JP2002149636A - Document processing method, document processor and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To improve operation efficiency in an environment for performing document-processing operations which is diverse depending on each user. SOLUTION: After identifying a user by using an instruction input device 1, a document data name expressing document data is inputted. With this document data name as a key, printing control information table registered in a printing mode-registering device 5 is retrieved to extract the printing mode used in the operation of the last time. The extracted printing mode is set and the document data are printed by a printer 6.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus for printing by designating a print mode, and more particularly, to a function of registering and referencing a print mode, and enabling a previously set print mode to be reused for each user. Document processing device capable

[0002]

2. Description of the Related Art When printing document data from general application software used in a personal computer or the like, a user sets a print mode such as an image quality level and a paper direction.

When printing is performed again after a certain period of time has elapsed after the document data has been printed, the user must set the print mode again. .

As a technique for saving such troubles, for example, there is a print control method in which a set value of a print mode is registered for each document data, and when printing is performed again, the registered print mode is read and set. Kaihei 10-24630
Reference). In this method, printing pressure, image quality level, paper discharge direction, and the like are managed as print modes for each type of form mainly for document data such as forms.

In recent years, importance of knowledge management, that is, sharing of document data, which is a knowledge property, has been emphasized. However, since the document data handled in general office work and the like is processed by a large number of users for various purposes by printing the document data, the print mode to be set depends on the situation even though the document data is the same. different. That is, the print mode registered by a certain user is
The print mode is not always optimal for other users.

[0006]

In a conventional printing apparatus,
Because the processing for document data is limited to one type,
In an environment such as general office work, it is not possible to meet various needs that differ for each user. Therefore, there is a problem that the mode setting for each user is required every time the work is performed, and the work efficiency is significantly reduced.

The present invention has been made in view of the above problems, and a first object of the present invention is to provide a document processing method with improved work efficiency in an environment where different document processing work is performed for each user. A document processing device and a recording medium on which a document processing program is recorded.

A second object of the present invention is to provide a document processing method, a document processing apparatus, and a recording medium storing a document processing program for improving work efficiency in an environment in which a different print mode is specified for each user. Is to provide.

In an environment where a large number of printer devices can be used, if the user's memory becomes uncertain over time after printing processing of document data using a certain printer device, any printer device may be used for printing. It is difficult to determine what. As a result, when printing is performed using a printer device different from the printer device used last time, it becomes difficult to obtain the same print image quality as the previous time.

A third object of the present invention is to provide a document processing method, a document processing apparatus, and a document processing method capable of efficiently specifying a printer device used in the past for each user in an environment in which different printer devices can be specified for each user. It is to provide a recording medium on which a program is recorded.

When printing document data, there is a case where a page number is designated and printed, but selection of which page to print generally differs for each user.

A fourth object of the present invention is to provide a document processing method, a document processing apparatus, and a document processing method capable of efficiently specifying a page number specified in the past for each user in an environment in which a different page number can be specified for each user. It is to provide a recording medium on which a program is recorded.

When printing document data, there is a case where printing is performed by designating an image quality level. Selection of an image quality level to be printed generally differs for each user.

A fifth object of the present invention is to provide a document processing method, a document processing apparatus, and a document processing apparatus capable of efficiently specifying a previously specified image quality level for each user in an environment in which different image quality levels can be specified for each user. It is to provide a recording medium on which a program is recorded.

[0015]

According to the present invention, a print mode for each user used during work is registered in the print control information table. After identifying the user, a document data name representing the document data is input. Using this document data name as a key, a print control information table registered in the print mode registration device is searched, and the corresponding document data name and user name are used. To extract the print mode used in the previous work. The extracted print mode is set and printing is performed by the printing device. As a result, it is not necessary to set the print mode at the time of printing, and the setting operation is reduced.

[0016]

DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be specifically described below with reference to the drawings.

(Embodiment 1) FIG. 1 is a diagram showing a configuration of a document processing apparatus of the present invention. In FIG. 1, a document processing apparatus includes an instruction input device 1 and a CPU (Central Pro).
(processing unit) 2, a storage device 3, a document data storage device 4, a print mode registration device 5, and a printing device (printer) 6, and each device is connected by a bus. Further, the document processing apparatus of the present invention is based on the premise that a plurality of users jointly use the account, an account and a password are issued to each user in advance, and a user identification process is performed when logging in to the document processing apparatus.

