JP2008059257A - Attendance management system, attendance management method and attendance management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To distinguish between attendance and leaving as accurately as possible, and to require an employee to specify the attendance or leaving in a prescribed condition. <P>SOLUTION: When time recorded by the employee is within a scheduled attendance/leaving time zone and when the attendance or leaving is consistent with the preceding attendance or leaving, the recorded time and the attendance or leaving are authenticated. Contrarily, when the time recorded by the employee is out of the attendance/leaving time zone or when the attendance or leaving is inconsistent with the preceding attendance or leaving even if the recorded time is within the attendance/leaving time zone, warning is output, and the specification of the attendance or leaving is required. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to an attendance management system, attendance management method, and attendance management program.

An attendance management system using a computer system is widely used to manage the attendance and departure of workers.
When accessing this attendance management system, a worker generally specifies his / her attendance type (attendance, leaving work, going out, going out, taking a break, returning from a break, etc.).
Japanese Patent Application Laid-Open No. H10-133707 discloses an apparatus for automatically determining the attendance type of the worker on the attendance management system side without the worker himself / herself specifying the attendance / exit type.
JP 2006-127263 A

However, according to the study of the present inventor, it has been found that there is a limit to the accuracy of automatic discrimination of the attendance and attendance type by the attendance management system.
For example, it is conceivable to determine the current attendance / exit type based on the attendance / exit type when the worker accessed last time. If the last time is going to work, this time will be a leave, if the previous time is going out, this time will be going out, and if the above is a break, the return will be the default this time, and if there is a difference, the attendance / leaving type is arbitrarily changed.
However, in many cases, forgetting to stamp itself is often forgotten, and improper stamping (for example, forgetting to leave the previous day, the stamping of the niece, who was originally going to work, will be leaving the office). It was often left unattended.

Accordingly, the present invention makes it possible to determine the attendance and attendance type as accurately as possible, and to output a warning to request the worker to designate the attendance and attendance class under a predetermined condition.
That is, the first aspect of the present invention is defined as follows.
A scheduled time zone storage means for storing the scheduled time zone of the worker,
Access time acquisition means for acquiring the time at which each of the workers accessed,
Attendance and attendance history storage means for storing a history of attendance and attendance times of each worker;
The access time acquired by the access time acquisition means is compared with the scheduled attendance and attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance and attendance time zone, and the attendance and attendance of the scheduled attendance and attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance type of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A means to output a warning when it does not match the time and attendance type;
The attendance management system characterized by comprising.

According to the invention of the first aspect thus defined, the determination was made in order to determine the type of attendance and attendance by comparing the worker's access time with the scheduled attendance time and verify the determination result. The consistency between the current attendance class and the previous attendance class is observed. As a result, the accuracy of the determination of the attendance / exit type is improved.
On the other hand, when such a double check fails, a warning is output, the worker is warned, and an accurate attendance / exit type is requested. This makes it possible to always store an accurate history of attendance and attendance times.

The second aspect of the present invention is defined as follows. In other words, in the attendance management system according to the first aspect, the scheduled attendance time / time zone includes the scheduled attendance / employment time of the worker, and an allowable time span that includes the scheduled attendance / employment time and is determined in advance according to the type of attendance / exit. It was decided.
Scheduled attendance and departure times are automatically determined based on shifts in work schedules of employees. On the other hand, the allowable time width can also be determined in advance for each attendance / exit type. An example of the allowable time width is shown below.

Going to work: 10 minutes, leaving work: 10 minutes, going out ... 5 minutes, going out ... 5 minutes break break ... 5 minutes, break return ... 5 minutes

If the scheduled attendance time is automatically determined from the scheduled work shift, the scheduled attendance time zone is automatically determined by adding an allowable time width to this. That is, it becomes easy to set the scheduled time zone.

The third aspect of the present invention is defined as follows. That is, in the attendance management system according to the first or second aspect, the warning includes contents for requesting designation of the type of attendance / exit.
When the attendance / attendance type at the time the worker has accessed cannot be accurately determined, an accurate attendance / attendance history can be generated by actively asking the worker to specify the attendance / attendance type.

