JP2010033470A - Document management apparatus, document management program, and recording medium - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management apparatus excellent in terms of operation and maintenance, especially in setting whether or not to disclose documents handled in a project, and to provide a document management program and a recording medium. <P>SOLUTION: A document disclosure control section 14 permits a document browsing/registering section 13 to output document entity information on the basis of browse command information, only when project information corresponding to group information determined to be associated with input user information is associated by first association information with document category information stored in a document storage section 12 in accordance with the document entity information of a document to be browsed by a user, and when application category information stored in a group information storage section 10 in accordance with the above group information is associated by second association information with the document category information stored in the document storage section 12 in accordance with the document entity information of the document to be browsed by the user. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a document management apparatus, a document management program, and a recording medium that restrict browsing of documents according to the authority of a user.

  Conventionally, documents (hereinafter referred to as “documents”) are digitized and managed on a server. Information can be shared by using a file server or using commercially available document management software to publish the document. However, it is necessary to manage access to the document because the information may be leaked by publishing the document.

  As a method for managing access to a document (hereinafter referred to as “access management”), there are various methods as described below. For example, there is a method of performing authentication processing by inputting a user name and password when accessing a document management system. However, this method allows access to all documents stored in the document management system. Therefore, in order to perform access management, it is necessary to prepare a document management system for each user having a different authority level, and there are problems in cost, maintenance, and operation.

  Furthermore, there is a method in which a user or a group (a group of users) that can access each document registered in the document management system is registered as an attribute. However, with this method, when dealing with a large number of documents, it is necessary to set an attribute for each document, which causes an operational problem.

  In view of the above problems, in the document management method described in Patent Document 1, when registering a document, a text registration step for registering a registered document as text data, and for searching the text data registered in the text registration step A search data creation and registration step for creating and registering data, and assigning bit information corresponding to a group of users registered in advance to the documents registered in the text registration step and the search data creation and registration step An access right table creation / registration step for creating and registering an access right table in which information indicating whether or not a user belonging to the group can access the corresponding document is provided.

Japanese Patent Laid-Open No. 10-232878

  However, according to the conventional technique, bit information corresponding to a group of users that can be accessed for each document to be registered is assigned. Therefore, it takes much time to register many documents, and there is a problem in operation. Especially in projects such as product development, the documents handled in the project are almost fixed. If the documents to be handled are almost determined, it is not efficient to assign a user who can access each document to be registered, as in the prior art.

  Accordingly, an object of the present invention is to provide a document management apparatus, a document management program, and a recording medium that are specialized in the disclosure and non-disclosure settings of documents handled in a project and that are excellent in terms of operation and maintenance.

The present invention is assigned to each project, a project information storage unit for storing project information assigned to each project,
A document classification information storage unit that stores document classification information that is assigned to each document classification and is assigned to each document classification;
A first association information storage unit that associates the project information with the document classification information, and stores first association information representing the classification of documents used in the project;
A business classification information storage unit that stores business classification information assigned to each business classification;
A user information storage unit for storing user information given to each user;
Assigned to each group that is a group of users, group information that represents each group, project information of the project to which the group belongs, and work that is assigned to each category of work performed by the group and represents each work category A group information storage unit that stores classification information and user information of users belonging to the group in association with each group;
Document information that is assigned to each document and represents each document, document classification information of the document represented by the document information, and document entity information that represents the document entity are stored in association with each document A storage unit;
A second association information storage unit that associates the document classification information and the business classification information and stores second association information representing the classification of the business responsible for each of the document classifications;
A document browsing unit capable of outputting document entity information stored in the document storage unit based on browsing instruction information for outputting user information and document entity information input from the outside;
It is determined whether or not the user information input from the outside is stored in the user information storage unit, and the input user information is stored in association with group information in the group information storage unit. When the document information is determined to be associated with the group information, the document information corresponding to the project information corresponding to the group information determined to be associated with the document entity information of the text that the user wants to browse It is determined that the document classification information stored in the storage unit is associated with the first association information stored in the first association information storage unit and is associated with the document association information. The document storage unit corresponding to the business classification information stored in the group information storage unit corresponding to the group information and the document entity information of the text to be browsed by the user Only when the stored document classification information is linked by the second linking information stored in the second linking information storage unit, the document browsing unit is based on the browsing command information. And a control unit that permits output of document entity information to be output.

The present invention also provides a computer,
A project information storage unit for storing project information assigned to each project and assigned to each project;
A document classification information storage unit that stores document classification information that is assigned to each document classification and is assigned to each document classification;
A first association information storage unit that associates the project information with the document classification information, and stores first association information representing the classification of documents used in the project;
A business classification information storage unit that stores business classification information assigned to each business classification;
A user information storage unit for storing user information given to each user;
Assigned to each group that is a group of users, group information that represents each group, project information of the project to which the group belongs, and work that is assigned to each category of work performed by the group and represents each work category A group information storage unit that stores classification information and user information of users belonging to the group in association with each group;
Document information that is assigned to each document and represents each document, document classification information of the document represented by the document information, and document entity information that represents the document entity are stored in association with each document A storage unit;
A second association information storage unit that associates the document classification information and the business classification information and stores second association information representing the classification of the business responsible for each of the document classifications;
A document browsing unit capable of outputting document entity information stored in the document storage unit based on browsing instruction information for outputting user information and document entity information input from the outside;
It is determined whether or not the user information input from the outside is stored in the user information storage unit, and the input user information is stored in association with group information in the group information storage unit. When the document information is determined to be associated with the group information, the document information corresponds to the project information corresponding to the group information determined to be associated with the document entity information of the text that the user wants to browse. It is determined that the document classification information stored in the storage unit is associated with the first association information stored in the first association information storage unit and is associated with the document association information. The document storage unit corresponding to the business classification information stored in the group information storage unit corresponding to the group information and the document entity information of the text to be browsed by the user Only when the stored document classification information is linked by the second linking information stored in the second linking information storage unit, the document browsing unit is based on the browsing command information. This is a document management program that causes document entity information to be output to function as a control unit that permits output.

  The present invention is also a computer-readable recording medium on which the document management program is recorded.

According to the present invention, by performing “linkage between document classification and business classification” and “linkage between project and business classification” in advance, every time a project starts up, “linkage between project and document classification” And “publication of a group belonging to a project” can be set to make a document public / private with less processing than the conventional method. What should be done each time a project is started up is “linkage between a project and document classification” and “linkage between groups belonging to a project”.
T1 = (number of projects)
× ((Time taken to link the project and document classification)
+ (Time taken to link groups belonging to the project))
It becomes.

