JP2007249993A - Server device for managing documents - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a server for managing documents, which may easily operate to transfer the documents from an application in the server device to another application. <P>SOLUTION: In the server device for managing the documents, a controller unit 31 transmits key information included within a document to be transferred to a conversion unit 36 if a user specifies a document for the facsimile server 32 and instructs to transfer the document to the electronic bulletin server 35. The conversion unit 36 determines a category for an electronic bulletin corresponding to the key information(transmission source) for a facsimile document. The control unit 31 transfers the document from the facsimile server 32 and the category to the electronic bulletin server 35. The electronic bulletin server 35 reads out a pattern comment corresponding to the category from a storage part for the pattern comments based on a transferred image category to be stored to a comment storage part. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a document management server apparatus having a plurality of applications such as an electronic bulletin board function.

Electronic bulletin boards written and read by a large number of users are widely used for transmitting various types of information within a company and for communicating with the general public by companies or local governments.
For example, it is often used as a place for various events or for introducing new products. In addition, when used in a company, distribution of prior materials for meetings and various business communications can be carried out by a mechanism called this electronic bulletin board. It is suitable for publishing the situation and materials.

Such a function of the electronic bulletin board is realized by a system including a document management server device in which information to be posted on the electronic bulletin board is stored.
In this electronic bulletin board system, new electronic bulletin board information registered from a user terminal is transmitted to a server device via a communication network. The new electronic bulletin board information received by the server device is stored in the database, added to the registered electronic bulletin board information, transmitted to the user terminal via the communication network, and displayed on the screen of the user terminal.

On the other hand, in the electronic bulletin board system, there is an electronic bulletin board in which not only character information of comments but also image information such as photographs can be posted (for example, see Patent Document 1).
In particular, a facsimile server device connected to a communication line such as a public switched telephone network and having a facsimile transmission / reception function is connected to a client device such as a personal computer (hereinafter referred to as a personal computer) via a LAN (Local Area Network). When an electronic bulletin board function is added to the facsimile system, an image received by a fax or an image read by a scanner is often posted on the electronic bulletin board.
JP 2001-101114 A

  As described above, in the conventional document management server device, an image received by a fax or an image read by a scanner may be posted on an electronic bulletin board, but when transferring a fax image or a scanner image to an electronic bulletin board server, Display an electronic bulletin board, select a new registration or reply by specifying a comment on the electronic bulletin board display screen, select an image to be transferred from the image file, then enter a comment or specify a category There is a problem that it takes time and effort to transfer images to the electronic bulletin board.

  The present invention has been made in view of the above problems, and simplifies operations when transferring a document from one application in the server device to another application, such as when transferring a fax image or a scanner image to an electronic bulletin board server. An object of the present invention is to provide a document management server device that can be configured.

  The invention according to claim 1 is a document management server device having an electronic bulletin board function capable of handling image files and text files as posted documents. Image storage means for storing image files and comment storage for storing text files. Means, a standard comment storage means for storing a standard comment corresponding to the category of the electronic bulletin board, and a control means for controlling the above-mentioned parts, and when the received document is transferred to the electronic bulletin board, the control means can transfer the transferred document. A standard comment corresponding to each category is read from the standard comment storage means and stored in the comment storage means.

  According to a second aspect of the present invention, in the document management server device according to the first aspect, when the received document is transferred to the electronic bulletin board, the control means determines whether there is a comment and determines that there is no comment. In addition, a standard comment corresponding to the category of the transferred document is read from the standard comment storage means and stored in the comment storage means.

  Further, the invention according to claim 3 is the document management server device according to claim 1, further comprising a link information management means for the electronic bulletin board, wherein when the received document is transferred to the electronic bulletin board, the control means performs the transfer. Identification information is added to the document and the standard comment to generate new link information and transmit it to the link information management means.

  According to the first to third aspects of the present invention, the fixed comment storage means for storing the fixed comment corresponding to the category of the electronic bulletin board is provided. For example, the image is transferred from the facsimile server to the electronic bulletin board server. In this case, a comment is automatically created based on the category, and the user does not need to enter a comment. Therefore, the image can be easily transferred from the facsimile server to the electronic bulletin board server simply by instructing the transfer of the image. it can.

  Embodiments of a document management server apparatus according to the present invention will be described below with reference to the drawings. 1 is a diagram showing a network configuration example of a system including a document management server device according to the present invention, FIG. 2 is a block diagram showing a hardware configuration of the server device, and FIG. 3 is a functional block diagram showing the server device in terms of functions. It is.

