JP2003263552A - Electronic application system, electronic application method, electronic application program, and storage medium storing it - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To define an attached file form and confirm an expiration date of the form. <P>SOLUTION: In an electronic application system, an electronic application form is transmitted from an applicant side terminal 1 to a receiver side server 2 for processing application procedure. The receiver side server 2 is provided with an application form storage means 21 storing application form data used for application, an attached file form storage means 22 storing attached file form data for hierarchically attaching a file to the application form if all the necessary data cannot be inputted into columns of the application form, and a management information file storage means 23 storing management information including expiration date information of the form for management of the application form data and the attached file form data. When the attached file is formed with the application form on the applicant side, attached part information showing univocally the corresponding column of the application in association with the attached file is added to the application form and the management information. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic application system, an electronic application method, an electronic application program, and a recording medium recording the electronic application program, and more particularly, to create an electronic application document including an attached file, and use the Internet or the like. The present invention relates to an electronic application system, an electronic application method, an electronic application program, and a recording medium recording the electronic application program, which are transmitted via the communication network.

[0002]

2. Description of the Related Art Various application procedures are generally performed in business and daily life. In some cases, an individual may apply to a company or a public office, in some cases different applications within one company, and in other cases, a company may apply to another company or government office. With the recent progress of paperless, various kinds of application procedures are created as electronic data in a prescribed format with the necessary data entered without going directly to companies, government offices, and public offices, and the Internet and intranet are created. It is gradually becoming widespread to carry out application procedures by transmitting via a communication network such as. This is called electronic application.

In many cases, the format (format) of the application form (application form) for electronic application is predetermined, and the applicant downloads the format from the WWW server of the recipient, if necessary. I am creating a document for use. If you cannot fill in the application form (for example, XML) that has a fixed format, fill in the corresponding column that cannot be filled in, or the blank form itself, as in “Attachment”, and use the attached file. I often apply for such contents. However, in this attached file, although the items to be described have been decided, in most cases the format has not been decided. Therefore, the applicant
Mostly, Word (registered commercial law of Microsoft Corporation, USA)
Documents are created appropriately using Microsoft Excel and Excel (registered trademark of Microsoft Corporation in the United States), so in departments where a large number of applications are made, the format is not complete. Even if an aggregate or statistical analysis is performed, the data cannot be used as it is, and the processing load is considerably large. Furthermore, in order to make the formats uniform, there are many cases where the recipient side re-enters the data in a prescribed format by manual input, etc. There is also a problem that such problems occur, leading to the reliability of aggregation and statistical analysis.

Further, as shown in FIG. 12, the attached file 103 is simply attached to the application forms 101 and 102 of which the format is determined and transmitted, so that the contents of the attached file 103 can be found in any column of the application form. In some cases, it is not possible to automatically determine whether or not it is supported, and there is a case where the operator on the recipient side who accepts the application has no choice but to make a decision. The load is heavy and the efficiency is low.

Further, it is assumed that the form may be revised for some reason. In such a case, the expiration date until which the form can be used is limited, or the old type and the new type are used. All the measures for the revision of the format such as when the period of transitional measures that can be used by both of them are left to the memory of the user (applicant), and the function of referring to the expiration date has not been provided in the past.

[0006]

As described above, in the conventional electronic application, since the attached file does not have a uniform format, the burden of the office statistic processing after the application is accepted becomes large. There was a problem.

In addition, in the conventional electronic application, when the format is revised, the user (applicant) does not have a function of referring to the expiration date of the format, so the user applies with the expired format. There is a possibility that the document will be created or sent to the recipient. In that case, the recipient side will be busy dealing with it, so that the user (applicant) will also be notified to the recipient. There was a problem that it was very inefficient.

The present invention has been made in order to solve the above problems, and an electronic application system, an electronic application system, in which an attached file defines a format as well as an application form and the expiration date of the format can be confirmed The purpose is to obtain an application method, an electronic application program, and a recording medium recording the electronic application program.

[0009]

The present invention comprises an applicant side user terminal and a recipient side server connected to the applicant side user terminal via a communication network. An electronic application system for performing an application procedure by transmitting an application form composed of electronic data from the recipient to the recipient server, wherein the recipient server stores the form data of the application used for the application. The stored application form storage means, the attached file format storage means storing the attached file form data for hierarchically attaching to the application, the form data of the application and the attachment It is an electronic application system including a management information storage unit that stores first management information for managing file format data.

