JP2004199446A - Shared document management system, member terminal device, document sharing processing program for member terminal and shared document management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a shared document management system capable of processing a correction request of an electronic document shared by a plurality of members rapidly and without omission. <P>SOLUTION: The member terminal 2 layer-displays the content of an original file 110 received from the shared document management device 1 (device 1) and the correction request content of a correction request file 112 using layers, acquires the position of a correction requested position designated on the display to generate an input area, and the inputted correction request content to the device 1. The device 1 acquires the correction request content and position, reflects them to the correction request file 112 through a correction request table 113, and reports the correction request to a manger terminal 3. The manager terminal 3 displays it in the same manner as in the member terminal 2 using layers, and transmits the identification information of the correction request content authorized by the manager to the device 1. The manager terminal 3 corrects the original file 110 on the basis of the correction request content and position extracted from the correction request table 113 on the basis of the identification information. <P>COPYRIGHT: (C)2004,JPO&NCIPI

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention is directed to a shared document for managing an electronic document by modifying or revising the electronic document by a predetermined administrator only in response to a correction request from the member, for an electronic document shared by a plurality of members. Document management technology.
[0002]
[Prior art]
In projects such as software and system development, an enormous amount of electronic documents such as manuals, specifications, test procedures, and the like are created and managed, and are shared among many related parties (members).
[0003]
Each member of the project needs to modify such an electronic document. However, if the contents of the electronic document can be freely modified by all members, it may not be possible to grasp which is the correct modification, and confusion may occur in the contents of the electronic document. Therefore, in general, an authorized person (administrator) who can modify the electronic document is determined in advance, and the administrator examines a modification request from a member, and modifies a corresponding portion of the electronic document according to the content of the approval of the modification. .
[0004]
2. Description of the Related Art Conventionally, an administrator of an electronic document or a member who has a right to modify an electronic document has received an edit content and a comment sentence for a document to be edited and edited the document to create a new updated document.
[0005]
For example, the electronic document management server stores, as update history information, the edited content and comment sentence of the electronic document to be edited received from the member, and stores the edited content in association with the electronic document to be edited. When a download request specifying a version (version number) is received from a member, an electronic document to which editing content corresponding to the requested version is added and update history information are transmitted to the requesting terminal device, and the electronic version of the corresponding version is transmitted. Display the document.
[0006]
Alternatively, the editing contents and comment sentence of the electronic document to be edited are received and stored from a member having editing authority, and when requested by the member, the updated contents and comment sentence of the requested electronic document are sent to the requesting source. The comment text and the corresponding edited content are displayed so as to be transmitted to the terminal device so that the correlation between the comment texts of the electronic document can be grasped. (See Patent Document 1).
[0007]
[Patent Document 1]
JP-A-2002-140344
[0008]
[Problems to be solved by the invention]
In a system in which only a predetermined administrator modifies or updates an electronic document and manages the electronic document, even if a member who does not have the authority to modify or update the electronic document wants to make an electronic document correction request Are many. In addition, there is a considerable time between when a member sends a correction request to the administrator and when another member can refer to the electronic document in which the content of the correction request is reflected and the error is corrected. Time lag is likely to occur.
[0009]
For this reason, a correction request list or the like is distributed among the members at a predetermined timing, or the correlation between the comment sentences is changed so that the update history of the corresponding electronic document can be grasped in response to a request from the member as described in Patent Document 1. The comment text to which the relationship is added and the updated content are transmitted to the requesting terminal device and displayed.
[0010]
However, at the member's terminal, the contents of the shared electronic document and the correction history information such as the correction request list, the correction contents, and the comments are displayed in separate windows.
[0011]
The members are forced to display the contents of the electronic document and the contents of the correction in separate windows or the like, refer to the electronic document or input the contents of the correction request while comparing the two windows. In such a work situation, it is difficult to work while grasping and confirming a portion of the electronic document that requires correction without any omission.
[0012]
For example, a situation in which an error has already been pointed out and other members cannot sufficiently grasp and confirm the location that is the subject of a correction request may cause a problem that another member may request a correction in duplicate. However, there is a risk that subsequent work may be repeated without noticing a mistake in the electronic document, and the original work efficiency may be deteriorated. In addition, if the work of requesting a correction of an electronic document itself is a burden, members tend to make a request for correction itself, which tends to be slow.
[0013]
Therefore, even a member who does not have the authority to modify an electronic document is required to be able to perform a processing operation on an electronic document to be modified like a general document modification processing operation.
[0014]
Further, for the administrator who approves the correction request, shortening the time lag between the time of the correction request and the time of reflecting the content of the correction request in the electronic document increases the processing load, which is a problem.
[0015]
Therefore, it is required that the contents requested to be corrected can be easily compared with the contents of the electronic document, regardless of whether or not the approval of the administrator has been completed.
[0016]
SUMMARY OF THE INVENTION In view of the above problems, it is an object of the present invention to easily perform a modification request operation for an electronic document in which writing of a member is prohibited, and to quickly and easily check the contents and status of each member's modification request on the electronic document. The purpose is to provide a shared document management system that can be grasped. Another object of the present invention is to provide a program for causing a computer to execute a process for managing such a shared document.
[0017]
Another object of the present invention is to provide a member terminal capable of sharing an electronic document in such a shared document management system. Another object of the present invention is to provide a program for causing a computer to execute a process of sharing an electronic document at a member terminal.
[0018]
[Means for Solving the Problems]
In order to solve the above problems, the present invention includes a server that manages a document that has been converted into electronic data that can be referred to by member terminals of a plurality of members. In a shared document management system that manages the electronic document by performing a modification process or a revision process, the server includes: an original file storage unit that stores an original file that stores contents of the electronic document to be shared; and the original file. And a correction request file storing original file reference location information (OF reference location information) which is position information of the correction request location referenced by the correction request content in the original file. With means
[0019]
Further, the member terminal generates data transmission / reception processing means for downloading the original file and the correction request file, and content display data for displaying the content of the original file, and obtains the content reference data obtained from the OF reference location information. Layer display processing means for generating correction request content display data for displaying the correction request content at a correction request location, and superimposing and displaying the content display data and the correction request content display data.
[0020]
In the present invention, the server (shared document management device) stores the original file storing the content of the electronic document to be shared, the content of the correction request for the original file, and the original of the correction request location referred to by the content of the correction request. A correction request file for registering OF reference location information, which is positional information in the file, is stored.
[0021]
When the member terminal downloads the original file and the correction request file of the electronic document from the server (shared document management device), the member terminal obtains the content display data for displaying the contents of the original file and the OF reference location information. And generating correction request content display data for displaying the correction request content at the correction request location.
[0022]
Here, the content of the correction request is a word to be corrected of the content of the original document input by the member, a word for the correction, a comment on the correction request, and the like. The OF reference location information is information indicating a logical location of the correction request location as data of the original file.
[0023]
As the content display data, data for displaying the content of the original file in a document page format is generated. As the correction request content display data, for example, graphic data indicating the correction request location by displaying the correction request content and the correction request comment in a balloon-shaped text display area is generated. Then, a display position is calculated from the OF reference point information, the content display data is displayed, and the correction request content display data is superimposed and displayed on the calculated display position.