The instruction input device 1 includes a keyboard,
It has a mouse and a CRT (CathodeRay Tube), receives instructions from the user, transmits the contents to the CPU, and displays the state of the document processing apparatus. For example, when the user instructs a print process, the user inputs and designates a document data name and the number of pages to be printed from a keyboard, and the CPU displays the instructed contents on a CRT.

The CPU 2 is a central processing unit for controlling the entire document processing apparatus.
It processes a group of instructions for performing functions such as an interface with a user, control of a printing apparatus, and data transfer between various apparatuses. The CPU also processes a function of referring to the content registered in the print mode registration device 5 described later.

The storage device 3 has a role of temporarily storing a command group and data to be processed when various control processes are executed by the CPU 2, and has a RAM (Random Ac).
cess Memory) is used.

The document data storage device 4 is a device for storing document data and uses a hard disk.
Is controlled by Document data can be shared and used by a plurality of users.

The print mode registration device 5 has a print control information table shown in FIG. 2 and is controlled by the CPU. The print control information table can register print mode contents for each document data for each user.

As the print mode, three items of "image quality level", "page number" and "printer name" are print attribute information, and "image quality level" takes two values of high image quality and low image quality. The “page number” is composed of a set of natural numbers representing page numbers, and the “printer name” takes a value that specifies a printer device. Three values are set for each document data for each user, and FIG. 2 shows an example thereof.

It is assumed that one or more printing apparatuses are connected, and here, two printers A and B are connected.

The document processing apparatus according to the present invention is configured as described above. Next, the processing operation of the document processing apparatus according to the present invention will be described with reference to the flowchart shown in FIG.

The user of the document processing apparatus first performs a user identification process using the instruction input device 1 (step 10).
1). In the user identification process, the user inputs an account and a password given in advance to each user from the keyboard, and the CPU 2 determines whether the password matches the regular password and identifies the user.

Next, a file name input process (step 1)
In 02), the instruction input device 1 inputs a document data name representing document data. A print control information table search process is performed using the input document data name as a key (step 103). The print information table is a file having the contents shown in FIG. 2 and is registered in the print mode registration device 5.

In the print mode reference process (step 104), a corresponding print mode is extracted from the document data name and the user name. The print mode includes three items of “image quality level”, “page number”, and “printer name”. The values registered in the three items are the print mode used during the previous work. The registration method will be described later.

In the print mode setting process (step 105), the three extracted items are set as the print mode in the print process. At this point, the user has not set the print mode, but the print mode similar to the previous print mode is automatically set, so that the load of the setting work is reduced and the effect of improving the work efficiency is obtained. Can be

Here, the user can check the automatically set print mode on the CRT, and can change the print mode as needed (step 106). If you want to change it (YE
S), the print mode is re-input from the instruction input device 1, and when newly registering, the print control information table is updated in the print mode registration device 5 (step 107). If the print mode is not updated (NO in step 106), the next process is executed as it is.

When the setting of the printing mode is completed, the printing process is performed (step 108). The printing process is performed by the CPU 2. Referring to the set print mode,
The printer device 6 to be output is selected, and the image quality level and the number of pages are processed with the specified values. By the above processing procedure,
The document data is output from the printing device 6.

Second Embodiment In the first embodiment, in order to manage the print mode for each user, the print control information table is provided with an item column for each user as shown in FIG. In an environment where the same work is performed on a group basis, a plurality of users constitute one group. In this embodiment,
In correspondence with such a group, one column is provided for each group, and the configuration is the same as in the first embodiment.

That is, in the second embodiment, a print control information table for each group shown in FIG. 4 and a table showing the correspondence between users belonging to each group shown in FIG. By specifying the name and referring to the print control information table from the specified group name, the same processing as in the first embodiment is realized.

