JP2003173367A - Mail order placement/acceptance system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a mail order placement/acceptance system capable of efficiently performing the order placement/acceptance processing between a delivery agent and a wholesale, the delivery agent and a head office, the head office and the wholesale, or the like by e-mail. <P>SOLUTION: A retail store 1 sends an order to the wholesale 3, transmits a daily report to the head office 2, and receives new commodity information or the like from the wholesale 3 and an instruction or the like from the head office 2. The head office 2 transmits the instruction or the like to the retail store 1, and receives the order information, the daily report or the like from the retail store 1. The wholesale 3 transmits the new commodity information to the retail store 1, and receives the order information from the retail store 1. The retail store 2 successively executes the selection of ordered commodity, the input of the number of ordered commodities, the input of the order delivery date, the pressing of an order processing button, the selection of an order designation name, the pressing of an order or cancel button, the encryption of order data, the display of the order processing and under order, and the end of order, and the storage of ordered commodity history. The encryption of the ordering data, or the encryption of the ordered commodity, its quantity, the delivery date of the ordered commodity, and the order designation name is not indispensable, and only part of the data may be encrypted. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an ordering / ordering mail system, and in particular, an ordering / ordering mail system for efficiently performing ordering / ordering processing by e-mail between a store and a wholesaler, a store and a head office, a head office and a wholesaler, and the like. Regarding

[0002]

2. Description of the Related Art Conventionally, when ordering a product from a store such as a retail store to a wholesaler, an ordering slip has been sent via a dedicated line.

[0003]

However, the communication charges for the dedicated line impose a heavy burden on the store. On the other hand, internet usage charges are becoming low, and in particular, e-mail can be sent from Japan or anywhere in the world at a local call charge. In addition, even if the ordering side such as a wholesaler does not always turn on the computer,
You can access the mail server and view the order mail from the store when needed. Therefore, the electronic mail can reduce telephone charges and electricity charges more than ever before for both the ordering side and the order receiving side.

Therefore, an object of the present invention is to provide an ordering and ordering mail system for efficiently performing ordering and ordering processing by electronic mail between a store and a wholesaler, a store and a head office, a head office and a wholesaler, and the like.

[0005]

The present invention for solving the above-mentioned problems is an ordering and ordering mail system in which a plurality of retail stores, a head office for managing the same, and a plurality of wholesalers are connected by the Internet. The head office broadcasts an instruction including a sales plan to some or all of the retail stores by e-mail via the first mail server, and the wholesaler sends information of new products to some or all of the retail stores. Broadcast by e-mail via a second mail server, the retail store selects at least one of the wholesalers and places an order by e-mail via a third mail server, and the selected wholesaler is the third When the order is received by receiving the e-mail via a mail server, the retail store sends information on the order to the head office by e-mail via a third mail server when the order is established, Previous The retail store stores and updates at least the email address of the wholesaler and the head office, product information, and order history in a master file in the storage device of the computer for the retailer connected to the internet, and the wholesaler is connected to the internet. The master file in the storage device of the wholesaler computer stores and updates at least the e-mail addresses of the retail store and the headquarters, product information, and order history, and the headquarters stores the computer for the headquarters connected to the Internet. Store and update the retail store and wholesale e-mail addresses in a master file in the device.

[0006]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram of an ordering / ordering mail system of the present invention. In this system, a retail store 1, a retail store head office 2, and a plurality of wholesalers 3 form a network via the Internet. The retail store 1, the head office 2 of the retail store, and the plurality of wholesalers 3 are each connected to an Internet provider to send and receive e-mail using the mail server.

A storage device for a master file is connected to each computer of the retail store 1, the retail store head office 2, and the plurality of wholesalers 3. Further, the head office 2, the plurality of wholesalers 3, and the retail store 1 of the retail store have electronic mail addresses, and the electronic mails are sent to each other via the first mail server, the second mail server, and the third mail server on the Internet. To exchange. Where the first, second,
The third mail server may belong to one provider on the Internet.