In the conventional method, what should be done every time a project is started up is “linkage between a project and a document classification” and “linkage between a document classification and a user or a group that can be viewed”. T2
T2 = (number of projects)
× ((Time taken to link the project and document classification)
+ (Number of document classifications)
× (Time required for associating a document classification with a user or group who can view it)
It becomes. When T1 and T2 are compared, (the time required for associating groups belonging to the project) <(number of document classifications) × (the time required for associating the document classifications with the users or groups that can be viewed). As the number or the number of document classifications increases, the present invention can set the publication or non-publication of the document in a shorter time.

  In addition, when a document classification is newly added, in the present invention, it is only necessary to store information of “linking of document classification and business classification” and “linking of project and document classification”. In the method, it is necessary to memorize the information of “linking of project and document classification” and “linking of document classification of each project and user or group”, and the present invention is more maintainable. Are better.

  Further, according to the present invention, it is possible to make a computer function as the document management apparatus.

  FIG. 1 is a functional block diagram showing a configuration of a document management apparatus 100 according to an embodiment of the present invention. The document management apparatus 100 and the terminal device 101 constitute a document management system. The document management apparatus 100 functions by causing a computer to execute a document management program. The document management program may be recorded on a computer-readable recording medium. The terminal device 101 includes an input device that inputs information to the document management device 100 and a display device that displays information from the terminal device 101.

  The document management apparatus 100 includes a project information storage unit 1, a project management unit 2, a document classification information storage unit 3, an association information (first association information) storage unit 4 between a project and a document classification, and a project And document classification linking unit 5, business classification information storage unit 6, document classification and business classification linking information (second linking information) storage unit 7, document classification and business classification linking unit 8 A user information storage unit 9, a group information storage unit 10, a user / group management unit 11, a document storage unit 12, a document browsing / registration unit 13, and a document disclosure / private control unit 14. Composed.

  The project information storage unit 1 stores project information given to each project as project information such as product development and representing each project. The project information represents a project ID (hereinafter referred to as a project ID) and a project name (hereinafter referred to as a project name). The project ID and the project name are stored in association with each other. Table 1 shows an example of a table in which project IDs and project names stored in the project information storage unit 1 are associated with each other. The project ID is represented by a number, for example.

  The project management unit 2 individually changes, deletes, and adds the project information stored in the project information storage unit 1 in accordance with a command input from the terminal device 101.

  FIG. 2 is a diagram illustrating a display screen displayed on the display device of the terminal device 101 by the project management unit 2. FIG. 1A is a diagram showing a display screen 21 that shows a list of project names that the project management unit 2 displays on the display device of the terminal device 101. The project management unit 2 displays a display screen 21 shown in FIG. 2 (1) in response to a command input from the terminal device 101. The display screen 21 includes a list box 22 that displays a list of project names of each project, a new creation button 23 for creating a new project name, a change button 24 for changing a project name, a project A delete button 25 for deleting the name is displayed. The buttons 23 to 25 can be selected by clicking the cursor displayed on the display device with the input device of the terminal device 101 and clicking.

  FIG. 2B is a diagram illustrating a display screen 26 that the project management unit 2 displays on the display device of the terminal device 101 when the new creation button 23 is selected. The display screen 26 includes a text box 27 for inputting a project name, a new creation button 28 for storing project information of the project name input in the text box 27 in the project information storage unit 1, and a project name. A cancel button 29 for canceling the input is displayed. In the text box 27, the project name can be input by the input device of the terminal device 101, and the buttons 28 and 29 are clicked with the cursor displayed on the display device by the input device of the terminal device 101. Can be selected. When the new creation button 28 is clicked with the project name entered in the text box 27, the project management unit 2 associates the project information of the project name entered in the text box 27 with the new project ID. Then, a new addition is stored in the project information storage unit 1. Also, by clicking the cancel button 29, the project management unit 2 cancels the processing and turns off the display on the display screen 26.

  FIG. 2 (3) is a diagram showing a display screen 31 that the project management unit 2 displays on the display device of the terminal device 101 when the delete button 25 is selected. The display screen 31 displays a project name to be deleted, a delete button 32 for determining deletion of the project name to be deleted, and a cancel button 33 for canceling deletion of the project name to be deleted. . The display screen 31 displays a message for confirming whether or not to delete the project information of the project name to be deleted. The buttons 32 and 33 can be selected by matching the cursor displayed on the display device with the input device of the terminal device 101 and clicking. By clicking the delete button 32, the project management unit 2 deletes the project information of the project name to be deleted from the project information storage unit 1. Also, by clicking the cancel button 33, the project management unit 2 stops the processing and turns off the display on the display screen 31.

  FIG. 2 (4) is a diagram showing a display screen 34 that the project management unit 2 displays on the display device of the terminal device 101 when the change button 24 is selected. The display screen 34 includes a text box 35 in which the project name is displayed in a rewritable manner, a change button 36 for storing the project information of the project name displayed in the text box 35 in the project information storage unit 1, a project name A cancel button 37 for canceling the change is displayed. In the text box 35, the project name can be input by the input device of the terminal device 101, and the buttons 36 and 37 are clicked with the cursor displayed on the display device by the input device of the terminal device 101. Can be selected. When the change button 36 is clicked with the project name entered in the text box 35, the project management unit 2 associates the project information of the project name entered in the text box 35 with the project name before the change. The project information is stored in the project information storage unit 1 in association with the project ID. Also, by clicking the cancel button 37, the project management unit 2 stops the process and turns off the display on the display screen 34.

  The document classification information storage unit 3 stores document classification information, which is given for each document classification and represents the classification of each document, as the classification information of the document to be posted or viewed. The document classification information represents a document classification ID (hereinafter referred to as a document classification ID) and a document classification name (hereinafter referred to as a document classification name). The document classification ID and the document classification name are stored in association with each other. Table 2 shows an example of a table in which document classification IDs stored in the document classification information storage unit 3 are associated with document classification names. The document classification ID is represented by a number, for example.

  An association information storage unit (hereinafter referred to as a “first association information storage unit”) 4 for project and document classification is stored in the project information stored in the project information storage unit 1 and the document classification information storage unit 3. The first linking information that defines the classification of the document to be posted or viewed for each project is stored. The first association information is information in which project information and document classification information are associated with each other. Table 3 is a table showing an example of the first linking information stored in the first linking information storage unit 4. The first association information is represented by a table in which the project ID represented by the project information is associated with the document classification ID represented by the document classification information.

