JP2007328729A - Document shipping determination system, and document shipping determination method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document shipping determination system achieving both improvement of work efficiency and accuracy of work, by determining whether to permit shipping after document enclosure, while confirming conformity of sealed matter and documents. <P>SOLUTION: The document shipping determination system 100 comprises an R/W 2 exchanging data between sealed matter 1 and an IC tag included in the seal matter, a shipping document information management server 5 managing document information to be shipped to a customer, a PC 3 controlling the R/W 2 in accordance with an instruction of the shipping document information management server 5, and an alarm 4. In the shipping document information management server 5, an identification code of a customer recorded in a first IC tag read by the R/W 2 from the sealed matter 1 is collated with an identification code of a customer recorded in a second IC tag, and whether to permit shipping of the sealed matter 1 is determined on the basis of a collation result, or shipping permission information in regard to the customer described on the sealed matter 1. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a document shipment determination system and a document shipment determination method, and more specifically, a document in which an inappropriate document that does not correspond to a destination is enclosed in a sealed letter, or a document that is no longer required to be shipped immediately before the shipment. The present invention relates to a document dispatch determination system and a document dispatch determination method for preventing a problem that a document is erroneously shipped.

  Financial institutions such as banks, loan guarantee companies, and consumer finances send out documents such as guidance and consultation guidance to customers as lenders, or remind customers when loans as customers are overdue for a long period of time The state etc. are sent out. Generally, these documents are sent by mail using a sealed letter. In addition, after enclosing the necessary documents for each document in the sealed letter, if it becomes clear that the customer transaction status has changed, it is necessary to cancel the shipment of the sealed letter immediately before.

By the way, conventionally, the check work before enclosing a document and the check work just before shipping have been performed separately. In other words, before enclosing the required document in the sealed letter, it is checked whether it is a correct document in relation to the destination, and whether the sealed letter determined to be correct may be sent out. The work was done separately and these work were done manually.
As a conventional technique for improving the manual work, Patent Document 1 reads a non-contact IC reader for reading product specific data of a non-contact IC tag attached to a product and a product specific data attached to a packing material. A reader and at least a collation determination means for determining whether or not the product identification data of the two are the same, and the contents of the packaged product and the contents attached to the packing material match A product packaging mistake prevention device for confirming whether or not a product is present is disclosed.

Further, Patent Document 2 reads a barcode of a form, specifies information on the number of the form in the database, information on the weight of the enclosed item, and the sealed body based on information from the barcode. Based on the form number and the information on the enclosed material, the form and the enclosed material are collated and sealed in the sealed letter, and the sealed letter containing the contents in the sealed letter is then weighed and measured by a weigh scale. There is disclosed a sealed letter processing method in which the actual weight thus determined is compared with the weight specified above to determine whether the contents are good or bad.
JP 2002-230497 A JP 2005-122545 A

  However, since the enclosing of documents is performed manually, there is a risk that an erroneous document will be encapsulated when the number of shipments of these documents increases. In other words, since the document to be handled has contents related to important personal information, it is highly necessary to prevent the above-mentioned erroneous encapsulation. However, as the number of documents handled increases, the erroneous encapsulation is reduced to zero by manual work. It becomes extremely difficult. In addition, there is a problem that a large burden is imposed on the check work in order to prevent a situation in which a customer who does not need to send the product is wrongly sent.

Moreover, since the prior art currently disclosed by patent document 1 cannot collate unless a packing material and the contents are one to one, it cannot pack a plurality of contents in one packing material, and a packing material is There is a problem that a large amount is required and resources are wasted.
In addition, the prior art disclosed in Patent Document 2 compares the weight of the enclosed material and the sealed body with the weight of the sealed body in which the contents are actually put in the sealed package. In this case, there is a problem that it cannot be determined whether or not the enclosed item is correct only by the weight of the envelope.

In view of such a problem, the present invention compares the IC tag information provided in the sealed letter with the IC tag information provided in the document enclosed in the sealed letter, and determines in real time whether or not the sealed letter can be sent out. Therefore, it is possible to provide a document delivery judgment system that simultaneously improves work efficiency and accuracy of work by confirming whether the sealed letter and the document match, and simultaneously judging whether or not delivery is possible. Objective.
Another purpose is to enclose a document in a blank envelope, read the customer identification code from the IC tag provided on the document, and print the address corresponding to the identification code on the envelope. It is to ensure consistency.