[0024]
As a result, the member can simultaneously view the contents of the electronic document (original file) and the contents of the correction request and the correction comment (the contents of the correction request file), thereby facilitating confirmation and examination of the contents of the correction request.
[0025]
Further, in the present invention, the member terminal may be configured such that, when a correction request location is specified on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed and displayed. Acquiring the OF reference location information of the correction request location and using the correction request location as a base point on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed and displayed. And a correction request content input means for obtaining the OF reference location information of the correction request location and the correction request content input to the data input area, wherein the data transmission / reception processing means includes at least the The OF reference location information and the contents of the correction request are transmitted to the server.
[0026]
In the server, identification information is added to the OF reference location information and the correction request content received from the member terminal and stored in a correction request table, and the OF reference location information and the correction request are added together with the identification information. A correction request processing means for copying the contents into a correction request file and updating the correction request file;
[0027]
The member terminal obtains the designated OF reference location information when a location to be requested to be modified on the layer display of the content display data of the electronic document and the modification request content display data is designated by a pointing device such as a mouse or a tablet, A display position is calculated from the designated request position, and a balloon-shaped text input area is generated at the display position to prompt input of a correction request content and a correction comment. Then, after the input operation of the correction request content and the correction comment is completed, information such as the OF reference location information, the correction request content, and the correction comment is transmitted to the server (shared document management device).
[0028]
The server (shared document management device) adds an identification number to the received OF reference location information and correction request content and adds the identification number to the correction request table. Further, at a predetermined time, the identification number of the correction request, the display position information, and the content of the correction request are added to the correction request file, and the status of the correction request is reflected in the correction request file.
[0029]
Further, in the present invention, when the member terminal used by the administrator specifies a correction request content for correction approval on a layer display on which the content display data and the correction request content display data are superimposed and displayed. An original file modification input unit for acquiring identification information of the specified modification request content, wherein the data transmission / reception processing unit transmits the identification information of the modification request content approved for modification to the server.
[0030]
Further, the server extracts the corresponding OF reference point information and the correction request content from the correction request table based on the identification information received from the member terminal, and extracts the extracted OF reference point information and the correction request content. Original file modifying means for modifying the contents of the original file according to the above.
[0031]
In the present invention, the member terminal (administrator terminal) used by the administrator obtains the identification information of the specified correction request content when the administrator specifies the correction request content for approving the correction, and obtains the identification information of the specified correction request content. Is transmitted to the server (shared document management device) as a correction input. The server (shared document management device) that has received the correction input extracts the correction request content and the OF reference location information from the correction request table based on the identification number of the correction input, and according to the extracted correction request content and the OF reference location information. Modify the data in the original file.
[0032]
Further, in the present invention, in the member terminal used by an administrator, the original file modification input unit generates a revision processing selection notification when a revision of the electronic document is designated, and the data transmission / reception processing unit includes: Transmitting the notification of the revision processing selection to the server; In addition, the server generates the latest version of the original file based on the original file corresponding to the electronic document to be subjected to the revision process, based on the revision process selection notification received from the member terminal, and stores the latest original file in the original file storage unit. A new correction request file corresponding to the latest version of the original file is generated and stored in the correction request file storage unit, and the association is updated using the latest version of the original file as the original file of the electronic document. Equipped with original file revision means.
[0033]
At the member terminal (administrator terminal) used by the administrator, when the administrator selects the revision processing of the electronic document after the original file is modified based on the modification request contents, the modification processing selection notification is generated. Notify the server (shared document management device). Then, the server (shared document management device) that has received the notification generates the latest version of the original file based on the current original file corresponding to the electronic document to be subjected to the revision processing, and stores it as a separate file in the original file storage unit. Remember. Further, a new correction request file corresponding to the newly generated latest original file is generated and stored in the correction request file storage means. Further, the latest original file is set as the original file of the electronic document, and the correspondence between the new original file and the correction request file and the electronic document is newly stored.
[0034]
Further, in the case where the present invention adopts the above configuration, the server is configured such that when the content of the original file or the correction request file is changed, or when the latest original file is generated from the original file, A notification unit is provided for transmitting any one of a correction notification, a change notification, and a revision notification to the member terminal.
[0035]
Thereby, the member sharing the electronic document receives the notification, and can immediately know the occurrence of a correction request for the electronic document or the correction or revision of the electronic document. In particular, the administrator can immediately know the occurrence of the correction request, and can quickly perform the correction processing or the revision processing.
[0036]
Further, in the present invention, in the member terminal used by an administrator, the original file correction input means includes a step of displaying the correction request content on a layer display on which the content display data and the correction request content display data are superimposed and displayed. When selected, a data input area is generated based on the selected OF reference location information of the correction request content, and the OF reference location information of the correction request location, the administrator comment input to the data input area, and the After acquiring OF reference point information, the data transmission / reception processing means transmits the OF reference point information and the administrator comment to the server.
[0037]
Further, in the server, the correction request processing means adds identification information to the OF reference point information and the administrator comment received from the member terminal, stores the information in the correction request table, and further stores the identification information together with the identification information. The OF reference location information and the administrator comment are copied to a correction request file to update the correction request file.
[0038]
In the present invention, when the administrator selects a text display area of the displayed correction request content by clicking or the like on the administrator terminal, the display position is calculated from the OF reference location information of the selected correction request content, and the display position is calculated. Create a text entry area at the location to prompt for administrator comments. When the administrator comment is input, the OF reference location information and the administrator comment are transmitted to the server (shared document management device). The server (shared document management device) that has received the administrator comment adds the OF reference location information and the administrator comment to the correction request table with an identification number.
[0039]
Further, in the present invention, in the member terminal used by an administrator, the original file correction input means may perform the correction request on a layer display on which the content display data and the correction request content display data are displayed in a superimposed manner. When the content is selected and a predetermined status is set, the identification information of the selected correction request content and the set status are obtained, and the data transmission / reception processing unit performs the identification information of the correction request content and the status. To the server.
[0040]
Further, in the management server, the correction request processing means sets the status in the correction request content of the correction request table searched based on the identification information of the correction request content received from the member terminal, and performs the correction. Update the request table.
[0041]
The status is information indicating the status of the response to the content of the correction request for which the administrator did not approve the correction or the content of the correction request for which the correction approval was suspended. The administrator selects and sets any one of the prepared statuses such as “temporary approval”, “not approved”, and “reflected”.
[0042]
In the administrator terminal, when the administrator sets a predetermined status in the content of the correction request, the identification information of the content of the correction request and the set status are acquired and transmitted to the server (shared document management device). The server (shared document management device) that has received the identification information and the status of the correction request content stores the received status in the corresponding correction request content of the correction request table searched based on the identification information and updates the correction request table. I do.
[0043]
Further, the present invention is the terminal device of the member in the shared document management system, wherein the server stores an original file storing the contents of the electronic document shared by the member, and a correction request content for the original file. And a data transmission / reception processing means for downloading a correction request file for registering original file reference location information, which is positional information in the original file of a correction request location referred to by the correction request content, and displaying the content of the original file. Generating the modification request content display data for displaying the modification request content at the modification request location obtained from the original file reference location information, and generating the content display data and the modification request. Content display data And a layer display processing means for displaying and tatami.
