JP2005235040A - Data management method and data management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a data management method of surely managing data occurring in business activities in an enterprise. <P>SOLUTION: In a system having a computer of a central management center and a plurality of management object computers connected to the computer of the central management center through a communication line of an intra-net, the Internet, or the like, each management object computer is configured to include steps of; detecting a fixing instruction of data from a user; extracting transmission destination data of the data being an object of the fixing instruction; adding an address of a transmission destination to the data being the object of the fixing instruction; and transmitting data to the computer of the central management center. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to a data management method and a data management system in which a company securely secures data generated by business activities in the company, and in particular, centrally manages data created by one user on one managed computer. The present invention relates to a data management method and a data management system.

  In general, in an office, data is created using a personal computer, a workstation, or the like (hereinafter, a personal computer or the like). The data is stored in an auxiliary storage device such as a personal computer capable of input / output. In general, in an office, a personal computer or the like is a client computer, and a computer having a large-capacity auxiliary storage device is used as a server computer to constitute a client-server system via a network.

  The client computer generally stores the created data in an auxiliary storage device of the client computer. This is because the user of the client computer can use the created data after saving it. The user stores the same data not only in the auxiliary storage device of the client computer but also in the large-capacity auxiliary storage device of the server computer. This is generally for backing up data created as part of business. Or, to use data created by another client computer. Furthermore, in order to share with other users, the contents of the created data are disclosed to other users.

  Thus, for example, the user mainly makes a determination to record / save the data created by the client computer in the large-capacity auxiliary storage device of the server computer. That is, the created user determines whether to record data in the server computer. For this reason, data is recorded in the auxiliary storage device of the client computer, but the file may not exist in the server computer.

  However, in this situation, data created by the client computer and not recorded in the server computer cannot be referenced from other client computers unless special settings are made. Such unreferenceable data can be treasured by other users. In addition, even if important data is included in such data, this cannot be concealed by other users, so concealment is possible. And corporate assets may leak out.

  For example, if a researcher at a corporate research laboratory uses a corporate research fund to produce research results, but does not record the resulting data on the server computer, other researchers and administrators , I do not know that the research results have come out. And such research results are treasured, and this researcher often conceals and diverts in other companies after changing jobs.

  On the other hand, according to Patent Document 1, for example, in a client-server system, management information of documents stored in each client computer is centrally managed on the server computer side, and a document with high reference frequency is used as a shared document on the server computer side. Systems are provided that store and retrieve other documents from the saving client computer.

This system stores a document of a client computer as a shared document in a server computer according to the following flow.
First, the client computer stores the document and document management information of the document on the storage device. Next, the client computer transfers this document management information to the server computer. Next, other client computers refer to this document management information of the server computer, and the reference frequency of this document management information increases. Then, only the document whose reference frequency becomes a constant value is sent from the client computer to the server computer. In this way, this document is stored in the server computer as a shared document.

However, in this system, a user such as a researcher who does not try to show the document to others cannot reliably record the document on the server computer on the manager side. Specifically, there is a case where the document is once recorded on the client computer, then the document is printed, and the document is deleted from the client computer. In this case, since the document itself does not exist, this document cannot be recorded on the server computer after the document is deleted.
Note that the deletion of the document includes destruction of the client computer.

  Furthermore, in the above background art, when data not registered in the server computer is lost, the lost data cannot be restored. However, if data is stored in the server computer, the data can be substantially restored by calling the data from another client computer.

JP 11-353211 A

  Accordingly, an object of the present invention is to provide a data management method and a data management system that enable a company to ensure data generated under business activities in the company.

  Furthermore, an object of the present invention is to provide a data management method and a data management system that facilitate centralized management of data.

  In order to solve the problems, a first invention is a data management in a system having a computer of a central management center and a plurality of managed computers connected to the computer of the central management center via a communication line such as an intranet or the Internet. A method for detecting, when a fixed instruction for fixing generated data is generated in a managed computer, and without inquiring of a user for data with the detection of the fixed instruction. A data management method comprising: automatically transmitting to a computer of a central management center.