In order to solve such a problem, the present invention provides a reader or reader / writer that exchanges data with a non-contact information recording medium, and shipping document information management that manages information related to a document to be shipped to a customer. A first non-contact information record including at least a customer identification code, comprising: a server; a control unit that controls the reader or the reader / writer according to an instruction from the delivery document information management server; and an alarm unit that issues an alarm. A document delivery determination system comprising a second non-contact information recording medium on which a customer identification code is recorded and a sealed letter describing a destination of the customer. The document information management server includes a customer identification code recorded on the first contactless information recording medium read by the reader or reader / writer, and the customer identification code. 2. The customer's identification code recorded on the non-contact information recording medium 2 is collated, and based on the result of the collation or / and based on the information on whether or not the customer can be sent to the customer, the sealed letter It is characterized by determining whether or not shipping is possible.
The present invention includes a reader or reader / writer, a shipping document information management server, control means, and alarm means. The shipping document information management server collates the information of the first non-contact information recording medium provided in the document with the information of the second non-contact information recording medium provided in the sealed letter, and this collation result and the customer Whether or not the sealed letter can be sent out is determined based on the information on whether or not it can be sent out. That is, the sealed letter is permitted to be sent only when the identification code of the sealed letter and the document match, and the availability information for sending the sealed letter is available.

According to a second aspect of the present invention, the shipping document information management server records the customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer and the second non-contact information recording medium. When the recorded customer identification code is collated and the result of the collation does not match or / and it is determined that shipping to the customer described in the sealed letter is not appropriate, the control means is used to An alarm is issued by an alarm means, and the delivery of the sealed letter is stopped.
The shipping document information management server stops the sending of this sealed letter in the case of one or both of cases where the result of collating the identification code is inconsistent or it is determined that the shipping to the customer is not appropriate.

According to a third aspect of the present invention, in the shipping document information management server, a customer identification code recorded in the first non-contact information recording medium read by the reader or reader / writer is stored in the second non-contact recording medium. When it is determined that the customer identification code is different from the recorded customer identification code, an alarm is issued by the alarm means via the control means, and the delivery of the sealed letter is stopped.
If the contents of the sealed letter sent to the customer are different from the document related to the customer, the personal information of another customer described in the document will be leaked to a third party. Therefore, in the present invention, in order to prevent such a situation in advance, when the contents of the sealed letter to be sent to the customer are different from the document relating to the customer, an alarm is issued and the sending of the sealed letter is stopped. .

According to a fourth aspect of the present invention, when the dispatch document information management server issues an alarm by the alarm means, the reason information for issuing the alarm is simultaneously transmitted to the control means.
There are a plurality of modes for issuing an alarm. For example, there are a case where the sealed letter and the contents do not match and a case where it is determined that the delivery to the customer is not appropriate. Therefore, at the same time that an alarm is issued, information related to the reason is simultaneously transmitted to clarify the reason for the alarm.

According to a fifth aspect of the present invention, the shipping document information management server is read by a customer information database storing at least a customer identification code and a flag for determining whether or not a document can be shipped to the customer, and the reader or reader / writer. An identification code receiving means for receiving an identification code, an identification for collating a customer identification code recorded on the first non-contact information recording medium and a customer identification code recorded on the second non-contact information recording medium Code collating means; customer information updating means for updating customer information stored in the customer information database; and shipping enable / disable determining means for determining whether documents can be sent based on the customer information updated by the customer information updating means; , Provided.
The shipping document information management server includes various means for processing by software. Customer information used for the processing is stored in a customer information database. The read identification code is received by the identification code receiving means, and the identification code recorded on the document is compared with the identification code recorded on the sealed letter. Further, since information such as usage status related to customers changes every moment, it is updated to new information as much as possible in real time. It is determined whether the document can be sent based on the updated information.

6. The delivery document information management server controls the delivery permission determination means so that the delivery of the document is not performed when the customer identification code verified by the identification code verification means does not exist in the customer information database. It is characterized by doing.
The identification code stored in the customer information database is a regular identification code. Therefore, since the identification code not stored here is not a regular identification code, it is excluded by determining whether or not to ship.

According to a seventh aspect of the present invention, the shipping document information management server stores at least the time information at the time of updating at the same time when the customer information is updated by the customer information updating means.
When the customer information is input from the business terminal or when the customer makes a transaction, the customer information is updated. It is important to store information on the time when the update occurred as evidence. Therefore, in the present invention, when updating the customer information, at least the time information at the time of the update is stored at the same time.

The present invention provides a transport unit that transports a sealed letter in a predetermined direction, a reader / writer that exchanges data with a non-contact information recording medium, a printing unit that prints a destination of the sealed letter, and discards the sealed letter. Discriminating means for discriminating whether or not to send, a shipping document information management server for managing information relating to documents to be sent to a customer, and controlling the reader / writer, the printing means and the discriminating means in accordance with instructions from the shipping document information management server Second non-contact information in a non-recorded state, which includes a control means for performing an alarm and an alarm means for issuing an alarm, enclosing a document including at least a first non-contact information recording medium in which a customer identification code is recorded A document delivery determination system using a blank sealed letter provided with a recording medium, wherein the delivery document information management server adds a message to the sealed letter on the basis of information on whether or not the customer can be shipped. And determining whether to print the destination.
The present invention reads a customer identification code from a first non-contact information recording medium provided for a document after enclosing the document in a blank envelope in the process of conveying the envelope using a conveying means such as a belt conveyor. Whether or not to print the address of the customer is determined based on the shipping availability information.

