JP2001306778A - Simplified input method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a simplified input method by which erroneous entries is suppressed to a minimum and labor cost is reduced by unnecessitating a specialist in the case of journaliz ing for accounting. SOLUTION: Plural large classified account items 5 having wide meaning for explaining eh fact of a commercial transaction are displayed on an information processor 1. When a worker selects one of large classified account items 5 on the basis of a voucher, plural middle classified account items 8 corresponding to this large classified account subject 5 and having narrow messing for explaining the fact of the commercial transaction are displayed on the information processor 1. When the worker selects one of middle classified account subjects 8 on the basis of the voucher, a dictionary 11 provided with application words 15 meaning the concrete subject and condition explaining the face of the commercial transaction and the candidate names of proper nouns for specifying these subject and condition is displayed on the information processor 1. When the worker selects a specified proper noun on the basis of the voucher, a journal where one middle classified account item 8 is entered on the debit and entering a item name showing one large classified account item 5 on the credit ride is displayed on the information processor 1. When the worker inputs an amount at a position corresponding to the item showing one large classified account item on the basis of the voucher, journalizing for accounting is completed.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a simple input method, and more particularly, to a simple input method in the process of accounting and financial processing performed by an information processing device.

[0002]

2. Description of the Related Art In accounting financial processing performed by an information processing device,
A person familiar with accounting knowledge was inputting from the keyboard one by one while looking at withdrawal slips and deposit slips. Since the accounting and financial processing program is set in the information processing device, data transferred from a deposit slip or the like is written in a predetermined subject position so that the state of daily financial accounting activities is recorded. It has become.

[0003]

Conventionally, when transferring journal data from a deposit slip or the like to an information processing apparatus, a certain amount of expertise is required in which field of the accounting screen and in which field the data should be entered. Expert intervention was essential. Therefore, labor costs were high. In addition, even if it is an expert in accounting knowledge, an erroneous input occurs at a certain probability, and labor and labor are required to check again, resulting in an increase in cost.

According to the present invention, a general clerk who is not an expert in accounting knowledge can provide journal information to a data processing apparatus from a payment slip or the like by providing the information processing apparatus with a financial guidance function and an automatic journalizing function. Even if it is moved, it will be possible to accurately determine which field on the accounting screen should be filled in with the data, and as a result, labor costs can be reduced and erroneous input can be extremely minimized. An object is to provide a simple input method. Another object of the present invention is to enable a person who has no experience in accounting work to input accounting data accurately, easily, and speedily.

[0005]

SUMMARY OF THE INVENTION The present invention has been made to solve the above-mentioned problems, and an operator can use an information processing apparatus to create accounting journals based on a document proving the fact of a commercial transaction. In the performing method, a plurality of large-scale accounts having a broad meaning explaining the facts of commercial transactions are displayed on the information processing device, and an operator can change one large-scale account from the large-scale accounts based on the document. When selected, a plurality of sub-classified accounts corresponding to this one large-class account and having a narrow meaning explaining the facts of commercial transactions are displayed on the information processing device, and the operator classifies the sub-class based on the document. When you select one sub-class account from your accounts,
The information processing device displays a plurality of dictionaries having candidate names of proper nouns for identifying these subjects and situations together with the specific terms that mean the specific subjects and situations that explain the facts of the commercial transaction. When a proper noun specifying the subject and the situation is selected from the dictionary based on the document, the one middle class account is put in a debit column or a credit column, and the subject name indicating the one large class account is a credit column. Alternatively, the journal entry filled in the debit column is displayed on the information processing device, and when the operator inputs the amount in the corresponding position of the item indicating the one major account based on the document, the journal entry for accounting is performed. It is intended to be completed.

[0006]

DESCRIPTION OF THE PREFERRED EMBODIMENTS A simplified input method in the course of accounting and financial processing performed by an information processing apparatus according to the present invention will be described below with reference to the drawings. First, the configuration of an information processing apparatus that performs the simple input method will be described with reference to FIG. The information processing device is a general desktop computer, a personal computer, or the like.

