JP2006268465A - Electronic document management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To simplify the complicated operation of setting an access right of a newly created binder document by enabling a user's selection of a desired combination from combinations of access right settings of the created binder document and access rights of a plurality of original documents, and improve confidential information retention and manipulation prevention by minimizing inconsistencies such as those causing the same document content, limited originally in access to be viewed in the binder document. <P>SOLUTION: The most limited access right or least limited access right of access rights of a plurality of electronic documents is identified by comparison, and the most limited access right or least limited access right of the access rights of the original electronic documents can be selected for succession. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to an electronic document management system capable of combining one or more documents and creating a new document.

Conventionally, one or more documents registered in the electronic document management system can be collected and combined to create a new document (hereinafter referred to as a binder document). After creating the binder document, it was possible to select to leave the original document as it is or to delete the original document (for example, see Patent Document 1). On the other hand, since the created binder document is a new document, document attribute information such as the document name, creation date, and access right has also been newly set. In particular, in an electronic document management system, documents may be shared by multiple users. Access rights such as read rights, edit rights, and delete rights for documents may be set for each user to perform appropriate document management. It was sought after.
JP 2000-253042 A

  However, when creating a new binder document by selecting a plurality of documents each having access rights set finely as the original document as described above, the access right settings for the created binder document and the access rights for each of the plurality of original documents are set. Consistency with the system may be a problem.

  For example, when a binder document is newly created from three original documents, the access right setting of the original document 1 for the user A is “none”, the access right setting of the original document 2 is “read”, and the access right of the original document 3 is also the same. Is “deletion right”, the user A cannot browse the original document 1 because the access right is not set, and therefore cannot know what is described therein. The original document 2 can be read, but cannot be edited or deleted. The original document 3 can be deleted as well as read and edited.

  However, for example, a user B who has been set with a deletion right for the original documents 1, 2 and 3 newly creates a binder document from the three original documents, and the user A has an access right to the binder document, for example, the original document 3 When the same “deletion right” is set, the user A can read even the contents of the original document 1 that could not be read originally, and can know the information described there. Furthermore, the portion corresponding to the original document 2 that could not be edited can be edited and the description content can be changed. In order to retain confidential information and prevent falsification, there has been a demand to easily set a more optimal access right even when a binder document is created from an original document.

  The present invention has been made paying attention to the above points, and can simplify the troublesome work related to the setting of the access right of a newly created binder document, improving the retention of confidential information and the prevention of tampering. An object of the present invention is to provide an electronic document management system.

To solve the above problem,
Access right setting means for setting access rights for each electronic document in units of users or groups;
A binder document creating means for creating one electronic document from a plurality of original electronic documents;
An access right comparison and identification means for comparing and specifying the most limited access right or the loosest access right from among the access rights of each of the plurality of electronic documents;
The access right for the electronic document created by the binder document creation means can be selected from among the access rights of the original electronic document that is the most limited or the least restrictive access right. A right takeover selection means;
According to the result selected by the access right takeover selection means, the access right to be taken over by the access right comparison and specification means can be specified and set as an access right for the electronic document created by the binder document creation means And

  According to the present invention, the user selects a desired combination from the combination of the access right setting of the created binder document and the access right of each of the plurality of original documents, and the access right setting of the newly created binder document is set. Can be simplified. Furthermore, what was originally restricted to access despite the same document content can be viewed as a binder document, or conversely, it cannot be viewed as a binder document despite the document content that should originally be disclosed. Such problems as described above can be minimized, and the retention of confidential information and the prevention of tampering are improved.

  Embodiments of the present invention will be described below with reference to the drawings.

  FIG. 1 is a flowchart showing the overall flow of the electronic document management system for setting access rights when creating a binder document.

  In S101, a user selects an original document that constitutes a binder document. Subsequently, in S102, the user is instructed to newly create a binder document from the original document selected in S101. In S103, it is determined whether to take over the access right of the original document or to automatically set a new default access right as the access right of the binder document. If the access right of the original document is not taken over, the process proceeds to S104, and the default access right is set in S104. The default access right is automatically set as the access right of a document when a new document is created. In some cases, the setting rule is set in advance for each administrator or each user. Can be registered.

