JP2003157260A - Electronic document management device and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To enable a client side to obtain only a required page on irreducibly minimum inputting conditions without requiring inputting of a complicated input retrieval condition for designating a browsing desire page on the client side every time of requesting browsing of document and to enable a document managing side to transmit a page narrowed to only what is related directly with the client. SOLUTION: After transmission of an electronic document list picture DP1 which has a plurality of electronic documents as selection candidates, when a desired document is selected and designated from this picture DP1, a management server 1 generates and transmits a browsing range reception picture DP2 corresponding to this selected documents, receives and obtains a user name and an input retrieval condition inputted to this picture DP2, obtains a set retrieval condition previously set corresponding to this user from a set-up file 13 and retrieves a page matching with this input retrieval condition and the set retrieval condition from the electronic document to download-transmit it to the client terminal 3 as a request source.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic document management apparatus for downloading and transmitting an electronic document requested to be browsed from a client terminal via a communication network to a client terminal of the request source.

[0002]

2. Description of the Related Art Conventionally, in a server / client system using Internet technology, a management server is
It stores and manages electronic documents consisting of many pages (forms) by type, sends a list of electronic document names posted on Web pages on the Internet in response to browsing requests from client terminals, and sends them to the client terminal side. When the document name desired to be browsed is selected and designated from the list of levers, the selected electronic document is downloaded and transmitted to the client terminal that made the request.

[0003]

However, in this type of electronic document browsing method, since all pages of the electronic document selected and designated on the client terminal side are read out and transmitted for download, on the client side. The larger the electronic document received from the management server, the more time it takes to find the necessary page from the electronic document, and there is a risk of misunderstanding. In other words, for the client, if a large number of unnecessary pages that are not related to the task in charge of the client are included, smooth execution of the task may be hindered. Therefore, the management server may search only the page desired by the client from the electronic documents selected and designated on the client terminal side and download and transmit it. It is necessary to strictly input the input search condition that specifies the page to be browsed, and inputting a complicated input search condition each time puts a heavy burden on the client and increases the risk of making a mistake in inputting the condition. On the other hand, in some cases, it may be possible for a specific client such as a temporary worker to perform the work smoothly by not browsing a page that is not directly related to the job in charge. In other words, when all pages of an electronic document are downloaded and transmitted, of course, even when only the pages desired by the client are downloaded and transmitted, many pages that are not directly related to the work of the client are included. If they are present, there is a risk of misidentification and it is necessary to carry out work such as sorting, which rather hinders work, and also poses a problem in terms of confidentiality.

An object of the present invention is that the client side does not have to input complicated input search conditions each time to specify a desired page to be browsed each time a document is requested, but it is necessary to input the minimum necessary conditions. In addition to making the pages available, the document management side can send only the pages narrowed down to those directly related to the client.

[0005]

The invention according to claim 1 is
A plurality of electronic documents having a plurality of pages are stored, and a list of candidates including the plurality of electronic documents as selection candidates is transmitted in response to the document browsing requested from the client terminal via the communication network. A document management device that specifies an electronic document arbitrarily selected from the candidate list and downloads and transmits the electronic document to the requesting client terminal, wherein the client terminal side arbitrarily selects from the candidate list. A reception screen transmission unit that generates a browsing range reception screen corresponding to the selected electronic document and transmits the browsing range reception screen to the client terminal, and the client name and the browsing input in the browsing range reception screen on the client terminal side. The input and search conditions that specify the range are received and acquired, and the viewing range that is preset for the client Retrieval means for acquiring the specified setting search condition, retrieving and extracting the page content matching the input search condition and the setting search condition from the specified electronic document, and the page content extracted by this retrieving means And an output page transmitting means for downloading and transmitting the output page created on the basis of the output page to the requesting client terminal. Further, it provides a computer with a program for realizing the main functions shown in the above-mentioned invention of claim 1 (invention of claim 8).