In FIG. 1, an accounting information processing apparatus 1 includes a central processing unit (CPU) 4, keys 2 and a mouse 3 of an input device, a journal program 7, a work memory 6, a display device (CRT) 16, and a printer 17. And The information processing apparatus 1 can be connected to a server 18 via a communication line 13, and the server 18 has finance, accounting, accounting,
A program for creating financial results, profit and loss calculations, etc. is provided.

The communication line 13 may be an in-house LAN or WAN, a dedicated line extending to the outside, or the Internet. In particular, when the communication line 13 is the Internet, the information processing apparatus 1 performs only the following automatic journalizing processing, and requests specialized financial items, accounting, accounting, profit and loss calculation, and accounting overall processing to the outside. Can be.

The work memory 6 is composed of a RAM, and writes and reads out changed data during information processing. The journalizing program 7 stores an accounting journalizing program. The information processing apparatus 1 includes a large classification file 5, a middle classification file 8, an additional program 9, a journal format 10, a summary dictionary 11, a storage device 12, and a summary template 15.

The large classification file 5 includes about 10 or more types of account items, for example, small cash payment, ordinary automatic debit, ordinary transfer payment, cash deposit, ordinary transfer deposit, bill collection, unpaid, temporary payment measures, etc. Is code 0001
0008 and so on. For these accounts such as “payment in small cash”, a subject with a high priority (frequency of use) is set in advance by a specialist in finance or the like, and specialized knowledge is required at this stage.

Further, for these accounts, for example, for small cash payment, the attributes of the debit column or the credit column for destinations in the journal are determined and stored in advance by specialists in finance or the like. At this stage, expertise is required. Each of the accounts in the large classification file 5 is associated with an independent middle classification file 8, and the accounts in each of the middle classification files 8 are composed of about ten or more types. That is, one account item of the large classification file 5 corresponds to n account items of the middle classification file 8.

For example, the middle class file 8 corresponding to “small cash payment” in the large class file 5 includes “travel expenses, transportation expenses,
Entertainment expenses, meeting expenses, welfare expenses, office supplies expenses, provisional payments, vehicle expenses, etc. are set. Similarly, “Travel expenses, transportation expenses” and the like in these accounts have a high priority (frequency of use) in advance. Subjects are set up by specialists in finance, etc., and expertise is required at this stage.

A predetermined summary template 15 is provided in correspondence with each account of the middle category, and each summary template 15 is provided with a column of “business partner, entertainment place, person in charge”. Further, a purpose column and other necessary columns can be added. Similarly, each description template name "Customer"
For example, a template name with a high priority (frequency of use)
It is set by a specialist in finance, etc., and expertise is required at this stage. For each account item in the middle classification file 8, whether the destination of the journal entry is in the credit column or the debit column is determined in advance according to the subject description. The subject summary is set by an accounting program set in advance by an expert such as finance. In this case, the accounting program is resident in the information processing apparatus 1 or the accounting program of the server 18 is used.

The summary dictionary 11 corresponding to each column of each summary template 15 includes a business partner dictionary 20 and a business location dictionary 21
And a person in charge (employee) dictionary 22, a transportation dictionary 23, and the like. The business partner dictionary 20 contains the names of business partners that are companies and individuals who use this journalizing program. For example, "Osaki Electric, JR Shoji, Shinagawa Shoji, Shimbashi Kogyo, Tamachi Kosan, Tokyo Sangyo, Hamamatsu Kasei, and Yuraku Shokai ”etc.

The entertainment location dictionary 21 includes names of various hotels and banquet halls such as "Isohama, Takashimaya, Tokyu, Toyoken, Tokyo Hotel and Mitsukoshi". "Akiyama, Ito, Ueno, Eto, Endo, Ota, Kiyohara, Kudo, Takahashi, and Yamauchi". The transportation dictionary 23 includes transportation names such as "subway, car ferry, Shinkansen, taxi, JR East, airplane and monorail".