  As shown in Table 3, one piece of project information can be associated with a plurality of document classification information.

  The project and document classification linking unit 5 sets the first linking information in the first linking information storage unit 4 in response to a command input from the terminal device 101.

  FIG. 3 is a diagram showing a display screen 41 displayed on the display device of the terminal device 101 by the project / document classification linking unit 5. The project / document classification linking unit 5 displays a display screen 41 shown in FIG. 3 in response to a command input from the terminal device 101. The display screen 41 displays a project name and a document classification name representing a plurality of document classification information that can be linked to the project information represented by the project name. The display screen 41 displays a check box 42, a setting button 43, and a cancel button 44 at positions corresponding to the document classification names. The check box 42 can be selected by putting a check mark by clicking the cursor displayed on the display device by the input device of the terminal device 101, and the buttons 43 and 44 are displayed on the terminal device 101. This can be selected by moving the cursor displayed on the display device with the input device and clicking.

  When the setting button 43 is clicked in a state where the check mark is put in the check box 42, the project and document classification linking unit 5 represents the project ID of the project information represented by the project name and the document classification name. The document classification ID of the document classification information is associated, that is, the table shown in Table 3 is created and stored in the first association information storage unit 4. Also, by clicking the cancel button 44, the project / document classification linking unit 5 stops the processing and turns off the display on the display screen 41.

  The business classification information storage unit 6 stores business classification information that is assigned to each business classification handled by each user and represents each business classification. The business classification information represents a business classification ID (hereinafter referred to as business classification ID) and a business classification name (hereinafter referred to as business classification name). The business category ID and the business category name are stored in association with each other. Table 4 shows an example of a table in which business classification IDs stored in the business classification information storage unit 6 are associated with business classification names. The business classification ID is represented by a number, for example.

  An association information storage unit (hereinafter referred to as a “second association information storage unit”) 7 for document classification and business classification is associated with each of document classifications by associating document classification information and business classification information. Represents a business classification, in other words, stores second association information defining a business classification accessible for each document classification. Table 5 is a table showing an example of the second linking information stored in the second linking information storage unit 7. The second association information is information in which document classification information and business classification information are associated with each other. The second association information is represented by a table in which the document classification ID represented by the document classification information and the business classification ID represented by the business classification information are associated with each other.

  The document classification / business classification linking unit 8 sets the first linking information in the second linking information storage unit 7 in accordance with a command input from the terminal device 101.

  FIG. 4 is a diagram illustrating a display screen 45 displayed on the display device of the terminal device 101 by the document classification / business classification association unit 8. The document classification / business classification association unit 8 displays a display screen 45 shown in FIG. 4 in response to a command input from the terminal device 101. The display screen 45 displays a project name, a selection area 46 for selecting whether to associate document classification information and business classification information with respect to project information represented by the project name, a setting button 47, and a cancel button 48. Has been.

  In the selection area 46, for example, the document classification name represented by the document classification information is arranged in the vertical column, the business classification name represented by the business classification information is arranged in the horizontal column, and the business classification information is associated with each document classification information. A check box 49 for selecting whether or not to attach is displayed. The check box 49 can be selected by selecting a check mark by clicking the cursor displayed on the display device by the input device of the terminal device 101, and the buttons 47 and 48 are displayed on the terminal device 101. This can be selected by moving the cursor displayed on the display device with the input device and clicking.

  When the setting button 43 is clicked with the check mark in the check box 49, the document classification / business classification linking unit 8 selects the document classification ID of the document classification information indicated by the document classification name, and the business classification. The business classification ID represented by the name is associated with the business classification ID, that is, the table shown in Table 5 is created and stored in the second association information storage unit 7. When the cancel button 48 is clicked, the document classification and business classification associating unit 8 cancels the processing and turns off the display on the display screen 45.

  The user information storage unit 9 stores user information given to each user and representing each user. The user information includes a user ID (hereinafter referred to as a user ID), a user name (hereinafter referred to as a user name), a name of a department to which the user belongs (hereinafter referred to as a user department name), and a user title (hereinafter referred to as a user name). These are associated with each user. The user information storage unit 9 stores password information representing a password in association with each user information. The user ID is represented by a number, for example. Table 6 is a table showing information stored in the user information storage unit 9.

  The group information storage unit 10 stores group correspondence information. Specifically, the group information storage unit 10 is assigned to each group that is a group of users. The group information that represents each group, the project information of the project to which the group belongs, The task classification information that is assigned to each task classification performed by the group and represents the category of each task and the user information of users belonging to the group are stored in association with each group. The group information represents a group ID (hereinafter referred to as a group ID) and a group name (hereinafter referred to as a group name). The group ID and the group name are stored in association with each other. Table 7 shows an example of a table in which group IDs and group names stored in the group information storage unit 10 are associated with each other. The group ID is represented by a number, for example.

  Table 8 shows an example of a table indicating project information of a project to which a group stored in the group information storage unit 10 belongs.

  As shown in Table 8, the group information storage unit 10 stores a group ID represented by group information and a project ID represented by project information in association with each other. Also, as shown in Table 8, one group information can be associated with a plurality of project information.

  Table 9 shows an example of a table indicating business classification information given for each business classification performed by the group stored in the group information storage unit 10 and representing each business classification.

  As shown in Table 9, the group information storage unit 10 stores a group ID represented by the group information and a business classification ID represented by the business classification information in association with each other. As shown in Table 9, one group information can be associated with a plurality of business classification information.

  Table 10 shows an example of a table indicating user information of users belonging to the group stored in the group information storage unit 10.

  As shown in Table 10, the group information storage unit 10 stores a group ID represented by group information and a user ID represented by user information in association with each other. As shown in Table 10, a plurality of pieces of user information can be associated with one group information. As shown in Tables 7 to 10, group correspondence information is defined by four tables.

  A user and group management unit (hereinafter referred to as a user / group management unit) 11 stores and deletes user information in the user information storage unit 9 in response to a command input from the terminal device 101, or the group information. The storage unit 10 stores and deletes group correspondence information. The user / group management unit 11 also performs login authentication processing of the document management apparatus 100.