Therefore, the inventions according to claims 1 and 8 are
If a desired document is selected and specified from this candidate list after sending a list of candidates with multiple electronic documents as selection candidates, a browsing range acceptance screen corresponding to this selected document is generated and transmitted, and this browsing is performed. The client name and the input search condition entered in the range acceptance screen are received and acquired, and the setting search condition preset for the client is acquired, and the input search condition and the setting search condition are matched. Since the page content to be searched is searched from the electronic document and downloaded to the requesting client terminal, it is complicated because the client side specifies the page to be browsed each time the document is requested. You don't have to enter various input search conditions each time, and you don't need to search for a required page from a huge amount of electronic documents as in the past. Only necessary page in the matter enter the can be easily obtained. Also, on the side that manages electronic documents, it is possible to send only pages that are narrowed down to those that are directly related to the client, and it is possible to smoothly perform the duties of the client and maintain confidentiality. Becomes

The invention according to claim 1 may be as follows. The reception screen transmission means reads out the browsing target item for limiting the range of items that can be browsed from the specified electronic document, generates the browsing range reception screen in which the browsing target item is posted, and It is transmitted to the client terminal (the invention according to claim 2). Therefore, according to the invention of claim 2, in addition to having the same effect as the invention of claim 1, the browsing target item is read out from the electronic document arbitrarily selected on the client side and displayed on the browsing range acceptance screen. Since it has been posted, for example, browsing of highly confidential pages and the like can be restricted in advance.

The set search conditions are preset for each client and each electronic document, and the search means
A setting search condition corresponding to the received and acquired client name and the specified electronic document is acquired (the invention according to claim 3). Therefore, according to the invention of claim 3, in addition to having the same effect as that of the invention of claim 1, the setting search condition is prepared for each client and for each electronic document. It is not necessary to input complicated input search conditions that differ for each electronic document each time the document is requested to be viewed, and the electronic document management side is directly related to the client for each electronic document. It becomes more effective because it can be sent by narrowing down to only pages.

The search means determines whether the contents of the record items included in each page in the electronic document match the input search condition and the set search condition, and the page matching each condition is set as an extraction target. (The invention according to claim 4).
Therefore, according to the invention described in claim 4, in addition to having the same effect as the invention described in claim 1, the contents of any one of the items of the record included in each page in the electronic document Can meet the above-mentioned input search conditions and set search conditions, the entire page can be extracted, or only the records corresponding to each condition can be extracted from the page.

Each page in the electronic document is formed by a form-specific page including a header part and a detail part of the form,
A first output page creating unit that creates an output page in which the header section and the detail section are arranged in the form format for each of the form-extracted pages extracted by the searching unit, and a plurality of items extracted by the searching unit. And a second output page creating means for creating an output page in which at least the data of the detailed section of each of the form-specific pages is read and the read data of the detailed section of each page is arranged in a list format. The output page created by the first or second output page creating means is downloaded and transmitted to the requesting client terminal (the invention according to claim 5). Therefore, according to the invention of claim 5, in addition to having the same effect as that of the invention of claim 1, on the client side, the header part and the detail part are arranged according to the form format for each form-specific page. It is possible to easily obtain either the output page or the output page in which the data of the detail section extracted from a plurality of form-specific pages are arranged in a list format.

It is selected whether the form-format output page created by the first output page creating means is downloaded and transmitted, or the list-format output page created by the second output page creating means is downloaded and transmitted. A selection object for operation is arranged in the viewing range acceptance screen, and the output page specified in response to the selection operation is downloaded and transmitted to the requesting client terminal (the invention according to claim 6). Therefore, according to the invention described in claim 6, in addition to the same effects as those of the invention described in claims 1 and 5, the client can operate by simply operating the selected object arranged in the viewing range acceptance screen. It is possible to obtain either the output page arranged in the form of a form or the output page arranged in the form of a list of the details of a plurality of forms by a simple operation.

A first storage means for storing the form-format output page created by the first output page creation means and a list-format output page created by the second output page creation means are stored. A second storage means is provided (the invention according to claim 7). Therefore, claim 7
According to the invention described above, in addition to the same effects as those of the invention described in claims 1 and 5, the form-format output page or list-format output page created in response to a browsing request is stored. On the client side, when the output page in the form format or the output page in the list format that has been downloaded and received is browsed again, it is possible to easily browse it only by designating the storage location.

[0013]

BEST MODE FOR CARRYING OUT THE INVENTION An embodiment of the present invention will be described below with reference to FIGS. FIG. 1 is a block diagram showing an electronic document management system in this embodiment. This electronic document management system is a server / client system using Internet technology, and a plurality of client terminals 3 are connected to the management server 1 via a network 2. The network 2 may be a wide area communication network or a local area communication network.

The management server 1 stores and manages a plurality of types of electronic documents corresponding to order slips, delivery notes, etc., and requests the documents requested to be browsed from the client terminal 3 via the network 2 to the client terminal 3 Computer system to download and send to. Each electronic document is composed of a plurality of pages, and each page constituting the electronic document is associated with the form in a one-to-one manner. That is, each electronic document has a plurality of form-specific pages for each type of order slip, delivery note, and the like.

