JP2002063322A - Rental conference room retrieval and reservation system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a system which enables a conference room user to easily retrieve and reserve a rental conference room nearby a desired station on the Internet through a communication line. SOLUTION: This system makes it possible to retrieve and reserve a rental conference room through a computer system and has a stage where an agent or conference room provider registers rental conference room information and a stage where the conference room user retrieves registered rental conference room information and reserves the conference room.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a rental conference room which is used by a person who wishes to use a rental conference room by using an information terminal such as a computer terminal or a portable telephone having a communication function. It is an object of the present invention to provide a system that can easily search and reserve.

[0002]

2. Description of the Related Art Conventionally, as a method for a conference room user to search for a rental conference room, for example, a town page or the like is searched to list rental conference room providers around a desired station, and each rental conference room provider is searched. Or requesting a pamphlet or directly going to the meeting room provider to check the size of the meeting room and the accompanying facilities in advance. However, even if there is a meeting room that you like after reading the pamphlet, it is not always possible to make a full reservation on the scheduled date of the meeting, and in the latter case you must go directly to the meeting room provider. There was a troublesome aspect. As described above, it takes a considerable amount of time to reserve a rental conference room by any of the above methods, and there is a place where a rental conference room can be checked or reserved 24 hours a day. Did not.

[0003]

SUMMARY OF THE INVENTION Accordingly, the present invention has been made in view of the above-mentioned problem of the conventional method for searching and reserving a conference room for rent. It is an object of the present invention to provide a system which can easily search and reserve a conference room for rent near a station.

[0004]

According to the first aspect of the present invention,
A system which allows a computer system to search and reserve a rental conference room, wherein an intermediary agent or a conference room provider registers rental conference room information, and the conference room user Searching for room information and making a reservation.

According to the present invention, the method of searching and reserving a rental conference room, which has conventionally required a lot of time and labor, is eliminated, and the computer system makes it easy to search and reserve a rental conference room in a short time. This is a convenient system that allows a conference room user to search and reserve a rental conference room at any convenient time through the Internet even after the rental conference room is closed.

According to a second aspect of the present invention, there is provided the rental conference room search and reservation system according to the first aspect, further comprising a step of displaying vacancy information on a rental conference room reservation screen.

[0007] According to the present invention, since the vacancy information is displayed on the conference room reservation screen, the rental conference room provider can efficiently make a reservation, and the conference room user can transmit the vacancy information in real time. It is a convenient system that can be grasped.

According to a third aspect of the present invention, there is provided the rental conference room search and reservation system according to the first aspect, wherein a reservation ticket is transmitted after the conference room user reserves the rental conference room. It is characterized by the following.

In the case of the conventional reservation method, the reservation ticket is mailed several days after the reservation is made, or the conference room user pays the reservation fee at the rental conference room provider and receives it directly. The method was common. According to the present invention, when a conference room is reserved via the Internet, the reservation ticket is immediately transmitted from the intermediary agent to the user of the conference room. Therefore, the conference room user checks the reservation contents, and if there is an error, the reservation contents Is a convenient system that can be changed on the Internet.

According to a fourth aspect of the present invention, there is provided the rental conference room search and reservation system according to any one of the first to third aspects, wherein the conference room user can cancel the reservation.

In the case of the conventional reservation method, when canceling a reservation for a conference room, there were places where the reservation could be canceled by telephone. However, depending on the place, the reservation must be canceled without going to the window of the rental conference room provider. In some cases, it was not possible to return the reservation fee at the counter. According to the present invention, since a reservation can be canceled on the Internet, time is saved, and a reservation fee is returned by bank transfer under certain conditions, so that the system is convenient for users.

According to a fifth aspect of the present invention, there is provided the rental conference room search and reservation system according to any one of the first to fourth aspects, wherein the conference room user holds a conference for all the participants based on a conference attendee list. The method includes a step of delivering a notification.

[0013] In the case of the conventional reservation method, when the reservation is completed, the secretary must prepare a notice of holding the meeting in a paper, mail the notice to all concerned, or fax it, which is a cumbersome task. Was doing. According to the present invention,
The basic pattern of the meeting notification is displayed on the broker's site on the screen, and the user uses this to create a notice,
Since it can be distributed to all concerned, the secretary is freed from troublesome work and is a convenient system for users.

[0014]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention is a system for searching and reserving a conference room for rental using the Internet. That is, the system is a computer system, in which an intermediary or a conference room provider registers a rental conference room, and a conference room user searches for the registered rental conference room information and makes a reservation. It has.

