JP2005346501A - Document storage system, information processing device, document storage method, program, and storage medium - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document storage system that can change a destination of a notification mail for notifying of the result of the document storage for every document stored. <P>SOLUTION: A PC 3 receives a document from a complex machine and executes document storage processing by which the received document is stored in a predetermined storage site of a PC 2. After the document has been stored, a mail is sent notifying of the result of the document storage. The destination of the mail for notifying of the result of the document storage is determined according to the information attendant on the document received from the complex machine 1, such as a phone number of a fax document sender, and the mail for notifying of the result of the document storage is sent to the determined destination. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a document storage system, an information processing apparatus, a document storage method, a program, and a storage medium for storing a document transmitted from a processing apparatus via a network in a corresponding document storage location on the network.

Conventionally, as a document storage system, an e-mail address is set in advance for each folder in which a document is stored, and when a document is stored in a certain folder, the storage result of the document is set to the e-mail address set in the folder. May be notified by e-mail with a transmission destination (see, for example, Patent Document 1).
JP 2000-244694 A

  However, in the above-described conventional example, the storage result of the document is notified by mail having a mail address preset in the folder as the transmission destination. Therefore, the notification destination of the storage result of the document can be changed for each document to be stored. Can not. For example, for each document stored in the same folder, the user cannot be notified of the storage of the document.

  An object of the present invention is to provide a document storage system, an information processing apparatus, a document storage method, a program, and a storage medium capable of changing a transmission destination of a notification mail for notifying a storage result of each document to be stored. is there.

  In order to achieve the above object, the present invention includes a processing device having a function of transmitting a document via a network, and a document storage processing device connected to the processing device via the network. An apparatus is a document storage system that receives a document transmitted from the processing apparatus via the network, and stores the received document in a corresponding document storage location on the network, wherein the document storage processing apparatus A transmission destination determination unit that determines a transmission destination of a notification mail for notifying a storage result of the received document according to information attached to the received document; and a transmission destination determined by the transmission destination determination unit And a mail transmission means for transmitting the notification mail to the document storage system.

  To achieve the above object, the present invention receives a document transmitted from a processing device via a network, and executes a document storage process for storing the received document in a corresponding document storage location on the network. An information processing apparatus capable of determining a transmission destination of a notification mail for notifying a storage result of the received document according to information accompanying the received document, and the transmission destination There is provided an information processing apparatus comprising: a mail transmission unit that transmits the notification mail to a transmission destination determined by a determination unit.

  In order to achieve the above object, the present invention is a document storage method for receiving a document transmitted from a processing device via a network and storing the received document in a corresponding document storage location on the network, A transmission destination determination step for determining a transmission destination of a notification mail for notifying a storage result of the received document according to information accompanying the received document, and a transmission destination determined by the transmission destination determination step And a mail transmission step of transmitting the notification mail.

  In order to achieve the above object, the present invention receives a document transmitted from a processing apparatus via a network and stores document reception processing for storing the received document in a corresponding document storage location on the network. A program for causing a processing device to execute, and a transmission destination determination module that determines a transmission destination of a notification mail for notifying a storage result of the received document according to information accompanying the received document; And a mail transmission module that transmits the notification mail to the transmission destination determined by the transmission destination determination module.

  In order to achieve the above object, the present invention provides a storage medium characterized in that the above program is stored in a computer-readable manner.

  According to the present invention, it is possible to change the transmission destination of the notification mail for notifying the storage result of each document to be stored.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

  FIG. 1 is a block diagram showing a network configuration in which a document storage system according to an embodiment of the present invention is constructed.

  As shown in FIG. 1, the document storage system according to the present embodiment is constructed on a LAN (Local Area Network) 6 that is one of the networks. The LAN 6 includes a multifunction device 1 and a plurality of PCs ( Personal Computer) 2, 3, 4 and 5 are connected. Communication between each device on the LAN 6 is performed using, for example, TCP / IP (Transmission Control Protocol / Internet Protocol), and FTP (File Transfer Protocol) is used as a data transfer protocol.