  FIG. 5 is a diagram illustrating a display screen related to setting of user information displayed on the display device of the terminal device 101 by the user / group management unit 11. FIG. 5A is a display screen 51 showing a list of user IDs and user names displayed on the display device of the terminal device 101 by the user / group management unit 11. The user / group management unit 11 displays the display screen 51 shown in FIG. 5A in response to a command input from the terminal device 101. The display screen 51 includes a list box 52 in which the user ID and user name of each user are displayed as a list, a new registration button 53 for newly creating the user ID and user name, and a change of the user ID and user name. A change button 54 for deleting and a delete button 55 for deleting the user ID and user name are displayed. Each button 53 to 55 can be selected by matching the cursor displayed on the display device with the input device of the terminal device 101 and clicking.

  FIG. 5B is a diagram showing a display screen 56 displayed on the display device of the terminal device 101 by the user / group management unit 11 when the new registration button 53 is selected. The display screen 56 includes a text box 57 for inputting a user ID, a user name, a password, a department name, and a job title, and a user ID, a user name, a password, a department name, and a job title entered in the text box 57. A registration button 58 for storing the user information in the user information storage unit 9 and a cancel button 59 for canceling the input of the user information are displayed. In the text box 57, a user ID, a user name, a password, a department name, and a title can be input by the input device of the terminal device 101. The buttons 58 and 59 are displayed on the display device by the input device of the terminal device 101. It is possible to select by moving the displayed cursor and clicking.

  When the user ID, user name, password, department name and job title are entered in the text box 57 and the registration button 58 is clicked, the user / group manager 11 clicks on the user ID entered in the text box 57. The user information in which the user name, password, department name and job title are associated is newly added and stored in the user information storage unit 9. Also, by clicking the cancel button 59, the user / group management unit 11 stops the processing and turns off the display on the display screen 56. Further, the user / group management unit 11 stops the processing when the user information of the same user ID is stored in the user information storage unit 9.

  FIG. 5 (3) is a diagram showing a display screen 61 that is displayed on the display device of the terminal device 101 by the user / group management unit 11 when the change button 54 is selected. The display screen 61 includes a text box 62 in which a user ID, a user name, a password, a department name, and a job title are displayed in a rewritable manner, and a user ID, a user name, a password, a department name, and a job title displayed in the text box 62. An edit button 63 for storing the user information of the name in the user information storage unit 9 and a cancel button 64 for canceling the editing of the user ID, user name, password, department name and job title are displayed. In the text box 62, a user ID, a user name, a password, a department name, and a job title can be input by the input device of the terminal device 101. The buttons 63 and 64 are displayed on the display device by the input device of the terminal device 101. It is possible to select by moving the displayed cursor and clicking.

  When the edit button 63 is clicked in a state where the user ID, the user name, the password, the department name, and the title are entered in the text box 62, the user / group management unit 11 enters the user ID entered in the text box 62. The user information of the user name, password, department name, and title is changed and stored in the user information storage unit 9. Also, by clicking the cancel button 64, the user / group management unit 11 stops the process and turns off the display on the display screen 61. The user / group management unit 11 stops the process when the user information of the same user ID is stored in the user information storage unit 9.

  FIG. 5 (4) is a diagram showing a display screen 65 displayed on the display device of the terminal device 101 by the user / group management unit 11 when the delete button 55 is selected. On the display screen 65, the user ID and user name to be deleted, the delete button 66 for determining deletion of the user ID and user name to be deleted, and the deletion of the user ID and user name to be deleted are cancelled. A cancel button 67 is displayed. On the display screen 65, a message for confirming whether or not to delete the user information of the user ID and user name to be deleted is displayed.

  The buttons 66 and 67 can be selected by matching the cursor displayed on the display device with the input device of the terminal device 101 and clicking. By clicking the delete button 66, the user / group management unit 11 deletes the user information of the user ID and user name to be deleted from the user information storage unit 9. Also, by clicking the cancel button 67, the user / group management unit 11 stops the processing and turns off the display screen 65.

  FIG. 6 is a diagram showing a display screen related to the setting of group correspondence information displayed on the display device of the terminal device 101 by the user / group management unit 11. FIG. 6 (1) is a display screen 71 showing a list of group IDs and group names displayed on the display device of the terminal device 101 by the user / group management unit 11. The user / group management unit 11 displays a display screen 71 shown in FIG. 6A according to a command input from the terminal device 101. The display screen 71 includes a list box 72 in which the group ID and group name of each group are displayed as a list, a new registration button 73 for newly creating a group ID and group name, and a user ID and user name being changed. A change button 74 for deleting and a delete button 75 for deleting the user ID and the user name are displayed. Each button 73 to 75 can be selected by matching the cursor displayed on the display device with the input device of the terminal device 101 and clicking.

  FIG. 6B is a diagram showing a display screen 76 displayed on the display device of the terminal device 101 by the user / group management unit 11 when the new registration button 73 is selected. The display screen 76 includes a text box 77 for inputting a group ID, a group name, a project ID, a business classification ID, and a user ID, and a group ID, a group name, a project ID, and a business classification input in the text box 77. A registration button 78 for storing the ID and user ID group correspondence information in the group information storage unit 10 and a cancel button 79 for canceling the input of the group correspondence information are displayed. In the text box 77, a group ID, a group name, a project ID, a business classification ID, and a user ID can be input using the input device of the terminal device 101. The buttons 78 and 79 are displayed by the input device of the terminal device 101. Selection can be made by moving the cursor displayed on the device and clicking.

  When the group ID, group name, project ID, business classification ID, and user ID are entered in the text box 77 and the registration button 78 is clicked, the user / group management unit 11 enters the text box 77. Group correspondence information in which a group ID, a group name, a project ID, a business classification ID, and a user ID are associated with each other is newly added and stored in the group information storage unit 10. Also, by clicking the cancel button 79, the user / group management unit 11 stops the processing and turns off the display on the display screen 76. Further, when group correspondence information having the same group ID is stored in the group information storage unit 10, the user / group management unit 11 stops the processing.

  FIG. 6 (3) is a diagram showing a display screen 81 displayed on the display device of the terminal device 101 by the user / group management unit 11 when the change button 74 is selected. The display screen 81 includes a text box 82 in which the group ID, group name, project ID, business classification ID, and user ID are displayed in a rewritable manner, and the group ID, group name, project ID, business displayed in the text box 82. A change button 83 for storing the group correspondence information of the classification ID and the user ID in the group information storage unit 10, and a cancel button 84 for canceling the change of the group ID, the group name, the project ID, the business classification ID, and the user ID. And are displayed. In the text box 82, a group ID, a group name, a project ID, a business classification ID, and a user ID can be input using the input device of the terminal device 101. The buttons 83 and 84 are displayed by the input device of the terminal device 101. Selection can be made by moving the cursor displayed on the device and clicking.