According to a ninth aspect of the present invention, when the shipping document information management server determines that the customer identification code recorded on the first non-contact information recording medium read by the reader / writer is a regular identification code, the control The identification code is recorded on the second non-contact information recording medium by the reader / writer via the means, and the address corresponding to the identification code is printed on the sealed letter by the printing means.
The address corresponding to the identification code is printed on the sealed letter, and the sealed code to be sent and discarded (not sent) are automatically recorded by recording the identification code on the non-contact information recording medium provided in the sealed letter. This makes it possible to discriminate them.

According to a tenth aspect of the present invention, when the delivery document information management server determines that the delivery to the customer described in the sealed letter is not appropriate, the warning means issues an alarm via the control means, and the sealed letter is sent out. The discrimination means is controlled to stop.
When the delivery document information management server determines that the delivery to the customer indicated on the sealed letter is not appropriate, for example, it is determined that the repayment has been confirmed immediately before the delivery, and that it is no longer necessary to send the sealed letter to the customer. This is the case.

Claim 11 includes a document having at least a first non-contact information recording medium in which a customer identification code is recorded, and a second non-contact information recording medium in which the customer identification code is recorded, and A document delivery determination method using a sealed letter describing a destination of the customer, the customer identification code recorded on the first non-contact information recording medium read by the reader or reader / writer and the second non-contact information recording medium Check the customer's identification code recorded on the contact information recording medium, and check whether or not the sealed letter can be shipped based on the result of the verification or / and based on the shipping availability information written to the customer. It is characterized by determining.
The present invention has the same effect as that of the first aspect.

Claim 12 is a customer identification code recorded on the first non-contact information recording medium read by the reader or reader / writer, and a customer identification code recorded on the second non-contact information recording medium. If the results of the verification do not match or / and it is determined that shipping to the customer described in the sealed letter is not appropriate, an alarm is issued and the shipping of the sealed letter is stopped. To do.
The present invention has the same effect as that of the second aspect.
The customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer is the customer identification code recorded on the second non-contact recording medium. If it is determined that the two are different, an alarm is issued and the delivery of the sealed letter is stopped.
The present invention has the same effect as that of the third aspect.
According to a fourteenth aspect of the present invention, when the alarm is issued, reason information for issuing the alarm is transmitted at the same time.
The present invention has the same effect as that of the fourth aspect.

15. A customer information storage step for storing at least a customer identification code and a flag for determining whether or not a document can be sent to the customer; and an identification code for receiving the identification code read by the reader or reader / writer A receiving step; an identification code collating step for collating a customer identification code recorded on the first non-contact information recording medium with a customer identification code recorded on the second non-contact information recording medium; A customer information update step for updating the customer information stored in the customer information storage step, and a dispatchability determination step for determining whether or not the document can be shipped based on the customer information updated in the customer information update step. It is characterized by.
The present invention has the same effect as that of the fifth aspect.
According to a sixteenth aspect of the present invention, when there is no customer identification code collated in the identification code collating step, the document delivery is not performed.
The present invention has the same effect as that of the sixth aspect.
According to a seventeenth aspect of the present invention, when customer information is updated by the customer information updating step, at least time information at the time of updating is stored at the same time.
The present invention has the same effect as that of the seventh aspect.

  According to the present invention, the shipping document information management server records the customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer and the second non-contact information recording medium. Since the collation with the customer's identification code is performed and whether or not the sealed letter can be shipped is determined based on the result of the verification or / and based on the information on whether or not the customer can ship to the customer. It is possible to simultaneously determine whether or not the shipment can be made after the document is enclosed, while confirming the coincidence.

Hereinafter, the present invention will be described in detail with reference to embodiments shown in the drawings. However, the components, types, combinations, shapes, relative arrangements, and the like described in this embodiment are merely illustrative examples and not intended to limit the scope of the present invention only unless otherwise specified. .
FIG. 1 is a system configuration diagram of a document dispatch determination system according to the first embodiment of the present invention. This document dispatch determination system 100 includes an R / W (reader / reader / writer) 2 for transferring data between the sealed letter 1 and an IC tag (non-contact information recording medium) enclosed in the sealed letter, and ships to the customer. A delivery document information management server 5 for managing information on documents to be performed, a PC (control means) 3 for controlling the operation of the R / W 2 in accordance with an instruction from the delivery document information management server 5, and an alarm device (alarm means) for issuing an alarm. 4. In the present embodiment, a plurality of business terminals 9 are connected to the shipping document information management server 5. Further, in order to mail the sealed letter 1, it may be connected to the post office system 8. A read-only reader may be used instead of R / W2.
The document delivery determination system 100 includes at least a document having a first IC tag recording a customer identification code, a second IC tag recording a customer identification code, and a destination of the customer. In the system using the described sealed letter 1, the shipping document information management server 5 includes the customer identification code recorded on the first IC tag read by the R / W 2 and the customer recorded on the second IC tag. The identification code is collated and whether or not the sealed letter 1 can be shipped is determined based on the result of the verification or the shipping availability information on the customer described in the sealed letter 1 (details will be described later).