  The multifunction device 1 has a plurality of functions including a scanner function for reading a document and a facsimile function for transmitting and receiving a document by facsimile, and stores a document read by the scanner function or a document received by the facsimile function via the LAN 6. It has the function to transmit to PC3 which can perform processing. When the PC 3 receives the document transmitted from the multifunction device 1 by the document storage process, the PC 3 receives the document received via the LAN 6 in order to store the received document in a predetermined storage location (for example, a folder) in the PC 2. Send to PC2. Further, the PC 3 transmits a document storage result notification mail for notifying the storage result of the received document to the PC 2 to the corresponding transmission destinations such as the user A (PC 4) and the user B (PC 5) via the LAN 6. Here, the document storage result notification mail includes a URL indicating the storage location of the document, a folder name, a file name, and the like. When the PC 2 receives the document transmitted from the PC 3, the PC 2 stores the received document in a predetermined storage location, and performs document management such as permitting browsing of the stored document in response to a browsing request from the user. .

  The PC 3 includes a CPU 31, a ROM 32 that stores basic software such as BIOS, a RAM 33 that provides a work area for the CPU 1, an HD (Hard Disk Device) 34 that stores various application software and data, an input device 35 including a keyboard and a mouse, a liquid crystal A display 36, a monitor 36 such as a CRT, and an I / F 37 for connecting the PC 3 to the LAN 6 are provided. The CPU 31 executes various processes by reading various application software stored in the HD 34 into the RAM 33 and executing them.

  Next, software that runs on the PC 3 will be described with reference to FIGS. 2 is a block diagram of the software operating on the PC 2 in FIG. 1, FIG. 3 is a block diagram of the document storage application software in FIG. 2, and FIG. 4 is a diagram for determining the transmission destination of the document storage result notification mail by the document storage application. It is a figure which shows an example of the table used by which the accompanying information of a document used, the e-mail address of a notification destination, and a document storage location were linked | related and described.

  As shown in FIG. 2, the software running on the PC 3 includes a BIOS (Basic Input Out System) 41, an OS (Operating System) 42, and a document storage application 43 for controlling the operation of each hardware of the PC 3. It is. The BIOS 41 and the OS 42 handle TCP / IP used for communication on the LAN 6. The document storage application 43 is for realizing a communication function with the multifunction device 1 and a document storage processing function.

  As shown in FIG. 3, the document storage application 43 includes a protocol control unit 51, a document storage unit 52, a mail transmission unit 53, an overall control unit 54, and a setting module 55. The protocol control unit 51 transmits / receives a document to / from the multifunction device 1 using FTP. The document storage unit 42 stores the document delivered from the protocol control unit 51 in a desired storage location in the PC 2, determines a mail transmission destination according to the conditions set by the setting module 55, and determines the determined transmission A document storage result notification e-mail for notifying the document storage result is transmitted. The overall control unit 54 controls the transfer of the document from the protocol control unit 51 to the document storage unit 52, and manages the operation status (successful reception, storage success, error, etc.) of the protocol control unit 51 or the document storage unit 52. Then, an error notification to the user when an error occurs is performed. The setting module 55 determines whether the transmission destination of the document storage result notification mail is determined according to the information accompanying the stored document, or whether it is a mail transmission destination preset in the storage location (for example, folder) of the document. Set conditions.

  When the setting module 55 sets a condition for determining the transmission destination of the document storage result notification mail according to the information accompanying the stored document, for example, as shown in FIG. A table for determining the transmission destination is used. The table shown in FIG. 4 is a table in which accompanying information of a document, a mail address of a document storage result notification mail, and a document storage location are described in association with each other. In the case of this table, the accompanying information of the document is the telephone number of the transmission source when receiving the FAX document, and the mail address of the document storage result notification mail and the storage location of the document are associated with this telephone number. ing.

  Next, processing by the document storage application 43 of the PC 3 will be described with reference to FIG. FIG. 5 is a flowchart showing a processing procedure by the document storage application of the PC 3 in FIG. The procedure shown in FIG. 5 is executed when the CPU 31 executes the document storage application 43. Here, it is assumed that the setting module 55 is set to determine the transmission destination of the document storage result notification mail according to the information attached to the document to be stored. The case where is used will be described. That is, in this case, according to the telephone number of the transmission source at the time of FAX document reception (the telephone number of the FAX transmission source), user A or user B is the transmission destination of the document storage result notification mail as the transmission destination of the document storage result notification mail. As determined.