  When the group ID, group name, project ID, business classification ID, and user ID are entered in the text box 82 and the change button 83 is clicked, the user / group management unit 11 enters the text box 82. The group ID, group name, project ID, business classification ID, and user ID are changed and stored in the group information storage unit 10. By clicking the cancel button 84, the user / group management unit 11 stops the process and turns off the display on the display screen 81. The user / group management unit 11 stops the process when group correspondence information having the same group ID is stored in the user information storage unit 9.

  FIG. 6 (4) is a diagram showing a display screen 85 that the user / group management unit 11 displays on the display device of the terminal device 101 when the delete button 75 is selected. The display screen 85 cancels deletion of the group ID and group name to be deleted, a delete button 86 for determining deletion of the group ID and group name to be deleted, and deletion of the group ID and group name to be deleted. A cancel button 87 is displayed. The display screen 85 displays a message for confirming whether or not to delete the user information of the group ID and group name to be deleted.

  Each of the buttons 86 and 87 can be selected by matching the cursor displayed on the display device with the input device of the terminal device 101 and clicking. By clicking the delete button 86, the user / group management unit 11 deletes the group correspondence information of the group ID and group name to be deleted from the group information storage unit 10. Also, by clicking the cancel button 87, the user / group management unit 11 stops the processing and turns off the display screen 85.

  FIG. 7 is a diagram showing a display screen 91 related to login authentication displayed on the display device of the terminal device 101 by the user / group management unit 11. The user / group management unit 11 displays a display screen 91 shown in FIG. 7 in response to a command input from the terminal device 101. The display screen 91 displays a text box 92 for inputting a user ID and password, a login button 93 for inputting a login command, and a cancel button 94 for canceling login. In the text box 92, a user ID and a password can be input by the input device of the terminal device 101, and the buttons 93 and 94 are clicked with the cursor displayed on the display device by the input device of the terminal device 101, etc. Can be selected.

  When the login button 93 is clicked with the user ID and password entered in the text box 92, the user group management unit 11 stores the user ID and password entered in the text box 92 in the user information. If so, log in. Also, by clicking the cancel button 94, the user / group management unit 11 stops the processing and turns off the display on the display screen 91. Even if the login button 93 is clicked, the user / group management unit 11 stops the process if the user ID and password input in the text box 92 are not stored in the user information.

  The document storage unit 12 includes document information assigned to each document and representing each document, project information of a project in which the document represented by the document information is used, document classification information of the document represented by the document information, Document entity information representing the entity of the document is stored in association with each document. The document information represents a document ID (hereinafter referred to as a document ID) and a file name. Project information of a project in which a document represented by document information is used is represented by a project ID. The document classification information of the document represented by the document information is represented by the document classification ID. The document information is associated with the user ID of the user who made the posting and the posting date and time.

  Table 11 shows an example of a table in which document IDs, file names, project IDs, document classification IDs, user IDs, and posting dates are associated with each other. The document storage unit 12 stores a table shown in Table 11.

  A document browsing and registration unit (hereinafter referred to as a document browsing / registration unit) 13 accesses the document storage unit 12 and browses a document stored in the document storage unit 12 in response to a command from the terminal device 101. Or register the document in the document storage unit 12.

  FIG. 8 is a diagram showing a display screen related to document browsing or registration displayed on the display device of the terminal device 101 by the document browsing / registration unit 13. FIG. 8A shows a display screen 95 when the document browsing / registration unit 13 posts or browses document classification information corresponding to a predetermined project name displayed on the display device of the terminal device 101. When the user logs in, the document browsing / registration unit 13 determines whether or not the user ID used for login exists in the group correspondence information stored in the group information storage unit 10 and exists. In this case, in order to post a group name that is group information representing group correspondence information including the user ID, a business classification name that is business classification information corresponding to the group information, and a document corresponding to each business classification information The posting button 96 and a browsing button 97 for browsing a document corresponding to each business classification information can be displayed in association with each business classification information. The buttons 96 and 97 can be selected by clicking the cursor displayed on the display device with the input device of the terminal device 101 and clicking.

  FIG. 8B is a diagram showing a display screen 111 displayed when a posting button 96 corresponding to one document classification information is clicked. On the display screen 111, a document classification name of a document to be posted, a text box 112 for inputting information of the document to be posted, a reference button 113, a posting button 114, and a cancel button 115 are displayed. If the document information to be posted, for example, a file is recorded on a recording medium, for example, a reading device may be provided in the terminal device 101 and read from the recording medium by the reading device. The storage device may be downloaded and stored via a network such as a LAN (Local Area Network). In the text box 112, the file name of the document to be posted can be input by the input device of the terminal device 101. The buttons 113 to 115 are used to position the cursor displayed on the display device by the input device of the terminal device 101. You can select by clicking. The reference button 113 is used to select and input a file name to be input to the text box 112 from files that can be posted.

  When the submit button 114 is clicked with the file name entered in the text box 112, the document viewing / registration unit 13 displays the document ID, file name, project ID, document classification ID, user, as shown in Table 11. The ID and the posting date are associated with each other and stored in the document storage unit 12. Also, by clicking the cancel button 115, the document browsing / registration unit 13 stops the processing and turns off the display on the display screen 111.

  FIG. 8 (3) is a diagram showing a display screen 116 displayed when a browse button 97 corresponding to one document classification information is clicked. On the display screen 116, the document classification name of the document to be browsed, the file name stored in Table 11 corresponding to the document classification information of this document classification name, and the user name (contributor name) of the user ID, In addition, the posting date and time are displayed. The portion 117 of each file name can be selected by placing the cursor displayed on the display device by the input device of the terminal device 101 and clicking.

  FIG. 8 (4) is a diagram showing a display screen 118 displayed when a file name is clicked on the display screen 116 of FIG. 8 (3). On the display screen 118, an open button 121 for opening a document file to be browsed and displaying the file on the display device of the terminal device 101, and opening and downloading the document file to be browsed to the storage unit of the terminal device 101. A save button 122 and a cancel button 123 are displayed. The buttons 121 to 123 can be selected by clicking the cursor displayed on the display device with the input device of the terminal device 101 and clicking.