In FIG. 1, 1 is a server device, 2, 3, 4,... Are client personal computers, 5 is a LAN, 6 is a public switched telephone network (PSTN), and 7 is an Internet network.
The server device 1 has functions such as an electronic bulletin board server, a facsimile server, and a mail server. The server device 1 is connected to the PSTN 6 and is connected to a LAN 5 that is one of the communication networks as a communication network. Are connected to a plurality of client personal computers 2, 3, 4,...

  The hardware configuration of the server device 1 will be described with reference to FIG. As shown in FIG. 2, the server device 1 includes a CPU 11, a ROM (Read Only Memory) 12, a RAM (Random Access Memory) 13, a hard disk drive (HDD) 14, a display unit 15, an operation unit 16, a reading unit 17, an image. The memory 18, the recording unit 19, the modem 20, a network control unit (NCU) 21, and a LAN interface 22 are connected to each other via a bus 23.

  The CPU 11 controls each part of the hardware of the server device 1 via the bus 23 and executes various programs based on the programs stored in the ROM 12. The RAM 13 is composed of SRAM or the like, and stores temporary data generated when the program is executed. A configuration in which a flash memory is used for the RAM 13 is also possible. In this case, the stored contents are not lost even when a power failure occurs or the power of the server device 1 is cut off. The HDD 14 stores a text file and image file of a comment registered in the electronic bulletin board server, and electronic bulletin board information, and stores a facsimile image transferred to the facsimile server.

  The display unit 15 is a display device such as a liquid crystal display device (LCD) or a CRT display, and displays the operation state of the server device 1 and displays operation screens of various functions. Various function keys necessary for operating the are provided. It should be noted that a part or all of the various keys of the operation unit 16 can be substituted by using the display unit 15 as a touch panel system.

  The reading unit 17 reads a document with a scanner using a CCD or the like, and outputs dot image data converted into black and white binary. The image memory 18 is configured using a DRAM or the like, and stores image data to be transmitted or received image data. The recording unit 19 includes an electrophotographic printer or the like, and prints out the received data as a hard copy.

  The modem 20 is connected to the bus 23 and has a function as a fax modem capable of facsimile communication. The modem 20 is also connected to the NCU 21 connected to the bus 23. The NCU 21 is hardware that closes and opens an analog line, and connects the modem 20 to the PSTN 6 as necessary. The LAN interface 22 is connected to the LAN 5 and receives signals and data from the LAN 5, while transmitting signals and data to the LAN 5. The LAN interface 22 executes interface processing such as signal conversion and protocol conversion.

On the other hand, FIG. 3 is a functional block diagram showing this server apparatus by function, which comprises a control unit 31, a facsimile server 32, a mail server 33, a scanner unit 34, an electronic bulletin board server 35, and a key information conversion unit 36. Each unit includes the CPU 11, the ROM 12, the RAM 13, and the HDD 14 in FIG. 2, and the function of each unit is executed by a software program.
The facsimile server 32 is composed of an FTP (File Transfer Protocol) server that stores image data received by facsimile in a storage location of a predetermined URL. It can be transferred to a facsimile apparatus according to a corresponding protocol, and image data can be received from client personal computers 2, 3, 4,... And transmitted to a destination designated by a client by facsimile. .

  The mail server 33 is composed of an FTP (File Transfer Protocol) server that stores the received mail in a storage location of a predetermined URL, and the received mail is transferred to a destination client personal computer or another mail server connected to the Internet. On the other hand, it can be transferred according to the corresponding protocol, and can receive mail from the client personal computers 2, 3, 4,... And transmit it to a destination specified by the client. Further, the scanner unit 34 transfers the scanner image read by the reading unit 17 in FIG. 2 to the control unit 31. Further, the electronic bulletin board server 35 receives images received by facsimile, images read by a scanner, images transmitted from client personal computers 2, 3, 4,. In addition to managing documents including images read by the department, electronic bulletin board information is created using these documents as information.

On the other hand, the key information conversion unit 36 automatically converts each key information (for example, keyword and category) for document management in the facsimile server 32, the mail server 33, and the electronic bulletin board server 35, and these key information. Are stored, and the key information is converted with reference to the rules when the document is moved between the servers, thereby enabling appropriate management at the destination server.
As an example of document management key information, here, the facsimile server 32 and the mail server 33 determine the sender name based on the communication information and use this as key information for classifying the document. It is assumed that the document is classified using the category as key information, and the key information is registered in the key information conversion unit 36.

4A and 4B are examples of document classifications. In FIG. 4A, received facsimile, received mail, and bulletin board are set as major classifications, and facsimile sender names and mail sub-addresses are classified as minor classifications. A bulletin board category is set. This classification is registered in advance in the key information conversion unit 36, but when a facsimile or mail received from an unregistered sender is to be transferred, the sender name can be added to this classification. .
Further, as shown in FIG. 4B, it is possible to classify the sender name as a major classification, and classify received facsimiles and received mails as a minor classification.