A second aspect of the present invention is a data management method in a system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet. In the management computer, when a fixing command for fixing the generated data is generated, a step of detecting this, a step of inquiring the user whether or not to transmit data to the central management center, and And a step of automatically transmitting to a computer of a central management center regardless of a user's response.

According to a third aspect of the present invention, in the first aspect of the invention or the second aspect of the invention, the immobilization instruction for immobilizing data includes an instruction for recording the created data in the storage device of the managed computer, A command intended to fix data such as a command output by a printer connected to the management computer, a command to be transmitted to the outside through e-mail, a command to be deleted, a command to be received from the outside by e-mail, etc. And commands that process the created data but are not intended by the user.

According to a fourth aspect of the present invention, there is provided a data management system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet. If there is an immobilization instruction that immobilizes the created data, the means for detecting this and the immobilization instruction detected by the means are automatically managed centrally without querying the user. And a means for transmitting to the center computer.

According to a fifth aspect of the present invention, there is provided a data management system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet. Includes a means for detecting a fixing instruction for fixing the generated data, a means for inquiring a user whether to transmit the data to the central management center, and And a means for automatically transmitting the data to a central management center computer regardless of user's response.

According to a sixth aspect of the present invention, in the fourth aspect of the present invention or the fifth aspect of the present invention, the fixing instruction for fixing data includes an instruction for recording the created data in a storage device of the managed computer, A command intended to fix data such as a command output by a printer connected to the management computer, a command to be transmitted to the outside through e-mail, a command to be deleted, a command to be received from the outside by e-mail, etc. And commands that process the created data but are not intended by the user.

  ADVANTAGE OF THE INVENTION According to this invention, it becomes possible to manage reliably the data which arise under the business activity in a company. Further, according to the present invention, when data is input to a managed computer such as a client computer, there is an effect that the data can be surely held in a central management center such as a server computer.

The data management method and data management system according to the present invention will be described in more detail based on the embodiments.

First, FIG. 1 is a schematic diagram showing an example of the overall configuration of a data management system for realizing a data management method according to the present invention.
The data management system includes a plurality of managed computers 1 and 1 and a central management center 2 having computers. A plurality of managed computers 1, 1 are connected to a computer of the central management center 2 via an electric communication line L.

  The relationship between the managed computer 1 and the computer of the central management center 2 in the data management system shown in FIG. 1 is a so-called relationship between a client computer and a server computer. That is, the data management system shown in FIG. 1 can be regarded as a client-server system in which the managed computer 1 is a client computer and the computer of the central management center 2 is a server computer. However, the present invention is not limited to client-server systems.

  Further, the telecommunication line L can be considered as various communication lines such as the Internet and an intranet. Alternatively, it can be considered as a combination of these various communication lines.

Next, FIG. 2 shows a schematic diagram for explaining an example of the configuration of one managed computer 1 in FIG.
FIG. 2 shows two managed computers 1 and 1 and a central management center 2 including the computers. One of the managed computers 1 includes a monitor 1X as an input / output device, a keyboard 1Y, and a mouse 1Z. The managed computer 1 has a CPU 1a, a memory 1b storing software S1, and a memory 1b. A communication device 1c and a storage device 11 are provided. The storage device 11 indicates an auxiliary storage device, and data can be recorded and erased from the user U.

  The software S1 is one element constituting the main body of the managed computer 1, and is composed of a program SP1 and data SD1. The CPU 1a directly accesses the software S1, processes instructions and data, and executes instructions and data operations. Then, the instruction detection means 1p, the transmission destination data extraction means 1q, the transmission destination data addition means 1r, and the data transmission means 1s are generated from the CPU 1a and the software S1 (see FIG. 3).

The instruction detection unit 1p is a unit that detects a data fixing instruction from the user.
The user U clicks the save button B with the pointer P using the mouse 1Z in order to save the data D1 displayed on the monitor 1X in the storage device 11. Along with this, the save instruction C1 arrives at the CPU 1a. The instruction detection unit 1p detects this. The instruction detection unit 1p detects the storage instruction C1 and notifies the transmission destination data extraction unit 1q.

