JP2001202427A - Assistance system for technical material generation - Google Patents

Abstract

PROBLEM TO BE SOLVED: To facilitate retrieval and to make it easy to select a document format. SOLUTION: This system is equipped with a head-office hub server 1 and a plant hub server 2, a factory and room hub server 3 connected to the plant hub server 2, a whole-company common database 40 provided on the head-office hub server 1, a whole-company common database 40 and an in-plant common database 50 provided on the plant hub server 2, and a whole-company common database 40, an in-plant common database 50, a factory-room common database 60, an in-occupation-sort common database 70, and an in-department common database 80 provided on the factory-room hub server 3; and at least the in-plant common database 50, factory-room common database 60, in-occupation-sort common database 70, and in department common database 80 are provided with document original paper files 10 sectioned by the sorts of occupation and departments such as the head office and factories.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a technical material creation support system, and more particularly to a technical material creation support system for assisting a company or the like in creating a document.

[0002]

2. Description of the Related Art Conventionally, a company or the like often creates a document in a plurality of departments by adopting the same document format. There are various forms of this document. Normally, the form is not managed, and the decision of the document form is generally left to an individual or each department. In addition, each time a document is created, a new document format is created, and the document is created based on this. In that case, a word processor,
Application software such as spreadsheet software and presentation software is used, but the selection is left to each individual.

[0003]

However, with the progress of networking using personal computers and the sharing of information in a wide range of fields, the above-mentioned inconsistency of document formats and documents is a bottleneck for sharing information. Is coming. In other words, if the application software used is different, the texts created by each of them will not be compatible in many cases, so complicated work such as totaling numerical values etc. in a higher department that supervises multiple departments will be necessary. It is becoming.

[0004] When a registered document format is stored in one file as disclosed in Japanese Patent Application Laid-Open No. 8-36564, it is necessary to provide a plurality of keys for searching the document format. Search becomes complicated. As described above, since there are many similar document formats, there is a problem in that a document is created by using an incorrect document format, and the storage capacity is increased and the processing operation is delayed. Accordingly, the present invention provides a technical information creation support system that can save time and effort in managing information, facilitates retrieval, and facilitates selection of a document format.

[0005]

In order to solve the above-mentioned problems, the invention described in claim 1 is directed to a branch office server (for example, an embodiment of the present invention) connected to a head office server (for example, a head office hub server 1 in the embodiment). , A factory server connected to the branch office server (for example, the factory / room hub server 3 in the embodiment), and a company-wide shared database provided in the head office server (for example, a company-wide shared server in the embodiment). Database 40), the company-wide shared database and branch company shared database provided in the branch server (for example, the factory shared database 50 in the embodiment), and the company-wide shared database and branch company shared provided in a server such as a factory. Database and a shared database within a factory (for example, in the embodiment) Factories and indoor shared database 6
0) and a department shared database (for example, the job shared database 70 and the department shared database 80 in the embodiment), and at least the branch office shared database, the factory shared database, and the department shared database include: It is characterized in that a form base paper file (for example, form base paper file 10 in the embodiment) divided into departments such as branch offices and factories is provided. By configuring in this way, the document format to be used is unified at each section and at each level of the branch office that controls the factory, such as the factory that supervises each section, and the document format that is unified for each level It can be stored in a file created for each hierarchy.

The invention according to claim 2 is characterized in that application software for creating each of the form base paper files is shared. With this configuration, it is possible to unify the document format used in each section, the factory that supervises each section, and the branch office that supervises the factory.

According to a third aspect of the present invention, each of the branch office shared database, the factory shared database, and the department shared database has a database management ledger file (for example, Database management ledger file 1 in the embodiment
1) is provided. With this configuration, when it becomes necessary to change or abolish each of the stored document formats, for example, a designated person can change or abolish the document in accordance with the access right. When a new document format is created, the existing document format can be referenced and diverted according to the access right.

[0008]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a company-wide configuration diagram of a technical data creation support system according to the present invention. A company-wide shared database 40 is stored in a head office hub server 1. The head office hub server 1 and the factory hub server 2 of each factory are connected and connected online, and the company-wide shared database 40 is duplicated and stored in each factory hub server 2. The factory hub server 2 manages (distributes) e-mails and manages users (registers, changes,
Delete), and manages the shared database 50 in the factory (replicates between each factory server).