The fourth aspect of the present invention is defined as follows. That is, in the attendance management system according to the first to third aspects, when the access time acquired by the access time acquisition means is within the scheduled attendance time zone, only the attendance and attendance type of the scheduled attendance time zone is displayed, and the access time Is not within the scheduled time zone, or even if the access time is within the scheduled time zone, the attendance type in the scheduled time zone is consistent with the previous attendance type stored in the attendance history storage means. If not, a display means for displaying a warning is further provided.
According to the attendance management system of the fourth aspect, when the access time acquired by the access time acquisition means is within the scheduled time zone, and consistency is ensured in relation to the attendance history, that is, the attendance type When automatic determination is made, only the attendance and attendance types are displayed so that unnecessary alerts are not made.
Since it is a normal state for the attendance management system that the automatic determination of the attendance / leaving type is performed in this way, as defined in the fifth aspect of the present invention, the reduced display mode is taken, so-called inconspicuous state It is preferable to do. On the other hand, if the access time is not within the scheduled time zone, or if the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means. In the case that it does not match the previous attendance and attendance type stored), it returns to the standard display mode, displays the attendance and attendance type and the current time and other contents along with the warning display, and the attention of the worker and / or manager It is preferable to arouse more strongly.

The sixth aspect of the present invention is defined as follows. That is, a scheduled time zone storing step for storing the scheduled time zone of the worker,
An access time acquisition step for acquiring a time at which each of the workers has accessed;
Attendance and attendance history storage step for storing a history of attendance and attendance times for each worker,
The access time acquired in the access time acquisition step is compared with the scheduled attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance time zone, and the attendance / leaving time in the scheduled attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance time of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A step of outputting a warning when it does not match the time and attendance type, and
The attendance management method characterized by comprising.
According to the attendance management method stipulated in this way, in order to determine the attendance type by comparing the worker's access time with the scheduled attendance time zone, and to verify the determination result, The consistency between the type and the previous attendance / exit type is observed. As a result, the accuracy of the determination of the attendance / exit type is improved.
On the other hand, when such a double check fails, a warning is output, the worker is warned, and an accurate attendance / exit type is requested. This makes it possible to always store an accurate history of attendance and attendance times.

The seventh aspect of the present invention is defined as follows. In other words, a computer is used to manage employee attendance
A scheduled time zone storage means for storing the scheduled time zone of the worker,
Access time acquisition means for acquiring the time at which each of the workers accessed,
Attendance and attendance history storage means for storing a history of attendance and attendance times of each worker;
The access time acquired by the access time acquisition means is compared with the scheduled attendance and attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance and attendance time zone, and the attendance and attendance of the scheduled attendance and attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance type of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A means to output a warning when it does not match the time and attendance type;
Time management program to function as.
The computer system in which the time management program defined in this way is installed acts as a time management system, and has the same effect as the time management system defined in the first aspect.

In the above, the attendance / leaving time refers to the time when the attendance / exit type is specified. The access time specified by the access time acquisition means when the worker accesses the attendance management system indicates only the time. When this access time is within the scheduled time zone, and when the attendance type in the scheduled time zone matches the previous attendance date stored in the attendance history storage means, the access time and the scheduled time zone The attendance and attendance type is authenticated, and attendance and attendance times are generated. The authenticated attendance / leaving time is stored in the attendance / leaving history storage means.
Here, the access time acquisition means reads physical features such as a card reader for reading authentication data registered on a card carried by the worker (magnetic card, IC card, contactless card, etc.), fingerprint, vein, voice print, etc. An authentication device or the like can be employed.

Examples of the present invention will be described below.
FIG. 1 is a schematic configuration diagram of an attendance management system 10 according to the embodiment.
The attendance management system 10 includes a control unit 11, a display unit 21, an input unit 22, a clock 23, a warning unit 24, a card reader 25, a time comparison unit 26, an attendance / attendance type consistency check unit 27, and a storage unit 30.
The control unit 11 includes a CPU 12. Each element of the attendance management system 10 is connected to the control unit 11 via a bus and is controlled by the CPU 12. The CPU 12 controls each element by reading the control program stored in the control program storage area 31.
The display unit 21 is a display device such as a liquid crystal display.
The input unit 22 is an input device such as a keyboard or a mouse.
The clock 23 indicates the current time, and the attendance management system 10 reads the time of the clock 23 and sets it as the time for the worker to go to and from work.

The warning unit 24 operates when the type of attendance / exit cannot be specified, and prompts the worker and / or manager to designate the attendance / exit type. As for the mode of operation, in addition to displaying characters or figures on the display, voice can also be output. A warning can also be output by vibration or lighting / flashing of the lamp.
The card reader 25 reads the information of the card carried by the worker to identify the worker's ID, and the time when the worker stamps the card reader 25 (that is, the access time when the worker accesses the attendance management system) ).