[0015]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, a preferred embodiment of the present invention will be described in detail with reference to the drawings. FIG. 1 is a diagram showing a system for searching and reserving a rental conference room utilizing the Internet used in the present invention. In order to operate this system, the broker 1 and the conference room provider 2 use a communication line, and the conference room provider 2 sends each conference room to the site of the broker 1 based on the format of the conference room information. Register as a provider. Also,
When the conference room provider 2 transmits the rental conference room information to the broker 1 by facsimile or the like, the broker 1 inputs the information to the personal computer. Items to be registered include location (nearest station map, address, fax number, telephone number, e-mail address), number of conference rooms, number of persons in each room, equipment, rates, availability of parking lots and charges, and parking lots in the neighborhood. The presence / absence and fee are registered in the personal computer to construct the database 4 of the conference room for rent.

Next, the conference room user 3 registers the user on the site of the broker. In this registration method, when a new registration applicant accesses the homepage of the broker 1 and selects the “e-conference” service menu, an initial screen shown in FIG. 2 is displayed. The new registrant selects the “Next” button. When the “Next” button is selected, a “Terms of Use” screen shown in FIG. 3 is displayed. A newly registering user registers the user after approving the terms of use. For this registration, both an ID number and a password are required, and the number is limited to 8 alphanumeric characters. If you do not register as a user after reading the "Terms of Service" screen, select the "Don't Use" button. When the "do not use" button is selected, the screen returns to the initial screen. In the case of user registration, when the “use” button is selected, the screen shifts to a new registration screen shown in FIG. 4 and a new member registration is input.

To make a new registration, a screen shown in FIG. 4 is displayed, and an individual or a corporation is registered. When registering personally, your name, date of birth, gender, address / postal code, telephone number, fax number, e-mail address,
Enter necessary items such as bank and other financial institutions and settlement account numbers, credit cards (card company name, card number, expiration date), and enter an ID number and password for user registration. On the other hand, when registering as a corporation, the name of the corporation, department name / representative name, address / postal code, telephone number / fax number, e-mail address / URL,
Enter necessary items such as bank and other financial institutions and settlement account numbers, credit cards (corporate card company name, card number, expiration date), and enter an ID number and password for user registration. When the above input operation is completed, a screen of “registered” or a screen of “Please enter another number” is displayed. If the "Please enter another number" screen is displayed, enter another ID number and password. When the "Registered" screen is displayed,

The [Search / Reservation] screen is displayed. The above is a process for new registration. In the case of an existing member registrant, both the ID number and the password are entered within eight alphanumeric characters on the initial screen shown in FIG. If you enter your ID number and password on the initial screen,

[Search / Reservation],

【booking confirmation】,

The [Cancel] item is displayed. Meeting room user 3

[Search / Reservation] When the item is selected, the item "Select by station name" is displayed. Also,

[Reservation confirmation] or

When each item of [Cancel] is selected, each item is displayed.

FIG.

This is a screen of [Search / Reservation]. As described above, the conference room user 3

When the item [Search / Reservation] is selected, the item "Select by station name (1)" is displayed. this

The screen of [Search / Reservation] displays the following information:
Major cities nationwide, such as Nagoya city, are displayed.
Here, when the conference room user 3 selects, for example, the inside of the 23 wards of Tokyo in accordance with the instruction "Please click the area."

A screen when [Tokyo 23 Wards] is selected is displayed. On this screen, following the display of Tokyo's 23 wards (2), JR lines, company lines, and subway lines are displayed, such as the Yamanote Line, Chuo Line, and Yingdan Ginza Line. Here, the conference room user 3 follows the instruction "Click on the line name"
For example, when the JR Yamanote Line is selected, it is shown in FIG.

The screen when [Yamanote Line] is selected is displayed. On this screen, following the display of Yamanote Line (3), Tokyo, Ueno,
The main station of the Yamanote Line is displayed like Shinagawa. Here, if the conference room user 3 selects, for example, Tokyo in accordance with the instruction "Click on the station name", the subway Marunouchi line is also displayed, and the Tokyo (all JR / Marunouchi line) screen shown in FIG. 8 is displayed. Is done. On this screen, the conference rooms around Tokyo Station are displayed, and the displayed items are the name of the conference room provider,
The time required from the station, the number of rooms, the number of persons accommodated, the facilities, the usage fee per hour, the presence or absence of a parking lot, and the like are displayed. As abbreviations for the equipment, V means video, S means screen, O means OHP, and T means television.
In addition, an instruction is displayed outside the column of this list, stating that "For details, click the meeting room name."