[0044]
Further, the member terminal device of the present invention, in the case of adopting the above configuration, requests a correction request on a display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed and displayed. When a location is designated, the original file reference location information of the correction request location is obtained, and a layer display is displayed on the display of the content display data or in which the content display data and the correction request content display data are superimposed and displayed. A correction request content input means for generating a data input area based on the correction request location as a base, and acquiring the original file reference location information of the correction request location and the correction request content input to the data input area, The data transmission / reception processing means includes at least the original file reference location information and the correction request To send content to the server.
[0045]
As described above, according to the present invention, members and managers sharing an electronic document can simultaneously compare the contents of the electronic document with the contents of the correction request, and can grasp errors that need to be corrected without omission. It becomes.
[0046]
In addition, the member and the administrator can quickly grasp the correction request for the electronic document. In particular, members can immediately know the approval and revision of the electronic document. Therefore, the contents of the correction request can be shared promptly regardless of whether or not the correction has been approved by the administrator. This makes it possible to reduce the number of situations in which subsequent work is performed, and prevent work efficiency from deteriorating.
[0047]
In addition, the member can point out a part to be requested for correction on the display of the electronic document, and can make a correction request simply by inputting the content of the correction request or a comment in the displayed text input area, thereby reducing a burden of the correction request work. Prompt request for correction without increasing the number of corrections. Therefore, the administrator can manage the electronic document with accurate contents reflecting the correction request.
[0048]
Each processing means or function or element of the present invention can be realized as a processing program read and executed by a computer. Further, the processing program for realizing the present invention can be stored in an appropriate recording medium such as a computer-readable, portable medium memory, a semiconductor memory, and a hard disk, and is provided by being recorded on these recording media. Alternatively, it is provided by transmission / reception using various communication networks via a communication interface.
[0049]
BEST MODE FOR CARRYING OUT THE INVENTION
FIG. 1 shows a configuration example according to an embodiment of the present invention.
[0050]
The shared document management system according to the present invention includes a shared document management device 1, a member terminal 2, and an administrator terminal 3. The shared document management device 1, the member terminal 2, and the administrator terminal 3 are mutually connected via the network 4 and can transmit and receive data.
[0051]
The shared document management device 1 is a server device that stores and manages an original file 110 and one correction request file 112 provided corresponding to the original file 110.
[0052]
The original file 110 is a data file that stores the contents of an electronic document shared by members and administrators. The correction request file 112 is a data file that stores correction request contents for the contents of the original file 110 and OF reference location information indicating the position of an electronic document referred to by the correction request contents.
[0053]
The member terminal 2 is a client terminal used by members sharing an electronic document managed by the shared document management device 1. The administrator terminal 3 is a client terminal used by a person who has the authority to modify or update a shared electronic document.
[0054]
The shared document management device 1 includes a login processing unit 11, a file management unit 12, a modification request processing unit 13, an original file modification unit 14, an original file revision unit 15, a modification / revision notification unit 16, a revision information creation unit 17, an original file 110, an original file table 111, a correction request file 112, a correction request table 113, an original file management table 114, a member list 115, and a revision information table 116.
[0055]
The login processing means 11 accepts a login from the member terminal 2 or the administrator terminal 3 to the shared document management device 1 and sets notification destination information (contact information) such as the mail address of the member terminal 2 for each electronic document. A means for registering in the member list 115 or referring to the member list 115 to authenticate the login of the member terminal 2 or the administrator terminal 3.
[0056]
FIG. 2 shows a data configuration example of the member list 115. The member list 115 is a data table provided for each electronic document, and includes a member ID (identification information), an attribute (a type of authority given to the member), a member name (name), and a mail address (contact information) of each member. ).
[0057]
When a login request to the shared document management device 1 is made, that is, when a login request to the original file 110 of the electronic document managed by the shared document management device 1 is made and the member registration process is selected, the login process is performed. Information such as the member ID, attribute, member name, and mail address of each member is registered in the member list 115 of the file 110.
[0058]
When there is an access request to the original file 110 of the electronic document managed by the shared document management apparatus 1, the login processing unit 11 determines whether the access requester is a member or an administrator who shares the electronic document. Is determined based on the corresponding member list 115 and the authentication process is performed.
[0059]
When the member withdrawal processing is selected, the login processing means 11 deletes the corresponding member from the member list 115 and updates the member list 115.
[0060]
The file management unit 12 manages various files and tables processed by the shared document management device 1.
[0061]
Using the original file table 111, the file management unit 12 manages, for each electronic document, the original file 110 stored first and the original file 110 newly generated and stored by the revision process.
[0062]
FIG. 3 shows a data configuration example of the original file table 111. The original file table 111 includes items such as a document name, a version number, an original file name, and an original file ID (identification information). The version number stores revision information given in the revision process of the electronic document. The revision information stores information that is provided in accordance with a prepared revision information provision rule.
[0063]
When a new original file 110 is generated as the latest version by the revision process, the file management unit 12 adds the document name, the version number, the original file name and the ID to the original file table 111, and , The correction request file 112, the member list 115, and the revision information table 116 are managed using the original file management table 114.
[0064]
FIG. 4 shows a data configuration example of the original file management table 114. The original file management table 114 includes items such as a document name, a version number, an original file name (or ID), a correction request file name (or ID), a revision information table name, and a member list name.
[0065]
The original file management table 114 contains, for each electronic document, a file name / file that specifies the latest original file 110 of the electronic document, a correction request file 112 corresponding to the original file 110, a revision information table 116, and a member list 115, respectively. The table name (or identification information) is stored.
[0066]
When the electronic document is revised, the file management means 12 associates the original file name and the original file name of the corresponding electronic document in the original file management table 114 in order to associate the new original file 110 generated by the revision processing with the correction request file 112. Update the correction request file name.
[0067]
Note that, when a request for reference, printing, and downloading of the original file 110 is issued from the member terminal 2 or the administrator terminal 3, the file management unit 12 performs a process according to the request.
[0068]
The correction request processing means 13 is a means for processing a correction request from a member or a correction request from an administrator. The correction request processing means 13 adds identification information to the OF reference location information and correction request contents (including correction comments) received from the member terminal 2 and sequentially adds them to the correction request table 113.
[0069]
Further, the correction request processing unit 13 updates the correction request table 113 based on the administrator comment for the correction request content received from the administrator terminal 3 or the status set in the correction request content.
[0070]
FIG. 5 shows a data configuration example of the correction request table 113. The correction request table 113 is a data table provided for each correction request file 112 corresponding to the original file 110, and includes a correction request serial number, a requester member ID, an original file reference location (OF reference location), a correction request content, It consists of items such as correction comment / administrator comment, importance, update date and time, and status.
[0071]
The correction request serial number stores identification information of the content of the correction request and information given by the correction request processing unit 13. The requester member ID stores identification information of the member who transmitted the correction request content.