The management server 1 has a "document management function", a "document list function", a "document delivery function", etc. in addition to the Web server function and the database server function. The "document management function" is a function for storing and managing various electronic documents that have been input and created, and the "document list function" is for generating the electronic document list screen in which various electronic documents are selection candidates and generating the request source. This is a function of transmitting to the client terminal 3. The "document delivery function" uses the "Web service program", "browsing range receiving program", and "browsing range extracting program" described later as software resources, and sends the document requested to be browsed from the client terminal 3 to the requesting client terminal 3 It is a function to download and send. Each client terminal 3 is a desktop computer terminal or a mobile information terminal having a Web browser program for browsing an electronic document downloaded and received from the management server 1.

FIG. 2 shows the "document list function" of the management server 1.
FIG. 3 is a software configuration diagram for explaining. The electronic document list screen DP1 displays a list of various document names as selection candidates, and the management server 1 responds to a browsing request from the client terminal 3 to the requesting client terminal 3 and displays the electronic document list screen DP1. If any electronic document is selected on the client terminal 3 side from the selection candidate group in the electronic document list screen DP1 after providing the above, the viewing range acceptance program PG1 is activated and the report document folder 11 The electronic document selected and designated from the inside is specified as the browsing target, and the information (search target item described later) added in this electronic document is read out,
The browsing range acceptance screen form 12 is read out, and the browsing range acceptance screen DP2 in which the item name indicated by the above-mentioned “search target item” is arranged is generated in this browsing range acceptance screen form 12 and transmitted to the client terminal 3. The browsing range acceptance screen form 12 is form information that defines the basic configuration (template) of this acceptance screen.

Here, the report document folder 1
Reference numeral 1 stores and manages a plurality of types of electronic documents corresponding to order slips, delivery notes, etc., and is created by the electronic document creation application PG2. The electronic document creation application PG2 is used by each client terminal 3
This is an application that collects form data input and created on the side and stores it in the report document folder 11. That is, the form group created in each department in the company is collected by type and managed collectively in the report document folder 11.

FIG. 3 shows the report document folder 1
FIG. 2 is a diagram showing a configuration of an electronic document file of “document name: delivery note” as a part of electronic documents stored in 1. The above-mentioned "search target item" is added to each electronic document. The “search target item” indicates a target item for browsing for limiting the range of items that can be browsed from the electronic document, and is information set in advance by the administrator (server) side. , “Order date”, “Order code”, and “Customer code” are set as the “search target item” corresponding to the form (delivery note).

Each page in each electronic document is composed of a form-specific page including a header part and a detail part of the form. That is, the page for each form has a record of a header part and a record of a detail part, and the records of the header part are “customer”, “order date”, “order code”, “customer code”, ... Each record has one or more records, and each record has each item of “commodity name”, “unit price”, “quantity”, and “amount of money”. The electronic document configured in this way is a huge amount of information composed of a large number of pages, and includes many unnecessary form pages that are not directly related to the job in charge of the client (user), and the reverse. It also includes a highly confidential form page that restricts browsing to specific clients. Therefore, when downloading the electronic document specified as the browsing target to the client terminal 3 that is the request source, the management server 1 does not unconditionally transmit all the pages of this electronic document, and meets the client condition. Only the page contents are extracted and sent.

FIG. 4 shows a browsing range acceptance screen DP2 generated based on the "search target item" added in the electronic document. FIG. 4A is a block diagram of the browsing range acceptance screen DP2.
(B) is a diagram showing an input example to the viewing range acceptance screen DP2. In the viewing range acceptance screen DP2, in addition to the display area for displaying the “document name (document name)”,
An input area for inputting a “user name” is provided, and “document display button” and “data display button” are arranged. In addition, the specific example shown in FIG.
This is a case where "Delivery note" is displayed as the "Document name", and shows a reception screen DP2 for entering the browsing range (input search condition) regarding the "Delivery note".

The "document display button" and the "data display button" are buttons for selecting a form output format.
In other words, the “document display button” is a button for instructing to create an output page in which the header part and the detail part are arranged in the form format (as in a normal form image) for each form-specific page. . Also, "Data display button"
Is a button for instructing to read out the data of the detail section from a plurality of form-specific pages and create an output page in which detail data for a plurality of forms are sequentially arranged in a list format. It should be noted that description of the form output page (FIG. 6) and the list output page (FIG. 7) will be given later.