The retail store 1 places an order with the wholesaler 3, and the head office 2
The new product information and the like are received from the wholesaler 3 and the instructions and the like are received from the head office 2. The head office 2 sends instructions and the like to each retail store 1 and receives ordering information, daily reports and the like from each retail store 1. The wholesaler 3 transmits new product information to each retail store 1 and receives ordering information from each retail store 1 to perform order receiving work. Then, when the ordering work is confirmed, the purchase and the contents thereof are reported to the retailer who is the orderer.

FIG. 2 is an example of a menu screen of the computer of the retail store 2. This menu screen includes buttons for ordering, order history, inventory management, attendance management, printing, mail address setting, master file update, head office information, wholesaler information, and end.

The retail store 1 selects the merchandise to be ordered and the wholesaler 3 of the ordering destination from the master file (not shown) with the mouse and keyboard, sets the mail address of the ordering destination, and orders the wholesaler 3 by e-mail. . The ordering electronic mail may be sent as an attached mail in the form of a slip. Alternatively, it may be sent in a text format as a standard order document.

When the retailer 1 is confirmed by the wholesaler 3, the retailer 1 sends the order information such as the name of the ordered product, its quantity, and the name of the wholesaler who received the order to the head office 2 by e-mail. This e-mail is transmitted by the software so that the acceptance by the wholesaler 3 is confirmed, and at the same time, the e-mail is automatically transmitted from the retail store 1 to the head office 2 based on the reception of the report without bothering the computer operator. You may

The daily report transmitted from the retail store 1 to the head office includes attendance information of the employees of the retail store 1. Attendance information can be converted into an attached file and sent by a spreadsheet software. Further, the retail store 1 accesses the mail server (not shown) to browse the head office information transmitted by the head office 2 by clicking the head office information button as necessary. Further, the retail store 1 clicks the wholesaler information button to access a mail server (not shown) to browse the new product information or the like transmitted by the wholesaler 3 as needed.

The menu screen of the computer of the head office 2 is
It includes buttons for instruction, daily report, print, mail address setting, master file update, retail store information, wholesaler information, and end. The head office 2 clicks the e-mail address setting button and sends an instruction to the retail stores 1 to all the retail stores 1 by e-mail. This e-mail address setting button may optionally have a function of excluding some retailers from broadcast targets. Further, the head office 2 accesses the mail server (not shown) by clicking the daily report button as necessary, and browses the daily report transmitted from the retail store 1 to the head office.

The menu screen of the computer of the wholesaler 3 is
Includes buttons for new product information, orders, order history, inventory management, email address settings, master file update, retail store information, and end. The wholesaler 3 clicks the order button to access a mail server (not shown) to browse the order from the retail store 1. Then, the stock button is clicked to check the stock and decide whether to accept the order. Click the order button and let us know by e-mail about the result of acceptance or rejection and the specific details.

Further, the wholesaler 3 clicks a mail address setting button to broadcast new product information to the retail stores 1 to some or all of the retail stores 1 by electronic mail. This e-mail address setting button may optionally have a function of excluding some retailers from broadcast targets.

The menu screens of the retail store 1, the head office 2 and the wholesaler 3 described above are merely examples. The computers of the retail store 1, the head office 2, and the wholesaler 3 share software for handling necessary data to manage ordering, billing, inventory, sales, statistics and the like.

Next, some examples of the operation of the ordering and ordering mail system of the present invention in which the retail store 1 including the above-mentioned menu screen, the retail store head office 2, and the wholesaler 3 are connected via the Internet will be described.