[0072]
In the OF reference location, the correction request location information transmitted from the member terminal 2 together with the content of the correction request is stored. The OF reference location information is the location information of the data corresponding to the location in the original file 110 to which the correction request has been instructed, and uses the location information of the correction request location in the data related to the displayed content in the original file 110. The position information is, for example, a distance value on the byte stream from the head of the data related to the displayed content in the original file 110 with respect to the head position of the data corresponding to the correction request portion, or an offset from a predetermined position in the original file 110. It is represented by a value.
[0073]
The correction request content stores the content of the correction request received by the correction request processing means 13 from the member terminal 2.
[0074]
The correction comment / administrator comment stores the correction comment received by the correction request processing unit 13 from the member terminal 2 or the administrator comment received from the administrator terminal 3.
[0075]
The importance is information set by the correction requester arbitrarily selected from predetermined information such as “high, low” or “1, 2, 3” indicating the importance of the content of the correction request. The information transmitted from step 2 together with the contents of the correction request is stored.
[0076]
In the update date and time, information on the date and time when information is added, deleted, or changed in the correction request table 113 is stored. In the status, information indicating the processing status set and transmitted by the administrator for the correction request content in the administrator terminal 3 is stored.
[0077]
The correction request processing means 13 includes a correction request serial number (correction request identification number), an OF reference location (display position information), a correction request content, a correction comment / administrator added to the correction request table 113 at a predetermined time or every occasion. The correction request information stored in the item such as a comment is added to the correction request file 112 to reflect the status of the correction request, and a change notification of the correction request file 112 is transmitted to the member terminal 2 and / or the manager terminal 3. I do.
[0078]
The original file correction unit 14 is a unit that corrects an electronic document according to the correction request content approved for correction by the administrator. The original file correcting means 14 extracts the correction input from the correction request table 113 based on the correction input received from the administrator terminal 3, that is, the correction request serial number (identification information) of the correction request content selected as a correction approval target by the administrator. The data of the original file 110 is updated in accordance with the OF reference location and the content of the correction request, and the original file 110 is updated, that is, overwritten with the same file name.
[0079]
The original file revision unit 15 is a unit that performs a revision process of an electronic document when receiving a revision process selection notification from the administrator terminal 3. After the modification process of the original file 110 is completed, the original file revision unit 15 updates the version number information based on a predetermined rule, generates a separate file based on the modified original file 110, and assigns a different file name. Give and save.
[0080]
For example, when the original file 110 of the electronic document “common specification” whose version number information is “Ver. 1.0” is to be revised, the data of this original file (original file name = common specification 1.0) 110 After the correction, another original file 110 is generated based on the corrected original file 110, and stored as the latest version of the original file (original file name = common specification 2.0) 110. As a result, the original file (original file name = common specification 1.0) 110 and the latest version of the original file (original file name = common specification 2.0) 110 are stored.
[0081]
Further, the original file revision unit 15 adds the file name, file ID, version number information, and the like of the newly generated original file 110 (original file name = common specification 2.0) to the original file table 111. Also, the correction request file 112 associated with the original file (original file name = common specification 1.0) 110 corresponding to the previous revision is deleted, and the latest version of the original file (original file name = common specification 1.0) is deleted. A new correction request file 112 is generated in association with the specification 2.0) 110, and the corresponding item, version number, original file name, correction request file name, etc. of the original file management table 114 are updated. The original file revision unit 15 receives the corresponding comment input by the administrator during the revision process, and stores the comment in the revision information table 116.
[0082]
When generating a new correction request file 112 to be associated with a new original file 110, the original file revision unit 15 generates an original file (original file name = common specification 1.0) corresponding to the previous revision. The modification request file 112 associated with 110) may be stored as it is without being deleted.
[0083]
The correction / revision notification means 16 is means for notifying a predetermined member terminal 2 of the correction / revision when the administrator modifies or revises the electronic document. The correction / revision notification means 16 transmits a correction / revision notification including information such as the corrected or revised electronic document name, the file name of the original file 110, and the file ID in a mail format.
[0084]
The revision information creating unit 17 is a unit that generates or updates the revision information table 116 and outputs the revision information.
[0085]
FIG. 6 shows a data configuration example of the revision information table 116. The revision information table 116 is a data table provided for each electronic document or each version of the electronic document, and includes items such as an update date and time, a version number, a process, a corresponding location, a modification / revision content, and a manager name. You.
[0086]
The update date and time is information of the date and time when the revision information table 116 was updated, and the version number is version number information of the electronic document. The process is information indicating the type of the process performed on the original file 110, and here, either “correction” or “revision” is set.
[0087]
The pertinent portion indicates a portion where the original file 110 has been corrected as information in a document format. When the original file 110 of the electronic document has information on the page structure of the electronic document, the position information and the table of contents in the document format such as the “number of pages and lines” or “chapter, section” where the correction part exists are included. Is set. If the original file 110 of the electronic document does not have information on the page structure of the electronic document, position information (line number, etc.) from the head of the line where the correction portion exists or from a predetermined position is set.
[0088]
The correction / revision contents are the corresponding comments arbitrarily input by the administrator during the correction processing or the revision processing. The administrator name is information indicating the name of the administrator who has performed the correction process or the edition process.
[0089]
The revision information creation unit 17 acquires the processing log information of the original file modification unit 14 and the original file revision unit 15, and creates a revision information table 116 when the original file 110 of the electronic document is first stored. Then, every time the process is executed thereafter, the process log information is acquired, and information such as the update date and time, the process, and the administrator name is written from the acquired process log information to each item of the revision information table 116. Also, version number information, a corresponding portion, a corresponding comment, and the like are acquired from the original file modifying means 14 and the original file revising means 15, and are written in the corresponding items of the revision information table 116.
[0090]
FIG. 7 shows a configuration example of the member terminal 2 and the administrator terminal 3.
[0091]
The member terminal 2 shown in FIG. 7A includes a data transmission / reception processing unit 21, a layer display processing unit 22, a correction request content / comment input unit 23, and a notification receiving unit 24.
[0092]
The data transmission / reception processing unit 21 is a unit that transmits information such as OF reference location information and correction request contents to the shared document management device 1 and downloads the original file 110, the correction request file 112, and the like from the shared document management device 1. .
[0093]
The layer display processing means 22 is a means for superimposing and displaying (layer display) the data of the original file 110 and the data of the correction request file 112 on a display device (not shown) connected to the member terminal 2.
[0094]
The layer display processing unit 22 creates content display data for displaying an electronic document from the data of the original file 110. Also, a display position for displaying the correction request content is calculated from the OF reference location information of the correction request file 112, and a text display area for displaying the correction request content, the correction request comment, and the like as a balloon-shaped graphic as the correction request content display data. Generate The display position is indicated by, for example, a set of a page number value and a logical coordinate value on the page when the data of the original file 110 is displayed in a document format. The logical coordinate value may be an absolute value or an offset value in the vertical and horizontal directions from a predetermined base point, and any general display unit, such as the number of rows and the number of digits, pixels, dots, etc. Good.