  FIG. 2 is a system configuration diagram for explaining the document dispatch determination system according to the first embodiment of the present invention in more detail. This document delivery determination system 100 encloses a document 10 provided with at least a first IC tag (first non-contact information recording medium) 11 that records a customer identification code, and records a customer identification code. A sealed letter 1 having two IC tags (second non-contact information recording medium) 12 and a stamp 13 and describing a destination 1b of the customer is prepared. Then, the worker brings the sealed letter 1 close to R / W2. A magnetic field for reading data is constantly generated from R / W2. The shipping document information management server 5 collates the customer identification code recorded on the first IC tag 11 of the sealed letter 1 read by the R / W 2 with the customer identification code recorded on the second IC tag 12. If it is determined that the collation results do not match or the shipment to the customer described in the envelope 1 is not appropriate, an alarm is issued by the alarm device 4 via the PC 3 and the shipment of the envelope 1 is stopped. To inform.

That is, if the result of collating the identification code is inconsistent or it is determined that the delivery to the customer is not appropriate, or if both correspond to both, the delivery of the sealed letter 1 is stopped. If the collation results in a match and it is determined that shipping to the customer described in the envelope 1 is appropriate, a procedure for shipping the envelope 1 is taken.
Further, if the contents of the sealed letter sent to the customer are different from the document relating to the customer, personal information of another customer described in the document will be leaked to a third party. Therefore, in this embodiment, in order to prevent such a situation, when the contents of the sealed letter 1 to be sent to the customer are different from the document 10 relating to the customer, an alarm is issued and the sending of the sealed letter is stopped. It is.

  The shipping document information management server 5 receives at least a customer information database 21 storing a customer identification code and a flag for determining whether or not a document can be shipped to the customer, and an identification code read by the R / W 2. Identification code receiving means 17, identification code collating means 18 for collating the customer identification code recorded on the first IC tag 11 and the customer identification code recorded on the second IC tag 12, and customer information database 21 The customer information updating means 19 for updating the customer information stored in the mail, the shipping availability determination means 20 for judging whether the document can be delivered based on the customer information updated by the customer information updating means 19, and the identification code collating means 18. The transmission unit 22 is configured to transmit the result information and the result information obtained by the shipping availability determination unit 20 to the PC 3. The customer information update means 19 is connected to a plurality of business terminals 9, and customer information is updated with the latest customer information input from the business terminals 9 and stored in the customer information database 21. The identification code receiving means 17 is connected to the PC 3 through the signal line 15 and receives the identification code read by the R / W 2 via the PC 3. Further, the transmission means 22 is connected to the PC 3 through the signal line 16, and result information and reason information are transmitted. That is, the shipping document information management server 5 has various means for processing by software. The customer information used for the processing is stored in the customer information database 21. The read identification code is received by the identification code receiving means 17, and the identification code recorded on the document 10 and the identification code recorded on the sealed letter 1 are collated by the identification code collating means 18. Further, since customer information changes from moment to moment, the customer information update means 19 updates the information as new as possible in real time. Based on the updated information, the shipping availability determination unit 20 determines whether or not to send the document.

  FIG. 3 is a flowchart for explaining the operation of the document dispatch determination system according to the first embodiment of the present invention. This will be described with reference to FIG. First, the sealed letter 1 enclosing the document 10 is brought close to the R / W 2 (S1). A magnetic field is always generated from the R / W 2 to activate the first IC tag 11 and the second IC tag 12 and read the identification code recorded there (S2). The information is input to the PC 3 through the signal line 14, converted into the data format of the shipping document information management server 5, and received by the identification code receiving means 17 through the signal line 15. The shipping document information management server 5 determines whether the received information is correct (for example, whether the data format of the IC tag is a predetermined format) (S3). If the information is correct, the identification code collating means 18 determines whether or not the identification code of the document 10 and the identification code of the sealed letter 1 match (S4). It is determined whether or not the sealed letter 1 can be sent to the destination customer (S5). If the shipping permission / non-permission determining means 20 determines that shipping is possible, information indicating that is transmitted to the PC 3 via the signal line 16 (S6). The PC 3 that has received the information displays the information on the display unit (display) 3a (S7).

  On the other hand, if it is determined that the information received in step S3 is incorrect information, or if it is determined in step S4 that the identification code of the document 10 and the identification code of the sealed letter 1 do not match, or the shipment is sent in step S5. When it is determined by the permission determination means 20 that the sealed letter 1 should not be sent to the destination customer, the transmission means 22 transmits information for issuing an alarm to the PC 3, and the PC 3 receives the information and receives the alarm 4 Is driven to generate an alarm (S8), and the transmission means 22 transmits the alarm reason information to the PC 3 and displays the reason on the display section 3a of the PC 3 (S9). After that, in order to make sure there is no mistake, a mark corresponding to the reason may be pressed on the sealed letter (S10).