The time comparison unit 26 compares the time stamped by the worker specified by the card reader 25 with the scheduled time zone. A warning is output when the time stamp does not exist within the scheduled time zone.
The attendance / attendance / attendance type consistency check unit 27 compares the attendance / attendance / attendance type in the scheduled attendance / leaving time and the attendance / attendance type at the previous entry when the employee's stamping time is within the scheduled attendance / leaving time. Check consistency. When there is no consistency between the two, a warning is output, and when there is consistency between the two, the attendance time is recognized and stored.

The storage unit 30 includes a control program storage area 31, an attendance and attendance scheduled time zone storage area 33, an attendance and attendance history storage area 35, an attendance and attendance type consistency check table storage area 37, and a warning content storage area 39. The storage unit 30 is a general storage medium such as a hard disk.
The control program storage area 31 is an area for storing a control program read by the CPU 12.

The scheduled work time zone storage area 33 includes a scheduled work shift storage area 331 and an allowable time width storage area 333. The work schedule shift storage area 331 stores the work schedule shift of each worker. This work schedule shift includes at least a work time and a work time, and also includes a time to go out, a time to go back, a break start time, and a break return time as necessary. These attendances, leaving work, going out, going out, taking a break, and returning from a break are called types of going out and leaving work. It is possible to provide other attendance / exit types depending on the work style. In this specification of this type of attendance / exit, it may be referred to as a stamping mode.
The allowable time span can be determined for each type of attendance / exit. For example, the relationship between the work shift and the allowable time width when going to work ... 10 minutes, leaving work ... 10 minutes, going out ... 5 minutes, going out ... 5 minutes, taking a break ... 5 minutes, returning from break ... 5 minutes It is shown in 2.
In the example of FIG. 2, the scheduled time of each attendance type is placed at the center of the allowable time zone width. The allowable time zone width can be arbitrarily set including the time length on condition that the scheduled time is included.
It is not realistic for a worker to always stamp according to the work shift schedule. Therefore, a time zone in which the time stamp is expected is provided before and after the scheduled time, and it is handled that the time attendance type is stamped at the scheduled time included in the time zone.

The attendance / leaving history storage area 35 stores the history of attendance / leaving time (that is, the type of attendance / leaving and the time) for each worker.
In the attendance / attendance type consistency check table storage area 37, the presence / absence of consistency of the relationship between the previous attendance / exit type and the current attendance / exit type is defined. An example of the check table is shown in Table 1.

As shown in Table 1, if the previous attendance type is “attendance” in the stored history and the present attendance / attendance type is also “attendance”, forgetting to enter “exit” and other misprinting errors are considered. It is done. It is also necessary to check the validity of the type of attendance / exit. On the other hand, if the previous attendance / exit type is “attendance” and the current attendance / exit type is “going out”, the attendance / exit type this time is likely to be high.
In Table 1, in the pattern of “O”, consistency is recognized in the present attendance / attendance type in view of the previous attendance / attendance type, the present attendance / attendance type is approved, and the attendance / attendance class and the time thereof are used as attendance / employment history storage area. 35. In addition, a warning is output for a pattern without “◯”.
In Table 1, the items described in the pattern without “◯” indicate the mode of the expected marking error result. Therefore, it is preferable to notify the worker and / or the manager of the mode of the result of the mistake in marking.

  When the system of the embodiment cannot automatically specify the type of attendance / exit, this is communicated as a warning to the worker and / or manager. Here, the warning content is stored in the warning content storage area 39. For example, as shown in FIG. 5, when a pop is displayed on the display as a warning, the text data “Please specify the marking mode” is stored in the warning content storage area 39 as the content described in the pop. Is done. In addition to text data, it is also possible to store voice data alone.

Next, operation | movement of the attendance management system 10 of this Example is demonstrated with reference to the flowchart shown in FIG.
As shown in FIG. 2, a scheduled attendance time zone is set for each worker and stored in the scheduled attendance time zone storage area 33 in advance.
In step 1, the employee's stamp is detected by the card reader 25. This time stamp is temporarily stored.
The time comparison unit 26 determines whether or not the time stamp is within the scheduled time zone (step 3). If this time stamp does not belong to any scheduled time zone (see time stamp a2 in FIG. 2), the type of time stamp cannot be determined, and the process proceeds to step 5 to display a warning.

In the attendance management system 10 of this embodiment, the standard display mode and the reduced display mode are alternatively selected. Based on these modes, the display shown in FIG.
In the standard display mode, the current time is displayed in the time display window 41, and the attendance and attendance type selection buttons 431-436 are displayed. Reference numeral 44 denotes a button used when the attendance / exit type is determined. Reference numeral 45 denotes a mode switching button. When this button 45 is operated, the mode is switched to the reduced display mode. In the reduced display mode, only the type of attendance / exit is displayed. By adopting the reduced display mode, the content displayed on the display unit 21 is minimized. Thereby, even when the attendance management system 10 that is always on is incorporated in the computer system, the use of other application software is not hindered. In the reduced display mode, by clicking on the screen (small window displaying the type of attendance / exit), the type of attendance / exit is changed cyclically as shown in FIG.