[0095]
FIG. 8 shows a display example for explaining the layer display. FIG. 8A shows a display example of the content display data generated from the data of the original file 110. FIG. 8B shows a display example of correction request content display data generated from the data of the correction request file 112. It is assumed that certain data in the correction request file 112 is as follows.
[0096]
Correction request serial number = MR-001,
OF reference location = n,
Correction request content = "Please change to composition → welfare",
Correction comment = "It is a typo."
The layer display processing means 22 calculates the display position “page information = 1, coordinate value in the digit direction = a, coordinate value in the row direction = b” from the value of the OF reference point = n. In addition, a text display area of a balloon shape is generated, and the acquired correction request content and correction comment are incorporated into the balloon shape graphic to generate correction request content display data. Then, as shown in FIG. 8C, the content display data which is the text of the electronic document is displayed, and the correction request content display data is displayed on the display based on the display position calculated from the OF reference location information of the correction request location. Are displayed in layers.
[0097]
Thus, the member or the administrator can simultaneously grasp the contents of the electronic document and the contents of the correction request.
[0098]
When an operation of designating and moving a balloon graphic (text display area) of the correction request content displayed by a pointing device (not shown) such as a mouse or a tablet is performed, the layer display processing unit 22 performs the operation according to the moving operation. With the base point of the text display area fixed at the correction request position, the position of the balloon graphic is changed and displayed again.
[0099]
Also, the layer display processing means 22 can display only the content display data of the electronic document by selecting the display switching (see FIG. 8A). As a result, the electronic document can be displayed as usual, and its contents can be referred to.
[0100]
If the correction request file 112 contains an administrator comment for the correction request content, or if a status for the correction request content is set, the layer display processing unit 22 similarly determines the corresponding correction request content. Linked to the balloon box of the administrator to display the balloon box of the administrator comment. The display position is calculated from the OF reference location information of the administrator comment, and the management comment or the set status is displayed in the generated balloon graphic (text display area). FIG. 8D shows a display example of a correction request content when an administrator comment exists.
[0101]
The correction request content / comment input means 23 is a means for inputting the content of a correction request and a correction comment when requesting correction of an electronic document.
[0102]
When the member specifies a correction request portion using a pointing device on a display as shown in FIG. 8A or 8C, the correction request content / comment input means 23 displays the specified correction request portion. The position information is acquired, and a text box is generated and displayed as a text input area for inputting a correction request content (including a correction comment).
[0103]
When the input operation of the correction request content of the member is completed, the correction request content / comment input means 23 obtains the correction request content input in the text input area and obtains the position information of the correction request portion (OF reference portion information). I do. Further, information such as the importance of the correction request set by the member and the presence or absence of a notification to the administrator is obtained.
[0104]
When all the input operations related to the correction request are completed, the obtained OF reference location information, correction request contents (including correction comments), importance, presence / absence of notification, member identification information, and the like are transmitted to the shared document management device 1.
[0105]
The notification receiving unit 24 is a unit that receives a correction / revision notification from the shared document management device 1. The modification / revision notice includes any one of the information of the modified or revised electronic document name, the original file name, and the original file ID. The data transmission / reception processing means 21 of the member terminal 2 downloads the original file 110 and the corresponding correction request file 112 using the information included in the correction / revision notice.
[0106]
FIG. 7B illustrates a configuration example of the administrator terminal 3. The administrator terminal 3 includes a data transmission / reception processing unit 31, a layer display processing unit 32, an original file correction input unit 33, and a notification receiving unit 34.
[0107]
The data transmission / reception processing means 31 transmits an administrator comment, a correction input (identification information of a correction request content that has been corrected and approved), a status, a notification of a revision processing selection, and the like to the shared document management apparatus 1, and the original file 110 and the correction request file 112 And the like are downloaded from the shared document management apparatus 1.
[0108]
The layer display processing means 32, like the layer display processing means 22 of the member terminal 2, displays the content display data generated from the original file 110 and the correction request file 112 on a display device (not shown) connected to the manager terminal 3. This is a means for superimposing and displaying (layer display) the correction request content display data generated from. The layer display processing means 32 performs the same processing as the layer display processing means 22.
[0109]
The original file correction input means 33 acquires a correction approval for the correction request content on the layer display on which the content display data and the correction request content display data are superimposed, an inputted administrator comment, or a set status, Alternatively, it is a means for generating a revision processing selection notification when the administrator selects the revision processing.
[0110]
The original file correction input means 33 displays the correction request serial number (identification information) of the correction request content selected and approved by the administrator with a pointing device such as a mouse or a tablet on the display as shown in FIG. 8C. It is acquired and transmitted to the shared document management device 1 as a correction input.
[0111]
Also, the original file correction input means 33 generates a text box as a text input area for inputting an administrator comment for the correction request content selected by the administrator on the display as shown in FIG. indicate. Then, after completing the operation of inputting the administrator comment by the administrator, obtain the administrator comment in the text box and the OF reference location information of the content of the correction request, and transmit the OF reference location information and the administrator comment to the shared document management device 1. I do.
[0112]
Further, the original file correction input means 33 inputs the status set for the correction request content selected by the administrator on the display as shown in FIG. 8C. When the status setting operation is completed, the correction request serial number (identification information) and the status of the correction request content selected by the administrator are acquired, and the correction request serial number (identification information) and the status of the correction request content are transmitted to the shared document management device 1. I do.
[0113]
Further, when the administrator selects the revision processing of the electronic document, the original file correction input means 33 generates a revision processing selection notification and outputs the revision processing selection notification and the selected electronic document name or original file name to the shared document management device. Send to 1. Further, when the administrator inputs a corresponding comment in the revision processing, the corresponding comment is transmitted to the shared document management apparatus 1 together with the notification of the selection of the revision processing.
[0114]
The notification receiving unit 34 is a unit that receives a notification from the shared document management apparatus 1 that the correction request content has been added to the correction request file 112. Upon receiving the notification of the addition of the correction request content, the administrator can access the shared document management device 1 and download the original file 110 and the correction request file 112 of the corresponding electronic document.
[0115]
9 to 13 show processing flowcharts of the present invention. FIG. 9 is a diagram illustrating a processing flow of the shared document management device 1.
[0116]
When the present system is started (step S1), the shared document management apparatus 1 performs login authentication processing of the member terminal 2 or the administrator terminal 3 by the login processing means 11 (step S2). (Step S3), a list of the original files 110 registered in the shared document management apparatus 1 is displayed to prompt the user to select a processing target (Step S4).
[0117]
If the member or administrator whose login has been authenticated is not a member or administrator registered in the selected original file 110 (step S5), registration processing to the member list 115 is performed by the login processing means 11 (step S5). S6).
[0118]
If it is a member or an administrator, a menu list screen is displayed (step S7), and each process selected from the menu list screen is activated (step S8). For example, when the correction request file reference / update processing is selected, the processing of the correction request processing means 13 is activated (step S8-1), and when the original file correction processing is selected, the original file correction means 14 is activated. (Step S8-2) When the revision processing of the original file is selected, the original file revision means 15 is activated (Step S8-3). When the notification process to the member is selected, the correction / revision notification unit 16 is activated (step S8-4), and when the revision information reference process is selected, the revision information creation unit 17 is activated (step S8-5). If the member registration / withdrawal process is selected, the login processing means 11 is activated (step S8-6). When the reference / print / download processing of the original file is selected, the file management means 12 is activated (step S8-7).