Furthermore, each transportation means is an actual company or route name. For example, for an airplane, "JAL, ANA, JAS, JT"
A, ANK, etc., an airline dictionary, a railroad, shipping, bus company dictionary, etc., etc. “Osaki Denki” of the business partner dictionary 20 of the summary dictionary 11, “Isohama” of the entertainment location dictionary 21, and a transportation dictionary 23 The name of a subway or the like having a high priority (frequency of use) is set in advance by the company or office that uses the present invention.

Next, the operation will be described in accordance with the flowchart of FIG. 2 with reference to the screens shown in FIGS. When the operator (operator) starts the journalizing program of the information processing apparatus 1, the flow of FIG. 2 starts. Program ROM
The journalizing program read from 7 is the work memory 6
The CPU 4 executes the following operation according to the journalizing program. These operations are performed while responding interactively to the operator's key 2 or mouse 3 input instruction.

First, in step S1, the CPU 4 reads out all the accounts from the large classification file 5 and displays them on the display unit 16 as shown in FIGS. In step S <b> 2, the worker inputs to which of the major accounts displayed on the display unit 16 the slip or receipt being handled. For example, in the case of an airline (restaurant) receipt, small cash payment in FIG. 3 is selected and determined with the mouse 3 based on general common sense (the display color is changed and a button is clicked, the same applies hereinafter). By this input selection, the counterpart subject (in the above case, the credit subject to credit) is determined.

In step S3, the CPU 4 reads out the middle-class account corresponding to the selected large-class account from the middle-class file 8, and displays it on the display unit 16 on the same screen as shown in FIGS. . This reading is set in advance by a specialist in finance or the like, and is automatically displayed. Therefore, the operator is guided to the displayed middle classification file 8. For example, in the small cash payment of FIG. 3, "travel expenses, entertainment expenses, meeting expenses, welfare expenses, office supplies expenses, temporary payments, vehicle expenses" and the like are all displayed.

In step S4, the worker deals with any of the middle-class accounts displayed on the display unit 16 based on general common sense because the slip being handled is a receipt of an airline (restaurant). Input. Here, knowledge of the operator is required, but special knowledge such as finance is not particularly required. For example, the travel expenses (entertainment expenses) shown in FIGS. 4 and 8 are selected with the mouse 3 and determined (the display color is changed and the button is clicked). By selecting the summary group, the subject (in the above case, the travel expense, transportation expenses, and entertainment expenses subject to the debit) is determined.

In step S5, the CPU 4 reads out the summary template 15 corresponding to the travel expenses and transportation expenses (entertainment expenses) of the account of the middle category, and displays it on the display unit 16 on the same screen as shown in FIGS. . This reading is set in advance by a specialist in finance or the like and is automatically displayed, so that the operator is guided to the displayed summary template 15. That is, the summary items necessary for the journal are displayed as guidance in the form of "summary template".

Regarding the travel expenses and travel expenses (entertainment entertainment expenses) this time, the summary template 15 displays the fields of “business partner, transportation agency (entertainment place), person in charge”. Tep S
In 6, the CPU 4 reads the summary dictionary 11 corresponding to the summary template 15 and displays it on the display unit 16 on the same screen as shown in FIGS. This reading is performed in advance in the dictionary 11
"Osaka branch (Osaki Electric)" of the business partner dictionary 20, "ANA (Isohama)" of the business place dictionary 21, "Subway, ANA" of the transportation dictionary 23, etc. Are automatically displayed, and the operator is guided to the displayed summary dictionary 11.

That is, item names registered in the summary dictionary in advance in the summary items displayed in the template are displayed in a list in a significant order in terms of accounting knowledge. With respect to the summary template 15 of this time, the business partner dictionary 20, the transportation agency dictionary 23 (entertainment location dictionary 21), and the person in charge of the business summary, the transportation agency (entertainment place), and the person in charge of the summary dictionary 11, respectively. The (employee) dictionary 22 is read.