  For example, the highest access right is uniformly set for all users, or set so that no access right is allowed except for the creator. In this case, a high access right indicates a high degree of freedom such as changing or deleting a document, and a low access right indicates a restriction such as permitting only reading.

  If it is determined in S103 that the access right of the original document is taken over, the process proceeds to S105. If it is determined in S105 that the lowest access right is taken over, the process proceeds to S106, and an original document having the lowest access right is searched for in S106. If it is determined in S105 that the lowest access right is not inherited, the process proceeds to S107. In S107, it is determined whether or not the highest access right is inherited in the original document. If it is determined to take over, the process proceeds to S108, and the original document having the highest access right is searched for.

  Here, a method for determining whether the access right is high or low is performed in S106 and S107.

  The document access right is defined as the access right to the document for each user. For example, the access right for document 1 is given to user A with a deletion right, and to user B with Is set such that the read right is given and the access right is not given to the user C. Of course, there may be a uniform access right setting such as giving a uniform deletion right to all users or giving only a uniform reading right.

  Therefore, in S106 and S107, it is a method for determining whether the access right is high or low. First, the number of users who are given access rights is checked, and the document where some kind of access right is given to more users is the lowest. Judged as a document with access rights. If there are a plurality of documents having the same number of users who are given some access right, the user is given which access right to which the highest access right is given.

  The document having the lowest access right is determined as the document having the lowest access right. If there are still a plurality of the same documents, the number of users who are given the highest access right is compared. A document with a small number of users is determined as a document having the lowest access right. If there are still a plurality of the same documents, it is compared which access right is given to the user who is given the lowest access right. The document having the lowest access right is determined as the document having the lowest access right. If there are still a plurality of the same documents, the number of users who are given the lowest access right is compared. A document having a large number of users is determined as a document having the lowest access right. If there are still a plurality of the same documents, the date and time when the documents were created are compared, and the oldest document is determined as the document having the lowest access right. On the contrary, the determination method of the document having the highest access right is the same as the determination method described above, and in each comparison, the document having the highest access right is determined as the document having the highest access right.

  When it is determined in S107 that the lowest access right is not inherited, the process proceeds to S109, and in S109, the original document that inherits the access right is selected and determined. Subsequently, the access right of the original document selected in S110 is acquired, and the process proceeds to S111. Similarly, the process proceeds from S104, S106, and S108 to S111. In S111, the determined access right is set as the access right for the binder document.

  Next, an example of an operation procedure of a user who uses the electronic document management system will be described with reference to FIG.

  A basic screen 201 is an operation display unit when an application of the electronic document management system is activated. The user installs and uses an application on a PC that uses the electronic document management system.

  When creating a new binder document, the user first selects one or more original documents constituting the binder document. For example, selection is performed by left-clicking the mouse on the basic screen 201 and indicating a rectangle to indicate the document to be selected as it is, or by left-clicking a document to be selected while pressing the shift key on the keyboard.

  In FIG. 2, three original documents, the Document-M explanation document 202, the Scan-M introduction document 203, and the iRC 3200 document 204, are selected. When the mouse is right-clicked in this state, a pop-up menu 205 is displayed. When creating a binder document, a new binder menu 206 displayed at the bottom is designated. In the above example, the procedure was to specify the original document first and then specify the creation of a new binder document. Conversely, the binder document was created first, and then the original document was assigned to the binder document. The procedure is the same even if it is specified.

  Next, the binder document setting will be described with reference to FIG. 3 showing a binder document setting dialog pop-up displayed when the new binder menu 206 is designated.

  In the binder document setting dialog shown in FIG. 3, input or selection of setting information necessary for creating a new binder document is accepted. In the binder name input area 301, the document name of the binder document to be created is input. In the example of the figure, the document name is “new binder”. A binder color selection box 302 selects a display color when the created binder document is displayed on the basic screen 201. In the example in the figure, the color is white, but other display colors such as red, green, yellow, and blue can be selected.