[0119]
Then, when the member or the administrator selects log-off from the present system, the process ends (step S9).
[0120]
FIG. 10 is a diagram showing a processing flow of the shared document management apparatus 1 in the case of referring / updating the correction request file.
[0121]
When the shared document management device 1 receives a request for reference / update of the correction request file 112 from the member terminal 2, the correction request processing unit 13 transfers the original file 110 and the corresponding correction request file 112 to the requesting member terminal 2. It transmits (step S10). Thereafter, when the OF reference location information, the correction request content, and the like are received from the member terminal 2 (step S11), the OF reference location information, the correction request content, and the like are written into the correction request table 113 (step S12).
[0122]
Then, the predetermined information (the correction request serial number, the OF reference location, the correction request content, and the correction comment) in the correction request table 113 is reflected in the correction request file 112 (step S13), and the correction request notification mail is sent to another member terminal. 2 and the administrator terminal 3 (step S14).
[0123]
FIG. 11 is a diagram showing a processing flow of the member terminal 2 in the case of the reference / update processing of the correction request file.
[0124]
The member terminal 2 transmits the request for reference / update of the correction request file to the shared document management apparatus 1, and then receives the original file 110 and the correction request file 112 by the data transmission / reception processing means 21 (step S20), and performs the layer display processing. The contents of the original file 110 and the contents of the modification request of the modification request file 112 are superimposed and displayed (layer display) by the means 22 (step S21).
[0125]
The correction request content / comment input means 23 generates a text input area at the correction request location designated by the member on the layer display of the contents of the electronic document and the correction request content, and the correction request content and the like are displayed in the text input area. Wait for input (step S22). When the input operation of the member is completed (step S23), the input correction request content is obtained (step S24), and the data transmission / reception processing unit 21 transmits the OF reference location information and the correction request content to the shared document management device 1. (Step S25).
[0126]
FIG. 12 is a diagram illustrating a processing flow of the shared document management apparatus 1 in the case of the original file modification processing or the edition updating processing.
[0127]
When the shared document management device 1 receives a request for a modification process or a revision process of the original file 110 from the administrator terminal 3, the original file modifying unit 14 transmits the original file 110 and the corresponding modification request file 112 to the administrator terminal 3. It transmits (step S30).
[0128]
Thereafter, when an administrator comment on the content of the correction request is received from the administrator terminal 3 (step S31), the correction request processing unit 13 adds the received administrator comment and the OF reference location information to the correction request table 113. (Step S32).
[0129]
Alternatively, when the status corresponding to the correction request content is received from the administrator terminal 3 (step S33), the correction request processing unit 13 writes the received status into the correction request table 113 based on the identification information of the correction request content. (Step S34).
[0130]
Alternatively, when a correction input is received from the administrator terminal 3 (step S35), the correction request table 113 is generated by the original file correction unit 14 based on the received correction input, that is, the identification information of the correction request contents approved for correction. Then, the corresponding OF reference location and the correction request content are extracted from the above, and the data of the original file 110 is updated according to the extracted OF reference location and the correction request content (step S36).
[0131]
Alternatively, when the notification of the revision processing selection is received from the administrator terminal 3 (step S37), the original file revision means 15 generates a new original file 110 from the original file 110 and saves it under a different file name. A new correction request file 112 is generated, and the corresponding items in the original file table 111, the original file management table 114, and the revision information table 116 are updated (step S38).
[0132]
FIG. 13 is a diagram showing a processing flow of the administrator terminal 3 in the case of the correction processing or the revision processing of the original file.
[0133]
The administrator terminal 3 receives the original file 110 and the correction request file 112 from the shared document management device 1 by the data transmission / reception processing means 31 (step S40), and the content of the original file 110 and the correction request by the layer display processing means 32. The contents of the correction request of the file 112 are displayed (step S41).
[0134]
Then, the original file modification input means 33 extracts the modification request content approved and modified by the administrator (step S42), acquires a modification request serial number (identification information) of the extracted modification request content, and corrects the modification request serial number. The input is transmitted to the shared document management apparatus 1 (step S43).
[0135]
Further, when the revision processing is selected (step S44), the data transmission / reception processing unit 31 creates a revision processing selection notification and transmits it to the shared document management apparatus 1 (step S45).
[0136]
As described above, the present invention has been described by the embodiment, but the present invention can be variously modified within the scope of the gist.
[0137]
In the embodiment of the present invention, the member terminal 2 or the administrator terminal 3 constituting the shared document management system has been described as being realized by a computer terminal connected to the network 4.
[0138]
However, the member terminal 2 or the administrator terminal 3 can be connected to either a wired or wireless network 4 and has a data transmission / reception function and an input / output processing function capable of realizing the configuration of the processing means as shown in FIG. Any type of terminal may be used as long as it is a type terminal.
[0139]
Further, the member terminal 2 or the administrator terminal 3 may be a portable electronic data display medium such as electronic paper for displaying electronic data having a data transmission / reception function and an input processing function.
[0140]
The features of the embodiments and examples of the present invention are listed below.
[0141]
(Supplementary Note 1) A server is provided that manages documents that have been converted into electronic data that can be referred to by member terminals of a plurality of members, and performs a correction process or a revision process of the electronic document based on an instruction of an administrator who is an authorized member. In the shared document management system that manages the electronic document by
The server comprises:
Original file storage means for storing an original file for storing the content of the electronic document to be shared;
A correction request file storage unit that stores a correction request content for the original file, and a correction request file for registering original file reference location information that is position information in the original file of the correction request location referenced by the correction request content. Prepare,
The member terminal,
Data transmission / reception processing means for downloading the original file and the correction request file,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing means for superimposing and displaying the content display data and the correction request content display data,
A shared document management system characterized in that:
[0142]
(Supplementary Note 2) In the shared document management system according to Supplementary Note 1,
The member terminal,
When a correction request location is specified on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed, the original file reference location information of the correction request location Obtaining a data input area based on the correction request location on the display of the content display data or on the layer display on which the content display data and the correction request content display data are superimposed and displayed, Correction request content input means for acquiring the original file reference location information of the correction request location and the correction request content input to the data input area,
The data transmission / reception processing means transmits at least the original file reference location information and the correction request content to the server,
In the server,
The identification request is added to the original file reference location information and the correction request content received from the member terminal and stored in a correction request table, and the original file reference location information and the correction request content together with the identification information are corrected. Correction request processing means for copying the file to a file and updating the correction request file,
A shared document management system characterized in that:
[0143]
(Supplementary Note 3) In the shared document management system according to Supplementary Note 1,
The member terminal used by the administrator is:
An original file for acquiring identification information of the specified correction request content when a correction request content for correction approval is specified on the layer display on which the content display data and the correction request content display data are superimposed and displayed. Equipped with correction input means,
The data transmission / reception processing means transmits the identification information of the content of the correction request approved for correction to the server,
The server comprises:
Based on the identification information received from the member terminal, the corresponding original file reference location information and the correction request content are extracted from the correction request table, and the original file is extracted according to the extracted original file reference location information and the correction request content. Equipped with original file modification means for modifying the contents of
A shared document management system characterized in that:
[0144]
(Supplementary Note 4) In the shared document management system according to the supplementary note 1,
In the member terminal used by the administrator,
The original file correction input means, when a revision of the electronic document is specified, generates a revision processing selection notification,
The data transmission / reception processing unit transmits the revision processing selection notification to the server,
In the server,
Based on the revision processing selection notification received from the member terminal, the latest version of the original file is generated based on the original file corresponding to the revision-target electronic document, and stored in the original file storage unit. An original file updating means for generating a new correction request file corresponding to the original file and storing it in the correction request file storage means, and updating the association as the original file of the electronic document with the latest version of the original file.