In this embodiment, the method shown in FIG. That is, the reduced display mode is returned to the standard display mode, a pop window is opened, and the content of the warning stored in the warning content storage area 39 is displayed there.
Thus, by changing the display mode, it is possible to reliably alert the worker and / or manager of the presence of some abnormality.
Of course, this can be made a warning mode by opening a pop window in the reduced display mode or blinking the reduced window.

If the time stamp belongs to any scheduled time zone, the attendance type for that scheduled time zone is the current attendance type (step 7). In step 9, the attendance / attendance type at the time of the previous entry is read from the attendance / attendance class history storage area 35. Then, the attendance / leaving consistency check unit 27 refers to the relationship in Table 1 to determine the consistency between the two (step 11). When the consistency between the two is not recognized (other than “◯” in Table 1), the process proceeds to Step 5 to output a warning.
When consistency is recognized between the two, the process proceeds to step 13. In step 13, the time read by the card reader 25 is stored in the attendance / employment history storage area 35 as the attendance / attendance type time in the scheduled attendance / exit time zone including the time, that is, as the attendance / leaving time.

If it demonstrates based on the example of FIG. 2, the worker A will stamp at the first time a1. Since the time a1 is included in the scheduled attendance time zone (step 3), the consistency of the attendance / exit type is next determined (step 11). In this example, since the last attendance / leaving type was “retirement”, the determination in step 11 is consistent, that is, “◯”, and the time stamp at time a1 is authenticated as the attendance time, and the attendance / leaving history storage area 35 Remembered.
The worker A is out at time a2. Since this time a2 is not included in any scheduled time zone, a warning is issued in step 5.
As a result, the standard display mode is displayed on the display unit 21 as shown in FIG. The worker himself or his / her manager requests the go-out button 433 and further presses the confirm button 44 to specify that the time-out / work type at time a2 is go-out (step 6). As a result, it is stored in the attendance / leaving history storage area 35 that the attendance has been made as the attendance / leaving type at time a2 (step 13).

The worker A is going out at time a3. Since this time a3 is within the scheduled work time zone, Step 3 is “YES”. In step 7, the type of attendance / exit of this time is specified as “exit”. Since the previous attendance and attendance type read in step 9 is “outing”, the consistency between the two is denied in the light of the relationship in Table 1 in step 11.
Therefore, a warning is issued in step 5. As a result, the standard display mode is displayed on the display unit 21 as shown in FIG. The worker himself or his / her manager makes a selection for going out / return 434, and further presses the confirm button 44 to specify that the type of attendance at time a3 is going out / returned (step 6). Thereby, the going-out return time a3 is stored in the attendance / leaving history storage area 35 (step 13).

The worker A has left the office at time a4. Since the time a4 is within the scheduled work time zone, Step 3 is “YES”. In step 7, the current attendance / exit type is specified as "retirement". Since the previous attendance and attendance type read in step 9 is “going out and going back”, in step 11, in light of the relationship shown in Table 1, consistency is recognized between the two.
Accordingly, in step 13, the work time a4 is stored in the work attendance history storage area 35.

In the worker B, the time stamp of the time b1 is within the scheduled attendance time zone, and the previous attendance type is retirement, so the consistency between the previous attendance and the present attendance type is also recognized. Accordingly, the attendance time b1 is stored in the attendance / leaving history storage area 35.
Worker B forgot to stamp at the time of rest and stamped at time b2. Since this time b2 is within the scheduled break return time zone, step 3 is YES. In step 7, the current attendance / exit type is specified as "return break". In step 9, the previous attendance and attendance type “attendance” is read, and in step 11, the present attendance and attendance type “return break” and the previous attendance and attendance type “attendance” are inquired in relation to Table 1. As a result, since the consistency between the two is not recognized, the process proceeds to step 5 and a warning is output. As a warning output mode, the standard display mode is displayed on the display unit 21 as shown in FIG. The worker himself or his / her manager requests the break return button 436, presses the confirm button 44, and designates that the type of attendance at time b2 is break return (step 6). Thereby, the break return time b2 is stored in the attendance / work history storage area 35 (step 13).
Referring to Table 1 in this example, forgetting to engrave with a break becomes clear. Thus, when it becomes clear that the previous forgetting to be stamped becomes clear, it is preferably displayed on the display unit 21 to that effect. For example, in the standard display mode of FIG. 5, guidance such as “Please contact the administrator regarding forgetting to enter a break” can be displayed in the pop after the confirmation button 44 is operated.