Further, the browsing range acceptance screen DP2 is provided with "search character strings" and "matching conditions" as input areas for inputting client input search conditions for each "item name". The “item name” is the name of the “search target item” added in the electronic document. As shown in FIG. 4B, the “item name” is “order date”, “order code”,
"Customer code" is displayed. Further, in the input example shown in FIG. 4B, “Search character string: April 02, 2000” and “Match condition: after” are input as the input search conditions desired by the client, This is the case when the condition that the “delivery page that was ordered after April 02, 2004” should be searched is specified.

When the management server 1 receives the input data input for each item in the browsing range acceptance screen DP2 on the client side, the management server 1 activates the browsing range extraction program PG3 to input the data entered in the browsing range acceptance screen DP2. A process of searching the setting file 13 for the setting search condition for each search target item based on the “document name” and the “client name”. FIG. 5A is a diagram showing the contents of the setting file 13. This setting file 13 stores and manages the setting search conditions preset for each document name and client name, and each record is "document name",
"User name", "Search target item", "Search string",
It has an item of "match condition". This configuration file 1
The setting to 3 can be arbitrarily made in advance on the server side (administrator side) or the client side, and the setting is made in advance using the viewing range acceptance screen DP2. That is, the setting search condition is set in advance by the client itself as a basic condition (common condition) in consideration of its own duties, and the administrator side is for the purpose of maintaining confidentiality and the relation of duties of each client. It is set in advance.

The management server 1 displays the browsing range acceptance screen DP2.
As a result of searching the setting file 13 on the basis of the “document name” and the “user name” input therein, the setting search condition (search string, search string,
(Matching condition) is read, and viewing range acceptance screen DP2
Input search condition (search string, match condition) entered in
To access the electronic document specified as the browsing target based on the set search condition and the input search condition, and extract pages / data that match the set search condition and the input search condition from the electronic document. I am trying.

In this case, the management server 1 recognizes which of the "document display button" and the "data display button" in the viewing range acceptance screen DP2 has been operated, and responds to the operation button from the output screen format form 14. An output page in the form / list format is created by reading the output screen format (the above-mentioned form / list format) and arranging the above-mentioned extracted page / data in the output screen format form 14.
The corresponding browsing range extraction page file 15 and browsing range extraction data file 16 are stored. The contents of the browsing range extraction page file 15 (form format screen DP3) and the contents of the browsing range extraction data file 16 (list format screen DP4) are the Web service program PG.
4 is downloaded and transmitted to the client terminal 3 which is the request source.

FIG. 6 illustrates the form format screen DP3, and FIG. 7 illustrates the list format screen DP4. The form format screen DP3 is an output page screen in which the header part and the detail part of each extracted form-specific page are arranged according to a normal form image, and the upper part of the screen is the header part and the lower part is the detail part. Has become. The list format screen DP4 is an output page screen formed by sequentially arranging each record of the extracted detailed parts of a plurality of forms in a list format. In the list format screen DP4, the “customer name” data corresponding to the detailed portion data for a plurality of forms is the data extracted from the header portion for a plurality of forms, and in this example, the detailed data for two forms. Indicates that the list is displayed.

FIG. 8 is a block diagram showing the basic components of the management server 1. The CPU 101 is the storage device 1.
This is a central processing unit that controls the overall operation of the management server 1 in accordance with the operating system and various application software in 02. The storage device 102 is
It has a recording medium in which an operating system, various kinds of application software, etc. are stored, and which is composed of magnetic, optical, semiconductor memory, etc., and its drive system. The recording device 102 may be configured such that a removable storage medium such as a CD-RO or a DVD can be mounted in addition to a fixed memory such as a hard disk. This storage device 10
The programs and data in 2 are loaded into the RAM (for example, static RAM) 103 as needed,
The data in the RAM 103 is saved in the storage device 102. Further, the CPU 101 can directly access and use programs / data of other electronic devices via the communication device 104, or can download and receive from other electronic devices via the communication device 104. On the other hand, a communication device 104, an input device 105, and a display device 106, which are its input / output peripheral devices, are connected to the CPU 101 via a bus line, and the CPU 10 operates according to an input / output program.
1 controls their operation.

A document buffer BF1, a form buffer BF2, and a search condition buffer BF3 are created in the RAM 103 as needed. The document buffer BF1 is used when the electronic document specified as the browsing target is read from the report document folder 11.
This is a buffer for temporarily storing this electronic document. The form buffer BF2 is a buffer for temporarily storing the browsing range acceptance screen form 12 or the output screen format form 14. The search condition buffer BF3 temporarily stores the input search condition (search character string, matching condition) input in the viewing range acceptance screen DP2 and the setting search condition (search character string, matching condition) read from the setting file 13. 5A shows the contents of the search condition buffer BF3, and stores the "search character string" and "match condition" corresponding to the "search target item". In the figure, the upper part shows input search conditions and the lower part shows setting search conditions.