  When the save button 122 is clicked, the document browsing / registration unit 13 displays the document actual information corresponding to the selected file name on the display device of the terminal device 101. When the save button 122 is clicked, the document browsing / registration unit 13 stores the document actual information corresponding to the selected file name in the storage unit of the terminal device 101. When the cancel button 123 is clicked, the document browsing / registration unit 13 stops the process and turns off the display on the display screen 118.

  The document disclosure / non-disclosure control unit 14 is a control unit, and determines whether or not to permit when a user tries to view or register a document.

  FIG. 9 is a flowchart showing the processing of the document disclosure / non-disclosure control unit 14. When the user logs in by inputting the user ID and password on the display screen shown in FIG. 7, the document browsing / registration unit 13 displays the display screen 95 shown in FIG. Move to s1. When the document browsing button 97 is clicked in step s1, the process proceeds to step s2, and the document disclosure / private control unit 14 acquires the user ID stored in the session variable by the user / group management unit 11 during the login authentication process. That is, the user ID of the accessing user is acquired, and the process proceeds to step s3. If the session variable information is lost after a lapse of time, the display screen 91 shown in FIG. 7 may be displayed in step s2 in order to prompt the login process again.

  In step s3, the document disclosure / non-disclosure control unit 14 determines whether group information is stored in the group information storage unit 10 corresponding to the acquired user ID, that is, the user with the user ID belongs to the group. Judge whether or not. If it is determined in step s3 that group information is stored in the group information storage unit 10 corresponding to the acquired user ID, that is, it belongs to a group, the process proceeds to step s4. For example, if the user ID is “100001”, according to the table in Table 10, since the user ID belongs to the group with the group ID “1”, the process proceeds to step s4.

  In step s4, the document publication / non-disclosure control unit 14 specifies the group to which the document belongs, and acquires the project ID and business classification ID of the group belonging from the group correspondence information stored in the group information storage unit 10. . If a plurality of groups belong, the project IDs and business classification IDs of all groups are acquired. For example, the projects belonging to the group with the group ID “1” to which the user ID “100001” belongs are the project IDs “1” and “2” according to the table in Table 8, and the business classification ID is “1”. After the processing in step s4, the process proceeds to step s5.

  In step s5, the document publication / private control unit 14 refers to the first and second linking information stored in the first linking information storage unit 4 and the second linking information storage unit 7. In step s1, project information and business classification information associated with the document classification of the document (file) to be browsed are acquired. For example, the document classification of the file selected in s1 is “product specification”, “project information” linked to “product specification” has a project ID “1”, and “business classification information” The classification ID is “1”. After step s5 is processed, the process proceeds to step s6.

  In step s6, the document publication / private control unit 14 determines whether or not the business classification ID of the group acquired in step s4 matches the business classification ID acquired in step s5. If it is determined in step s6 that the values match, the process proceeds to step s7. For example, if the business classification ID acquired in step s4 is “1” and the business classification ID acquired in step s6 is “1”, the two match, so the process proceeds to step s6.

  In step s7, the document publication / non-publication control unit 14 determines whether or not the project ID of the group acquired in step s4 matches the project ID acquired in step s5. If it is determined in step s7 that they match, the process proceeds to step s8. For example, when the project IDs acquired in step s4 are “1” and “2” and the project ID acquired in step s5 is “1”, they match, so the process proceeds to step s8.

  In step s8, the document publishing / unpublishing control unit 14 performs document publishing processing, that is, when it is determined that the accessing user has the right to post / browse and the post button 96 is pressed, the document browsing is performed. When the registration unit 13 is allowed to output the document entity information, the display screen 111 of FIG. 8B is displayed on the display device by the document browsing / registration unit 13, and when the browse button 97 is pressed, the document browsing is performed. The registration unit 13 is not permitted to output the document entity information, and the document browsing / registration unit 13 displays the display screen 116 of FIG. When step s8 ends, the operation ends.

  If it is determined in step s3 described above that group information is not stored in the group information storage unit 10 corresponding to the acquired user ID, that is, it does not belong to a group, the process proceeds to step s9. If it is determined in step s6 described above that the business classification ID of the group acquired in step s4 does not match the business classification ID acquired in step s5, the process proceeds to step s9. If it is determined in step s7 that the project ID of the group acquired in step s4 does not match the project ID acquired in step s5, the process proceeds to step s9.

  In step s9, the document publication / non-publication control unit 14 performs a document non-publication process, that is, determines that the accessing user does not have the authority to post / view and displays a message indicating that the user has no authority to access. Display the screen.

  FIG. 10 is a diagram showing a display screen 131 displayed on the display device by the document publication / private control unit 14 in step s9. On the display screen 131, a sentence of an authority error is displayed, for example, a sentence “You are not authorized to access this document.”

According to the document management apparatus 100 as described above, by performing “linking of document classification and business classification” and “linking of project and business classification” in advance, every time a project is started, Document disclosure / non-publication can be set with less processing than the conventional method of performing “association of document classification” and “association of groups belonging to a project”. What should be done each time a project is started up is “linkage between a project and document classification” and “linkage between groups belonging to a project”.
T1 = (number of projects)
× ((Time taken to link the project and document classification)
+ (Time taken to link groups belonging to the project))
It becomes.

In the conventional method, what should be done every time a project is started up is “linkage between a project and a document classification” and “linkage between a document classification and a user or a group that can be viewed”. T2
T2 = (number of projects)
× ((Time taken to link the project and document classification)
+ (Number of document classifications)
× (Time required for associating a document classification with a user or group who can view it)
It becomes. Comparing T1 and T2,
(Time required for linking groups belonging to a project) <(number of document classifications) × (time required for linking a document classification and a user or group that can be viewed), so the number of projects or the number of document classifications is large. Indeed, according to the present invention, it is possible to make a document public or private setting in a shorter time.

  In addition, when a document classification is newly added, in the present invention, it is only necessary to store information of “linking of document classification and business classification” and “linking of project and document classification”. In the method, it is necessary to memorize information of “association between project and document classification” and “association between document classification of each project and user or group”, and the document management apparatus 100 is easy to maintain. Is also excellent.

  In another embodiment of the present invention, in the document management apparatus 100 described above, the document browsing / registration unit 13 may be configured to only browse a document.