FIG. 4 is a diagram showing an example of the contents of the reason displayed on the display unit 3a. For example, when documents with different identification codes are mixed in a plurality of documents 10 to be enclosed in sealed letter 1, “contents of different customers are mixed in the document” as content 1 of the reason. Is displayed. In addition, when the contents of the originally necessary document are insufficient, “Document contents are insufficient” is displayed as content 2 of the reason. If the identification code of the sealed letter 1 and the identification code of the document 10 are different from each other, “Document identification code and sealed letter identification code do not match” is displayed as in reason 3. In addition, when there is a payment from the customer at the final stage of the shipment and the shipment of the sealed letter (a reminder, etc.) is stopped, as described in the reason 4, “Since this customer has received the payment, Please display ". Also, if there is no payment from the customer even at the final stage of shipment, “Please send this customer's document” is displayed as in reason 5. Further, when the identification code received by the identification code receiving means 17 does not exist in the customer information database 21, “No identification code exists in the customer information database” is displayed as content 6 of the reason.
As described above, in the present invention, each reason is displayed on the display unit 3a of the PC 3, so that it is possible to recognize why the alarm is issued by the alarm device 4. The display content in this example is an example, and the content may be changed as appropriate.

  FIG. 5 is a diagram showing an example of the contents stored in the customer information database constituting the shipping document information management server of the present invention. The customer information database 21 stores a customer name 30, a customer identification code 31, a shipping availability flag 32, other information A33, and the like. In addition, from the standpoint of personal information protection, the customer name 30 is recorded with an initial or the like instead of a real name, and a unique identification code 31 is associated with each customer. For example, the identification code 31 of the customer A is “123b”, and the shipping permission / prohibition flag 32 is “ON”, that is, the customer who may ship the document at the present time. Further, the identification code 31 of the customer B is “687c”, and the shipping permission / prohibition flag 32 is “ON”, that is, the customer may send the document at this time. Further, the identification code 31 of the customer C is “978e”, and the shipping availability flag 32 is “OFF”, that is, the customer who has stopped sending the documents at the present time. Thus, all customer information is stored. Here, a case where the customer B has received payment immediately before shipping will be described. In the flowchart of FIG. 3, when the customer information database 21 is searched to determine whether the sealed mail 1 can be sent to the destination customer by the shipping availability determination means 20, the shipping information is checked by the customer information update means 19. When the availability flag 34 is updated from “ON” to “OFF”, the determination in step S5 is NO, and the transmission unit 22 transmits information for issuing an alarm to the PC 3, and the PC 3 receives the information and receives an alarm. The device 4 is driven to issue an alarm (S8), and the transmission means 22 transmits the alarm reason information to the PC 3, and the PC 3 display section 3a reads "This customer" as the reason content 4 in FIG. "Since payment has been received, please stop shipping." Is displayed (S9).

FIG. 6 is a flowchart for explaining the operation of the shipping document information management server of the present invention. When the shipping document information management server 5 receives the identification code from the PC 3 by the identification code receiving means 17 (S20), it is determined whether or not the received identification code exists in the customer information database 21 (S21). This determination is a check for validating subsequent operations, and may be omitted. If it exists in the customer information database 21, the identification code collating means 18 collates whether or not the identification codes of the document 10 and the sealed letter 1 match (S22). As a result, if they match, the customer information updating means 19 waits for an input from the business terminal 9 as to whether or not there is a change in the current customer information (S23). As a result, if there is a change, the customer information in the customer information database 21 is updated (S24), and based on the information, the shipping availability determination means 20 searches the shipping availability flag 32 of FIG. 5 (S25), and the shipping availability flag 32 If “ON” is “ON”, the sending means 22 sends the information indicating that the shipment is possible (S26).
On the other hand, if the identification code received in step S21 does not exist in the customer information database 21, or if the identification codes of the document 10 and the sealed letter 1 do not match in step S22, or the shipping permission flag 32 is set to “OFF” in step S25. ", The sending means 22 sends the information on the suspension of the shipment (S31) and the reason information of the suspension (S32).

  The above is the main operation of the delivery document information management server 5 of the present invention. Next, for example, a case where the post office system 8 is connected to the network 6 of FIG. 1 will be described. This post office system makes a contract with a user equipped with the document delivery judgment system of the present invention, stores the data of the documents permitted by the user in the storage means in the post office system 8, and sends it out. This is a system that excludes a mail from a post office when it receives information from a user to stop mailing a specific customer's letter just before the letter is collected and delivered from the post office. . That is, at the time of receiving the shipment stop information at the time of step S32, it is checked whether or not a sealed letter that has stopped sending has already been collected and delivered by the post office (S27), and if delivered, it is sent to the post office system 8 Stop customer information is transmitted (S28). The post office system receives the information and determines whether or not the corresponding sealed letter has been mailed (S29). If the mail has been mailed, an appropriate process such as an apology is performed to the customer (S30). If it is not mailed yet in step S29, mailing is stopped (S33).