In step S7, any one of the supplier dictionaries 20 displayed on the display unit 16 is input. For example, if the customer who commented on the receipt of the airline (restaurant) was “Fukuoka Branch (Tokyo Sangyo)”, select “Fukuoka Branch (Tokyo Sangyo)” in FIGS. 5, 6, and 8 with the mouse 3. And decide (change the display color and click the button).

In step S7-2, one of the entertainment location dictionaries 21 displayed on the display unit 16 is input. For example, the receipt issuer of the airline (restaurant) is "JAL
(Toyoken) ”, select“ JAL (Toyoken) ”in FIGS. 5, 6 and 8 with the mouse 3 and decide (change the display color and click the button).

In step S7-3, one of the staff (employee) dictionaries 22 displayed on the display unit 16 is input. For example, if the person bringing the receipt is the employee "Ueno (Yamauchi)", select "Ueno (Yamauchi)" in FIGS. 5 and 6 with the mouse 3 and decide (change the display color and click the button). . That is, by simply selecting and specifying proper nouns from among them, the same items can always be input in the necessary order. Then, instead of the general name of the summary template 15 displayed on the display unit 16: the business partner, the business place, and the person in charge, FIGS. 6 and 8 "Fukuoka Branch (Tokyo Sangyo), JAL (Toyoken), Ueno (Yamauchi)""Is displayed.

In step S8, the CPU 4 reads out the journal entry format 10 corresponding to the "small cash payment" of the account of the large category and the "travel expenses (entertainment expense)" of the account of the intermediate category, and reads the same screen. Is displayed on the display unit 16 as shown in FIG. This reading is set in advance by a specialist in finance or the like, and is automatically displayed, so that the operator is guided to the displayed journal format 10.

Next, the CPU 4 determines the "small cash payment" of the large classification file 5 in accordance with the attribute according to the journalizing program 7 (preset by an expert such as finance).
The destination is a credit column, in which "cash" is displayed, and the debit column also displays "travel expenses (entertainment expenses)" of the middle class account determined in step S4. Step S
At 9, the operator inputs, for example, “9,000” yen described on the receipt of the airline (restaurant) with the key 2.

In step S10, the CPU 4 determines that "9,0"
The "00" yen is displayed next to the character "cash" in the credit column (a destination set in advance by a specialist in finance or the like) (step S11).
Then, as shown in the lower part of FIG. 7, one line of the journal entry table is arranged in the order of date, slip number, debit item, credit item, amount, description (in a manner set in advance by an expert such as finance). Specifically, for example, 2000/04/01, 00402, (entertainment entertainment expenses), cash, 9,000, Fukuoka (Nagoya) branch, JAL
(JR), Ueno (Yamauchi, Endo) and the like are displayed.

Then, the operator looks at these displays and inputs "confirmation" with the mouse 3 or the key 2, and a step S12 is executed.
Then, the CPU 4 completes the work for one line of the transaction slip for one business transaction (sheet), one line of the journal for the receipt of the airline (restaurant) and one line of the transfer slip. The created journals and transfer slips can be stored in the storage device 12 and stored to some extent, then printed by the printer 17 as needed, and sent to the server 18 via the communication line 13.

In this way, the data input by the information processing device 1 on the client (user of the present invention) becomes a journal and a transfer slip, and is sent to the server 18. Communication line 13
If the Internet is used, by attaching these journals and transfer slips to e-mails from remote locations, data can be collected on the server side, and an advanced “cyber” that anticipates accounting processing in the Web environment in the future Available as "accounting".