The factory hub server 2 is connected to and connected to each factory / room hub server 3. The factory / room hub server 3 manages a company-wide shared database 40 (replicates with the factory hub server 2), manages a factory shared database 50 (replicates with the factory hub server 2), , Indoor sharing data base 60,
The intra-occupation shared database 70 and the department shared database 80 are managed. The factory / room hub server 3 is connected to a terminal T of each department.

FIG. 2 is a block diagram of the technical data creation support system in a factory. The factory hub server 2 is connected to the factory / room network 4. Factory / room network 4
Each factory / room hub server 3 is arranged in the server. In this embodiment, there are two departments in the factory. A plurality of terminals T are connected to the department via a hub H. External input data such as CATIA (electronic drawing information) 5 and an image scanner 6 are connected, and a printer 7 for external output is also connected. Further, input of image data using the digital camera 8 from each terminal T is also possible.

FIG. 3 is a diagram showing a file configuration in the factory hub server 2 and each factory / room hub server 3. "Document storage management rule file 9" The document storage management rule file 9 exists in the company-wide shared database 40. In order to share / share information, it is necessary to fix an information storage location, and for this purpose, it is a file that specifies storage classification and operation rules for electronic information. In the document storage management rule file 9, a company-wide document storage management rule that is constantly updated to the latest version is stored in a database and stored. When a change occurs in the document storage management rules, the document data to which the corresponding classification is assigned is transferred to the new classification.

A "form base paper file 10" is a file for centrally managing the forms in order to digitize the forms and unify the forms. The form base paper file 10 is composed of four layers, and exists in the factory shared database 50, factory / room shared database 60, job type shared database 70, and department shared database 80. From the upper hierarchy, there are a unified form file 10a, a factory / room unified form file 10b, a job type unified form file 10c, and a department unified form file 10d. The unified report file 10a includes
Forms such as equipment order specifications, investment council, and meeting notices commonly used by each factory / room and each department are stored.

The factory / room unified form file 10b stores forms such as product drawing illustrations and policy management commonly used only in each department of each factory / room. The job type report file 10c stores reports such as a process plan, a glossary, and standards / standards commonly used only in the same technical field, such as press, welding, painting, and vehicle body assembly. The section unified form file 10d stores forms such as construction specifications, supplier lists, and equipment layout drawings that are commonly used only in each section. In each layer of the form base paper file 10, the form base paper is classified and stored according to the classification based on the document storage management rule and the business name obtained by subdividing the classification. Searching can be performed quickly by being classified at each hierarchical level in this way.

Access to the form base paper file 10 is performed in the following cases. 1) Registration of form base paper New registration of form base paper is applied to the Document Preservation Management Committee, and after approval of the Document Preservation Management Committee, the system administrator of each factory / room registers based on the classification of the document preservation management rules. 2) Change of the form base paper If the form base paper needs to be changed, create the changed form base paper and apply to the Document Preservation Management Committee. After approval of the Document Preservation Management Committee,
The system administrator of the room registers. At this time, the related parties are notified by e-mail of the change of the form base paper and the switching date. Then, the old form base paper is deleted on the application date. At this time, the change history of the form is left. 3) Deletion of form base paper To delete a form, apply for deletion to the Document Storage Management Committee. Then, after approval of the document preservation management committee, the system administrator of each factory / room performs deletion.

"Database management ledger file 11" The database management ledger file 11 is composed of four layers, and exists in the shared database 50 in the factory, the shared database 60 in the factory / room, the shared database 70 in the job, and the shared database 80 in the department. I do. This file manages the batch management of the database during and after the creation and the security management for keeping the information confidential.

In the database management ledger file 11, 1) registration of a database, 2) registration of a user, 3) registration of a business access group, 4) registration of an access right to a business document database, and 5) disclosure of a database. 1) Database Registration In the database management ledger file 11, the business document database name is registered based on the classification of the document storage management rules.