Next, the operation algorithm of the electronic document management system in this embodiment will be described with reference to the flow charts shown in FIGS. Here, each function described in these flowcharts is stored in the form of a readable program code, and the operation according to this program code is sequentially executed. Further, the operation according to the above program code transmitted via the transmission medium can be sequentially executed. That is, the operation peculiar to this embodiment can be executed by utilizing the program / data externally supplied via the transmission medium in addition to the recording medium.

FIG. 9 is a flowchart showing the operation on the client terminal 3 side which is started in response to the activation of the electronic document browsing software. FIGS. 10 and 11 show the electronic document browsing request from the client terminal 3. 6 is a flowchart showing an operation on the management server 1 side that is started in response to the execution. First, the client terminal 3 displays an initial screen for document viewing (not shown) in response to activation of the electronic document viewing software.
Is displayed (step A1), and the browsing request button arranged in this initial screen is operated (step A1).
2) After transmitting the electronic document browsing request to the management server 1, the electronic document list screen DP1 is in a waiting state (step A3).

When the management server 1 receives an electronic document browsing request from any of the client terminals 3, the management server 1 activates the "document list function" and reports document folder 11
Further, the document name of each document is acquired, and the electronic document list screen DP1 having the document name as a selection candidate is created (step B1 in FIG. 10) and transmitted to the requesting client terminal 3 (step B2). When the electronic document list screen DP1 is received on the client terminal 3 side, it is displayed and output on the terminal screen (step A4 in FIG. 9). When the electronic document desired by the user is selected and designated from the electronic document list screen DP1 (step A5), the client terminal 3 acquires the selected document name and transmits it to the management server 1 (step A6). . When the management server 1 receives the document name selected and designated on the client terminal 3 side (step B3 in FIG. 10), the management server 1 accesses the report document folder 11 based on this document name to identify the electronic document to be browsed, All pages of this electronic document are document buffer B
It is expanded and stored in F1 (step B4).

Next, the management server 1 activates the viewing range acceptance program PG1 of the document issuing function, reads the "search target item" added to the electronic document in the document buffer BF1 (step B5 in FIG. 10). ),
Browsing range acceptance screen form 12 to form buffer BF
2 is expanded (step B6). Then, the browsing range receiving screen DP2 is obtained by embedding the "document name" and the "search target item" at predetermined item positions in the browsing range receiving screen form expanded in the form buffer BF2.
Is created (step B7), and the viewing range acceptance screen DP2 in the form buffer BF2 is transmitted to the requesting client terminal 3 (step B8).

Upon receipt of the viewing range acceptance screen DP2, the client terminal 3 displays it on the terminal screen (step A7 in FIG. 9). Here, the user inputs his / her "user name" in the viewing range acceptance screen DP2, and also inputs a desired condition for each "search target item" in each item of "search character string" and "match condition". (Step A
8) Further, when any one of the “document display button” and the “data display button” in the viewing range acceptance screen DP2 is operated (step A9), the client terminal 3 selects the operated “button type” and a desired button. Acquire the "search target item" in which the conditions are input, the "user name" as the input content, the "search character string" and the "match condition" that are the input search conditions for each search target item, and send them to the management server 1. Do (Step A
10).

The management server 1 displays the browsing range acceptance screen DP2.
When the “button type”, “search target item”, and “input content” transmitted from the client terminal 3 as the response information regarding the are received (step B9 in FIG. 11), the browsing range extraction program PG3 is activated and received. The "search target item" and the input contents "search character string" and "match condition" are associated with each other and set in the search condition buffer BF3 as a user input search condition (step B10). Then, the setting file 13 is searched based on the "document name" selected as the browsing target and the received "user name" and "search target item" (step B11), and the "document name" and "user name" are searched. If the “setting search condition” of the search target item corresponding to “” is set in the setting file 13, the “search character string” and the “matching condition” are read for each corresponding “search target item”, and the search condition Buffer B
It is set in F3 as a "setting search condition" (step B12).