[0032]

According to the present invention, since the actual operation on the client side of the worker is sufficiently completed only by the "summary direction input", the accounting work is simplified. The relevant journal is displayed by selecting and inputting the description, and input is completed only by additionally inputting the date and amount etc.Therefore, it is not necessary to input in the form of journals such as debit and credit items, and distribution in departments without accounting specialists This is the "simple input" that is optimal for input.

Also, in terms of system operation, the security function for each layer in charge is thorough, and it can be used with confidence in future expansion and development of distributed input. As the use of a network in which a plurality of clients are arranged around a server is expanding, simplification, accuracy and confidentiality of distributed input at the time of data input are improved.

By simply inputting the message and the summary according to the display guidance, the data can be easily, accurately and speedily input even in a department having no accounting specialist. A summary of the super-financial subject correspondence that has been set in advance with knowledge input based on accounting knowledge,
Since journal data is displayed as an input key and selected and input, journal errors hardly occur.

If the setting of accounting knowledge is unified, input processing can be performed in the same processing environment on both the client side and the server side, and data consistency can be obtained. Because of the same processing environment, security functions are provided for each layer from the person in charge to the system administrator, and safety and reliability are improved.

The data can be easily confirmed by using a widely used KOKUYO type transfer slip of input data or a daily schedule table output. A ledger and an account balance summary table for data entered on the client side can be output from the server side as needed. The input data is posted and updated in the super financial system in the external data receiving process. From remote locations where there are few accounting specialists, non-accounting employees can use e-mail attachments,
Collection under the Internet Web environment becomes possible.

Further, the data can be used as input data of another system by writing out text. By using the standardized journal data of the result of the present application, it becomes possible to efficiently issue a slip for a scanner.

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating a configuration of an information processing apparatus in which a simplified input method according to the present invention is implemented.

FIG. 2 is a flowchart illustrating the operation of the simple input method of the present invention.

FIG. 3 is a diagram showing a screen for displaying a large classification file of the information processing apparatus during operation of the simple input method of the present invention.

FIG. 4 is a diagram showing a screen displaying a middle class file during operation of the simple input method of the present invention.

FIG. 5 is a diagram showing a screen displaying a summary template when the simple input method of the present invention is operated.

FIG. 6 is a diagram showing a screen displaying dictionary selection during operation of the simple input method of the present invention.

FIG. 7 is a diagram showing a screen for displaying a time when a journal is completed during operation of the simplified input method of the present invention.

FIG. 8 is a view schematically showing a series of operations of the simple input method of the present invention by changing the display on the screen.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Information processing device 2 Key 3 Mouse 4 Central processing unit (CPU) 5 Large classification file 6 Work memory 7 Journaling program 8 Medium classification file 9 Additional program 10 Journal book format 11 Summary dictionary 12 Storage device 13 Communication line 15 Abstract template 16 display device (CRT) 17 printer 18 server 20 supplier dictionary 21 business place dictionary 22 person in charge (employee) dictionary 23 transportation dictionary

Claims (1)

[Claims] Claims: 1. A method in which a worker performs an accounting journal using an information processing device based on a document proving a fact of a commercial transaction, comprising: a plurality of large-class accounts having a broad meaning for explaining the fact of a commercial transaction; The account is displayed on the information processing device, and when the operator selects one of the large account items from the large account item based on the document, the account corresponds to the one large account item and explains the fact of the commercial transaction. When a plurality of middle-class accounts having a narrow meaning are displayed on the information processing device, and an operator selects one middle-class account from the middle-class accounts based on the document, the fact of the commercial transaction is explained. A plurality of dictionaries having specific names of candidates for proper nouns for identifying these subjects and situations are displayed on the information processing device together with specific terms that mean specific subjects and situations. When a proper noun specifying the subject and the situation is selected from the dictionary based on the above, the one middle-class account item is in a debit column or a credit column, and the subject name indicating the one large-class account item is a credit column or a debit column. Is displayed on the information processing device, and when the operator inputs an amount in the position corresponding to the item indicating the one major account based on the document, the accounting journal is completed. A simple input method characterized by the following.