2) User Registration A user to whom the technical data creation support system is applied is determined, a license is applied to the document preservation management committee, and after approval, a system administrator of each factory / room registers. After registration, the user ID file is distributed by the FD. 3) Registration of business access group The business access group of the user is determined, and registration of the business access group is approved by the business manager. After approval,
The business administrator registers. (Maintenance Gr, Specification Gr, Technology G
r, management Gr)

4) Registration of access right to business document database The system administrator sets and registers the access right for each business document database. For example, a system administrator, a business administrator, a designer, an editor, a creator, a reader, and the like. 5) Disclosure of database The business administrator registers the completed business document D / B in the business menu and discloses it to the user. At this time, sharing is performed for each place / factory / room / occupation / division.

[Form Creation File 12] The form creation file 12 is composed of four layers, and includes a shared database 50 in the factory, a shared database 60 in the factory / room, a shared database 70 in the job category, and a shared database 80 in the department.
Exists within. Set up a hierarchical structure to facilitate the configuration and utilization of databases required for business. Here, a template is used to enhance the creation efficiency. This increases the efficiency of form creation.

In the form creation file 12, 1) new creation of a form, 2) change of a form, 3) deletion of a form, 4) creation of a new template, 5) registration and classification of a template, 6)
Delete the template. All forms are classified and stored based on the document storage management rules. 1) New creation of a form base sheet A form base sheet is created by a predetermined application. Examples of applications include spreadsheet Excel95 and word processing software Wor.
d95, VISIO Ver4x of image processing software is used, and one form and one base paper are used as a basis. The application is configured to lock an unchangeable form base sheet on the application side. Note that the access right may be locked.

2) Change of form base paper When it is necessary to change the form base paper registered in the form base paper file, the relevant form base paper is searched using the form name as a key, and necessary changes are made. Also in the case of this search, since the form base paper file is hierarchized, the search can be performed in a short time. 3) Deletion of the form base paper When it becomes necessary to delete the form base paper registered in the form base paper file, the corresponding form base paper is searched and deleted using the form name as a key.

4) Creation of a new template Design of a fixed format always used for form creation is performed. 5) Registration and Classification of Template Register and classify a newly created template. 6) Deletion of Templates The number of uses is managed for each template, and templates that have not been used at least once a year are automatically deleted. This can suppress an increase in the data amount due to an increase in unnecessary templates.

"Business menu file 13" The business menu file is composed of four layers, and includes a shared database 50 in the factory, a shared database 60 in the factory and the room,
It exists in the intra-occupation shared database 70 and the intra-department shared database 80. By registering in the business menu, a necessary database can be easily searched based on the document storage management rule classification. The business menu file 13 classifies and searches the business document database file 14. Classification / search is performed based on the document storage management rule classification or the business document database name.

"Business Document Database File 14" The business document database file 14 is composed of four layers and exists in the shared database 50 in the factory, the shared database 60 in the factory / room, the shared database 70 in the job, and the shared database 80 in the department. I do. Business documents are:
Indexes are added to facilitate the acquisition of reference information and the creation of materials, and the newly created materials and information are easily reused.

The business document is searched and referenced using the business classification item, the creator, and the like as an index. To create a business document, a new creation function is used to copy a form base sheet from a linked form file and create the contents using a predetermined application. Next, the status of work-in-progress / completion is set, and the business classification items are set and saved. Document reuse and editing
This is performed by recalling a past document, copying the document, and editing the copied document. At this time, the version of the form is checked. Then, the status of work in progress and completion is set, and the business classification items are set and saved. Here, the creator changes or deletes the document.

"Manual file 15" The manual file exists in the common database 50 of the manufacturing facilities. It is a file for creating standard procedure manuals and viewing them when necessary. The manual is 1) system manual,
It is classified and classified into 2) operation manual and 3) operation manual.

1) System Manual The system manual is divided into two types, one for managers and one for designers, and describes basic setting methods and design standards for the system. 2) Operation manual The operation manual describes operation procedures and corresponding contents necessary for system operation. 3) Operation Manuals There are two types of operation manuals: an operation manual for each function and a business document database operation manual for each business. The business document database operation manual is created when designing the database.

Here, the functions of the present system are summarized as follows for each item. 1. Business form storage classification: All management can be performed using the business classification (large / medium / small) specified in the document storage management rules as a key. 2. Base paper management of forms: Able to manage base paper forms by dividing into business form, factory / room form, job type form, and department form using business name as a key. 3. Standardization of form creation: Application tools and versions to be used in advance are determined. (For example, E
xcel, Word, etc) 4. Input information management: The ability to manage drawings, illustrations, and know-how document-related information on the same basis.