FIG. 3 is an example of a flow chart for explaining a product ordering operation by the retail store 1. When the ordering and ordering mail system is activated, the ordering product is selected (S
31), input of number of ordered products (S32), input of ordered product delivery date (S33), order processing button press (S34), ordering party name selection (S35), order or cancel button press (S36), order data Encryption (S37), ordering processing and display that ordering is in progress (S38), ordering completed (S3)
9) The ordering work is completed by sequentially executing the ordered product history storage (S40), but if the ordering is continued, the process returns to S31. Also, the order data is encrypted (S3
7) That is, the ordered products, their quantity, the ordered product delivery date,
The orderer name need not be encrypted, and only a part of these data may be encrypted.

FIG. 4 is an example of a flowchart for explaining the ordering work of the wholesaler 3 who receives an order for the product ordered by the retail store 1. When the order receiving / ordering mail system is activated, the order processing button is pressed (S41), the order processing and the fact that the order is received (S42) are displayed, and the ordered product data is decrypted (S4)
3), display of ordered product list by supplier (S44), selected ordered product (S45), pressed ordered product print button (S46),
Print ordered products (S47), save ordered product history (S4)
8), the billing amount is added (S49), and the order mail is deleted from the mail server (S50) in order to complete the order receiving work, but if the order is to be continued, the process returns to S41. Further, the pressing of the ordered product print button (S46) and the ordered product print (S47) may be omitted if unnecessary.
Further, the step of deleting the order mail from the mail server (S50) may be omitted during each order work, and may be carried out regularly, for example, on the weekend or the end of the month. At that time, statistics of order trends may be created.

FIG. 5 is an example of a flow chart for explaining the transmitting operation in which the wholesaler 3 transmits the new product information to the retail store 1. When the ordering mail system is started,
Transmission work by sequentially executing selection and setting of a new product (S51), pressing of a new product transmission button (S52), encryption of new product data (S53), transmission of new product data, and indication of transmission (S54). Is completed, but if the transmission is to be continued, the process returns to S51. Also, encryption of new product data (S
53) Not necessarily required.

FIG. 6 is an example of a flow chart for explaining the receiving work in which the retail store 1 receives new product data from a wholesaler. When the ordering and ordering mail system is started, the new product data reception button is pressed (S61), the new product data is received, the reception is displayed (S62), the new product reception data is decrypted (S63), and the new product is received. Display data list (S64), save, press cancel button (S65),
The receiving work is completed by sequentially executing the selection of new product data to be saved (S66), the pressing of the save button (S67), and the addition of the product to the master file (S68), but if the receiving work is continued, the process returns to S61. . Further, the decryption of the new product reception data (S63) and the new product reception data list display (S64) do not necessarily have to be performed.

FIG. 7 is an example of a flowchart for explaining the introduction and transmission work of the wholesaler 3 when introducing the ordering / ordering system exemplified above. When the ordering and ordering mail system is started, the new introduction button is pressed (S71), the merchandise, inventory, and other wholesaler information are encrypted and uploaded (S72), and a message indicating that uploading is in progress (S73)
The introduction transmission work is completed by sequentially executing.
Here, the encryption in S72 may be omitted.

FIG. 8 is an example of a flow chart for explaining the introduction reception work of the retail store 1 when introducing the ordering / ordering system exemplified above. When the ordering and ordering mail system is activated, the new introduction button is pressed (S81), new wholesaler information is input (S82), the introduction or cancel button is depressed (S83), products, inventory, and other wholesaler information is received (S84). The installation and reception work is completed by sequentially executing the display of new installation (S85), decryption of received data (S86), development of received data in a master file of products, inventory, etc. (S87). To do. The decoding of the received data (S66) may be omitted.

The present invention is not limited to the embodiments described above. For example, the mail address data may be added, changed, or deleted in the master file management from the menu screen. Further, the destinations of electronic mails such as order mail, billing mail, order summary mail, order proof mail, etc. may be registered up to a predetermined set number for each of the retail store 1, the head office 2, and the wholesaler 3. Good. Further, the instruction mail from the head office may include a sales management mail in the form of a graph or text, a sales schedule or sales planning mail, and the like.