In this state, the management server 1 accesses each page of the electronic document developed in the document buffer BF1, and the input search condition and the input search condition set in the search condition buffer BF3 in the header part of the page. A page that matches the setting search condition is specified as an extraction target (step B13). That is, the management server 1 determines whether the contents of the record items included in each page in the electronic document match the input search condition and the setting search condition, and specifies the page that matches each condition as the extraction target. . This allows you to extract the entire page of which any one of the items of the record contained in each page in the electronic document matches the input search condition and the setting search condition, or to select each condition from that page. Only records that correspond to can be extracted.

For example, as shown in FIG. 5 (B), the search condition buffer BF3 has input search conditions such as "search target item: order date", "search character string: April 2, 2000",
"Match condition: Subsequent" is set, and "Search target item: Order code" and "Search character string:"
If "3000" and "match condition: less than or equal to" are set, "the order date is after April 2, 2000, and
All pages corresponding to the “delivery note with an order code of 3000 or less” are specified as extraction targets. Therefore, FIG.
In the electronic document of the delivery note shown in, the second page and the third page correspond to the input search condition and the setting search condition, and therefore the second page and the third page are the extraction targets.

Then, the management server 1 determines which of the "document display button" and the "data display button" has been operated based on the received "button type" (step B1).
4). Now, when the "document display button" is operated, the data of the header part and the detail part of each extracted page (page by form) is read out, and the form in form form is read out from the output screen form 14 An output page in which the data of the header part and the detail part are arranged in the form of this form in the form of form (form form screen DP3)
Is created (step B15). The output page created thereby is stored in the browsing range extraction page file 15, and this form format screen DP3 is transmitted to the client terminal 3 which is the request source (step B16). Note that FIG. 6 shows a form format screen DP3 created based on the extracted second page, and each record item “product name”, “unit price”, “quantity”, and “amount” under the header section under the header section. Is displayed.

On the other hand, when the "data display button" is operated (step B14), the management server 1 reads the "customer name" of the header from the plurality of extracted pages (pages by form) and Read the data in the detail section,
Further, an output page in which a list form is read from the output screen form 14 and a plurality of forms of “customer name” and “detail section data” are sequentially arranged in the list form in the list form. (List format screen DP4) is created (step B17). The output page thus created is stored in the browsing range extraction data file 16 and the list format screen DP4 is transmitted to the requesting client terminal 3 (step B18). Note that FIG.
Indicates a list format screen DP4 created on the basis of the extracted second and third pages. For each “customer name” of a plurality of forms, each record item “product name”, “product name”, A list of “unit price”, “number of pieces”, and “amount of money” is displayed. The client terminal 3 displays the form format screen DP3 or the list format screen DP4 transmitted from the management server 1.
Is received and displayed on the terminal screen (step A11 in FIG. 9).

As described above, in this embodiment, the management server 1 transmits the electronic document list screen DP1 having a plurality of electronic documents as selection candidates, and then selects the desired document from the electronic document list screen DP1. When specified, the browsing range acceptance screen DP2 corresponding to this selected document is generated and transmitted, and the user name and input search condition input in this browsing range acceptance screen DP2 are received and acquired, and this user is also supported. Then, the preset setting search condition is acquired from the setting file 13, a page matching the input search condition and the setting search condition is searched from the electronic document, and the page is downloaded and transmitted to the requesting client terminal 3. As a result, on the client side, each time a request is made to browse a document, a complicated input search condition is input to specify the desired page for browsing. Need not be, the work of searching only the necessary pages from a large amount of electronic documents as in the prior art becomes unnecessary, it is possible to readily obtain only the necessary pages minimum condition input. Further, on the side of the management server 1, only pages narrowed down to those directly related to the client can be transmitted, and it becomes possible to smoothly carry out the duties of the client and maintain confidentiality. .

The management server 1 reads out the "search target item" from the electronic document to be browsed, creates a browse range acceptance screen DP2 in which the "search target item" is posted, and sends it to the client terminal 3 of the request source. By doing so, for example, browsing of highly confidential pages and the like can be restricted in advance. Since the setting search condition in the setting file 13 is set in advance for each user and each electronic document, a complicated input search condition that is different for each electronic document is requested every time the client browses the document. Need not be input each time, and on the management server 1 side, it is possible to narrow down and transmit only the pages directly related to the client for each electronic document, which is more effective.

The management server 1 determines whether or not the contents of the record items included in each page in the electronic document meet the input search condition and the setting search condition, and specifies the page matching each condition as the extraction target. Therefore, if any of the items of the records included in each page of the electronic document satisfy the input search condition and the setting search condition, the entire page is extracted. Or, you can extract only the records that meet each condition from the page.

