receives mail according to the present embodiment.
The employee of the recipient company brings the employee card close within the distance that the shared mailbox card reader unit 51a of the shared mailbox device 5 can communicate (step S610). The data verification unit 84 of the control device 8 performs authentication by comparing the permission data read from the employee card by the shared mail card reader 51a with the information stored in the employee issue card recording unit 82. When the authentication is successful (step S615: OK), the data verification unit 84 of the control device 8 reads out the box number corresponding to the company identification information in the permission data from the mail box recording unit 83, and the read box number is displayed on the display 54. While displaying, the door of the shared mail box 53 corresponding to the box number is unlocked (step S620).

  The employee of the destination company takes out the specific mail and the receipt issued by the delivery company from the shared mail box 53 (step S625). When the specific mail is addressed to the company (step S628: OK), the door of the shared mail box 53 is closed (step S630). The notification unit 86 of the control device 8 that has received the notification that the mail has been taken out from the sensor of the shared mailbox 53 is the delivery person identification information stored in the mailbox recording unit 83 in association with the company identification information. Alternatively, the delivery company identification information is read out, and the mail address corresponding to the delivery person identification information or the delivery company identification information is read out from the management DB 10. The notification unit 86 transmits an e-mail notifying that the specific mail has been received, the office building name, the company name indicated by the company identification information, and the information of the reception date / time to the read e-mail address (step S635). ). Then, the mailbox recording unit 83 of the control device 8 stores the delivery person identification information, the delivery company identification information, the postal type, the box number of the shared mail box 53, and the delivery date stored in association with the company identification information. The information is erased and “empty” is written in the empty / busy information corresponding to the box number of the shared mail box 53 (step S640). The data collation unit 84 deletes the company name displayed on the display 56 provided on the door of the shared mail box 53 (step S645).

  The employee of the recipient company stamps the receipt taken out from the shared mail box 53 in step S625 (step S650), and posts it from the posting port 75 of the delivery person box device 7 (step S655). When the sensor 73 of the delivery person box device 7 detects that the receipt has been posted and notifies the control device 8, the notification unit 86 instructs to turn on the lamp 76 corresponding to the presence of the posting. The notification unit 86 reads the mail address corresponding to the delivery person identification information or the delivery company identification information from the management DB 10, and indicates that a receipt is entered in the delivery person box 72 to the read mail address, the office building name, Send an email notifying you of the date and time the receipt was entered.

  When the delivery company or delivery person receives this email, the delivery person goes to the office building. The delivery person may head for the office building when delivering the next mail. When the delivery person brings the delivery person card within the communicable distance of the delivery person box card reader 71 of the delivery person box device 7, the data collating unit 84 of the control device 8 uses the delivery person box card reader 71. Authentication is performed by comparing the delivery permission data read from the delivery person card with the information stored in the delivery person issue card recording unit 81. If the authentication is successful, the control device 8 opens the door 74 of the delivery person box 72. The delivery person picks up the receipt and closes the door 74. When the mail box recording unit 83 of the control device 8 receives a notification from the sensor 73 of the delivery person box device 7 that the receipt has been taken out from the delivery person box 72, the lamp 76 corresponding to the absence of the post is turned on, The door 74 is instructed to be locked.

  On the other hand, if the specific mail item is misdelivered in step S628, the employee presses the button of the shared mailbox input device 52 corresponding to the misdelivery (step S660). The notification unit 86 of the control device 8 reads the delivery person identification information or the delivery company identification information stored in the mailbox recording unit 83 in association with the company identification information, and further stores the delivery person identification information or the delivery company identification information in the delivery person identification information or delivery company identification information. A corresponding mail address is read from the management DB 10. The notifying unit 86 transmits an e-mail notifying that the specific mail item is misdelivered to the read e-mail address, and information on the office building name, company identification information, and misdelivery detection date and time (step S665). . Further, the employee of the delivery destination company posts a misdelivered mail item from the delivery port 75 of the delivery person box device 7 (step S670), and also sends an unsigned receipt (step S655).

  In step S615, when the authentication fails (step S615: NO), the control device 8 issues an alarm (step S675) and outputs an abnormality occurrence message to the management server 9 (step S680).

  According to the mailbox management system of the present embodiment, by holding the delivery person card over the card reader of the shared mailbox and inputting the company name of the delivery destination company, the empty shared mailbox is unlocked and the mail is posted. When postal items such as express delivery / registered mail are posted, the sensor detects this, and a provisional receipt is printed, and the mailing person in charge at the delivery company is notified by e-mail. Then, when a mail item is taken out from the shared mail box by an employee of the delivery destination company and when a receipt is put in the delivery person box, the delivery person (or delivery company) is notified. As a result, even if the delivery company or office building is closed, the delivery person delivers the specific postal matter that requires a receipt, and when the postal item is received by the destination company and when the receipt is prepared. So that you can immediately receive a receipt. Further, the delivery company can recognize and receive that the specific mail has been delivered promptly on the business day, and the time and labor for delivering the receipt can be reduced.