The transmission destination data extracting unit 1q is a unit that extracts transmission destination data of data that is a comparison with the fixing instruction.
The transmission destination data extracting means 1q addresses from the area d31 where the transmission destination data of the computer of the central management center 2 which is the transmission destination for transmitting the data D1 which is the target of the save instruction C1 from the data SD1 of the software S1. 20 is extracted.

  Next, the transmission destination data adding means 1r operates. The transmission destination data adding means 1r is a means for adding the address extracted by the transmission destination data extraction means 1q to the data to be fixed.

Specifically, the destination data adding means 1r uses the address extracted by the destination data extracting means 1q to the data D1 that is the target of the save command C1 so as to be the information 3 that is the format for data transmission in FIG. 20 is added. Then, the data D1 can be transmitted.

  Note that the information 3 in FIG. 4 is a schematic diagram schematically showing the relationship between the data and the destination data. The information 31 contains the area 31 in which the destination data is stored, and the data that is the target of the immobilization command. The area 32 is constituted. In other words, the data D1 stored in the area 32 is transmitted as information 3 to the computer of the central management center 2 specified as the destination by the address 20 stored in the area 31.

Finally, the data transmission means 1s operates. The data transmission unit 1s is a unit that transmits data to the computer of the central management center 2 via the communication device 1c. The data transmitting means 1s can also transmit the data D1 with the transmission date and time, the creator, security information such as whether to view or change, etc. Thereby, the central management center 2 can arrange the transmitted data according to the transmission date and time.
Here, the data transmission means 1s performs transmission T1 of the information 3 including the data D1 to the computer of the central management center 2 via the communication device 1c.

  In this way, when the managed computer 1 detects the instruction of the fixing command from the user, it automatically transmits data to the computer of the central management center 2 in conjunction with it. As a result, the computer of the central management center 2 can surely have data.

  By the way, the data that can be processed by the managed computer 1 is transmitted to the computer of the central management center 2 by the means generated by the cooperation of the CPU 1a and the software S1. However, in order to ensure that the computer of the central management center 2 has the data, the managed computer 1 transmits the data to the computer of the central management center 2 by the data transmission means 1s and then uses the instruction detection means 1p. The detected fixed instruction should be executed. In this way, the computer of the central management center 2 can have data more reliably.

  In the embodiment relating to the data management method and the data management system according to the present invention, the immobilization instruction detected by the instruction detection unit 1p is the storage instruction C1. However, the present invention does not limit the immobilization instruction to the storage instruction C1, but by a printer connected to the managed computer 1 in addition to the instruction to record the created data in the storage device 11 of the managed computer 1. The command may be any command that is intended to fix data, such as a command to be output, a command to be transmitted to the outside through e-mail, a command to be deleted, a command to be received from the outside by e-mail or the like. Alternatively, it may be a command that records, transmits, and outputs the generated data but is not intended by the user.

The process of processing data D1 by the above four means is shown in the process diagram of FIG.
Step 1 is a step of detecting a data fixing instruction from the user. Next, step 2 is a process of extracting transmission destination data of data which is a control of the fixing instruction. Step 3 is a step of adding a destination address to the data to be fixed. Further, step 4 is a process of transmitting data to the computer of the central management center.

  By the way, what is generated from the CPU 1a and the software S1 is not limited to the four means of the instruction detection means 1p, the transmission destination data extraction means 1q, the transmission destination data addition means 1r, and the data transmission means 1s.

In the second embodiment of the data management system for realizing the data management method according to the present invention, at least six means shown in FIG. 6 are generated from the CPU 1a and the software S1 in FIG.
In the block diagram of FIG. 6, instruction detecting means 1p, transmission destination data extracting means 1q, transmission destination data adding means 1r, data transmission means 1s, four means, inquiry means 1t, and input determination means 1u are provided. Show.

  In FIG. 6, the inquiry means 1t and the input determination means 1u are shown to be performed between the instruction detection means 1p and the transmission destination data extraction means 1q. However, in the present invention, the inquiry unit 1t and the input determination unit 1u can be arbitrarily set so as to be executable as long as they are between the instruction detection unit 1p and the data transmission unit 1s.

  The instruction detection unit 1p detects a save command C1 for saving data D1 from the user U. The instruction detection unit 1p detects the storage instruction C1 and notifies the inquiry unit 1t.