Further, the present invention comprises an applicant-side user terminal and a recipient-side server connected to the applicant-side user terminal via a communication network. An electronic application system for performing an application procedure by transmitting an application form composed of electronic data to a server on the side, wherein the recipient server stores form data of the application used for the application. Application form storage means, attached file form storage means for storing attached file form data for hierarchically attaching to the application form, form data of the application form and form data of the attached file Management information storage means for storing first management information for managing the above, the application form, the attachment file format, and the first management information The application application program storage that stores the application application program for generating the second management information that is used when the application form is acquired and creates the application form, and that manages the correspondence relationship between the application form and the attachment file format. It is an electronic application system including means.

Further, in the electronic application system, the first management information includes expiration date information indicating expiration dates of use of the format data of the application form and the format data of the attached file.

Furthermore, the applicant side user terminal is
The application form format data stored in the application form storage means of the recipient server, the attached file format data stored in the attached file format storage means, and the management information storage means Application form database storage means for acquiring the stored first management information from the recipient server and storing them, and a form of the application form stored in the application form database storage means While creating an application form using the data, if an attachment file is required, an application form creating means for creating an attachment file using the format of the attachment file stored in the application form database storage means, When the attached file is created by the application form creating means, the content of the attached file corresponds to which column of the application form. The attached location information creating means for generating the attached location information indicating that and adding it to the application and the data of the management information, the created application and the attached file, and the attachment by the attached location information creating means. An application form transmitting unit that transmits the management information to which the location information is added to the recipient server.

Further, the applicant-side user terminal, based on the expiration date information included in the first management information stored in the application form database storage means,
The method further comprises expiry date confirmation means for confirming whether or not the form data of the application form and the form data of the attached file are within the expiry date, and the expiry date confirmation means includes the application form by the application form creating means, and Before the attachment file is created and / or before the application form and the attachment file are transmitted by the application form transmission means, it is confirmed whether or not the expiration date is not reached.

Further, there are a plurality of types of application procedures, and the applicant side user terminal has input means for designating which application procedure is to be performed and form data of the application form relating to the designated application procedure. Presence confirmation means for confirming whether or not it is stored in the form database, and if it is confirmed by the presence confirmation means that the information is not stored, the recipient side server It further comprises an acquisition means for acquiring the style data.

Further, the present invention is an electronic application method for performing an application procedure by transmitting an application form composed of electronic data from an applicant user terminal to a recipient server, wherein the recipient server In, an application form storing step for storing the form data of the application used for the application, and an attachment file storing step for storing the form data of the attached file for hierarchically attaching to the application, A management information storing step of storing first management information for managing the form data of the application form and the form data of the attached file, wherein the first management information is the form data of the application form and The electronic application method includes expiration date information indicating the expiration date of each use of the format data of the attached file.

Further, in the user terminal on the applicant side,
The application form format data stored in the application form storage step in the recipient server, the attached file format data stored in the attached file format storage step, and the management information storage step The application form database storing step of acquiring the management information from the recipient server and storing the management information, and the application form using the form data of the application form stored in the application form database storing step. In addition to creating the application file, if an attachment file is required, an application form creating step of creating an attachment file using the format of the attachment file stored in the application form database storing step, and the attachment in the application form creating step When a file is created, the content of the attached file corresponds to which column of the application form. By the attached location information creating step of generating attached location information indicating whether or not and adding it to the application and the data of the management information, the created application and attachment file, and the attached location information creating means. An application form transmitting step of transmitting the management information to which the attachment location information is added to the recipient server.

Further, in the user terminal on the applicant side,
On the basis of the expiration date information included in the management information stored in the application form database storing step,
The method further comprises an expiration date confirmation step of confirming whether the form data of the application form and the format data of the attached file are within an expiration date, and the expiration date confirmation step includes: Before the attachment file is created and / or at least one of the application form and the attachment file is transmitted in the application form transmission step, it is confirmed whether or not the expiration date is not reached.