  In the document storage processing of the PC 3, as shown in FIG. 5, the CPU 31 first waits for reception of a document from the multi-function device 1 in step S51. When the document is received here, in step S52, the document is attached to the received document. It is determined whether there is a FAX transmission source telephone number as information to be transmitted. If there is no FAX transmission source telephone number, the CPU 31 performs normal document storage processing in step S53. In this normal document storage process, after the image conversion process for converting the received document into a document in a format suitable for storage is performed, login to the PC 2 is performed, and the document after the image conversion process is transmitted to the PC 2. Is done. In PC2, the document transmitted from PC3 is stored in the corresponding storage location (folder). After the document is stored, a mail for notifying the storage result of the document is transmitted by using a mail address set in advance in association with the storage location. Then, the CPU 31 returns to step S51 and waits for reception of a document from the multifunction device 1.

  If it is determined in step S52 that there is a FAX transmission source telephone number, the CPU 31 refers to the table in FIG. 4 to obtain a storage location associated with the FAX transmission source telephone number in step S54. In step S55, the CPU 31 performs image conversion processing of the received document, logs in to the PC 2, and stores the document after the image conversion processing in the storage location associated with the telephone number of the FAX transmission source on the PC 2. To do.

  Next, in step S56, the CPU 31 refers to the table of FIG. 4 to acquire a mail address associated with the telephone number of the transmission source, and in the subsequent step S57, creates a mail with the acquired mail address as a transmission destination. . In step S58, the CPU 31 transmits the mail created in step S57 and returns to step S51.

  As described above, according to the present embodiment, it is possible to change the transmission destination of a mail for notifying the storage of each document to be stored.

  For example, multiple user e-mail addresses “user-a@cannon.co.jp” and “user-c@cannon.co.jp” are set for the folder “Cabinet1 \ Folder1” which is the document storage location on PC2. If a document is stored in the folder, a document storage result notification mail is normally sent to the user. On the other hand, if the FAX transmission source telephone number “0123456789” is attached to the document, the document is stored in the folder “Cabinet1 \ Folder1” and the document storage result notification mail is sent to the mail address “user-a @ cannon.co.jp "(refer to the table of FIG. 4).

  In this embodiment, when the information attached to the document is the telephone number of the transmission source when the FAX document is received, an example of determining the transmission destination of the document storage result notification mail according to the transmission source telephone number For example, in the case where the document to be stored is a document read by the scanner function of the multifunction device 1, the information accompanying the stored document includes the department ID or the user name input at the time of reading by the scanner function. can do. In this case, similarly to the table shown in FIG. 4, a table in which the department ID or the user name is described in association with the mail address of the document storage result notification mail and the document storage location may be used. . Also, a plurality of tables including such a table and the table shown in FIG. 4 are prepared, and the setting module 55 sets the transmission destination of the document storage result notification mail as the telephone number, department ID or user of the transmission source when receiving the FAX document. You may make it set which of a name is used for determination.

  The present invention is not limited to the apparatus of the above-described embodiment, and may be applied to a system composed of a plurality of devices or an apparatus composed of one device.

  Another object of the present invention is to supply a storage medium (or recording medium) in which a program code of software that realizes the functions of the above-described embodiments is recorded to a system or apparatus, and the computer (or CPU or CPU) of the system or apparatus. This is also achieved by the MPU) reading and executing the program code stored in the storage medium. In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the storage medium storing the program code constitutes the present invention.

  Examples of the storage medium for supplying the program code include a floppy (registered trademark) disk, a hard disk, a magneto-optical disk, a CD-ROM, a CD-R, a CD-RW, a DVD-ROM, a DVD-RAM, and a DVD. -RW, DVD + RW, magnetic tape, nonvolatile memory card, ROM, etc. can be used. Alternatively, the program code may be downloaded via a network.

  Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but also an operating system (OS) running on the computer based on the instruction of the program code. A case where part or all of the actual processing is performed and the functions of the above-described embodiments are realized by the processing is also included.

  Furthermore, after the program code read from the storage medium is written into a memory provided in a function expansion card inserted into the computer or a function expansion unit connected to the computer, the function is determined based on the instruction of the program code. The case where the CPU of the expansion card or the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing is also included.