FIG. 7 is a system configuration diagram of a document dispatch determination system according to the second embodiment of the present invention. The document delivery determination system 200 includes a belt conveyor (conveying means) 40 that conveys a sealed letter 51 enclosing a document 50 including an IC tag 55 in a predetermined direction, and an IC tag provided in the document 50 enclosed in the sealed letter 51. 55, an R / W (reader / writer) 41 that exchanges data with the printer 55, a printer (printing means) 42 that prints the address of the sealed letter 51, and a discriminator that determines whether the sealed letter 51 is discarded or shipped. (Discriminating means) 43, a shipping document information management server 54 for managing document information to be sent to the customer, and a PC (R / W 41, printer 42, and discriminator 43 that controls the R / W 41, the printer 42 and the discriminator 43 in accordance with instructions from the shipping document information management server 54 A control means) 52 and an alarm device (alarm means) 49.
In addition, a discard box 46 for storing a sealed letter to be discarded is provided at the boundary between the belt conveyor 40 and the discriminator 43, and a shipping box for storing a letter that can be sent to the terminal end side in the transport direction of the discriminator 43. 48 are provided. Moreover, the drive part 47 which moves the discrimination device 43 to the retracted position 43a is provided. In order to print the destination in the correct orientation at the correct print position on the sealed letter 51, the sealed letter 51 is placed at a predetermined position on the belt conveyor 40 and in the correct direction. The configuration of the shipping document information management server 54 is basically the same as that of the shipping document information management server 5 described with reference to FIG.
In the document dispatch determination system 200 of the present embodiment, at least a document 50 including an IC tag 55 in which a customer identification code is recorded is enclosed, and a blank envelope 51 including an unrecorded IC tag 56 is prepared. The shipping document information management server 54 determines whether or not to print the address of the customer on the sealed letter 51 by the printer 42 based on the shipping availability information about the customer.

FIG. 8 is a flowchart for explaining the operation of the document dispatch determination system according to the second embodiment of the present invention. First, the document 50 provided with the IC tag 55 is enclosed in the blank envelope 51 provided with the non-recorded IC tag 56 (S35). Next, the sealed letter 51 is placed at a predetermined position on the belt conveyor 40 in the correct orientation (S36). Since the belt conveyor 40 moves in the direction of arrow A at a predetermined speed, when the sealed letter 51 passes in the vicinity of the R / W 41, the information of the IC tag 55 provided in the document 50 enclosed in the sealed letter 51 is read. (S37). The information is input to the PC 52 via the signal line 55, converted into the data format of the shipping document information management server 54, and received by the shipping document information management server 54 via the signal line 56. The shipping document information management server 54 determines whether the received information is correct information (for example, whether the data format of the IC tag is a predetermined format or not) (S38). If the information is correct, when the fact is transmitted to the PC 52, the PC 52 records the same identification code as the IC tag 55 on the IC tag 56 to the R / W 41 (S39). When the sealed letter 51 is conveyed to the printing position (51a) of the printer 42, the printer 42 is controlled to print a destination corresponding to the identification code via the signal line 57 (S40). When the sealed letter 51 approaches the discriminator 43, the PC 52 inquires of the shipping document information management server 54 whether or not the sealed letter 51 can be sent to the destination customer (S42). By leaving 43 as it is, the sealed letter 51 is put in the shipping box 48 (S43).
On the other hand, if the received information is not correct in step S38, or if it is notified from the shipping document information management server 54 in step 42 that the shipping is not permitted, the driving unit 47 is driven to determine the discriminator 43. 43a and puts the sealed letter 51 in the discard box 46 (S44), drives the alarm device 49 to issue an alarm (S45), and simultaneously displays the reason on the display unit 53 (S46).

As described above, according to the present invention, the shipping document information management server 5 reads the sealed letter 1 by the R / W 2 and records the customer identification code recorded on the IC tag 11 and the customer identification code recorded on the IC tag 12. And confirming whether or not the sealed letter 1 can be shipped based on the result of the matching or the shipping availability information for the customer described in the sealed letter 1, while confirming the match between the sealed letter 1 and the document 10, It is possible to simultaneously determine whether or not the shipment is possible after enclosing the document.
The shipping document information management server 5 collates the customer identification code recorded on the IC tag 11 read from the sealed letter 1 by the R / W 2 with the customer identification code recorded on the IC tag 12. If it is determined that the delivery of the sealed letter 1 does not match or it is determined that the shipment to the customer described in the envelope 1 is not appropriate, the alarm device 4 issues an alarm via the PC 3 and stops the shipment of the envelope 1. Can immediately determine to stop sending the sealed letter 1 by an alarm.
Further, the shipping document information management server 5 determines that the IC tags 11 recorded with different identification codes are mixed in the customer identification codes recorded on the IC tags 11 read by the R / W 2. In this case, an alarm is issued by the alarm device 4 via the PC 3 and the sending of the sealed letter 1 is stopped, so that it is possible to prevent sending different mixed documents in advance.