<Second Embodiment>
In this embodiment, when a shared mailbox is installed in the office building, and the delivery company or office building is on a holiday, the delivery person posts a specific mail item such as express delivery or registered mail to the shared mailbox. This is an example in which a receipt issued from a mailbox is received and delivery is completed. Hereinafter, differences from the first embodiment will be described.

The configuration of the mailbox management system according to the second embodiment is obtained by removing the delivery person box device 7 from the configuration of the mailbox management system 1 according to the first embodiment (FIG. 1). Further, the management DB 10 stores the notification destination table, but does not hold the delivery person address information.
The service registration / cancellation procedure is the same as in the first embodiment. As for the procedure for delivering the specific mail by the delivery person, only the specific mail is posted in step S435, and in step S450, the data collation unit 84 of the control device 8 Similar to FIG. 5 of the first embodiment, except that the printer 55 is instructed to print a receipt of a specific mail item. The delivery person takes the printed receipt with him as a certificate of receipt.

  FIG. 7 is a flowchart showing an example of a procedure in which an employee of a delivery destination company receives a specific mail according to the present embodiment. The procedure up to steps S710 to S720 until the employee of the delivery company unlocks the mailbox is the same as the procedure up to steps S610 to S620 in FIG. 6 according to the first embodiment.

  The employee of the delivery destination company takes out the specific mail from the shared mail box 53 (step S725), and closes the door of the shared mail box 53 (step S730). The mailbox recording unit 83 of the control device 8 that has received the notification that the mail has been taken out from the sensor of the shared mailbox 53, the delivery person identification information and the delivery agent identification stored in association with the company identification information. The information, the postal type, the box number of the shared mail box 53, and the delivery date information are erased, and “empty” is written in the empty / busy information corresponding to the box number of the shared mail box 53 (step S735). The data collation unit 84 deletes the company name displayed on the display 56 provided on the door of the shared mail box 53 (step S740).

  If authentication fails in step S715 (step S715: NO), the control device 8 issues an alarm (step S745) and sends an error message to the management server 9 as in steps S675 to S680 of FIG. Output (step S750).

  According to the mailbox management system 1 of the present embodiment, an empty shared mailbox is unlocked by inputting the company name of the delivery company by holding the delivery person card over the card reader of the shared mailbox, so that the mail can be stored. Posting is possible, and when mail such as express delivery / registered mail is posted, a sensor detects this and a receipt is printed, and a mailing person in charge at the recipient company is notified by e-mail. As a result, the delivery person can deliver specific mail and receive a receipt even on a holiday of the destination company or office building. In addition, the delivery company can recognize and receive that the specific mail has been delivered promptly on the business day, and can save the trouble of delivering the receipt.

<Third Embodiment>
In this embodiment, when a shared mailbox is installed in the office building, and the delivery company or office building is on a holiday, the delivery person posts a specific mail item such as express delivery or registered mail to the shared mailbox. Receive a provisional receipt issued from your mailbox. Thereafter, the delivery is completed when the delivery company of the delivery company receives an e-mail indicating that the specific mail has been received. Hereinafter, differences from the first embodiment will be described.

The configuration of the mailbox management system according to the third embodiment is obtained by removing the delivery person box device 7 from the configuration of the mailbox management system 1 according to the first embodiment (FIG. 1).
The service registration / cancellation procedure is the same as in the first embodiment. The procedure for delivering the specific mail by the delivery person is the same as that in FIG. 5 of the first embodiment, except that only the specific mail is posted in step S435.

  The procedure for the employee of the delivery company to receive the specific mail is the same as that in FIG. 7 of the second embodiment, but the following processing is performed before step S730. That is, after the employee of the destination company picks up the specific mail (step S725) and closes the door of the shared mail box 53 (step S730), the notification unit 86 of the control device 8 identifies the company in the mailbox recording unit 83. The delivery person identification information or delivery company identification information stored in association with the information is read out, and the mail address corresponding to this delivery person identification information or delivery company identification information is read out from the management DB 10. The notification unit 86 transmits an e-mail notifying that the specific mail has been received, the office building name, the company name indicated by the company identification information, and the information of the reception date and time to the read e-mail address. When the delivery company receives this e-mail, it assumes delivery is complete.