On the other hand, notices, rental relations, purchased goods relations, design drawings, patent information, etc. are set as categories of the electronic bulletin board, and automatic conversion between the categories of the electronic bulletin boards and the key information of the facsimile document and the mail document is performed. The rule is
Facsimile: Source 1234 → Bulletin board: Rental
Source 5678 →: Parts related
Source 8888 →: Patent information is set, and rules for all registered classifications are set in the key information conversion unit 36.

Next, details of the electronic bulletin board server 35 will be described using the functional block diagram of the electronic bulletin board server of FIG.
As shown in FIG. 5, the electronic bulletin board server includes a control unit 41, an image storage unit 42, a comment storage unit 43, a link information management unit 44, an electronic bulletin board information creation unit 45, and a standard comment storage unit 46. Similarly, the CPU 11, the ROM 12, the RAM 13, and the HDD 14 in FIG. 2 are configured, and the functions of each unit are executed by a software program.

  When the comment and the image are registered, the control unit 41 assigns identification information to the registered image and comment, stores the image to which the identification information is added, and stores the comment to which the identification information is added in the comment. The image information and the comment link information are generated and transmitted to the link information management unit 44 together with the image and comment identification information. Further, when a comment or image is newly registered or a comment is returned, the control unit 41 instructs the electronic bulletin board information creation unit 45 to create new electronic bulletin board information, and the electronic bulletin board information creation unit The electronic bulletin board information created in 45 is transmitted to the client personal computer. Further, when the document is transferred, the control unit 41 reads a comment corresponding to the category of the document from the standard comment storage unit 46 and stores it in the comment storage unit 43.

  The image storage unit 42 stores an image file of an image registered in the electronic bulletin board, and the comment storage unit 43 stores a text file composed of the title and body of a newly registered comment or reply comment. Further, the link information management unit 44 creates and saves a comment link based on the comment link information generated by the control unit 41.

Based on the link information from the link information management unit 44 and the information from the image storage unit 42 and the comment storage unit 43, the electronic bulletin board information creation unit 45 creates a comment title, an image icon, and a currently selected comment for each thread. If an image is attached to the title, text, and its comment, the bulletin board information is created with information about the image and thumbnail list display information for all images included in the selected thread. To do.
Further, the fixed comment storage unit 46 is a fixed document for each category of the posted document. For example, in the case of “Notice”, the title “Notice”, the text “Notice”, and the “Design drawing”, the title Simple texts such as “design drawing”, text “Please check and modify the drawing”, and in the case of rental, title “rental” and text “Please process” are stored. Yes.

  FIG. 6 is an example of a display screen of an electronic bulletin board. As shown in the figure, a title list of thread display arranged in order of threads is displayed at the top of the electronic bulletin board, and a new image is attached to each comment. The image icon is displayed next to the title of the comment. This thread display expresses the parent-child relationship of each comment. When someone replies to a comment, the reply comment is a child derived from the original comment. As shown in the figure, the title of a reply comment to a comment is displayed one level lower with respect to the title of a comment, and similarly, the title of the reply to this is also displayed one level lower than that. . The entire comment group derived from a single comment by such a relationship such as a reply is a thread. In the example of FIG. 6, two threads are displayed.

  In the lower part of the thread display title list screen, the title and text of the currently selected comment and, if an image is attached, the image are displayed. Further, on the right side of the electronic bulletin board screen, a list of all images included in the selected thread is displayed as thumbnails, and an image that is the basis of the displayed comment (image 3 in the illustrated example). The focus is on. By clicking one of the thumbnail-displayed lists, it is possible to refer to images and comments corresponding to the thumbnail display.

Next, taking as an example the case of moving a document from the facsimile server 32 to the electronic bulletin board server 35, the operation of the server device 1 is illustrated in the hardware diagram of FIG. 2, the functional block diagrams of FIGS. 3, 5 and 7 and FIG. This will be described with reference to a flowchart.
When the user designates a document of the facsimile server 32 from the operation unit 16 of the server device 1 and instructs transfer to the electronic bulletin board server 35, as shown in the flowchart of FIG. 7, the control unit 31 makes a transfer request to the electronic bulletin board. (Step 101), the key information included in the document to be transferred (in this case, the transmission source) is transmitted to the key information conversion unit 36, and conversion of the key information is instructed (step 102). As a result, the key information conversion unit 36 searches for the set rule, determines key information (category) of the electronic bulletin board corresponding to the transmitted key information (source), and transmits it to the control unit 31. When the control unit 31 determines that the category has been received from the key information conversion unit 36 (step 103), the control unit 31 transmits the designated image of the facsimile server 32 to the electronic bulletin board server 35 together with the determined category ( Step 104).
For example, when the image of the transmission source 1234 is transferred from the facsimile server 32 to the electronic bulletin board server 35, the category “rental relation” is determined by the key information conversion unit 36 according to the rules described above, and the image together with this category is displayed on the electronic bulletin board server. 35.