Further, there are a plurality of types of application procedures, and an input step for specifying which application procedure is to be performed on the applicant-side user terminal, and form data of an application form regarding the specified application procedure, The presence / absence confirmation step of confirming whether or not it is stored in the format database, and when it is confirmed that it is not stored in the presence / absence confirmation step, from the recipient server,
The method further includes an acquisition step of acquiring the form data of the application form of the application procedure.

An electronic application program for performing an application procedure by transmitting an application form composed of electronic data from the user terminal of the applicant to the server of the recipient, and the application form used for the application Storing the form data of the application form, storing the form data of the attached file for hierarchically attaching to the application form, storing the form data of the application form and the attachment A program for causing the recipient server to execute a management information storage step of storing first management information for managing file format data, wherein the first management information is the format of the application form. It is an electronic application program including expiration date information indicating the expiration date of each of the data and the format data of the attached file.

Further, it is a computer-readable recording medium in which an electronic application program for performing an application procedure is recorded by transmitting an application form composed of electronic data from an applicant side user terminal to a recipient side server. The electronic application program stores an application form storage step for storing the application form data used for the application,
An attachment file format storing step of storing format data of an attachment file for hierarchically attaching to the application, and a first step for managing the format data of the application and the format data of the attachment file. A management information storage step of storing management information, the program being for causing the recipient-side server to execute, wherein the first management information is one of format data of the application form and format data of the attached file. The recording medium includes expiration date information indicating the expiration date of use.

[0021]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiment 1. FIG. 1 is a diagram showing the overall configuration of the electronic application system of the present invention and its periphery. Reference numeral 1 is a terminal made up of a personal computer owned by the applicant, 2 is a server owned by a recipient who receives an application from the applicant, and 3 is a communication network connecting the terminal 1 and the server 2 such as the Internet or an intranet. is there. As shown in FIG. 1, the server 2 is provided with an application application program storage unit 20 in which an application application program to be distributed to an applicant who performs an application procedure is stored. In addition, in the server 2, the application form (style) data to be downloaded by the applicant and used for creating the application form and the attachment form (style) for hierarchically attaching to the application form.
Application form storage means 21 for storing data respectively
Also, an attached file format storage means 22 and a management information storage means 23 in which a management information file for managing them are stored are provided. An example of the management information file is shown in FIG. 7 (detailed description will be given later). The management information stored in the management information storage means 23 is denoted by reference numeral 7 in FIG.
It is assumed that the basic information is only the procedure information 1 and the style information 74, and other information is generated later in the terminal 1 or the like on the applicant side and added to the management information file. Returning to the description of FIG. As shown in FIG. 2, the server 2 stores management information that stores a list of management information for indicating what kind of application procedure can be performed (that is, for showing all application procedures). A list storage means 24 is further provided.

The applicant uses the terminal 1 to download the data such as the form of the application form necessary for the desired application procedure from the server 2, prepares the application form, and if the application form cannot be completed, , The attached file is also created, and the server 2
Send it to and apply for it. At this time, the created application form (and / or management information) has attached location information for uniquely indicating which column of the application form the attached file corresponds to. In addition, in the terminal 1 of the applicant, the format of the application used for creation and the format of the attached file are within the expiration date before the creation of the application and the attached file and before the transmission to the server 2 after the creation. It has been confirmed whether or not. The expiration date is set when the form is revised for some reason. These will be described later (see FIG. 11).