Worker B is out of work at time b3. Since this time b3 is within the scheduled time for leaving work, Step 3 is “YES”. In step 7, the current attendance / exit type is specified as "retirement". Since the previous attendance and attendance type read in step 9 is “return break”, consistency is recognized between the two in light of the relationship shown in Table 1 in step 11.
Accordingly, in step 13, the work time b3 is stored in the work attendance history storage area 35.

  According to the attendance management system of the embodiment described above, the time stamp is compared with the scheduled time zone, and the attendance type specified as a result of the comparison is compared with the previous attendance class. Thus, by double checking the attendance and attendance type, the attendance and attendance classification can be more reliably determined. On the other hand, if the attendance and attendance type cannot be determined, a warning is output to alert the worker and / or manager and the attendance and attendance classification is requested. Thereby, the history of attendance and attendance time can be stored accurately.

  The present invention is not limited to the description of the embodiments and examples of the invention described above. Various modifications may be included in the present invention as long as those skilled in the art can easily conceive without departing from the description of the scope of claims.

FIG. 1 is a block diagram showing the configuration of an attendance management system according to an embodiment of the present invention. FIG. 2 is a conceptual diagram showing a work schedule time zone of each worker. FIG. 3 is a flowchart showing the operation of the attendance management system of the embodiment. FIG. 4 is a conceptual diagram showing a standard display mode and a reduced display mode. FIG. 5 is a diagram showing a warning mode.

Explanation of symbols

10 attendance management system, 24 warning section, 25 card reader, 26 time comparison section, 27 attendance / attendance type consistency check section, 30 storage section

Claims (7)

A scheduled time zone storage means for storing the scheduled time zone of the worker,
Access time acquisition means for acquiring the time at which each of the workers accessed,
Attendance and attendance history storage means for storing a history of attendance and attendance times of each worker;
The access time acquired by the access time acquisition means is compared with the scheduled attendance and attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance and attendance time zone, and the attendance and attendance of the scheduled attendance and attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance type of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A means to output a warning when it does not match the time and attendance type;
The attendance management system characterized by comprising. The said attendance and attendance time slot | zone consists of the said attendance and attendance schedule time of the said worker, and the allowance time width | variety predetermined according to the classification of attendance and attendance including the said attendance and attendance schedule time. Time management system. The attendance management system according to claim 1, wherein the warning includes content for requesting designation of a type of attendance / exit. When the access time acquired by the access time acquisition means is within the scheduled time zone, the attendance / employment type of the scheduled time zone is displayed, and when the access time is not within the scheduled time zone, or the access time is Display means for displaying a warning when the attendance / attendance type of the attendance / attendance / attendance time slot does not match the previous attendance / attendance / attendance class stored in the attendance / leaving / employment history storage means, even within the scheduled attendance / leaving schedule, is provided. The attendance management system according to any one of claims 1 to 3. 2. The display unit according to claim 1, wherein the display means is a reduced display mode that normally displays only the type of attendance and attendance, and a standard display mode that displays the type of attendance and attendance, the current time, and other contents when a warning is displayed. The attendance management system according to any one of? A scheduled time zone storing step for storing the scheduled time zone of the worker,
An access time acquisition step for acquiring a time at which each of the workers has accessed;
Attendance and attendance history storage step for storing a history of attendance and attendance times for each worker,
The access time acquired in the access time acquisition step is compared with the scheduled attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance time zone, and the attendance / leaving time in the scheduled attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance time of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A step of outputting a warning when it does not match the time and attendance type, and
The attendance management method characterized by comprising. Computers to manage employee attendance,
A scheduled time zone storage means for storing the scheduled time zone of the worker,
Access time acquisition means for acquiring the time at which each of the workers accessed,
Attendance and attendance history storage means for storing a history of attendance and attendance times of each worker;
The access time acquired by the access time acquisition means is compared with the scheduled attendance and attendance time zone stored in the scheduled time zone storage means, and the access time is within the scheduled attendance and attendance time zone, and the attendance and attendance of the scheduled attendance and attendance time zone When the type is consistent with the previous attendance and attendance type stored in the attendance and attendance history storage means, the access time and the attendance and attendance type of the scheduled attendance and attendance time period are authenticated,
When the access time is not within the scheduled time zone, or when the access time is within the scheduled time zone, the attendance type of the scheduled time zone is stored in the attendance history storage means A means to output a warning when it does not match the time and attendance type;
Time management program to function as.

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