5. Security management of database (form): Able to set / register license / ID and access right. 6. Creation of database (form): New creation, change, and addition of database (form) can be easily performed. 7. Creation and storage of business documents: Indexing of new / reused document search (model name, line name, process name, equipment name, etc.)
And can be easily referenced. 8. Reuse of business documents: When a job change point occurs, duplication and editing of business names and business documents can be easily performed. 9. Sharing of information transmission: Information transmission and data sharing using email can be performed. 10. Operation of unified forms: A system has been established that allows for the examination and operation of unified forms, including offices, factories / rooms, occupations, and departments.

Next, the following technical data creation support system operation system is established. Document preservation and management committee: The document preservation and management committee is set up as a place for unified deliberations set up at the factory. By this committee, registration / change /
Approval of deletion and approval of user registration are performed. System administrator: A system administrator is provided as an administrator of a server arranged in each factory / room. As a result, registration / change / deletion of a form sheet, access control of a business document database, and registration of a business document database name are performed with the authority of the administrator.

Business manager: One person is appointed for each department, and the business manager approves / registers a business access group,
The business document database is registered in the business menu. Designer: At least one person is appointed for each department to design a database (form). Implement renovation. Editor: One or more persons are assigned to each department to edit, modify, or abolish the database (form). Creator: Creation of business documents using a database (form)
Browse. Reader: A user who browses business documents created by the database.

[Utilization of Technical Data Creation Support System] When creating and registering a new form, the designer of each department uses an application determined by utilizing a fixed format previously registered in the form creation file 12. A form is newly created, classified based on the document storage management regulation file 9, further subdivided by business name, a unified level is determined, a registration application is made to the document storage management committee, and approved by the document storage management committee. Then, the system administrator of each factory / room registers in the predetermined form base paper file 10.

Further, the system administrator registers the file names of the plurality of business document database files 14 in the database management ledger file 11 based on the document storage management regulation file 9. At the same time, each business document data file 1
4 is set. Documents 16 created by the creator are sorted and stored in the business document database file 14 by a business document index (model name, line name, process name, device name, etc.) assigned by the creator.

Each creator has his or her own work menu file 13 depending on the work involved in document creation.
The name of the business document database to which the use right is given is displayed, and is opened as shown in FIG. As shown in FIG. 5, it is possible to create a personal menu by copying necessary items from the business database list shown in FIG. In this case, the personal menu is stored in the server, and the same menu is displayed next time.

When each creator selects a corresponding business document database name from the business menu file 13, the form name to be stored in the business document database file 14 is displayed (see FIG. 6). When the corresponding form name is clicked, the corresponding form is extracted from the form base paper file 10 of the link destination and is copied and displayed on the screen (see FIG. 7). Write a document or image on the displayed form,
Next, the creator inputs the business document index (for example, model name, line name, process name, device name, etc.) and stores it in the business document database 14. At the time of storage, enter the classification of whether the work is still in progress or completed.
Those stored in the completion category will be made public. On the other hand, the files stored in the in-process category are kept private and can be accessed only from the task menu file 13 of the creator.

The new registration of a form is performed in the following procedure. 1. New registration of form Click the corresponding document name on the classification storage management screen shown in FIG. As a result, the screen moves to the screen of FIG. 2. Classification registration sheet By inputting the corresponding form name of the classification registration sheet shown in FIG. 9, the form is registered on the unified form management screen.

3. At the time of text creation As shown in FIG. 10, the corresponding form base paper name is clicked on the unified form management screen. Then, a unified report sheet screen appears as shown in FIG. Here, open the form base paper (not shown) and enter the model name, line name, process name,
Enter the equipment name. Also, input necessary items on the form screen.

4. Registration in the database management ledger The database management sheet screen shown in FIG. 13 is displayed from the administrator menu screen shown in FIG. 12, and the business administrator can display the business document name, shared range, availability of disclosure, access control, etc. Enter 5. Registration of business menu file The business administrator decides the business menu by the business access group and releases it.