The master file update buttons of the retail store 1, the head office 2, and the wholesaler 3 are used to manage and update products, broadcast destinations, etc. as a database. For example, in the case of the retail store 1, when new product information is sent from the wholesaler 3, the data of the new product is added to the database automatically or by an operator's input. Here, the new product information may be converted into a specific format by the retail store 1 that has received the new product information, or the photograph data (bitmap data or the like) transmitted by the wholesaler 3 may be directly written in the database.

Further, the head office 2 requests the specific wholesaler 3 to provide new product information, and based on the request, the head office 2
The new product information may be sent from the wholesaler 3 by e-mail to some or all of the retail stores 1 designated by. Further, the ordering and ordering mail system of the present invention may be applied not only to the sale and purchase of goods but also to the provision of services.

[0027]

According to the present invention described above, the ordering process can be efficiently performed by e-mail between the dealer and the wholesaler, the dealer and the head office, the head office and the wholesaler, and the like.

[Brief description of drawings]

FIG. 1 is a block diagram of an ordering / ordering mail system of the present invention.

[FIG. 2] An example of a menu screen displayed on a computer screen of a retail store

FIG. 3 is a flowchart for explaining ordering work by a retail store.

[Figure 4] Flowchart for explaining ordering work by a wholesaler

FIG. 5 is a flowchart for explaining transmission of new product information by a wholesaler.

FIG. 6 is a flowchart for explaining reception of new product information by a shop.

FIG. 7 is a flowchart for explaining a wholesaler's transmission work for new registration.

FIG. 8 is a flowchart for explaining a receiving operation of a retailer for newly registering a wholesaler.

[Explanation of symbols]

1 retail stores 2 Retail headquarters 3 wholesalers 4 Internet

Claims (6)

[Claims] 1. An ordering / ordering mail system in which a plurality of retail stores, a head office managing the retail stores, and a plurality of wholesalers are connected via the Internet, wherein the head office issues an instruction including a sales plan to a part of the retail stores or All are broadcast by e-mail via the first mail server, the wholesaler broadcasts information on new products to some or all of the retail stores by e-mail via the second mail server, and the retailer The store selects at least one of the wholesalers to place an order by e-mail via the third mail server, and the selected wholesaler receives the e-mail via the third mail server to receive the order. Then, when the order is accepted, the retail store sends the order information to the head office by e-mail via a third mail server, and the retail store is for a retail store connected to the Internet. At least the wholesaler and the headquarters of e-mail addresses in the master file in the storage device of the computer, product information,
The order history is stored and updated, and the wholesaler stores and updates at least the e-mail address, product information, and order history of the retail store and the head office in a master file in the storage device of the wholesaler computer connected to the Internet. Then, the head office stores and updates the e-mail addresses of the retail store and the wholesaler in a master file in a storage device of a computer for the head office connected to the Internet, and updates the ordering mail system. 2. The first, second, and third mail servers are
The ordering and ordering mail system according to claim 1, wherein the ordering and ordering mail system belongs to one provider on the Internet. 3. The receipt according to claim 1, wherein the retail store sends a daily report including attendance information for one day of the employee to the head office by e-mail via a third mail server. Order mail system. 4. The retail store encrypts the ordered product and the quantity thereof and sends the encrypted product via an email via a third mail server, and the wholesaler writes in the email from the retail store. The order-accepting mail system according to claim 1, wherein the ordered product and the quantity thereof are decrypted to receive an order. 5. The wholesaler encrypts and transmits the information on the new product, and the retailer decrypts the information on the new product described in the electronic mail from the wholesaler and stores the information on the retailer. The ordering and ordering mail system according to claim 1, wherein the ordering and ordering mail system is stored in a master file. 6. The order receiving / ordering according to claim 1, wherein the wholesaler broadcasts information on a new product to some or all of the retail stores by e-mail based on a request from the head office. Mail system.