Moreover, since the dispatch document information management server 5 transmits simultaneously the reason information which issues this alarm with respect to PC3, when issuing the alarm by the alarm device 4, it can make a worker recognize clearly the reason which issues an alarm. .
In the shipping document information management server 5, customer information to be processed by software is stored in the customer information database 21, and the read identification code is received by the identification code receiving means 17, and the identification code recorded on the document 10 is recorded. Since the identification code recorded on the sealed letter 1 is collated and customer information changes every moment, it is updated to new information in real time as much as possible, and whether or not the document 10 can be shipped based on the updated information. Therefore, it is possible to prevent sending an erroneous document to the customer as much as possible, and management based on the latest customer information can be performed.
In addition, the shipping document information management server 5 controls the shipping permission determination unit 20 so that the document is not shipped when the customer identification code collated by the identification code matching unit 18 does not exist in the customer information database 21. It is possible to prevent the delivery of documents to customers who do not exist in the information database 21.

In addition, when the customer information update unit 19 updates the customer information, the shipping document information management server 5 stores at least the time information at the time of the update at the same time.
Further, at least a document 50 provided with an IC tag 55 in which a customer identification code is recorded is enclosed, and a blank envelope 51 provided with an unrecorded IC tag 56 is prepared. Since it is determined whether or not the address of the customer is printed on the sealed letter 51 on the basis of the information on whether or not the delivery is possible, at least the mismatch between the sealed letter 51 and the contents document 50 can be eliminated.
If the shipping document information management server 54 determines that the customer identification code read from the sealed letter 51 by the R / W 41 is a legitimate identification code, the R / W 41 assigns the identification code to the unrecorded IC tag 56. Since the address corresponding to the identification code is recorded and printed on the sealed letter 51 by the printer 42, the sealed letter 51 and the content document 50 can be completely matched, and the identification code of the sealed letter 51 is also printed. Can be made.
In addition, when the shipping document information management server 54 determines that the shipping to the customer described in the sealed letter 51 is not appropriate, it issues an alarm by the alarm device 49 via the PC 52 and stops sending the sealed letter 51. Since the discriminator 43 is controlled, it is possible to automatically exclude a sealed letter indicating that the shipment is rejected.

It is a system configuration figure of a document dispatch judging system concerning a 1st embodiment of the present invention. It is a system configuration figure for explaining a document dispatch judging system concerning a 1st embodiment of the present invention still in detail. It is a flowchart explaining operation | movement of the document dispatch determination system which concerns on the 1st Embodiment of this invention. It is a figure which shows an example of the content of the reason displayed on a display part. It is a figure which shows an example of the memory content of the customer information database which comprises the shipping document information management server of this invention. It is a flowchart explaining operation | movement of the shipping document information management server of this invention. It is a system configuration figure of a document dispatch judging system concerning a 2nd embodiment of the present invention. It is a flowchart explaining operation | movement of the document delivery determination system which concerns on the 2nd Embodiment of this invention.

Explanation of symbols

  1 Sealed letter, 2 R / W, 3 PC, 4 Alarm, 5 Shipping document information management server, 6 Network, 8 Post office system, 9 Business terminal, 17 Identification code receiving means, 18 Identification code collating means, 19 Customer information update Means, 20 Dispatch availability determination means, 21 Customer information database, 22 Transmission means, 100 Document delivery judgment system

Claims (17)