FIG. 2 shows the internal structure of the terminal 1 on the applicant side in the electronic application system of the present invention.
In the figure, 1a is an interface means connected to the server 2 via the communication network 3 for transmitting and receiving data to and from the server 2, and 1b stores an application application downloaded from the server 2. The application application program storage means 1c is a management information list acquisition means 1d for acquiring the latest management information list 24 from the server 2 after the application application program is activated.
Is an application form database storage means that stores the form of the application form used when the application procedure was performed in the past, the form of the attached documents, and management information, and 1e is the user (applicant) inputs data and commands Input means for
Searches the management information list 24 acquired by the management information list acquisition unit 1c and the application form database storage unit 1d, and forms of the application form related to the application procedure designated by the user (applicant) and the form of attached documents And whether or not data such as basic information of management information is stored in the application form database storage means 1d, and if there is not, presence / absence confirmation means for downloading from the server 2 and presence / absence confirmation means 1g If it is confirmed by the means 1f, it is confirmed (before the application form is created) whether the form is within the expiration date, and if the expiration date has passed, a new one is downloaded from the server 2. If the expiration date is near the end, the warning message will be displayed, and the new expiration date confirmation will be downloaded from the server 2. Means, 1h, when it is confirmed that the expiration date by creation date check means 1g,
Application to create an application, attached file (if necessary), and management information file using the application format, attached document format, and basic information of management information stored in the application format database storage unit 1d Writing means, 1i
Is created for the server 2 after confirming whether the form of the created application etc. is within the expiration date (before sending) after creating the application etc. The transmission deadline confirmation means 1j for transmitting the application, etc., is a creation application storage means for storing the created application, etc., when the transmission deadline confirmation means 1i confirms that it is within the expiration date.
Reference numeral 1k is a display unit for displaying the above-mentioned warning message, check results of input errors and the like, and 1m is a control unit. The creation time limit confirmation means 1g and the transmission time limit confirmation means 1i may be collectively referred to as an expiration date confirmation means.

The operation of the terminal 1 on the applicant side will be described. First, application program storage means 1
Start the application application program stored in b. If the program is not stored, the program is downloaded from the server 2 and then started.
Next, the management information list acquisition means 1c acquires the latest management information list 24 from the server 2. In addition, management information list 2
The content of 4 corresponds to the content of the procedure information indicated by reference numeral 71 in FIG. 7. Next, the user (applicant) uses the input means 1
For e, enter the name of the application procedure for which you wish to apply. Based on the name of the input application procedure, by the presence / absence confirmation means 1f, as shown in the flowchart of FIG. 3, is there data such as the format of the application form necessary for the application procedure in the application format database storage means 1d? It is confirmed whether or not (step S30). If not, it is downloaded from the server 2 (step S31).

If there is, then the creation time limit confirming means 1g checks whether or not the data is within the valid period by using the management information list 24 as shown in the flow chart of FIG. 4 ( Step S40). If there are revisions to the format, etc., and the expiration date has passed, download from the server 2 or if the expiration date is near the end (for example, 1
Message from the month before to the day before the end), indicating that (for example, "This form is expired on XX month XX day, do you create it in this format? (Yes or No)")
Instruct the message display means 1k to display
The display is performed (step S41), and new data is downloaded from the server 2 at this point.

On the other hand, if it is confirmed that the application is within the expiration date, the application is edited using the format of the application within the expiration date as shown in the flowchart of FIG. 5 (step S
50) When the editing is completed (step S51), it is checked whether or not there is an input error using the check file prepared in the application application program and corresponding to the application (step S52). If there is an input error, the error location and error content are displayed (step S54). When it is confirmed that all the input errors have been corrected and the check is completed (step S53),
The user is notified of the check result by the display means 1k (step S55).

In editing the application form, if an item that cannot be written in the application form occurs, an attached file is created. Since the procedure for creating the application is the same as the procedure for creating the application form shown in FIG. 5, the description thereof is omitted here. In the present invention, as described above, the application form and / or the management information has attached location information indicating which column of the application form the content of the attached file corresponds to. 9 and 10 show examples of attached location information. Figure 9
Indicates that the application form is composed of an XML (eXtensible Markup Language) file, where <A>, <B>, and <C> indicate arbitrary XML tags, and the attached file is associated with the <C> part. Think At this time, when this attached location information is shown using XPath, "/ A / B /
In this case, since there are no repeated items in the XML file and there is one <C>,
The XPath expression “/ A / B / C” can uniquely determine that the attached file corresponds to the field indicated by the target tag <C>. On the other hand, FIG. 10 shows FIG.
As shown in, the case where repeated items occur is shown. As shown in FIG. 10A, when a repeated item occurs (that is, there are three repeated items <C>, each of which is described as “/ A / B / C”), XPAT.
Since it cannot be uniquely shown only by H, in this case, the application program automatically displays the data shown in FIG.
As shown in (b), ID = 0 in the target tag <C>.
Attribute information such as 1,02,03 ... is provided so that the information can be uniquely discriminated. / C
[2] "and" / A / B / C [3] "can be described, but [n] at this time only indicates the order of tags, and if addition / deletion of attached files is repeated [ Since the order of [n] changes, the specifications cannot be satisfied only with XPath.).