As described above, when the control unit 31 of the server device 1 transfers the designated image of the facsimile server 32 together with the conversion key (category “rental relation”) to the electronic bulletin board server 35, as shown in the flowchart of FIG. The control unit 41 of the bulletin board server 35 determines the transfer of the image (step 201), and from the fixed comment storage unit 46 according to the category of the transferred image, the fixed comment of “rental relation”, that is, the title “rental”, the text “process Please read "(step 202). Next, the control unit 41 adds identification information to the standard comment, stores the standard comment to which the identification information is added in the comment storage unit 43, adds identification information to the transferred image, and adds the identification information. The image is stored in the image storage unit 42 (step 203). Thereafter, the control unit 1 newly generates image and comment link information, and transmits the link information management unit 44 together with the image and comment identification information (step 204).
As described above, when the image is transferred from the facsimile server to the electronic bulletin board server, the category that is the key information of the electronic bulletin board is automatically determined, and the fixed phrase of the category is created as a comment. Can easily transfer an image from a facsimile server to an electronic bulletin board server simply by instructing the transfer.

In the above embodiment, category determination and comment creation are automatically performed, but it is also possible to allow the user to select a category, enter a comment, and further select whether to newly register or reply.
An embodiment in which the user gives an instruction during image transfer in this way will be described with reference to the image transfer instruction screen in FIG. 9 and the flowcharts in FIGS. 10 and 11.
When the user instructs the operation unit 16 of the server device 1 to transfer the image of the facsimile server 32 to the electronic bulletin board server 35, the control unit 31 determines the transfer instruction as shown in the flowchart of FIG. 10 (step 301). An image transfer instruction screen shown in FIG. 9 is displayed on the display unit 15 of the server device 1.
As shown in FIG. 9, the image transfer instruction screen is stored in a comment title entry field, a text entry field, a registrant name entry field, a field for entering a file name of an image to be transferred, and a key information conversion unit 36. A list of categories of the electronic bulletin board is displayed, and a “new” icon for newly registering on the electronic bulletin board and a “reply” icon for replying to the electronic bulletin board are displayed at the bottom.

The user fills in the title and text of the comment and the name of the registrant, and displays a list of files by clicking “Browse” in the image file column, and by selecting the corresponding image file on the facsimile server Select an image. Further, after a category is specified by clicking the square in front of the category selected from the list of categories, when the “new” icon is clicked, these pieces of information are transmitted to the control unit 31.
On the other hand, when the user clicks on the “reply” icon, the control unit 31 reads the comment information from the electronic bulletin board server 35 and displays a title list similar to the thread display of the comment title at the top of FIG. By selecting any comment, the above information is transmitted to the control unit 31 as a reply to the comment.

  When such information is transmitted to the control unit 31, the control unit 31 determines reception of transfer information (step 303), and determines whether or not category information is included in the transfer information (step 303). Step 304). If category information is included in the transfer information, the transfer information and the designated image of the facsimile server 32 are transferred to the electronic bulletin board server 35 (step 307). On the other hand, when the category information is not included in the transfer information, the key information (source) included in the image to be transferred is transmitted to the key information conversion unit 36 to instruct conversion of the key information (step 305). ). As a result, the key information conversion unit 36 searches for the set rule, determines key information (category) of the electronic bulletin board corresponding to the transmitted key information (source), and transmits it to the control unit 31. When the control unit 31 determines that the category is received from the key information conversion unit 36 (step 306), the control unit 31 displays the designated image of the facsimile server 32 together with the determined category and other transfer information on the electronic bulletin board server. 35 (step 307).

Next, the operation of the electronic bulletin board server when such information is transferred to the electronic bulletin board server 35 will be described with reference to the flowchart of FIG.
As described above, when the image and the transfer information are transferred to the electronic bulletin board server 35, the control unit 41 of the electronic bulletin board server 35 determines the transfer of the image (step 401), and first, "new registration" or "reply" Is determined (step 402). In the case of “new registration”, it is determined whether or not there is a comment (step 403). If there is no comment, the standard comment storage unit 46 determines the comment based on the category of the transferred image as described above. A standard comment for the category is read (step 404).