  According to the mailbox management system of the present embodiment, by holding the delivery person card over the card reader of the shared mailbox and inputting the company name of the delivery destination company, the empty shared mailbox is unlocked and the mail is posted. When postal items such as express delivery / registered mail are posted, the sensor detects this, and a provisional receipt is printed, and the mailing person in charge at the delivery company is notified by e-mail. Then, when a mail piece is taken out from the shared mailbox by an employee of the delivery destination company, the sensor senses it and notifies the delivery person (or delivery company) that the mail piece has been received. As a result, even if it is a holiday of the recipient company or office building, the delivery person delivers the specific postal item that requires a receipt, and when the postal item is received by the recipient company, an email as a receipt is received. You will be notified and will be able to receive your receipt as soon as possible. In addition, the delivery company can recognize and receive that the specific mail has been delivered promptly on the business day, and can save the trouble of delivering the receipt.

  In the first to third embodiments, instead of holding the delivery person card over the shared mail box card reader 51, information indicating the delivery person and the delivery person's personal identification number are shared as delivery permission data. The data may be input by the mailbox input device 52, and the data verification unit 84 of the control device 8 may authenticate the delivery person based on the input information. Similarly, instead of holding the employee card over the shared mailbox card reader 51, the employee identification information or company identification information and the personal identification number assigned to each employee or company are received by the shared mailbox input device 52 as the acceptance permission data. Then, the data verification unit 84 of the control device 8 may authenticate the employee based on the input information.

According to the first to third embodiments, there is no need to install a mailbox for a company or tenant in an office building, which can contribute to space saving and cost saving.
In addition, because the mailbox cannot be unlocked unless authentication with the delivery permission data read from the delivery person card or entered by the delivery person is successful, the flyer, advertisement, etc. that the recipient company does not wish from other than the authorized delivery person Can be prevented from being posted or mails being pulled out from the outlet.
In addition, since only the employees of the destination company can take out the mail from the mail box in which the specific mail is posted, the destination company can reliably receive the specific mail while ensuring security.

  The mailbox management system 1 according to the first to third embodiments may be provided with an individual mailbox device connected to the control device 8. The individual mailbox device is embedded with a wall separating the entrance and the office zone in between, and an individual mailbox card reader connected to the control device 8 and an individual mailbox connected to the individual mailbox card reader. Shall be provided. The delivery person posts ordinary mail or newspapers that do not require a receipt to the individual mailboxes assigned to each company from the entrance entrance, and shares only the specific mail that requires the receipt. Post to the mailbox device 5. The card reader for the individual mailbox provided on the office zone side accepts the employee card and authenticates it, and is read from this employee card and assigned to the company specified by the permission data on the office zone side of the individual mailbox. Unlock doors and allow mail to be received.

  As described above, the embodiment according to the present invention has been described. As described above, the card is preferably a non-contact type IC card that can read the contents into a card reader in a non-contact type. However, in the case of an electronic card such as another magnetic card as well. Is possible. In the above embodiment, it is obvious that each card reader can easily have a function such as authentication provided in the control device 8.

  It should be noted that the operation process of each part of the control device 8 is stored in a computer-readable recording medium in the form of a program, and the above-described processing can be performed by the computer system reading and executing this program. is there. Here, the computer system includes a CPU, various memories, an OS, and hardware such as peripheral devices.

Further, the “computer system” includes a homepage providing environment (or display environment) if a WWW system is used.
The “computer-readable recording medium” refers to a storage device such as a flexible medium, a magneto-optical disk, a portable medium such as a ROM and a CD-ROM, and a hard disk incorporated in a computer system. Furthermore, the “computer-readable recording medium” dynamically holds a program for a short time like a communication line when transmitting a program via a network such as the Internet or a communication line such as a telephone line. In this case, a volatile memory in a computer system serving as a server or a client in that case, and a program that holds a program for a certain period of time are also included. The program may be a program for realizing a part of the functions described above, and may be a program capable of realizing the functions described above in combination with a program already recorded in a computer system.

  The embodiment of the present invention has been described in detail with reference to the drawings. However, the specific configuration is not limited to this embodiment, and includes designs and the like that do not depart from the gist of the present invention.