It is a block diagram which shows the structure of the network with which the document storage system which concerns on one embodiment of this invention is constructed | assembled. It is a block diagram of the software which operate | moves on PC2 of FIG. It is a block diagram of the document storage application software of FIG. It is a figure which shows an example of the table described in association with the accompanying information of a document, the mail address of a notification destination, and a document storage location used when determining the transmission destination of a document storage result notification mail by a document storage application. It is a flowchart which shows the procedure of the process by the document storage application of PC3 of FIG.

Explanation of symbols

1 MFP 2 PC
3 PC
31 CPU
42 ROM
43 RAM
34 HD
37 Network I / F

Claims (13)

A processing device having a function of transmitting a document via a network; and a document storage processing device connected to the processing device via the network. The document storage processing device is connected to the processing device via the network. A document storage system for receiving the transmitted document and storing the received document in a corresponding document storage location on the network,
The document storage processing device includes: a transmission destination determination unit that determines a transmission destination of a notification mail for notifying a storage result of the received document according to information attached to the received document; and the transmission destination determination unit And a mail transmission means for transmitting the notification mail to the transmission destination determined by the above. The document storage processing device has a holding unit that holds a transmission destination of the notification mail in association with information attached to the received document,
2. The transmission destination determination unit determines a transmission destination of the notification mail according to information attached to the received document with reference to contents held in the holding unit. Document storage system. The document storage processing device has setting means for setting whether or not to determine the transmission destination of the notification mail according to information accompanying the received document;
The transmission destination determining means, when set to not determine the transmission destination of the notification mail according to the information accompanying the received document, the transmission associated with the corresponding document storage location of the received document 3. The document storage system according to claim 2, wherein the notification mail is transmitted to the destination.   The transmission destination determination unit transmits the notification mail to a transmission destination associated with a corresponding document storage location of the received document when there is no information accompanying the received document. Item 2. The document storage system according to Item 2. The processing device has at least one of a scanner function or a facsimile reception function,
The document transmitted by the processing device is a document read by the scanner function or a document received by the facsimile reception function,
5. The document storage system according to claim 4, wherein the information accompanying the document received by the document storage processing apparatus comprises department information, user authentication information, or a transmission source number at the time of facsimile reception of the processing apparatus. . An information processing apparatus capable of receiving a document transmitted from a processing apparatus via a network and executing a document storage process for storing the received document in a corresponding document storage location on the network,
A transmission destination determination means for determining a transmission destination of a notification mail for notifying a storage result of the received document according to information accompanying the received document;
An information processing apparatus comprising: mail transmission means for transmitting the notification mail to the transmission destination determined by the transmission destination determination means. Holding means for holding the transmission destination of the notification mail in association with information associated with the received document;
7. The transmission destination determination unit determines a transmission destination of the notification mail according to information attached to the received document with reference to contents held in the holding unit. Information processing device. Setting means for setting whether to determine a destination of the notification mail according to information accompanying the received document;
The transmission destination determining means, when set to not determine the transmission destination of the notification mail according to the information accompanying the received document, the transmission associated with the corresponding document storage location of the received document The information processing apparatus according to claim 7, wherein the notification mail is transmitted first.   The transmission destination determination unit transmits the notification mail to a transmission destination associated with a corresponding document storage location of the received document when there is no information accompanying the received document. Item 8. The information processing apparatus according to Item 7. The processing device has at least one of a scanner function or a facsimile reception function,
The document transmitted by the processing device is a document read by the scanner function or a document received by the facsimile reception function,
10. The information processing apparatus according to claim 9, wherein the information attached to the received document includes department information, user authentication information, or a transmission source number when the processing apparatus receives a facsimile. A document storage method for receiving a document transmitted from a processing device via a network and storing the received document in a corresponding document storage location on the network,
A transmission destination determination step of determining a transmission destination of a notification mail for notifying a storage result of the received document in accordance with information accompanying the received document;
And a mail transmission step of transmitting the notification mail to the transmission destination determined by the transmission destination determination step. A program for causing an information processing device to execute a document storage process for receiving a document transmitted from a processing device via a network and storing the received document in a corresponding document storage location on the network. ,
A transmission destination determination module for determining a transmission destination of a notification mail for notifying a storage result of the received document according to information accompanying the received document;
A mail transmission module that transmits the notification mail to a transmission destination determined by the transmission destination determination module.   A computer-readable storage medium storing the program according to claim 12.

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