It is assumed that the application application program automatically selects the method of FIG. 9 or the method of FIG. 10 (b). However, the present invention is not limited to this case and may be selectable by the user. Alternatively, FIG. 9 and FIG. 10B may be used together. That is, at the stage where the repeated item does not occur, FIG.
Then, when repeated items occur, add ID information to the target tag in the application application program,
You may make it manage by FIG. 9 + FIG.10 (b).

After creating the attached file,
As shown in the flowchart of FIG. 6, an attachment file is hierarchically attached to the application form (see reference numeral 80 in FIG. 8) (step S
60) Confirm whether the correspondence between the application and the attached file is correct, and whether both the format of the application and the format of the attached file used for creation are within the expiration date (Step S61). As a result of the confirmation, if there is an error, corrective action is taken, and if it is before the revision of the style and if it has expired, the transmission is stopped (step S62). If it is determined in step S61 that there is no problem, the created application form, attached file, and management information file are collected and transmitted to the server 2 to perform the application procedure (step S63). In addition, in step S63, when the expiration date is near the end, or as a transitional measure for revision, even after the enforcement, when the format of the old version is barely usable, at the time of transmission, Soon, a warning is displayed on the display unit 1k notifying that the old version cannot be used.

Next, the above-mentioned management information file will be described. FIG. 7 shows an example of the management information file. The management information file is downloaded from the server 2 with only the basic information (first management information) being input, and the application form and attachment are attached as the user creates the above application and attachment file. The application application program automatically generates information (second management information) and other information for managing the correspondence relationship with the file format (without user's operation). As shown in FIG. 7, in the management information file, the procedure information 71 such as the application procedure name (generated by the receiving side), the code, the procedure jurisdiction, the version, the expiration date of the format, etc. (generated by the applicant side) Update date and time indicating the date of application creation, application title, application identifier, application status, verification date, number of copies,
Application information 72 such as the number of attached materials, date and time of additional submission, additional application identifier, personal information of the examiner (recipient side), and member information such as personal information of the applicant, agent and creator (applicant side) 73 and format information 74 (generated by the recipient), format name, format XML, format basis, format basis final revision date, format basis enforcement date, format related file, format status, etc. Attached file identifier, which is automatically generated by the application application program on the worker side,
The attached file name, original attached file name, attached location information (tag name), attached file basis, attached file basis last revision date, attached file basis enforcement date, attached file status, attached file information 75 such as attached file XML include.

As described above, in the management information file in the electronic application system of the present invention, since the data regarding the expiration date indicating the usable period of the format is entered in the procedure information 71 on the server 2 side, the applicant can When creating or sending an application, the validity of the form can be automatically checked by the application application program of the terminal 1 on the applicant side using the data of the expiration date, and the user on the applicant side is invalid It is possible to prevent the application form from being created or sent in this format. In addition, when the applicant creates the application and the attached file with the terminal 1, the attached location information indicating which column of the application corresponds to the attached file attached to the application Since the application application program of the terminal 1 on the side is automatically generated and provided with attachment point information creating means (not shown) to be added and stored in the attachment file information 75 in the management information file, the recipient Since the server 2 on the side can automatically and uniquely determine which column of the application form the attached file is attached to, it is possible to greatly reduce the load on the operator on the recipient side and It is possible to prevent mistaken judgment.

Incidentally, supplementarily, FIG. 8 is a diagram showing an example of a screen image of the display means 1k in the terminal 1 on the applicant side. In FIG. 8, reference numeral 80 denotes a style list display area that displays a plurality of styles (style 1, style 2), attached files (and matter sheets if necessary) in a hierarchical structure for one application procedure. Reference numeral 82 is a function button area for displaying the function buttons of the application application program. Reference numeral 84 is an application input for displaying the documents as an image so that the applicant (user) can input various data such as the application. An area 86 is a message display area for displaying a message as a result of checking the logical structure of the constituent elements such as the application form and the attached file by the logic of FIGS. 3 to 6 described above.