  The inquiry unit 1t is a unit that inquires of the user whether or not to transmit the data that is the target of the fixing instruction detected by the instruction detection unit 1p to the central management center. In other words, the inquiry means 1t determines whether or not the data U as the target of the save command C1 can be transmitted not only to the storage device 11 of the managed computer 1 but also to the central management center 2 such as a server computer. Contact

  Specifically, the inquiry means 1t of the managed computer 1 first reads the display screen Q from the area dQ of the data SD1. Then, the display screen Q of FIG. 7 “Do you want to save this data on the server? Yes? Or No?” Is displayed on the monitor 1X. Thereby, the inquiry means 1t can inquire the user U whether or not the data D1 is recorded in the central management center 2.

  Alternatively, when the data D1 is transmitted to the computer of the central management center 2 through the system and the data D1 is recorded in the central management center, the data D1 can be shared from other managed computers 1 thereafter. is there. In this case, instead of the display screen Q, it is possible to set to display “Do you share this data? Yes? Or No?”. In any case, the inquiry means 1t displays on the monitor 1X a screen for inquiring whether the user is to send the data to be fixed to the computer of the central management center 2 or not.

  The user U is requested to select whether or not to send the data D1 to the central management center 2 by displaying the display screen Q of FIG. 7 on the monitor 1X. Then, using the keyboard 1Y and the mouse 1Z, the “Yes” button a1 or the “No” button a2 is pressed.

  The input determining unit 1u is a unit that detects that the user U has pressed the button, and determines whether the user U has pressed the button a1 or the button a2. In the second embodiment, when the input determination unit 1u detects that the user U has pressed the button, the transmission destination data extraction unit 1q determines whether the user U has pressed the button. It is set to send a signal to activate. That is, in the second embodiment, the data D1 is transmitted to the central management center 2 regardless of whether the user U wants to transmit the data D1 to the central management center 2. Of course, the transmission is performed by the transmission destination data extraction unit 1q, the transmission destination data addition unit 1r, and the data transmission unit 1s.

  In FIG. 6, when the user U presses the button a1 or the button a2, the response signal A reaches the input determination unit 1u, and the input determination unit 1u detects this. And the transmission destination data extraction means 1q is operated.

The process of processing data D1 by the above six means is shown in the process diagram of FIG.
Step 11 is a step of detecting a data fixing command from the user. Next, step 12 is a step of inquiring the user whether or not the data to be fixed is transmitted to the central management center. Step 13 is a step of detecting that the user has responded to the inquiry and determining the response content. Next, step 14 is a process of extracting transmission destination data of data which is a control of the fixing instruction. Step 15 is a step of adding a destination address to the data to be fixed. Further, step 16 is a process of transmitting data to the computer of the central management center.

  Furthermore, in another third embodiment, there are six instruction detection means 1p, inquiry means 1t, input determination means 1u, transmission destination data extraction means 1q, transmission destination data addition means 1r, and data transmission means 1s. In addition to these means, the user name discrimination means 1v and the rejection notification means 1w are generated at least from the CPU 1a and the software S1 (see FIGS. 9 and 10).

  In the third embodiment, when it is detected that the user U has pressed the button, the input determination unit 1u has pressed the “Yes” button a1 and the “No” button a2. Are set to take different actions. That is, if the input determination unit 1u determines that the user U has pressed the “Yes” button a1, the input determination unit 1u sends an instruction to operate only to the transmission destination data extraction unit 1q. However, if the input determination unit 1u determines that the user U has pressed the “No” button a2, the input determination unit 1u sends an instruction to operate to the transmission destination data extraction unit 1q and the user name determination unit 1v.

  If the input determination unit 1u detects a response signal A1 that the user U has pressed the “Yes” button a1, the transmission destination data extraction unit 1q, the transmission destination data addition unit 1r, The data transmission means 1s transmits the data D1 to the central management center 2 (see FIG. 9).

  On the other hand, when the input determination unit 1u detects the response signal A2 that the user U has pressed the “No” button a2, the transmission destination data extraction unit 1q, the transmission destination data addition unit 1r, and the data transmission unit 1s In addition to transmitting the data D1 to the central management center 2, the user name determination unit 1v and the rejection notification unit 1w are operated (see FIG. 10).