Only by selectively operating the "document display button" and the "data display button" arranged in the viewing range acceptance screen DP2, the header part and the detail part of each form-specific page can be changed according to the form format. Placed output page (form format screen D
It is possible to easily obtain either P3) or an output page (list format screen DP4) in which the data of the detail section extracted from a plurality of form-specific pages are arranged in a list format.
In this case, the pages created in the form format are stored in the browsing range extraction page file 15, and the output pages created in the list format are stored in the browsing range extraction data file 16. Therefore, on the client terminal 3 side, When the downloaded output page in the form of a form or the output page in the form of a list is browsed again, it is possible to easily browse by simply designating the storage location.

In the above-described embodiment, a single electronic document is selected and designated as the browsing target from the electronic document list screen DP1, but a plurality of electronic documents may be designated collectively as the browsing target. May be. In this case, specify multiple electronic documents collectively specified as browsing targets, extract page contents that match the input search condition and the setting search condition from each electronic document, and create an output page for browsing. Good. That is, even if an output page for each electronic document is created based on the page contents extracted for each of a plurality of electronic documents, or an output page in which a list of data in pages extracted from a plurality of electronic documents is arranged is created. Good.

In the above-described embodiment, the setting search condition in the setting file 13 is set as the specific content of the item. However, the browsing / non-viewing of the setting may be used as the setting search condition for each page, each record, and each item. Good. Even in this case,
Either the client or the administrator may set the viewable page range, record range, and item range.
Further, as the input search condition or the setting search condition, a comparison operator such as an equal sign or an inequality sign is used, and AND, OR, NO
There may be a logical expression using T or the like. Further, the above-described embodiment shows the case where each page of the electronic document is used as a form, but not limited to the form, it may be a report, a schedule, a document, an image, etc. Each page to be executed may be a file, a record, or an item.

On the other hand, a recording medium (for example, a CD-ROM, a floppy disk, a RAM card, etc.) in which the program codes for executing the above-mentioned means are recorded may be provided to the computer.
That is, it is a recording medium having a program code that can be read by a computer, stores a plurality of electronic documents having a plurality of pages, and responds to a document browse requested from a client terminal via a communication network. , A function of sending a candidate list as a selection candidate and specifying an electronic document arbitrarily selected from the candidate list on the client terminal side, and an arbitrary function from the candidate list on the client terminal side. A function of generating a browsing range acceptance screen corresponding to the selected electronic document and transmitting it to the client terminal, and specifying a client name and a browsing range input in the browsing range acceptance screen on the client terminal side Receives and retrieves the input search conditions and specifies the browsing range preset for the client. A function for acquiring the setting search condition, searching for and extracting the page content that matches the input search condition and the setting search condition from the specified electronic document, and the output created based on the extracted page content A computer-readable recording medium in which a program for realizing the function of downloading and transmitting the page to the client terminal of the request source is recorded may be provided.

[0046]

According to the present invention (the invention according to claim 1), a desired document is selected and designated from the candidate list after transmitting a candidate list having a plurality of electronic documents as selection candidates. In addition, the browsing range acceptance screen corresponding to this selected document is generated and transmitted, and the client name and the input search condition input in this browsing range acceptance screen are received and acquired.
Acquires the preset search condition corresponding to the client, searches the electronic document for the page content that matches the input search condition and the set search condition, and downloads and sends it to the requesting client terminal. Therefore, on the client side, it is not necessary to input complicated input search conditions to specify the page to be browsed each time the document is requested to be browsed, and a huge amount of electronic documents as in the past is required. There is no need to search for only the required pages from among the above, and it is possible to easily obtain only the required pages by inputting the minimum necessary conditions. Also, on the side that manages electronic documents, it is possible to send only pages that are narrowed down to those that are directly related to the client, and it is possible to smoothly perform the duties of the client and maintain confidentiality. Becomes

[Brief description of drawings]

FIG. 1 is a block diagram showing an electronic document management system.

FIG. 2 is a software configuration diagram for explaining a “document list function” of the management server 1.

FIG. 3 is a diagram showing a configuration of an electronic document file of “document name: delivery note” as a part of electronic documents stored in a report document folder 11.

[Figure 4] "Search target item" added in the electronic document
Shows the browsing range acceptance screen DP2 generated based on (A)
Is a configuration diagram of the viewing range acceptance screen DP2, and (B) is a diagram showing an input example to the viewing range acceptance screen DP2.

5A is a diagram showing the contents of a setting file 13, and FIG. 5B is a diagram showing the contents of a search condition buffer BF3.

FIG. 6 is a diagram exemplifying a form format screen DP3.