Therefore, according to the above embodiment, the document format to be used is unified in each section, the factory / room that supervises each section, and the hierarchy of the factory that supervises the factory / room, and each section and each section are supervised. Since the application software used in factories and rooms, as well as the factories that control the factories and rooms, is shared, and the document format unified for each layer is stored in a file created for each layer, the document file As compared with the case where is stored in one file, the search becomes easier, the storage capacity is reduced, and the processing speed is increased. In addition, the compatibility of the document file is obtained,
In the case where the format of the document file is not uniform, work for unifying the format is not required, and information sharing can be further promoted. Furthermore, since the information is unified for each layer, it can be easily used and the management is facilitated. And
In storing the above file, a search key is attached to the document format and stored based on the common document management rules.
Search becomes easy. In addition, if it becomes necessary to modify or abolish each stored document format, the appointed person in charge can modify and abolish it, and when creating a new document format, refer to and reuse the existing document format. As a result, the document format can be quickly and reliably revised and abolished. Note that the present invention is not limited to the above-described embodiment. For example, the application software used is not limited to the above-described one. Note that the present invention is not limited to the above-described embodiment.
On the other hand, the form of the network is not limited, for example, the factory hub server 2 and the factory / room hub server 3 may be of the same rank.

[0040]

As described above, according to the first aspect of the present invention, a document format to be used is assigned to each section, and a factory for controlling each section, a factory for controlling each section, and a branch office for controlling factories. Since it is possible to store documents in a file created for each layer, it is possible to store documents in a single file. This has the effect of being easier, requiring less storage capacity, and increasing processing speed. Also,
Since each level is unified, there is an effect that it can be easily used and management is facilitated.

According to the second aspect of the present invention, it is possible to unify the document format used in each section, the factory which supervises each section, and the branch office which supervises the factory, etc. The compatibility of the document files is ensured, and the work for unifying the formats when the formats of the document files are not consistent is not required, and the information can be further shared.

According to the third aspect of the present invention, when it becomes necessary to change or abolish each stored document format, for example, an appointed manager can change or abolish according to the access right. In addition, when a new document format is created, the existing document format can be referenced and diverted according to the access right, so that there is an effect that the document format can be quickly and reliably revised.

[Brief description of the drawings]

FIG. 1 is a company-wide configuration diagram of a technical data creation support system according to an embodiment of the present invention.

FIG. 2 is a configuration diagram of a technical data creation support system according to an embodiment of the present invention in a factory.

FIG. 3 is a manufacturing hub server 2 according to the embodiment of the present invention.
FIG. 4 is a diagram showing a file configuration in each factory / room hub server 3.

FIG. 4 is a business database list screen diagram.

FIG. 5 is a business database personal menu screen diagram.

FIG. 6 is a screen view of a form entry type database.

FIG. 7 is a screen diagram of a design specification.

FIG. 8 is a diagram illustrating a classification storage management screen of shared information.

FIG. 9 is a screen view of a classification registration sheet.

FIG. 10 is a diagram of a unified form base paper management screen.

FIG. 11 is a screen view of a unified report registration sheet.

FIG. 12 is a diagram of an administrator menu screen.

FIG. 13 is a screen view of a database management sheet.

[Description of Signs] 1 Head Office Hub Server (Head Office Server) 2 Factory Hub Server (Branch Server) 3 Factory / Room Hub Server (Factory Server, etc.) 10 Form Base File File 11 Database Management Ledger File 40 Company-wide Shared Database 50 Shared in Factory Database (shared database in branch office) 60 Shared database in factory / room (shared database in factory etc.) 70 Shared database in occupation (shared database in department) 80 Shared database in department (shared database in department)

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Claims (3)

[Claims] 1. A branch office server connected to a head office server, a server such as a factory connected to the branch office server, a company-wide shared database provided in the head office server, and the company-wide shared database provided in the branch office server In-house shared database, provided with the company-wide shared database and branch office shared database provided in the server of the factory and the like, a shared database in the factory and the like, and a shared database in each department, at least the shared database in the branch and the shared database in the factory and the like A technical document creation support system characterized in that a form base paper file divided into departments, such as branch offices and factories, is provided in the departmental section shared database. 2. The technical material creation support system according to claim 1, wherein application software for creating each of the form base paper files is shared. 3. The shared database in each branch office, the shared database in a factory, etc., and the shared database in a department,
3. The technical data creation support system according to claim 1, wherein a database management ledger file having at least an access right registration function is provided.