  The user name discriminating means 1v is a means for discriminating which user has issued the immobilization command. Further, what is discriminated by the user name discriminating means 1v may be the code name of the managed computer instead of the user name. In any case, it suffices if it is possible to determine directly or indirectly which user does not want to transmit the data targeted for the fixing command to the central management center 2.

  The user name discrimination means 1v reads the code “U1” of the managed computer 1 stored in the area dID of the data SD1 as the user name IDN. In the third embodiment, one managed computer is associated with one user.

  Alternatively, in addition to using the code of the unmanaged computer 1 as the user name IDN, it is also possible to use the user registration name when the user logs in. The registered user name is automatically stored when the user logs in, and is automatically deleted when the user logs off.

  Next, the rejection notification means 1w operates. The rejection notification means 1w is means for notifying the computer of the central management center 2 that the user determined by the user name determination means 1v has refused to transmit data to the central management center 2. Specifically, the notification signal W is read from the area dW of the data SD1, the code “U1” of the managed computer 1 is attached thereto, and transmission T2 is performed via the communication device 1c.

  As a result, the computer of the central management center 2 that has received this notification has an effect of knowing the user who is prevented from reliably managing the data generated under the business activities in the company.

The process of processing data D1 by the above eight means is shown in the process diagram of FIG.
Step 21 is a step of detecting a data fixing instruction from the user. Next, step 22 is a step of inquiring the user as to whether or not the data to be fixed is transmitted to the central management center. Step 23 is a step of detecting that the user has responded to the inquiry and determining the response content. Next, step 24 is a process of extracting transmission destination data of data which is a control of the fixing instruction. Step 25 is a step of adding a destination address to the data to be fixed. Further, step 26 is a step of transmitting data to the computer of the central management center. When a user rejection signal is detected in step 23, step 27 or step 28 is performed. Step 27 is a step of determining which user has issued the immobilization command. Step 28 is a step of notifying the rejected user to the computer of the central management center.

  In the above embodiment, the input determination unit 1 u transmits data to the central management center 2 regardless of whether the response from the user is “Yes” or “No”. However, in the case of “No”, the present invention does not exclude the case where data is not transmitted. In that case, the user name discriminating means 1v and the refusal notifying means 1w operate to only notify the computer of the central management center of the rejected user.

Next, the above-described data management method and data management system according to the present invention will be described more specifically using examples.
FIG. 12 is a schematic diagram showing an overall outline for explaining a specific example of the data management method and the data management system according to the present invention. In addition, when using what was already demonstrated in the figure similarly, the same code | symbol was attached | subjected.

  FIG. 12 shows a situation in which a researcher UR at a laboratory of an X pharmaceutical company intends not to report a research result that can be achieved based on work to a supervisor. FIG. 10 shows a client computer 101 that can be input / output from a researcher UR and a server computer 201 that can access each other via a telecommunication line r. The telecommunication line r is wireless communication.

  The client computer 101 includes a monitor 101a that enables input / output from the researcher UR, a keyboard 101b, a mouse 101c, and a printer 101d. In addition, the client computer 101 includes a CPU 1a, a memory 1b having software S1, a communication device 1c, and a storage device 11. And although not shown in FIG. 12, it has the instruction | indication detection means 1p, the transmission destination data extraction means 1q, the transmission destination data addition means 1r, and the data transmission means 1s (refer FIG. 3).

  In FIG. 12, data DR in which research achievements created by the researcher UR are summarized is opened. That is, the file including the data DR is in an active state. The researcher UR considers that the data DR is output from the printer 101d of the client computer 101 to conceal the data without saving it.

  Therefore, the researcher UR clicks the button BR on the monitor 101a using the pointer P in order to output the data DR from the printer 101d. The instruction detection unit 1p detects a print command output from the printer 101d of the data DR from the researcher UR.

Since the instruction detection unit 1p detects an instruction that is a fixed instruction of the researcher UR, the transmission destination data extraction unit 1q, the transmission destination data addition unit 1r, and the data transmission unit 1s operate in order. Then, the data transmission means 1b sends the information 3R including the data DR schematically shown in FIG. 13 to the server computer 201 without notifying the researcher UR.
The address 201 is the address of the server computer 201 that is the transmission destination.