A shared document management system characterized in that:
[0145]
(Supplementary Note 5) In the shared document management system according to any one of Supplementary Notes 2 to 4,
The server comprises:
When the content of the original file or the correction request file is changed, or when the latest original file is generated from the original file, any one of a correction notification, a change notification, and a revision notification is sent to the member terminal. Provide notification means to send two notifications
A shared document management system characterized in that:
[0146]
(Supplementary Note 6) In the shared document management system according to any of Supplementary note 3 or 4,
In the member terminal used by the administrator,
When the correction request content is selected on the layer display on which the content display data and the correction request content display data are superimposed, the original file correction input means refers to the original file of the selected correction request content. Generate a data input area based on the location information, obtain the original file reference location information of the correction request location and the administrator comment and the original file reference location information input to the data input area,
The data transmission / reception processing means transmits the original file reference location information and the administrator comment to the server,
In the server,
The correction request processing means adds identification information to the original file reference location information and the administrator comment received from the member terminal and stores the information in the correction request table, and further includes the original file reference location information together with the identification information. And updating the correction request file by copying the administrator comment to the correction request file
A shared document management system characterized in that:
[0147]
(Supplementary Note 7) In the shared document management system according to any of Supplementary note 3 or 4,
In the member terminal used by the administrator,
The original file correction input means is selected when the correction request content is selected and a predetermined status is set on a layer display on which the content display data and the correction request content display data are superimposed and displayed. Acquisition of the identification information of the content of the correction request and the set status,
The data transmission / reception processing means transmits the identification information of the correction request content and the status to the server,
In the management server,
The correction request processing means updates the correction request table by setting the status to the correction request content of the correction request table retrieved based on the identification information of the correction request content received from the member terminal.
A shared document management system characterized in that:
[0148]
(Supplementary Note 8) In the shared document management system, the shared document management system includes a server that manages a document converted into electronic data shared by a plurality of members by a modification process or a revision process based on an instruction of an authorized member. A terminal device,
An original file that stores the content of the electronic document shared by the member from the server, a correction request content for the original file, and positional information in the original file of a correction request location referred to by the correction request content. Data transmission / reception processing means for downloading a correction request file for registering original file reference location information,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing means for superimposing and displaying the content display data and the correction request content display data,
A member terminal device characterized by the above-mentioned.
[0149]
(Supplementary note 9) In the member terminal device according to Supplementary note 8,
When a correction request location is specified on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed, the original file reference location information of the correction request location Obtaining a data input area based on the correction request location on the display of the content display data or on the layer display on which the content display data and the correction request content display data are superimposed and displayed, Correction request content input means for acquiring the original file reference location information of the correction request location and the correction request content input to the data input area,
The data transmission / reception processing means transmits at least the original file reference location information and the correction request content to the server
A member terminal device characterized by the above-mentioned.
[0150]
(Supplementary Note 10) In a shared document management system including a server that manages a document converted into an electronic data shared by a plurality of members by a modification process or a revision process based on an instruction of an administrator who is an authorized member, A program for causing a computer to execute the process of sharing the electronic document on the terminal,
An original file that stores the content of the electronic document shared by the member from the server, a correction request content for the original file, and positional information in the original file of a correction request location referred to by the correction request content. A data transmission / reception process for downloading a correction request file for registering original file reference location information,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing for superimposing and displaying the content display data and the correction request content display data,
Let the computer run
A document sharing processing program for member terminals.
[0151]
(Supplementary Note 11) In the document sharing processing program for a member terminal according to the supplementary note 10,
When a correction request location is specified on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed, the original file reference location information of the correction request location Obtaining a data input area based on the correction request location on the display of the content display data or on the layer display on which the content display data and the correction request content display data are superimposed and displayed, A correction request content input process for acquiring the original file reference location information of the correction request location and the correction request content input to the data input area;
The data transmission / reception processing includes transmitting at least the original file reference location information and the correction request content to the server.
Let the computer run
A document sharing processing program for member terminals.
[0152]
(Supplementary Note 12) A computer executes a process of managing a digitalized document that can be referred to by a member terminal of a plurality of members by a modification process or a revision process based on an instruction of an administrator who has authority. A program for causing
A process of accessing an original file storage unit that stores an original file that stores the content of the electronic document to be shared;
Access to a correction request file storage unit that stores a correction request file for registering correction request content for the original file and original file reference location information that is position information in the original file of a correction request location referred to by the correction request content; Processing,
The identification request is added to the original file reference location information and the correction request content received from the member terminal and stored in a correction request table, and the original file reference location information and the correction request content together with the identification information are corrected. Updating the correction request file by copying the file to a file,
When receiving a request from the member terminal, transmitting the original file and the correction request file, or only the original file to the requesting member terminal,
Let the computer run
A shared document management program characterized in that:
[0153]
(Supplementary Note 13) In the shared document management program according to Supplementary Note 12,
Based on the identification information received from the member terminal, the corresponding original file reference location information and the correction request content are extracted from the correction request table, and the original file is extracted according to the extracted original file reference location information and the correction request content. Processing to correct the contents of
Let the computer run
A shared document management program characterized in that:
[0154]
(Supplementary Note 14) In the shared document management program according to Supplementary Note 12,
A process of acquiring at least a notification destination of the member terminal from the member terminal and registering it in a member information storage unit;
When the content of the original file or the correction request file is changed, or when the latest original file is generated from the original file, a notification of a correction, a notification of a change, or a notification of a revision is issued. Transmitting to all notification destinations registered in the member information storage means,
Let the computer run
A shared document management program characterized in that:
[0155]
【The invention's effect】
As described above, according to the present invention, the layer display processing means 22 of the member terminal 2 layer-displays the content display data of the shared electronic document and the correction request content display data of the correction request file.
[0156]
As a result, the member can easily confirm the status of the correction request together with the content of the electronic document even before the administrator approves the correction request for the electronic document for which writing is prohibited, and can perform the same correction. It is possible to easily request duplicate contents or point out a correction request of incorrect correction contents (recorrection request).
[0157]
Further, when a correction request location is specified on the layer display by mouse click or the like, a text input area for inputting the content of the correction request and the correction comment is generated at the position of the correction request location to prompt the input.
[0158]
As a result, a correction request can be made to an electronic document for which writing is prohibited by an input operation as if writing is performed. Can be encouraged.