  In still another embodiment of the present invention, in the document management apparatus 100 described above, only the processing of the document disclosure / non-disclosure control unit 14 may be varied as follows. In the embodiment shown in FIG. 1 described above, it is determined whether the document is made public or private after the post button 96 and the browse button 97 shown on the display screen 95 in FIG. 8A are clicked. However, in the present embodiment, the document publication / non-publication control unit 14 determines whether to make the document public or private before displaying the display screen 95 in FIG. Thus, the document classification information to be disclosed is displayed on the screen of the display device, and the document classification information to be kept private is not displayed on the screen of the display device.

  FIG. 11 is a diagram showing a display screen 95 in the present embodiment. For example, if a user with a user ID “100003” belonging to the group “2” logs in, the business classification ID with the group ID “2” from Table 10 is “2”, and the project ID from FIG. Is “1”. Document classification IDs belonging to the project with the project ID “1” are “1”, “2”, “4” from Table 3, and the documents associated with the business classification with the business classification ID “2” from Table 5. The classification IDs are “1” and “3”. Therefore, as shown in FIG. 10, only “1” (product specification) and “3” (new parts list) are displayed on the display screen 95, and “2” (development schedule) is not displayed. .

  In this way, by displaying the display screen (browsing / posting screen for document classification) 95 and hiding the document classification that cannot be viewed or posted by the logged-in user, it is possible to eliminate the document classification unrelated to the logged-in user. . Therefore, since only documents related to the logged-in user can be displayed, it is possible to save the trouble of searching for documents related to the logged-in user from all documents.

  In still another embodiment of the present invention, in the document management apparatus 100 described above, only the processing of the document disclosure / non-disclosure control unit 14 may be varied as follows. In the embodiment shown in FIG. 1 described above, it is determined whether the document is made public or private after the post button 96 and the browse button 97 shown on the display screen 95 in FIG. 8A are clicked. However, in the present embodiment, in this embodiment, the document publication / non-publication control unit 14 determines whether to publish the document before displaying the display screen 95 in FIG. The document classification information to be disclosed is displayed on the screen of the display device, and the document classification information to be made non-public is displayed in a color different from the document classification information to be disclosed, and is not particularly noticeable. Displayed in color (grayed out) and the post button 96 and the browse button 97 are also invalidated.

  FIG. 12 is a diagram showing a display screen 95 in the present embodiment. For example, if the user ID “100003” belonging to the group ID “2” is logged in, the business category ID “2” is the business classification ID “2” from Table 10, and the project ID is “1”. It is. The document classification IDs belonging to the project ID “1” are “1”, “2”, and “4” from Table 3, and the document classification ID that is associated with the business classification ID “2” from Table 5 is “1”. And “3”. Therefore, on the display screen 95, as shown in FIG. 11, the document classification IDs “1” (product specification) and “3” (new parts list) are displayed and “2” (development schedule) is displayed. The display is different from the display color, and “2” (development schedule) is grayed out and displayed, and the posting button 96 and the browsing button 97 are invalidated.

  In this way, the display screen (browsing / posting screen for document classification) 95 is displayed, and the document classification that the logged-in user cannot browse or post is displayed less conspicuous than the other document classifications, thereby relating to the logged-in user. Document classifications that are not related to certain document classifications can be easily separated. Therefore, since only the documents related to the logged-in user can be grasped, it is possible to save the trouble of searching the documents related to the logged-in user from all the documents.

  In still another embodiment of the present invention, in the document management apparatus 100 described above, only the information stored in the first association information storage unit 4 and the processing of the document disclosure / non-disclosure control unit 14 are processed as follows. May be different. Table 12 is a diagram showing a table in which disclosure permission / prohibition information is added to the first association information in Table 3 described above in the first association information storage unit 4.

  The first association information storage unit 4 includes a project ID represented by the project information, a document classification ID represented by the document classification information, and a user of all user information stored in the user information storage unit 9, that is, a document management device. For every person who can log in, the disclosure permission / rejection information indicating whether or not to release the document is stored in association with each other.

  Table 12 shows an example of a table in which the project ID, document classification ID, and disclosure permission / inhibition information are associated with each other. The disclosure permission / inhibition information is represented by “false” for non-public information, and “true” for public disclosure.

  The project and document classification linking unit 5 stores the table shown in Table 12 in the first linking information storage unit 4 in response to a command input from the terminal device 101.

  Whether the document disclosure / private control unit 14 makes the document classification associated with the project publicly disclosed in the first association information storage unit 4 in addition to the function of the document management apparatus 100 shown in FIG. 1 described above. It has a function that can change the setting of whether or not.

  FIG. 13 is a diagram showing a display screen 141 on which the document disclosure / non-disclosure control unit 14 sets the disclosure permission / inhibition information displayed on the display device of the terminal device 101. The project / document classification linking unit 5 displays a display screen 141 shown in FIG. 13 in response to a command input from the terminal device 101. The display screen 141 displays the project name of the project ID and document classification names representing a plurality of document classification information that can be linked to the project information represented by the project name. On the display screen 141, a check box 142, a setting button 143, and a cancel button 144 are displayed at positions corresponding to the document classification names. The check box 142 can be selected by putting a check mark by clicking the cursor displayed on the display device by the input device of the terminal device 101, and the buttons 143 and 144 can be selected. This can be selected by moving the cursor displayed on the display device with the input device and clicking.

  When the setting button 143 is clicked, the link unit 5 between the project and the document classification links the project ID of the project information represented by the project name and the document classification ID of the document classification information represented by the document classification name, The document classification ID with a check mark in the check box 142 is stored correspondingly with “true”, and the document classification ID with no check mark in the check box 142 is associated with “false”. In other words, the table shown in Table 12 is created and stored in the first linking information storage unit 4. Also, by clicking the cancel button 44, the project and document classification linking unit 5 stops the processing and turns off the display on the display screen 141.

  The document disclosure / non-disclosure control unit 14 includes a first corresponding to the disclosure propriety information when the disclosure propriety information stored in the first association information storage unit 4 represents “true”. The document information associated with the project information and document classification information associated with the association information and stored in the document storage unit 12 is output to the document browsing / registration unit 13 and displayed on the display device. it can.

  In this way, by setting the document disclosure permission / inhibition information, it has a function that can be disclosed to all people who have logged in to the document management apparatus, so that “setting of association between project information and document classification information”, For all users who have logged in to the document management device without changing the settings for linking document classification information and business classification information and group information, project information, and business classification information The operability is improved because it can be released.