  When the information 3R is sent, the server computer 201 receives the information 3R. The server computer 201 can store the data DR in the information 3R and reliably have the data DR. This also prevents the data DR of the researcher UR from being hidden or concealed.

  As described above, the data management method and the data management system according to the present invention have been specifically described by the above embodiments. In the above-described embodiment, various means are generated from the CPU 1a and the software S1, and data is transmitted to the central management center 2 and the server computer 201. However, the present invention does not exclude that, in addition to these, for example, an OS (operating system) or application is provided with functions or means corresponding to these. In any case, in the present invention, data created by the managed computer or the client computer may be transmitted to the central management center 2 or the server computer 201 using various functions and means so as to be manageable.

It is the schematic diagram which showed the example of a whole structure of the data management system which implement | achieves the data management method concerning this invention. It is a schematic diagram for demonstrating an example of a structure of the one managed computer in FIG. FIG. 3 is a block diagram for explaining an example of a configuration of one managed computer in FIG. 2. It is a schematic diagram of information including data to be transmitted to the central management center. It is process drawing which showed the process process in FIG. It is a block diagram for demonstrating another example of a structure of the one managed computer in FIG. It is an example of the display screen displayed on the monitor of a managed computer. It is process drawing which showed the process process in FIG. It is a block diagram for demonstrating another example of a structure of the one managed computer in FIG. It is a block diagram for demonstrating another example of a structure of the one managed computer in FIG. It is process drawing which showed the process process in FIG.9 and FIG.10. It is a schematic diagram showing the outline of the whole for demonstrating the specific example of the data management method and data management system which concern on this invention. It is a schematic diagram of the information transmitted to a server computer.

Explanation of symbols

1 Managed computer 1a CPU
1b memory 1c communication device 1p instruction detection means 1q transmission destination data extraction means 1r transmission destination data addition means 1s data transmission means 1t inquiry means 1u input determination means 1v user name determination means 1w rejection notification means 1X monitor 1Y keyboard 1Z mouse 2 central management Center 11 Storage device L Telecommunications line S1 Software

Claims (6)

A data management method in a system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet, wherein the managed computer includes:
Detecting an immobilization instruction for immobilizing the created data, and detecting this,
Automatically sending the data to the computer of the central management center without inquiring of a user in accordance with the detection of the fixing instruction;
A data management method comprising: A data management method in a system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet, wherein the managed computer includes:
Detecting an immobilization instruction for immobilizing the created data, and detecting this,
Querying the user whether to send the data to the central management center; and
Automatically sending the data to the central management center computer regardless of user response;
A data management method comprising: In the data management method according to claim 1 or 2,
An immobilization instruction for immobilizing the data is
An instruction to record the created data in a storage device of the managed computer, an instruction to be output by a printer connected to the managed computer, an instruction to be transmitted to the outside through e-mail, an instruction to delete, an e-mail, etc. A data management method comprising: a command that is intended to fix data such as a command to be received; and a command that processes generated data but is not intended by a user. A data management system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet,
The managed computer includes
Means for detecting the occurrence of a fixing instruction for fixing the generated data;
Means for automatically transmitting the data to the computer of the central management center without inquiring of the user in accordance with the fixing instruction detected by the means;
A data management system characterized by including: A data management system comprising a central management center computer and a plurality of managed computers connected to the central management center computer via a communication line such as an intranet or the Internet,
The managed computer includes
Means for detecting the occurrence of a fixing instruction for fixing the generated data;
Means for querying a user whether to send the data to the central management center; and
Means for automatically transmitting the data to the computer of the central management center regardless of user responses;
A data management system characterized by including: In the data management system according to claim 4 or 5,
An immobilization instruction for immobilizing the data is
An instruction to record the created data in a storage device of the managed computer, an instruction to be output by a printer connected to the managed computer, an instruction to be transmitted to the outside through e-mail, an instruction to delete, an e-mail, etc. A data management system comprising: a command that is intended to fix data such as a command to be received; and a command that processes the created data but is not intended by the user.

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