The user on the applicant side creates an application form and the like by the method described above using the screen of FIG. The applicant is
When the application application program is started up and the presence or absence of the file and the expiration date are checked by the logic of FIGS. 3 and 4, the application button or the like is read by the function button in the function button area 82 of FIG. After displaying the attached file and the attached file in a hierarchical structure in the form list display area 80, the form of the application form is displayed in the application form input area 84 by the function button in the function button area 82 to create or edit the application form. When an attached file is required, the format of the attached file is similarly displayed in the application form input area 84 to create or edit the attached file. When these are completed, the verification of the creation result is instructed by the function button in the function button area 82, and the contents of the application form and the necessary attachments are added by the corresponding check file (not shown) prepared in advance in the application application program. The presence or absence of the file and the entry contents are checked, the result is notified to the user by the message display area 86, the editing is repeated until it becomes normal, and when it becomes normal, the application button and attached file are displayed by the function button in the function button area And the management information to which the attached location information is added are transmitted using an application form transmitting means (not shown) for transmitting to the receiving side server to apply.

FIG. 11 is a diagram summarizing the functions of the expiration date for revision of the format and the associated expiration date confirmation means and transmission expiration date confirmation means in the electronic application system of the present invention. The upper part of FIG. 11 shows a state in which the current style is being implemented. Of course, in this situation the current modalities can be used. The middle part of FIG. 11 shows the state from the announcement of the format revision to the time before the implementation of the format revision. In this state, the expiration date of the old version of the format will be determined when the format revision is announced. From the announcement of the form to the time before enforcement, only the procedure of the old version is possible, but as a precaution, a warning will be issued according to the above procedure. Also, during this period, application forms, etc. in the new version format can be created, but cannot be sent. It can be sent only after enforcement. That is, during this period, it is possible to create an application in both forms, but only the old version form can be sent. The lower part of FIG. 11 shows the state after the enforcement date. As a matter of course, the creation and transmission of applications in the old version format are prohibited, and only the creation and transmission of applications in the new version format are allowed.

As a special measure for changing the format, if a period for accepting both applications in the old version format and applications in the new version format is set, the period will be changed accordingly. Will allow you to create and send application forms in both versions.

As described above, according to the present invention, the data regarding the expiration date indicating the usable period of the format is input on the server 2 side in the procedure information 71 of the management information file. When creating or transmitting, the validity of the form can be automatically checked by the application application program of the terminal 1 on the applicant side using the data of the expiration date, and the user on the applicant side becomes invalid. It is possible to prevent the application form from being created or sent in a different format. In addition, when the applicant creates the application and the attached file with the terminal 1, the attached location information indicating which column of the application corresponds to the attached file attached to the application The application application program of the terminal 1 on the side automatically generates the attached file information 75 in the management information file.
Since it is stored in the recipient server 2, the recipient server 2 can automatically and uniquely determine which column of the application file the attached file is attached to. It is possible to reduce the operator's load to a great extent and prevent human error in judgment. Furthermore, since the format of the attached file is stipulated, the data of the attached file can be used as it is in the processing of statistics and statistical analysis after the application is received, and the attached files of different formats are sent by the applicant. Compared with the conventional method, the load on the recipient side can be significantly reduced and efficiency is improved. Further, since the attachment location information can be added to the application form, even if all the application forms and attached files cannot be submitted in one application, they can be submitted in additional applications.

In the above description, whether or not the form of the application form is within the expiration date is confirmed twice, before the application form is created and before the created application form is transmitted to the server 2. Although the example of performing is explained, it is not necessarily limited to this case, and it may be performed only once.

In the above description, an example in which the applicant acquires the form data of the application form, the form data of the attached file and the management information file, and the application application program by downloading from the server 2 has been explained. Not limited to the case, a recording medium in which these are recorded may be acquired for free or for a fee, and the recording medium may be installed in the terminal 1 on the applicant side to create an application form.

[0039]

The present invention is an electronic application system for performing an application procedure by transmitting an application form composed of electronic data from an applicant side user terminal to a recipient side server,
An electronic application method, an electronic application program, and a recording medium recording the electronic application program, in which the recipient server stores form data of an application form used for an application, and is hierarchical to the application form. The format data of the attached file for attachment is stored, the format data of the application and the first management information for managing the format data of the attached file are stored, and the first management information is
Since it includes expiration date information indicating the expiration date of each use of the form data of the application form and the form data of the attachment file, the format of the attachment file is specified as well as the application form, and the expiration date of the form Since the confirmation can be made, it is possible to improve the efficiency of the application procedure and the processing after the application is received.