  Next, the control unit 41 gives identification information to the standard comment or the comment entered by the user, stores the comment given the identification information in the comment storage unit 43, and gives identification information to the transferred image, The image with the identification information is stored in the image storage unit 42 (step 405). Thereafter, the control unit 41 newly generates image and comment link information, and transmits the link information management unit 44 together with the image and comment identification information (step 306). Accordingly, the link is corrected and stored by the link information management unit 44.

  On the other hand, if it is determined as “Reply” in step 402, it is determined whether or not there is a comment (step 407) as described above. If there is no comment, the category of the transferred image is determined. Based on the standard comment storage unit 46, the standard comment of the category is read out (step 408). Next, the control unit 41 gives identification information to the standard comment or the comment entered by the user, stores the comment given the identification information in the comment storage unit 43, and gives identification information to the transferred image, The image with the identification information is stored in the image storage unit 42 (step 409). Thereafter, the control unit 41 generates link information for linking the comment to the original comment, and transmits it to the link information management unit 44 together with the image and comment identification information (step 410).

  As described above, when an image is transferred from the facsimile server to the electronic bulletin board server, the user can select an arbitrary category and can also select new registration or reply. Furthermore, if the user does not select a category, the category is determined by key information conversion, and if the user does not give a comment, a fixed phrase of the category selected by the user is created as a comment. Therefore, it is possible to omit these and perform image transfer.

In the above embodiment, an example in which the present invention is applied to a document management server apparatus having a facsimile reception function has been described. The present invention can also be applied to a document management server device that does not exist.
In the above embodiment, the standard comment storage unit stores a comment including a title and a text. However, if the user can recognize the content only with the title, the text does not necessarily need to be stored.
Furthermore, the category of the electronic bulletin board is not limited to the one described in the embodiment, and various categories can be adopted, and the key information of the facsimile server and the mail server is not limited to the sender name, and the telephone number and the category are adopted. It is also possible to do.

It is a figure which shows the network structural example of the system using the document management server apparatus concerning this invention. It is a block diagram which shows the hardware constitutions of a document management server apparatus. It is a functional block diagram which shows the various application functions of a document management server apparatus. It is a figure which shows the classification | category of the document managed with a document management server apparatus. It is a functional block diagram which shows the function of the electronic bulletin board server of a document management server apparatus. It is a figure which shows an example of the display screen in an electronic bulletin board. It is a flowchart which shows the effect | action at the time of the image transfer of a document management server apparatus. It is a flowchart which shows the effect | action at the time of the image transfer of an electronic bulletin board server. It is a figure which shows an image transfer instruction | indication screen. It is another flowchart which shows the effect | action at the time of the image transfer of a document management server apparatus. It is another flowchart which shows the effect | action at the time of the image transfer of an electronic bulletin board server.

Explanation of symbols

1 Facsimile server 2, 3, 4 Client PC 5 LAN
6 PSTN
7 Internet 11 CPU
12 ROM
13 RAM
14 HDD
DESCRIPTION OF SYMBOLS 15 Display part 16 Operation part 17 Reading part 18 Image memory 19 Recording part 20 Modem 21 Network control unit 22 LAN interface 23 Bus 31 Control part 32 Facsimile server 33 Mail server 34 Scanner part 35 Bulletin board server 36 Key information conversion part 41 Control part 42 Image storage unit 43 Comment storage unit 44 Link information management unit 45 Electronic bulletin board information creation unit 46 Standard comment storage unit

Claims (3)

In a document management server device having an electronic bulletin board function capable of handling image files and text files as posted documents,
Image storage means for storing an image file, comment storage means for storing a text file, fixed comment storage means for storing a fixed comment corresponding to the category of the electronic bulletin board, and control means for controlling each of the above units, When the received document is transferred to the electronic bulletin board, the control means reads out a standard comment corresponding to the category of the transferred document from the standard comment storage means and stores it in the comment storage means. Document management server device. The document management server device according to claim 1,
When the received document is transferred to the electronic bulletin board, the control means determines whether or not there is a comment. If it is determined that there is no comment, the standard comment corresponding to the category of the transferred document is read from the standard comment storage means and stored in the comment. A document management server apparatus having an electronic bulletin board function, characterized in that the electronic document is stored in a means. The document management server device according to claim 1,
Equipped with electronic bulletin board link information management means,
When the received document is transferred to the electronic bulletin board, the control unit adds identification information to the transfer document and the standard comment, newly generates link information, and transmits the link information to the link information management unit. A document management server device having an electronic bulletin board function.

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