  The access right setting check box 304 can perform detailed setting of the access right of the binder document to be created by checking the check box. If not checked, the binder document access right is automatically set according to a default access right predetermined in the electronic document management system. For example, with the administrator function of the electronic document management system, it is stipulated that the highest access right is set for all users as the default access right for newly created documents, or all access rights are given to those other than the document creator. It is possible to set such that no setting is made, that is, even the existence of a document is not visible to other users.

  When the OK button 305 is pressed, if the access right check box 304 is not checked, the dialog is closed and a binder document is created according to the set information. When the OK button 305 is pressed while the access right check box 304 is checked, a binder document access right setting dialog described in FIG. 4 is further displayed. When the cancel button 306 is pressed, the dialog is closed assuming that there has been no binder document creation instruction so far.

  Next, the binder document access right setting will be described with reference to FIG.

  The user can set a desired access right by selecting radio buttons 401, 402, and 403. Only one radio button 401, 402, 403 can be selected and specified at the same time. When there are a plurality of original documents, the radio button 401 is selected and specified when it is desired to set the same access right as that of the original document having the lowest access right as the access right of the binder document. Conversely, when it is desired to set the same access right as that of the original document having the highest access right as the access right of the binder document, the radio button 402 is selected and designated. When the user wants to directly select a binder document access right to be inherited from among a plurality of original documents, the radio button 403 is selected and designated.

  In the document selection area 404, the document name of the document selected as the original document constituting the binder document is displayed. When the radio button 403 is selected, the user can designate the original document to be taken over as the binder document access right from the document selection area 404 by clicking with the mouse. In the illustrated example, the document names of the three documents 202, 203, and 204 selected in FIG. 2 are listed and displayed as a Document-M explanation document 405, a Scan-M introduction document 406, and an iRC 3200 document 407, respectively. The specified document name is highlighted. In the example shown in the figure, the Document-M explanation document 405 is selected.

  When the radio button 401 or 402 is selected, it is grayed out as a whole and cannot be operated by the user. When the OK button 408 is pressed, various settings associated with the binder document creation up to that point are saved, the dialog is closed, and the binder document setting dialog shown in FIG. Change to state. Details will be described later with reference to FIG.

  When the cancel button 306 is pressed, it is assumed that there is no setting instruction in the setting dialog shown in FIG. In this case, the state returns to the state where the dialog of FIG.

  Next, the display state of the binder text setting dialog after the access right setting of the binder document in FIG. 4 will be described with reference to FIG.

  3 is that the binder document access right setting result 501 described with reference to FIG. 4 is displayed. In the example shown in the figure, the radio button 401 is selected in the access right setting of FIG. 4 and the lowest access right among the original documents is designated to be taken over as the access right of the binder document. When the access right setting check box 502 is checked and the OK button 503 is pressed while the access right setting result 501 is displayed, the dialog is closed and a binder document is created according to the set information.

  When the OK button 503 is pressed in a state where the access right setting check box 502 is not checked, the binder document access right setting dialog shown in FIG. 4 is further displayed as described in FIG. When the cancel button 504 is pressed, it is assumed that there has been no binder document creation instruction so far as in the case of FIG. 3, and the dialog is closed.

  The access right described above may be in units of users as described as an example, or may be in units of groups such as groups.

Flow chart in this embodiment Figure showing the basic application screen Figure showing the settings dialog Figure showing the settings dialog Figure showing the settings dialog

Explanation of symbols

201 Basic screen 202 Document-M explanation document 203 Scan-M introduction document 204 iRC3200 document 205 Pop-up menu 206 New binder menu

Claims (1)

In an electronic document management system that manages multiple electronic documents,
Access right setting means for setting access rights for each electronic document in units of users or groups;
A binder document creating means for creating one electronic document from a plurality of original electronic documents;
An access right comparison and identification means for comparing and specifying the most limited access right or the loosest access right from among the access rights of each of the plurality of electronic documents;
The access right for the electronic document created by the binder document creation means can be selected from among the access rights of the original electronic document that is the most limited or the least restrictive access right. A right takeover selection means;
An access right setting that specifies an access right to be taken over by the access right comparison and specification unit according to a result selected by the access right takeover selection unit and is set as an access right for the electronic document created by the binder document creation unit An electronic document management system comprising means.