[Brief description of drawings]

FIG. 1 is a configuration diagram showing an overall configuration of an electronic application system of the present invention.

FIG. 2 is a block diagram showing an internal configuration of a terminal on the applicant side of the electronic application system of the present invention.

FIG. 3 is a flowchart showing a processing flow of presence / absence confirmation means in the terminal on the applicant side of the electronic application system of the present invention.

FIG. 4 is a flow chart showing a processing flow of a creation time limit confirmation means in the terminal on the applicant side of the electronic application system of the present invention.

FIG. 5 is a flowchart showing the flow of processing of an application form creating means in the terminal on the applicant side of the electronic application system of the present invention.

FIG. 6 is a flowchart showing a processing flow of a transmission deadline confirmation means in the terminal on the applicant side of the electronic application system of the present invention.

FIG. 7 is an explanatory diagram showing an example of contents of a management information file attached to an application form in the electronic application system of the present invention.

FIG. 8 is an explanatory diagram showing a screen image of a display unit in the terminal on the applicant side of the electronic application system of the present invention.

FIG. 9 is an explanatory diagram showing an example (an example using XPATH) of attached part information of an application created in the electronic application system of the present invention.

FIG. 10 is an explanatory diagram showing an example (an example of using attribute information) of attached place information of an application form created in the electronic application system of the present invention.

FIG. 11 is an explanatory diagram summarizing the expiration date in the revision of the format and countermeasures in that case in the electronic application system of the present invention.

FIG. 12 is an explanatory diagram showing an application form and an attached file transmitted by a conventional electronic application system.

[Explanation of symbols]

1 terminal (applicant side), 2 server (recipient side), 3
Communication network, 20 application programs, 21
Application form, 22 Attachment file form, 23
Management information file (basic information), 24 Management information list, 71 Procedure information, 72 Application information, 73 Member information, 74 Form information, 75 Attached file information, 80
Style list display area, 82 Function button area, 8
4 application input area, 86 message display area,
101 Application Form (Form 1), 102 Application Form (Form 2),
103 Attachment.

Claims (12)