Subsequently, the conference room user 3 enters the "rental conference room A".
When is selected, the screen of “Rental meeting room A” shown in FIG. 9 is displayed. On this screen, a photograph of a representative building, a map from the nearest station, contents of a conference room, terms of use, equipment contents, services, cancellation, and other items are displayed. The conference room A for rent has two conference rooms, and the conference room name, the room shape, the desk layout, the available number of people, and the fee are displayed for each conference room. When the conference room user 3 selects one of the two rooms in accordance with the instruction "Click the desired conference room."

The [Vacancy Information] screen is displayed. In FIG. 10, the vacancy information for August is displayed on a calendar, and the vacancy information is displayed on the 2nd, 13th and 18th
It is displayed that there are vacancies on the day. Instructions such as "Click the desired date and time" and "Click the arrow to change the month" are displayed.
Meeting room user 3

When you select August 2 on the [Vacancy Information] screen,
The reservation status of the conference room shown on August 2 is displayed together with other vacant conference rooms. This reservation status is from 9:00 to 21:00
Up to one hour, and the white columns indicate the time slots available. For example, in the case of the conference room “a11”, the vacant time zone is from 12:00 to 13:00, and from 15:00 to 15:00.
Until 18:00. Then, the conference room user 3 follows the instruction “Please click or drag the desired free time zone” outside the screen field, from 16:00 to 18:00.
And the conference room user 3 inputs necessary items on the screen. Items to be entered are the representative name, contact telephone number, purpose of use, and number of users. Subsequently, when the conference room user 3 presses the Enter key in accordance with the instruction “Press the Enter key” on the right side of the screen,
Shown in FIG.

The [Conference Room Reservation] screen is displayed.

[0020]

On the screen of [Reservation of conference room], the conference room name, conference room for rent A, room name (a11), representative name, contact telephone number, use time on Tuesday, August 2 and 18 people , Usage time 1
From 6:00 to 18:00, fee $ 4000 / H = 2 hours
The reservation contents of ¥ 8000 are displayed. Then, a confirmation "Is this condition acceptable?" Is displayed. After this confirmation,

[YES]

[NO] is displayed and the conference room user 3

If [YES] is selected, "Please enter your ID number and password" is displayed. On the other hand, the conference room user 3

If [NO] is selected, the screen returns to the screen of FIG. Meeting room user 3

After selecting [YES] and inputting the ID number and password, the ID number and password are displayed. Then, "To make a reservation, click on the reservation."
Is displayed, and then buttons for "reserve" and "do not reserve" are displayed. When the conference room user 3 selects the “Reserve” button, a conference room reservation content screen shown in FIG. 13 is displayed.

On the conference room reservation content screen, the conference room name, room name, reservation date, number of users, reservation time, charge, etc., in addition to the name of the user who made the reservation, the representative name, and the contact telephone number. Will be displayed. Of these displays, the reservation date and the number of users are displayed in a large size, and particularly draw the user's attention. continue,

[Reservation ticket] is displayed. When the user selects this item, the reservation ticket screen of the reservation contents shown in FIG. 14 is displayed.

The screen display contents of [Conference Room Reservation Ticket] include the display of each reservation person (registrant), conference room provider name (ID number, telephone number, map), conference room name, number of users, reservation date and Time, reservation number "54321", fee ¥ 8000 yen Settled on July 15 with OO card. "Please print the meeting room reservation ticket and bring it with you on the day." Or "Please bring the information device terminal on which you registered the meeting room reservation ticket on the day." By issuing this conference room reservation ticket using the Internet, the reservation contents can be mutually confirmed between the conference room provider and the user. Then, the user brings the meeting room reservation ticket on the day and hands it to the meeting room provider.

When the registrant wants to cancel the reservation, he accesses the home page of the broker 1. In this case, the initial screen shown in FIG. 2 is displayed. Registered users can cancel their reservation by entering their ID number and password,

Select [Cancel]. User

When [Cancel] is selected, the screen shown in FIG.

The [Cancel method] screen is displayed, and all necessary items are entered. Items to be entered by the user include the cancellation date, conference room provider name, reserved conference room name, reservation number, conference date, time, fee, cancellation fee,
This is the amount of the withdrawal, and the display "Transfer to a bank account at the end of the month of the card company settlement month" is preliminarily displayed. Subsequently, when the user clicks the “confirmation display” button, a cancellation vote concerning the screen content is output.

Next, FIG. 16 is a screen display of a conference guidance notice used in the present invention. This guide letter can be edited by the conference room user himself, and the basic pattern is automatically displayed on the screen. The meeting guide notification displays, as basic items, the date and time of the meeting, the location, the name of the meeting room, and a map from the nearest station. After the meeting room user creates this invitation letter, it distributes it to all concerned.