A reader or reader / writer that exchanges data with a non-contact information recording medium;
A shipping document information management server that manages information about documents to be shipped to customers;
Control means for controlling the reader or reader / writer according to an instruction from the shipping document information management server;
An alarm means for issuing an alarm,
A document including at least a first non-contact information recording medium on which a customer identification code is recorded, and a second non-contact information recording medium on which the customer identification code is recorded; A document delivery judgment system using a sealed letter,
The shipping document information management server includes a customer identification code recorded on the first non-contact information recording medium read by the reader or reader / writer and a customer identification code recorded on the second non-contact information recording medium. Sending a document characterized by collating with an identification code and determining whether or not the sealed letter can be shipped based on the result of the verification or / and based on the availability of shipping information to the customer described in the sealed letter Judgment system.   The shipping document information management server includes a customer identification code recorded on the first non-contact information recording medium read by the reader or reader / writer and a customer identification code recorded on the second non-contact information recording medium. When the identification code is collated and the result of the collation does not match or / and it is determined that shipping to the customer described in the sealed letter is not appropriate, an alarm is issued by the alarm means via the control means. The document delivery determination system according to claim 1, wherein the delivery of the sealed letter is stopped.   The shipping document information management server has a customer identification code recorded on the first non-contact information recording medium read by the reader or reader / writer and recorded on the second non-contact recording medium. 2. The document delivery determination system according to claim 1, wherein when it is determined that the identification code is different from the identification code, an alarm is issued by the alarm means via the control means, and the delivery of the sealed letter is stopped.   4. The document dispatch determination system according to claim 2 or 3, wherein when the alarm means issues an alarm, the dispatch document information management server simultaneously transmits reason information for issuing the alarm to the control means. . The shipping document information management server stores a customer information database storing at least a customer identification code and a flag for determining whether or not the document can be shipped to the customer;
An identification code receiving means for receiving an identification code read by the reader or reader / writer;
Identification code collating means for collating a customer identification code recorded on the first non-contact information recording medium with a customer identification code recorded on the second non-contact information recording medium;
Customer information updating means for updating customer information stored in the customer information database;
Dispatch enable / disable determining means for determining whether or not documents can be shipped based on the customer information updated by the customer information update means;
The document delivery determination system according to claim 1 or 2, further comprising:   The shipping document information management server controls the shipping permission determination unit so as not to perform the shipping of the document when the customer identification code verified by the identification code verification unit does not exist in the customer information database. The document delivery determination system according to claim 5.   6. The document delivery determination system according to claim 4, wherein the delivery document information management server simultaneously stores at least time information at the time of update when the customer information is updated by the customer information update unit. Conveying means for conveying the sealed letter in a predetermined direction;
A reader / writer that exchanges data with a non-contact information recording medium;
Printing means for printing the address of the sealed letter;
A discriminating means for discriminating whether to discard or send out the sealed letter;
A shipping document information management server that manages information about documents to be shipped to customers;
Control means for controlling the reader / writer, the printing means and the discrimination means in accordance with instructions from the shipping document information management server;
An alarm means for issuing an alarm,
A document delivery determination system that encloses a document including at least a first non-contact information recording medium on which a customer identification code is recorded and uses a blank sealed letter including a second non-contact information recording medium in a non-recorded state. There,
The delivery document information management server determines whether to print the address of the customer on the sealed letter based on the availability information about the customer.   When the shipping document information management server determines that the customer identification code recorded on the first non-contact information recording medium read by the reader / writer is a regular identification code, the control unit is configured to pass the control unit through the control unit. 9. The document according to claim 8, wherein the identification code is recorded on the second non-contact information recording medium by a reader / writer, and a destination corresponding to the identification code is printed on the sealed letter by the printing means. Shipping judgment system.   When the shipping document information management server determines that shipping to the customer described in the sealed letter is not appropriate, the warning means issues an alarm via the control means, and stops sending the sealed letter. 9. The document delivery determination system according to claim 8, wherein the determination unit is controlled. A document including at least a first non-contact information recording medium on which a customer identification code is recorded, and a second non-contact information recording medium on which the customer identification code is recorded; A method for judging a document shipment using a sealed letter,
The customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer is collated with the customer identification code recorded on the second non-contact information recording medium, A document delivery determination method, comprising: determining whether or not the sealed letter can be shipped based on the result of collation or / and based on the availability of shipping information to the customer described in the sealed letter.   The customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer is collated with the customer identification code recorded on the second non-contact information recording medium, 12. The method according to claim 11, wherein if the result of the verification does not match and / or it is determined that the delivery to the customer described in the envelope is not appropriate, an alarm is issued and the shipment of the envelope is stopped. The document delivery judgment method described.   The customer identification code recorded on the first non-contact information recording medium read by the reader or the reader / writer is different from the customer identification code recorded on the second non-contact recording medium. 12. The document delivery judgment method according to claim 11, wherein if judged, an alarm is issued and the delivery of the sealed letter is stopped.   14. The document dispatch determination method according to claim 12 or 13, wherein when the alarm is issued, reason information for issuing the alarm is transmitted at the same time. A customer information storage step for storing at least a customer identification code and a flag for determining whether or not the document can be shipped to the customer;
An identification code receiving step of receiving an identification code read by the reader or reader / writer;
An identification code verification step for verifying a customer identification code recorded on the first non-contact information recording medium and a customer identification code recorded on the second non-contact information recording medium;
A customer information update step for updating the customer information stored in the customer information storage step;
A shipping availability determination step for determining whether or not a document can be shipped based on the customer information updated in the customer information update step;
The document delivery determination method according to claim 11 or 12, further comprising:   16. The document delivery determination method according to claim 15, wherein if the customer identification code verified in the identification code verification step does not exist, the document is not shipped.   16. The document dispatch determination method according to claim 14, wherein when updating customer information in the customer information update step, at least time information at the time of update is stored at the same time.

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