[Claims] 1. An applicant-side user terminal and a recipient-side server connected to the applicant-side user terminal through a communication network. The applicant-side user terminal electronically transfers the recipient-side server to the recipient-side server. An electronic application system that performs an application procedure by transmitting an application form composed of data, wherein the recipient server stores the application form format data used for the application. Means, an attachment file format storage means for storing format data of an attachment file for hierarchically attaching to the application form, and managing the form data of the application form and the format data of the attachment file And a management information storage means for storing first management information for the electronic application system. 2. An applicant-side user terminal and a recipient-side server connected to the applicant-side user terminal via a communication network, wherein the applicant-side user terminal electronically transmits to the recipient-side server. An electronic application system that performs an application procedure by transmitting an application form composed of data, wherein the recipient server stores the application form format data used for the application. Means and an attachment file format storage means for storing the format data of the attached file for hierarchically attaching to the application, and managing the format data of the application and the format data of the attached file Management information storage means for storing the first management information for the application, the application form, the attached file format, and the first management information acquired by the applicant side user terminal and applied. And an application application program storage unit that stores an application application program for generating second management information that manages the correspondence between the application format and the attachment file format. The characteristic electronic application system. 3. The first management information includes expiration date information indicating expiration dates of use of the form data of the application form and the form data of the attached file, respectively. Electronic application system described in 2. 4. The applicant-side user terminal, the form data of the application form stored in the application form storage means of the recipient server, and the attached file format storage means. Application format database storage means for acquiring the format data of the attached file and the first management information stored in the management information storage means from the recipient server and storing them, and the application format The application form is created using the form data of the application form stored in the database storage means, and if an attached file is required, the format of the attached file stored in the application form database storage means is set. An application form creating means for creating an attachment file by using the attachment file creation means, and the attachment file creating means, when the attachment file is created by the application form creating means. Attached location information creating means for creating attached location information indicating which column of the application corresponds to the contents of the application, and adding the attached location information to the data of the application and the management information, and the created application and 2. An application form transmitting means for transmitting the attachment file and the management information to which the attachment location information is added by the attachment location information creating means to the recipient server. Electronic application system described in ~ 3. 5. The applicant's user terminal, based on the expiration date information included in the first management information stored in the application form database storage means, the application form data and the application form data. The method further comprises expiry date confirmation means for confirming whether the format data of the attached file is within the expiry date, wherein the expiry date confirmation means is before the application form and the attached file are created by the application form creating means, and The electronic application system according to claim 4, wherein it is confirmed whether or not it is within the expiration date in at least one of the application and the attached file before being transmitted by the application transmitting unit. 6. There are a plurality of types of application procedures, and the applicant side user terminal has input means for designating which application procedure is to be performed, and form data of an application form related to the designated application procedure. Presence / absence confirmation means for confirming whether or not it is stored in the form database, and if the presence / absence confirmation means confirms that it is not stored, the application server for the application procedure from the recipient server. The electronic application system according to claim 4 or 5, further comprising: an acquisition unit configured to acquire the form data. 7. An electronic application method for performing an application procedure by transmitting an application form composed of electronic data from an applicant side user terminal to a recipient side server, wherein the recipient side server applies an application. An application form format storing step of storing form data of an application form to be used; an attachment file format storing step of storing form data of an attachment file for hierarchically attaching to the application form; Management information storing step of storing first management information for managing the format data and the format data of the attached file, wherein the first management information is the format data of the application form and the attached file. An electronic application method characterized in that it includes expiration date information indicating the expiration date of each use of the form data. 8. The applicant-side user terminal, format data of the application form stored in the application form storage step in the recipient server, and the attached file stored in the attached file format storage step. Format data and the management information stored in the management information storage step are acquired from the recipient server and stored in the application format database storage step, and stored in the application format database storage step. An application that creates an application file using the form data of the application form and, if an attachment file is required, creates an attachment file using the form of the attachment file stored in the application form database storing step. Form creation step, and if the attached file is created in the application form creation step, An attachment location information creating step of generating attachment location information indicating which column of the application file corresponds to the content of the attachment file, and adding it to the application information and the management information data; and the created application And an attached file, and an application form transmitting step of transmitting the management information to which the attached place information is added by the attached place information creating means to the recipient server. Item 7
Electronic application method described in. 9. The applicant side user terminal, based on the expiration date information included in the management information stored in the application form database storing step,
The method further comprises an expiration date confirmation step of confirming whether or not the form data of the application form and the form data of the attached file are within an expiration date, and the expiration date confirmation step includes the application form by the application form creation step and Before the attachment file is created and / or at least one of the application and the attachment file is transmitted in the application transmission step, whether or not the expiration date is reached is confirmed. The electronic application method described in 8. 10. An application step in which there are a plurality of types of application procedures, and which application procedure is to be performed on the applicant side user terminal, and form data of an application form related to the specified application procedure, The presence / absence confirmation step of confirming whether or not it is stored in the form database, and when it is confirmed that the information is not stored in the presence / absence confirmation step, the recipient server transmits the application form of the application procedure. The electronic application method according to claim 8 or 9, further comprising an acquisition step of acquiring form data. 11. An electronic application program for performing an application procedure by transmitting an application form composed of electronic data from an applicant side user terminal to a recipient side server, which is an application form used for application. Storing the form data of the application form, storing the form data of the attachment file for hierarchically attaching to the application form, storing the form data of the application form and the attachment A program for causing the recipient server to execute a management information storing step of storing first management information for managing file format data, wherein the first management information is the format of the application form. An electronic application program characterized by including expiration date information indicating the expiration date of each of the data and the format data of the attached file. Lamb. 12. A computer-readable recording medium recording an electronic application program for performing an application procedure by transmitting an application form composed of electronic data from an applicant side user terminal to a recipient side server. The electronic application program stores an application form storage step for storing form data of a plurality of types of applications used for application, and an attachment file form data for hierarchically attaching to the application. And a management information storage step of storing first management information for managing the format data of the application and the format data of the attached file, on the recipient server. A program for enabling the first management information to include the form data of the application form and the form of the attached file. A recording medium characterized by including expiration date information indicating the expiration date of each use of data.