(Embodiment 3) The present invention can also be implemented by software processing. When the present invention is implemented by software, a program for executing the processing procedure of the flowchart shown in FIG. 3 is stored in a recording medium such as a floppy (registered trademark) disk, a CD-ROM, or a hard disk. The data is read into the storage device of FIG. 1 and executed by the CPU, thereby performing the same operation as in the first embodiment.

[0035]

As described above, according to the present invention, the following effects can be obtained. (1) The content of the processing performed by the user on the document data is registered for each user or for each group to which the user belongs, and the registered processing content is referred to at the next and subsequent processing. In an environment where different document processing work is performed for each group to which the user belongs, work efficiency can be significantly improved. (2) The print mode specified when the user prints the document data is registered for each user or for each group to which the user belongs, and the registered print mode is referred to in the next and subsequent print processing for printing. Therefore, in an environment in which a different print mode is specified for each user or for each group to which the user belongs, the printing work efficiency can be significantly improved. (3) Since the previously used printer device is registered for each user, in an environment where a different printer device can be specified for each user, the previously used printer device can be efficiently specified for each user. . (4) Since the designated print page number is registered for each user, in an environment where a different page number can be designated for each user, the page number designated in the past can be efficiently designated for each user. . (5) Since the designated image quality level is registered for each user, the image quality level designated in the past can be efficiently designated for each user in an environment where different image quality levels can be designated for each user.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of a document processing apparatus of the present invention.

FIG. 2 illustrates a registration example of a print control information table according to the first embodiment.

FIG. 3 shows a processing flowchart of the present invention.

FIG. 4 illustrates a registration example of a print control information table according to the second embodiment.

FIG. 5 is a table in which a correspondence between a user name and a group name according to the second embodiment is registered.

[Description of Signs] 1 Instruction input device 2 CPU 3 Storage device 4 Document data storage device 5 Print mode registration device 6 Printing device (printer)

Claims (12)

[Claims] 1. A document processing method in which a plurality of users share document data, wherein the content of processing performed on the document data by each user is registered for each user or for each group to which the user belongs. A document processing method characterized in that the registered processing content is referred to in the next and subsequent processing. 2. A document processing method in which a plurality of users share document data and perform print processing, wherein each user or a user belongs to a print mode designated when each user prints document data. A document processing method, wherein registration is performed for each group, and the registered print mode is referred to in the next and subsequent print processing. 3. The document processing method according to claim 2, wherein the print mode includes a name of a used printer device. 4. The document processing method according to claim 2, wherein said print mode includes a page number. 5. The document processing method according to claim 2, wherein the print mode includes an image quality level. 6. A document processing apparatus (in an environment) in which a plurality of users share document data, wherein the content of processing performed on the document data by each user is described for each user or for each group to which the user belongs. A document processing apparatus comprising: a registration unit for registering; and a reference unit for referring to the registered processing content at the time of the next and subsequent processing. 7. A document processing apparatus in which a plurality of users share document data and perform print processing, wherein when each user prints document data, a designated print mode is assigned to each user or to which the user belongs. Print mode registering means for registering for each group, reference means for referring to the registered print mode at the time of the next print processing, and print processing means for performing print processing according to the referenced print mode. Document processing device. 8. The printing mode registering means comprises a table storing the printing mode referred to for each user or each group to which the user belongs, using the name of the document data as a key. Claim 7
Document processing device as described. 9. The document processing apparatus according to claim 7, wherein the print mode includes a name of a used printer device, a page number, and an image quality level. 10. A plurality of users share document data,
The computer realizes a function of registering the processing contents performed on the document data by each user for each user or each group to which the user belongs, and a function of referencing the registered processing contents at the next and subsequent processing. Readable recording medium on which a program for recording is recorded. 11. A computer-readable recording medium on which a program for causing a computer to realize a function of sharing document data and performing print processing by a plurality of users is recorded, wherein each user performs print processing of the document data. A function for registering the designated print mode for each user or for each group to which the user belongs; and a function for referencing the registered print mode at the time of the next or subsequent print processing.
A computer-readable recording medium in which a program for causing a computer to perform a printing process according to the referred print mode is recorded. 12. The printing mode includes a name of a used printer device, a page number, and an image quality level.
The recording medium according to the above.