JP2003186714A - Management device for latest version of document file and its method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To prevent making a mistake in and forgetting modification, deletion and addition even when performing any one of the processing of modification, deletion or addition on a large number of document files. <P>SOLUTION: A comparison means which compares an old version and the latest version of each document in a document group and outputs a comparison result, a means which compares the comparison result and a modification contents list and outputs a comparison result, and an update means which updates the old version of each document in the document group with the latest version of each document in the document group are provided. The comparison result and the modification contents list include a document file name, a category of addition, modification and deletion, the time of update, and a version number. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an apparatus and method for managing the latest version of document files.

[0002]

2. Description of the Related Art Conventionally, when modifying a document file, the document file was directly rewritten. Further, when deleting a document file, the document file to be deleted is directly deleted. Furthermore, when adding a document file, the document file was added directly.

[0003]

Therefore, in the above-mentioned conventional method, it was not possible to know whether the correction / deletion / addition of the document file was performed correctly without omission.

In particular, when a large number of document files are held and the correction / deletion / addition of the document files concentrates at a time, the wrong document is corrected / corrected due to the complexity of the work.
There was a high risk of deleting / adding. In addition, there was a tendency for problems such as corrections, deletions, and additions to occur frequently.

The present invention has been made in view of the above problems, and even when a correction, deletion, or addition process is performed on a large number of document files, the correction, deletion, or addition process can be performed. An object is to provide an apparatus and method for managing the latest version of a document file, which makes it possible to prevent mistakes and forgetfulness.

[0006]

According to the present invention, the comparison means for comparing the old version and the latest version of each document in the document group and outputting the comparison result, and the comparison result and the correction content list are provided. The latest version of the document file, comprising means for comparing and outputting a comparison result, and means for updating the old version of each document in the document group with the latest version of each document in the document group. A management device is provided.

In the above-mentioned document file latest version management apparatus, the comparison result and the correction content list may include a document file name, addition / correction / deletion classification, update date and time, and version number.

[0008]

BEST MODE FOR CARRYING OUT THE INVENTION The present invention provides a simple master management environment in which a document can be updated at the discretion of the document creator without the approval of the person responsible for updating the document master. It provides a mechanism for ensuring that the latest version of a document is stored in the master as intended by the creator without the intervention of a third party.

According to the present invention, when the document is modified, the old version document file is not only retained for backup but also for the difference check with the latest version. It is possible to compare the required list with the difference comparison results of the old and new documents that are actually managed by the master. Update mistakes can be eliminated.

The document file latest version management apparatus according to the embodiment of the present invention is such that the present invention relates to the latest version of the document file group 11 created by the creator, and the old version currently published on the basis thereof. The document group 12, the document master 1 that manages them in an integrated manner, the modification content list 2 created by the creator to organize the modification content of the document, and the versions of the old and new documents in the document master 1 are compared. The comparing means 3, the comparing result 31 output from the comparing means 3, the abutting means 4 for abutting the correction content 2 and the comparing result 31, and the abutting means 4
The matching result 41 output from the document master updating unit 5
Equipped with.

In the correction content list 2, the document file name updated by the creator, the change category, the update date, and the version number are registered.

The comparison means 3 compares the old and new document file groups managed in the actual document master for each file, and as a result, compares the same items as the information registered in the correction content 2 with the comparison result. Create as 31.

The match function 4 includes the correction content 2 and the comparison result 31.
Are verified, whether or not there is a contradiction in the content is verified, and as a result, a match result 41 is created.

The document master updating means 5 overwrites and updates the old version document file group with the latest version document file group to prepare for the next update operation.

The specific operation of the present invention will be described with reference to FIG.

First, the document file creator copies all the old version documents in the old version document file group 12 to the latest document file group 11 and then copies each of the latest version document file group 11 managed by the document master 1. For document files,
Make corrections. At this time, the newly added document is directly created in the latest version document file group 11, and the document to be deleted is deleted from the latest version document file group 11. For the modified document, the version number is embedded as the property information in the document.

At the same time, the document file creator creates a correction content list 2 including the document file name, the distinction between addition / correction / deletion, the update date and time, and the version number for the document that needs to be updated.

After the correction of the document files has been completed, the comparison means 3 is used to compare the old and new document file groups. As a result, the update history of the document managed by the document master 1 is extracted.

When the comparison result 31 is created by using the comparison means 3, the correction content list 2 is compared with the comparison result 31 by using the matching means 4. This makes it possible to confirm that the correction intended by the document creator is reflected in the actual document master.

When it is confirmed that there is no problem by the matching, the master updating means 5 is used to overwrite the contents of the latest version document file group 11 with the old version document file group 12 to prepare for the next update operation.

The comparing means 3, the matching means 4, and the document master updating means 5 can also be realized by causing a computer to read and execute a program for causing the computer to function as these means.

[0022]

As described above, according to the present invention,
The document creator can compare with the update status of the actual master, based on the list of revision details for the target document that was identified when updating the document, and correct / delete deletion of document files It is possible to prevent correction and erroneous deletion of document files.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of a document file latest version management device according to an embodiment of the present invention.

[Explanation of symbols]

1 Document master 2 List of corrections 3 comparison means 4 butt means 5 Document master update means

Claims (6)

[Claims] 1. A comparison means for comparing an old version and a latest version of each document in a document group and outputting a comparison result, and a means for comparing the comparison result and a correction content list and outputting a comparison result. And a means for updating the old version of each document in the document group with the latest version of each document in the document group. 2. The apparatus for managing the latest version of a document file according to claim 1, wherein the comparison result and the correction content list include a document file name, a classification of addition / correction / deletion, an update date / time and a version number. The latest version management device for document files. 3. A step of comparing the old version and the latest version of each document in the document group and outputting a comparison result, and a step of comparing the comparison result and a correction content list and outputting the comparison result. Updating the old version of each document in the document group with the latest version of each document in the document group. 4. The method of managing the latest version of a document file according to claim 3, wherein the comparison result and the correction content list include a document file name, a classification of addition / correction / deletion, an update date / time, and a version number. The latest version management method for document files. 5. A step of comparing an old version and a latest version of each document in a document group and outputting a comparison result, and a step of comparing the comparison result and a correction content list and outputting a comparison result. Updating the old version of each document in the document group with the latest version of each document in the document group, a program for causing a computer to execute the latest version management method of a document file. 6. The program according to claim 5, wherein the comparison result and the correction content list include a document file name, a classification of addition / correction / deletion, an update date / time, and a version number.