It is a functional block diagram which shows the structure of the document management apparatus 100 of one Embodiment of this invention. FIG. 6 is a diagram showing a display screen displayed on the display device of the terminal device 101 by the project management unit 2. It is a figure which shows the display screen 41 which the connection part 5 of a project and document classification displays on the display apparatus of the terminal device 101. FIG. It is a figure which shows the display screen 45 which the link part 8 of a document classification | category and a business classification displays on the display apparatus of the terminal device 101. FIG. FIG. 6 is a diagram showing a display screen related to setting of user information displayed on the display device of the terminal device 101 by the user / group management unit 11. 6 is a diagram showing a display screen related to setting of group correspondence information displayed on the display device of the terminal device 101 by the user / group management unit 11. FIG. FIG. 10 is a diagram showing a display screen 91 related to login authentication displayed on the display device of the terminal device 101 by the user / group management unit 11. FIG. 5 is a diagram showing a display screen related to document browsing or registration displayed on the display device of the terminal device 101 by the document browsing / registration unit 13. 4 is a flowchart showing processing of a document publication / non-disclosure control unit 14. It is a figure which shows the display screen 131 which the document public / private control part 14 displays on a display apparatus. It is a figure which shows the display screen 95 in this Embodiment. It is a figure which shows the display screen 95 in this Embodiment. FIG. 6 is a diagram showing a display screen 141 for setting disclosure permission / inhibition information displayed on the display device of the terminal device 101 by the document publication / non-publication control unit 14.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Project information storage part 2 Project management part 3 Document classification information storage part 4 1st link | linkage information storage part 5 Link | link part of a project and document classification | category 6 Business classification information storage part 7 2nd link | linkage information storage part 8 Document classification and business classification linking unit 9 User information storage unit 10 Group information storage unit 11 User / group management unit 12 Document storage unit 13 Document browsing / registration unit 14 Document disclosure / private control unit

Claims (6)

A project information storage unit for storing project information assigned to each project and assigned to each project;
A document classification information storage unit that stores document classification information that is assigned to each document classification and is assigned to each document classification;
A first association information storage unit that associates the project information with the document classification information, and stores first association information representing the classification of documents used in the project;
A business classification information storage unit that stores business classification information assigned to each business classification;
A user information storage unit for storing user information given to each user;
Assigned to each group that is a group of users, group information that represents each group, project information of the project to which the group belongs, and work that is assigned to each category of work performed by the group and represents each work category A group information storage unit that stores classification information and user information of users belonging to the group in association with each group;
Document information that is assigned to each document and represents each document, document classification information of the document represented by the document information, and document entity information that represents the document entity are stored in association with each document A storage unit;
A second association information storage unit that associates the document classification information and the business classification information and stores second association information representing the classification of the business responsible for each of the document classifications;
A document browsing unit capable of outputting document entity information stored in the document storage unit based on browsing instruction information for outputting user information and document entity information input from the outside;
It is determined whether or not the user information input from the outside is stored in the user information storage unit, and the input user information is stored in association with group information in the group information storage unit. When the document information is determined to be associated with the group information, the document information corresponds to the project information corresponding to the group information determined to be associated with the document entity information of the text that the user wants to browse. It is determined that the document classification information stored in the storage unit is associated with the first association information stored in the first association information storage unit and is associated with the document association information. The document storage unit corresponding to the business classification information stored in the group information storage unit corresponding to the group information and the document entity information of the text to be browsed by the user Only when the stored document classification information is linked by the second linking information stored in the second linking information storage unit, the document browsing unit is based on the browsing command information. And a control unit that permits output of document entity information to be output.   When the control unit permits the document browsing unit to output the document entity information to be output based on the browsing command information, the document information corresponding to the document entity information of the text that the user intends to browse on the display device The document management apparatus according to claim 1, wherein the document information corresponding to the document entity information of the text that the user intends to browse is not displayed on the display device when output is not permitted.   When the control unit permits the document browsing unit to output the document entity information to be output based on the browsing command information, the document information corresponding to the document entity information of the text that the user intends to browse on the display device Is displayed in a predetermined color, and when output is not permitted, the document information corresponding to the document entity information of the text that the user intends to browse is displayed on the display device in a color different from the predetermined color. The document management apparatus according to claim 1. Whether the first linking information storage unit publishes document entity information to users of all user information stored in the user information storage unit in correspondence with the first linking information. Memorize information indicating whether or not disclosure is possible,
In the control unit, the user information input from the outside is stored in the user information storage unit, and the disclosure possibility information stored in the first association information storage unit is stored in the user information storage unit. Project information linked with the first linking information corresponding to the publishability information when the document entity information is disclosed to users of all user information stored in the section, and The document management apparatus according to claim 1, wherein output of the document information associated with the document classification information and stored in the document storage unit is permitted. Computer
A project information storage unit for storing project information assigned to each project and assigned to each project;
A document classification information storage unit that stores document classification information that is assigned to each document classification and is assigned to each document classification;
A first association information storage unit that associates the project information with the document classification information, and stores first association information representing the classification of documents used in the project;
A business classification information storage unit that stores business classification information assigned to each business classification;
A user information storage unit for storing user information given to each user;
Assigned to each group that is a group of users, group information that represents each group, project information of the project to which the group belongs, and work that is assigned to each category of work performed by the group and represents each work category A group information storage unit that stores classification information and user information of users belonging to the group in association with each group;
Document information that is assigned to each document and represents each document, document classification information of the document represented by the document information, and document entity information that represents the document entity are stored in association with each document A storage unit;
A second association information storage unit that associates the document classification information and the business classification information and stores second association information representing the classification of the business responsible for each of the document classifications;
A document browsing unit capable of outputting document entity information stored in the document storage unit based on browsing instruction information for outputting user information and document entity information input from the outside;
It is determined whether or not the user information input from the outside is stored in the user information storage unit, and the input user information is stored in association with group information in the group information storage unit. When the document information is determined to be associated with the group information, the document information corresponding to the project information corresponding to the group information determined to be associated with the document entity information of the text that the user wants to browse It is determined that the document classification information stored in the storage unit is associated with the first association information stored in the first association information storage unit and is associated with the document association information. The document storage unit corresponding to the business classification information stored in the group information storage unit corresponding to the group information and the document entity information of the text to be browsed by the user Only when the stored document classification information is linked by the second linking information stored in the second linking information storage unit, the document browsing unit is based on the browsing command information. A document management program that causes document entity information to be output in a function as a control unit that permits output.   A computer-readable recording medium on which the document management program according to claim 5 is recorded.