It is a block diagram which shows the whole structure of the mailbox management system by 1st Embodiment. It is a block diagram which shows the structure of the control apparatus by 1st Embodiment. It is a block diagram which shows an example of the shared mailbox apparatus by 1st Embodiment. It is a figure which shows an example of the delivery person box apparatus by 1st Embodiment. It is a figure which shows the operation | movement procedure of the mailbox management system by 1st Embodiment. It is a figure which shows the operation | movement procedure of the mailbox management system by 1st Embodiment. It is a figure which shows the operation | movement procedure of the mailbox management system by 2nd Embodiment.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... Mailbox management system 2 ... Entrance / exit management system 5 ... Shared mailbox apparatus 7 ... Delivery person box apparatus 8 ... Control apparatus 9 ... Management server 10 ... Management DB
DESCRIPTION OF SYMBOLS 21 ... Entrance card reader 22 ... Entrance automatic door 23 ... Output device 51 ... Shared mail box card reader 51a ... Shared mail box card reader 52 ... Shared mailbox input device 53 ... Shared mailbox 54, 56 ... Display 55 ... Printer 71 ... Card reader for delivery person box 72 ... Delivery person box 73 ... Sensor 74 ... Door 75 ... Deposit port 81 ... Delivery person issue card recording part 82 ... Employee issue card recording part 83 ... Mail box recording part 84 ... Data verification 85: Each card reader read data receiving unit 86 ... Notifying unit

Claims (10)

A mailbox management system for managing mailboxes in facilities where a large number of companies are occupying,
A mailbox and
A sensor that is provided in the mailbox and detects that mail has been posted in the mailbox;
Storage means for holding airmail information of the mailbox;
An input means for inputting information of the delivery company and delivery permission data;
When authentication using the delivery permission data input by the input means is successful, one is selected from the mailboxes indicated as empty by the vacancy information in the storage means, and this selected Unlocking means for controlling to unlock the mailbox door to enable posting to the mailbox;
Locking means for controlling to lock the door of the mailbox in which mailing is detected by the sensor of the mailbox;
A notification means for outputting a notification of the presence of mail to the postal representative of the delivery company input by the input means;
A mailbox management system comprising: When the authentication using the reception permission data input by the input means is successful, the unlocking means specifies a mailbox corresponding to the company information specified from the reception permission data, and the specified Control to unlock the mailbox door to allow mail to be removed from the mailbox,
The locking means controls to lock the door of the mailbox where removal of the mail is detected by the sensor of the mailbox;
The mailbox management system according to claim 1.   3. The mailbox management system according to claim 1, wherein the input unit includes a card reader that reads receipt permission data from an employee card held by the employee. 4.   4. The mailbox management system according to claim 3, wherein the card reader reads delivery permission data from a delivery person card held by the delivery person. A passage restricting device provided in the facility and restricting the passage of visitors;
A card for a passage restriction device provided in the vicinity of the passage restriction device, which reads entry / exit permission data from the employee card and instructs the passage restriction device to permit passage when authentication by the read permission data is successful. A reader, and
When the authentication by the card reader for the passage restricting device is successful and the employee information obtained from the permission data indicates the postman, the notifying device uses the output means provided in the passage restricting device to Output a notification that there is an object,
The mailbox management system according to claim 3 or 4, characterized by the above. A storage means for storing information on a notification address of a postman of each company;
The notification means reads out information on the notification destination address of the postman in charge corresponding to the information of the destination company input by the input means from the storage means, and notifies the presence of mail with the read notification destination address information as the destination. Output,
The mailbox management system according to any one of claims 1 to 5, characterized in that: It also has a delivery box for delivery of receipts,
The notification means outputs a notification to a delivery person or a delivery company when it is detected that a receipt is entered by a sensor provided in the delivery person box,
The unlocking means opens the door of the delivery person box so that the receipt can be taken out from the delivery person box when the authentication using the delivery permission data input by the input means is successful. Control to lock,
The mailbox management system according to any one of claims 1 to 6, wherein The notification means outputs a notification of receipt of mail to a delivery person or a delivery company when removal of the mail is detected by a sensor of the mailbox;
The mailbox management system according to any one of claims 1 to 7, characterized in that: Printing means for printing a receipt when the mail box sensor detects postal mailing;
The mailbox management system according to any one of claims 1 to 6, wherein A mailbox management method used in a mailbox management system for managing mailboxes in a facility where a large number of companies are occupying,
When the unlocking means succeeds in the authentication using the delivery permission data input by the input means, the mail box indicated by the mail box vacancy information stored in the storage means is empty. Select one from the above, and control to unlock the mailbox door to enable posting to the selected mailbox,
A sensor provided in the mailbox detects that mail has been posted in the mailbox whose door is unlocked by the unlocking means;
The locking means controls to lock the mailbox door where the mailing is detected,
The notification means outputs a notification that there is a postal matter to the mailing person in charge of the destination company indicated by the information input by the input means.
A mailbox management method characterized by that.

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