FIG. 7 is a diagram exemplifying a list format screen DP4.

FIG. 8 is a block diagram showing basic components of the management server 1.

FIG. 9 is a flowchart showing an operation on the client terminal 3 side, which is started to be executed in response to activation of the electronic document reading software.

FIG. 10 is a flowchart showing the operation on the management server 1 side, which is started in response to an electronic document browsing request from the client terminal 3.

11 is a flowchart showing the operation on the management server 1 side following FIG.

[Explanation of symbols]

1 management server 2 network 3 client terminals 11 Report Documents Folder 12 Viewing range acceptance screen form 13 Setting file 14 Output screen form 15 Browse range extraction page file 16 Reading range extraction data file PG1 Viewing range acceptance program PG3 browsing range extraction program PG4 Web service program DP1 electronic document list screen DP2 viewing range acceptance screen DP3 form format screen DP4 list format screen 101 CPU 102 storage device 104 communication device 105 input device

Claims (8)

[Claims] 1. A plurality of electronic documents each having a plurality of pages are stored, and a list of candidates including the plurality of electronic documents as selection candidates is transmitted in response to a document browsing requested from a client terminal via a communication network. An electronic document management device that specifies an electronic document arbitrarily selected from the candidate list on the client terminal side and downloads and transmits the electronic document to the requesting client terminal. A reception screen transmission unit that generates a browsing range reception screen corresponding to an electronic document arbitrarily selected from the candidate list and transmits the browsing range reception screen to the client terminal, and the browsing range reception screen on the client terminal side. Receives and acquires the input client name and the input search conditions that specify the browsing range, and sets it in advance corresponding to the client. A search means for acquiring the set search condition for designating the browsed range, and searching for and extracting the page content that matches the input search condition and the set search condition from the specified electronic document; An electronic document management device comprising: an output page transmission unit that downloads and transmits an output page created based on the page content extracted by the above to the request source client terminal. 2. The reception screen transmission means reads out a browsing target item for limiting a range of items that can be browsed from the specified electronic document, and generates a browsing range reception screen in which the browsing target item is posted. 2. The electronic document management device according to claim 1, wherein the request is transmitted to the requesting client terminal. 3. The setting search condition is set in advance for each client and each electronic document, and the searching means acquires the setting search condition corresponding to the received and acquired client name and the specified electronic document. The electronic document management device according to claim 1, wherein 4. The search means determines whether or not the contents of the record items included in each page in the electronic document meet the input search condition and the set search condition, and extracts a page meeting each condition. The electronic document management device according to claim 1, wherein the electronic document management device is a target. 5. Each page in the electronic document is composed of a form-specific page including a header part and a specification part of the form, and the header part and the detail of each form-specific page extracted by the searching means. First output page creating means for creating an output page in which the copies are arranged in the form of a form, and, of the plurality of form-specific pages extracted by the searching means, at least the data of the detail part is read out, and A second output page creating means for creating an output page in which the data of the detail section read out for each page is arranged in a list format, and the output page created by the first or second output page creating means is provided. 2. The electronic document management device according to claim 1, wherein the electronic document management device is adapted to be downloaded and transmitted to a client terminal of a request source. 6. Whether the form-format output page created by the first output page creating means is downloaded and transmitted, or the list-format output page created by the second output page creating means is downloaded and transmitted. A selection object for performing a selection operation is placed in the viewing range acceptance screen, and the output page designated in response to the selection operation is downloaded and transmitted to the requesting client terminal. The electronic document management device according to claim 5. 7. A first storage unit for storing the form-format output page created by the first output page creation unit, and a list-format output page created by the second output page creation unit. The electronic document management apparatus according to claim 5, further comprising: a second storage unit that stores the electronic document. 8. A candidate list in which a plurality of electronic documents each having a plurality of pages are stored in a computer, and the plurality of electronic documents are selected as selection candidates in response to a document browsing requested from a client terminal via a communication network. And the function of specifying the electronic document arbitrarily selected from the candidate list on the client terminal side, and the electronic document arbitrarily selected from the candidate list on the client terminal side. A function of generating a browsing range reception screen and transmitting it to the client terminal, and receiving and acquiring a client name input in the browsing range reception screen on the client terminal side and an input search condition designating a browsing range At the same time, the setting search condition for designating the browsing range set in advance corresponding to the client is acquired, and the specified electronic document is specified. A function of searching for and extracting page contents that match the input search condition and the setting search condition from among the above, and a function of downloading and transmitting an output page created based on the extracted page contents to the requesting client terminal , A program to realize.