As described above, according to the present invention, a conference room user can search a conference room around a station at any time via a communication line at any time and use the information equipment terminal to search for the conference room. It is a system that can make a reservation,
This is a convenient system that eliminates the need to go directly to the location of the conference room provider as in the related art, and does not require reservation or confirmation of reservation by telephone or the like. Further, in this embodiment, a system for searching and reserving a conference room using a computer terminal such as a personal computer has been described. However, the present invention is not limited to this, and the present invention is not limited to this. It is also possible to search for and reserve a conference room using the service.

[0025]

The present invention is embodied in the form described above and has the following effects.

The present invention eliminates the conventional method of reserving a conference room for rent, which required time and effort for the conference room user.
The system allows you to easily search for and reserve rental conference rooms in a short period of time using a computer system, and also allows conference room users to access rental conference rooms at any convenient time via the Internet even after the conference room is closed. It is a convenient system that can search and make reservations.

In the case of the conventional reservation method, the reservation ticket for the conference room is mailed a few days after the reservation is made, or the conference room user directly pays the reservation fee at the conference room provider and thereafter. The method of receiving was common. According to the present invention,
If you make a reservation for a conference room via the Internet, a reservation ticket will be immediately sent from the intermediary to the conference room user,
It is a convenient system that does not require bothers to go to the office and confirms the details of the reservation from the reservation ticket and changes the details of the reservation through the Internet if there is an error.

According to the present invention, the room information is displayed on the conference room reservation screen, so that the conference room provider can make a reservation efficiently, and the conference room user can transmit the room information in real time. It is a convenient system that can be grasped with.

Further, in the case of the conventional reservation method, in order to cancel the reservation of the conference room, there was a place where the reservation could be canceled by telephone. However, depending on the place, the reservation was canceled without going to the window of the conference room provider. May not be possible,
It was very troublesome. According to the present invention, it is possible to cancel a reservation on the Internet, thereby saving time,
Since the reservation fee is also returned by bank transfer under certain conditions, it is a convenient system for users.

In the case of the conventional reservation method, when the reservation is completed, the secretary prepares a notice of holding the meeting in a paper, and must send a letter of invitation or fax to all the organizers. It was a tedious task.
According to the present invention, there is a basic pattern of the notice of holding a conference on the broker's site, and the guide letter can be distributed to all the concerned parties by using this, so that the secretary is free from troublesome work. It is a very convenient system for the user.

[Brief description of the drawings]

FIG. 1 is a diagram showing a system for searching and reserving a conference room for rental using the Internet used in the present invention.

FIG. 2 is an initial screen of an e-conference service menu of the present invention.

FIG. 3 is a screen display of the terms of use of the present invention.

FIG. 4 is a screen display for personal registration and corporate registration used in the present invention.

FIG. 5 is a screen display of search and reservation according to the present invention.

FIG. 6 is a screen display when the 23 wards of Tokyo are selected in the system of the present invention.

FIG. 7 is a screen display when the Yamanote line is selected in the system of the present invention.

FIG. 8 is a screen display of Tokyo (all JR / Marunouchi Lines) in the system of the present invention.

FIG. 9 is a screen display of a rental conference room A in the system of the present invention.

FIG. 10 is a screen display of vacancy information in the system of the present invention.

FIG. 11 is a screen display showing the reservation status of the conference room on August 2 in the system of the present invention.

FIG. 12 is a screen display of a conference room reservation in the system of the present invention.

FIG. 13 is a screen display showing conference room reservation contents in the system of the present invention.

FIG. 14 is a screen display showing a conference room reservation ticket in the system of the present invention.

FIG. 15 is a screen display of a cancellation method in the system of the present invention.

FIG. 16 is a screen display showing a guide letter of a conference holding notice in the system of the present invention.

[Explanation of symbols]

 1 Broker 2 Conference room provider 3 Conference room user 4 Database

Claims (5)

[Claims] 1. A system which allows a computer system to search and reserve a rental conference room, wherein an intermediary agent or a conference room provider registers the rental conference room information; Retrieving and making a reservation for the provided rental conference room information. 2. The conference room search and reservation system according to claim 1, further comprising the step of displaying vacancy information on the conference room reservation screen. 3. The conference room search and reservation system according to claim 1, further comprising a step of transmitting a reservation ticket after the conference room user has reserved the conference room. 4. The conference room user according to claim 1, further comprising a step of canceling the reservation.
Rental conference room search and reservation system described. 5. The conference room search and retrieval system according to claim 1, further comprising the step of distributing a conference holding notice to all the conference room users based on the list of conference attendees. Booking system.