[0159]
In addition, the member's correction request is immediately notified to the administrator, and the administrator can compare the content of the electronic document with the content of the correction request and examine it. It can be done more easily.
[0160]
Therefore, when sharing an electronic document that can be modified only by the administrator, a shared document that can reflect the revision request content quickly and without omission, while reducing the work load of modification and revision by members and administrators. A management system can be realized.
[Brief description of the drawings]
FIG. 1 is a diagram illustrating an example of a system configuration according to an embodiment of the present invention.
FIG. 2 is a diagram illustrating a data configuration example of a member list.
FIG. 3 is a diagram illustrating a data configuration example of an original file table.
FIG. 4 is a diagram illustrating a data configuration example of an original file management table.
FIG. 5 is a diagram illustrating a data configuration example of a correction request table.
FIG. 6 is a diagram illustrating a data configuration example of a revision information table.
FIG. 7 is a diagram illustrating a configuration example of a member terminal and an administrator terminal.
FIG. 8 is a diagram for explaining layer display.
FIG. 9 is a diagram showing a processing flow of the shared document management device.
FIG. 10 is a diagram showing a processing flow of the shared document management device in the case of referring / updating a correction request file.
FIG. 11 is a diagram showing a processing flow of a member terminal in the case of reference / update processing of a correction request file.
FIG. 12 is a diagram showing a processing flow of the shared document management device in the case of an original file correction process or a revision process.
FIG. 13 is a diagram showing a processing flow of an administrator terminal in the case of an original file correction process or a revision process.
[Explanation of symbols]
1 Shared document management device
11 Login processing means
12 File management means
13 Correction request processing means
14 Original file modification means
15 Revision of original file
16 Modification / revision notification means
17 Revision information creation means
2 member terminals
21 Data transmission / reception processing means
22 Layer display processing means
23 Modification request contents / Comment input means
24 Notification receiving means
3 administrator terminal
31 Data transmission / reception processing means
32 layer display processing means
33 Original file modification input means
34 Notification receiving means
4 Network

Claims (9)

A server that manages documents that have been converted into electronic data that can be referenced by member terminals of a plurality of members. In a shared document management system that manages documents,
The server comprises:
Original file storage means for storing an original file for storing the content of the electronic document to be shared;
A correction request file storage unit that stores a correction request content for the original file, and a correction request file for registering original file reference location information that is position information in the original file of the correction request location referenced by the correction request content. Prepare,
The member terminal,
Data transmission / reception processing means for downloading the original file and the correction request file,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing means for superimposing and displaying the content display data and the correction request content display data,
A shared document management system characterized in that: The shared document management system according to claim 1,
The member terminal,
When a correction request location is specified on the display of the content display data or on a layer display on which the content display data and the correction request content display data are superimposed, the original file reference location information of the correction request location Obtaining a data input area based on the correction request location on the display of the content display data or on the layer display on which the content display data and the correction request content display data are superimposed and displayed, Correction request content input means for acquiring the original file reference location information of the correction request location and the correction request content input to the data input area,
The data transmission / reception processing means transmits at least the original file reference location information and the correction request content to the server,
In the server,
The identification request is added to the original file reference location information and the correction request content received from the member terminal and stored in a correction request table, and the original file reference location information and the correction request content together with the identification information are corrected. Correction request processing means for copying the file to a file and updating the correction request file,
A shared document management system characterized in that: The shared document management system according to claim 1,
The member terminal used by the administrator is:
An original file for acquiring identification information of the specified correction request content when a correction request content for correction approval is specified on the layer display on which the content display data and the correction request content display data are superimposed and displayed. Equipped with correction input means,
The data transmission / reception processing means transmits the identification information of the content of the correction request approved for correction to the server,
The server comprises:
Based on the identification information received from the member terminal, extract the corresponding original file reference location information and the correction request content from the correction request table, and extract the original file according to the extracted original file reference location information and the correction request content. 1. A shared document management system, comprising: an original file correcting unit for correcting the content of a document. The shared document management system according to claim 1,
In the member terminal used by the administrator,
The original file correction input means, when a revision of the electronic document is specified, generates a revision processing selection notification,
The data transmission / reception processing unit transmits the revision processing selection notification to the server,
In the server,
According to the revision process selection notification received from the member terminal, a latest version of the original file is generated based on the original file corresponding to the revision-target electronic document, and stored in the original file storage unit. Original file modification means for generating a new modification request file corresponding to the original file and storing the modification request file in the modification request file storage means, and updating the association as the original file of the electronic document with the latest version of the original file. A shared document management system characterized in that: In the shared document management system according to any one of claims 2 to 4,
The server comprises:
When the content of the original file or the correction request file is changed, or when the latest original file is generated from the original file, any one of a correction notification, a change notification, and a revision notification is sent to the member terminal. A shared document management system, comprising: a notification unit that transmits two notifications. A terminal device for a member of a shared document management system including a server that manages a document converted into electronic data shared by a plurality of members by a modification process or a revision process based on an instruction of an administrator who is an authorized member. hand,
An original file that stores the content of the electronic document shared by the member from the server, a correction request content for the original file, and positional information in the original file of a correction request location referred to by the correction request content. Data transmission / reception processing means for downloading a correction request file for registering original file reference location information,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing means for superimposing and displaying the content display data and the correction request content display data,
A member terminal device characterized by the above-mentioned. In a shared document management system including a server that manages a document converted into electronic data shared by a plurality of members by a modification process or a revision process based on an instruction of an administrator who is an authorized member, A program for causing a computer to execute a process of sharing an electronic document,
An original file that stores the content of the electronic document shared by the member from the server, a correction request content for the original file, and positional information in the original file of a correction request location referred to by the correction request content. A data transmission / reception process for downloading a correction request file for registering original file reference location information,
Generating content display data for displaying the content of the original file, generating correction request content display data for displaying the correction request content at the correction request location determined from the original file reference location information, Layer display processing for superimposing and displaying the content display data and the correction request content display data,
A document sharing processing program for a member terminal, which is executed by a computer. A program for causing a computer to execute a process for managing a digitalized document that can be referred to by a member terminal of a plurality of members by a modification process or a revision process based on an instruction of an administrator who is an authorized member And
A process of accessing an original file storage unit that stores an original file that stores the content of the electronic document to be shared;
Access to a correction request file storage unit that stores a correction request file for registering correction request content for the original file and original file reference location information that is position information in the original file of a correction request location referred to by the correction request content; Processing,
The identification request is added to the original file reference location information and the correction request content received from the member terminal and stored in a correction request table, and the original file reference location information and the correction request content together with the identification information are corrected. Updating the correction request file by copying the file to a file,
When receiving a request from the member terminal, transmitting the original file and the correction request file, or only the original file to the requesting member terminal,
A shared document management program that is executed by a computer. 9. The shared document management program according to claim 8, wherein based on the identification information received from the member terminal, corresponding original file reference location information and correction request content are extracted from the correction request table, and the extracted original file reference is extracted. A process for correcting the content of the original file according to the location information and the content of the correction request,
A shared document management program that is executed by a computer.

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