JP2001101170A - Information management device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an information management device capable of simply processing information similarly to a plane text and adding also decorative information for a character string. SOLUTION: Text information included in document information and decorative information for a character string included in the text information are individually stored in a text information storage part 7 and a decorative information storage part 8. In order to mutually relate both the information, ID (identification information) is allocated to the text information and stored and the decorative information is stored together with the ID of the text information related to the decorative information. At the time of reading out the stored text information, a text information retrieving part 11 acquires the ID of the text information and a decorative information retrieving part 12 reads out the decorative information by using the acquired ID. A document information preparation part 13 compounds the read text information and decorative information and prepares document information.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to an apparatus for managing document information, and more particularly to an apparatus for managing document information suitably for text search.

[0002]

2. Description of the Related Art Conventionally, information relating to the decoration of characters such as fonts and colors in a document created by a word processor or the like is managed in a structured document format as disclosed in Japanese Patent Application Laid-Open No. 5-12261. JP-A-3-238553
JP, JP-A-3-287298, JP-A-5-1
The publication No. 08053 presupposes that information relating to the decoration of characters such as fonts and colors in a document created by a word processor or the like is embedded in the text file itself. In particular, the font files described in JP-A-3-238553 and JP-A-3-287298 are used as a dictionary when developing a text file containing character decoration information.
In other words, the word processor or the like does not manage the decoration information of the characters in the document created by the individual.

[0003]

As described above, information related to character decoration is usually managed in a structured document format. Therefore, there is a problem in that a management device that manages document information in a format of only text information cannot manage the document information as it is. That is, in order to search for a text including character decoration and the like, it was necessary to change the mechanism for searching in the existing text.

[0004] Exceptionally, as in an old version of the word processing software "Ichitaro (registered trademark)", there is a type that manages information such as text information and character modification in separate files. In such a case, if only the text information file is registered in the information management device, at least the text information can be searched, but in such a case, the file in which information such as character decoration is recorded is stored in the information management device. There was a problem that it had to be managed separately from the device.

The present invention has been made to solve the above-mentioned problems, and provides an information management apparatus which can easily handle information and can easily change existing information. The purpose is to:

[0006]

In order to solve the above-mentioned problems, an information management apparatus of the present invention separately separates text information included in document information and decoration information of a character string in the text information. I remember. In order to associate them, identification information is added to text information and stored, and with regard to decoration information, identification information of text information related to the decoration information is also stored. Although the text information and the decoration information are stored separately, they may be stored separately in different storage devices, and the area of one storage device is divided and the text information is stored in one and the decoration information is stored in the other. They may be stored, or may be mixed and stored as equivalent records.

In the means for recording text information,
Since only text information is recorded, handling is easy, and at the same time, decoration information can be reflected as document information.

[0008]

Embodiments of the present invention (hereinafter referred to as embodiments) will be described below with reference to the drawings. FIG.
FIG. 2 is a block diagram illustrating a schematic configuration of the embodiment, particularly a configuration relating to recording of document information. The information input unit 1 receives an input of fragmentary document information from a user. The output buffer 2 temporarily stores information from the information input unit 1, and the output unit 3 such as a display device displays this information. Information extraction unit 4
Separates and extracts text information and character string decoration information from the information input from the information input unit 1. An ID (identification information) is assigned to the extracted text information by the text information registration unit 5. The assigned ID is the information extraction unit 4
Will be returned to The information extraction unit 4 writes the returned ID into the extracted decoration information, and the decoration information registration unit 6 assigns a separate ID. The text information and the decoration information to which the IDs are assigned are stored in the text information storage unit 7 and the decoration information storage unit 8, respectively.

FIG. 2 is a block diagram showing a schematic configuration of the present embodiment, in particular, a configuration relating to reading out stored text information and decoration information and combining them. The text information storage unit 7 and the decoration information storage unit 8 have
As described above, text information and character string decoration information are held in association with the text information. The search input unit 9 receives an instruction for searching for information stored in the text information holding unit 7 and the decoration information holding unit 8. The text information search unit 11 searches the text information holding unit 7 according to the search instruction input from the search input unit 9. The searched text information is sent to the document information creation unit 13 via the text information search unit 11. On the other hand, the text information search unit 11 sends the ID of the searched text information to the decoration information search unit 12. The decoration information search unit 12 searches the decoration information holding unit 8 based on the transmitted ID. The retrieved decoration information is sent to the document information creation unit 13 via the decoration information search unit 12. The decoration information is associated with the text information of the original document by the ID, and the text information, which was originally information of one document, and the decoration information are integrated in the document information creation unit 13. The document information creation unit combines the text information and the decoration information to create document information. The created document information is temporarily stored in the output buffer 2 and then output to the output unit 3.

Further, as shown in FIG.
It has a decoration display setting unit 10. Decoration display setting unit 10
Is means for setting whether to output decoration information to the retrieved text information or to output only text information without adding decoration information. The output unit 3 may be a printing device in addition to a display device such as a cathode ray tube display device and a liquid crystal display device.

The components described above are, specifically, a computer and its peripheral devices, and the functions of the components are achieved by operating them according to a predetermined program.

Hereinafter, an example of the operation of the present embodiment will be specifically described. FIG. 3 is an example of a screen of the display device as the output unit 3. The document information to be registered is stored in the content area 306.
Will be displayed. Also, a heading can be added to this document information, and this is displayed in the heading area 305. Further, a keyword for the document information can be added, and this is displayed in the keyword area 307.
Further, a registration button 301 for instructing registration of the input document information in the text information holding unit 7 and the decoration information holding unit 8 is displayed. Also, a search button 302 for instructing a search is displayed. Further, a key search area 303 for displaying a keyword input at the time of the search is displayed. Furthermore, a decoration display button 304 for selecting whether to reflect the decoration information on the displayed document is displayed.

First, processing for registering document information will be described. FIG. 4 is a flowchart showing this processing. The user inputs document information as shown in FIG. 5, for example. In this example, a sentence that reads, "In 1192, Gen Yoritomo was appointed by the Imperial Court to be a conquering general and opened the Shogunate in Kamakura."
A search keyword "Shogun, Genji, 1192" is added and input (S4-1). Next, as shown in FIG. 6, a range in which character decoration is applied is selected (S4-2), and a character decoration dialog (see FIG. 7) is displayed from a menu command or button. A character decoration such as a desired font and color is selected in the character decoration dialog (S4-3). The specified character decoration state is written into the output buffer 2 as shown in FIG. 8 (S4-4), and is reflected on the screen as shown in FIG. 9 (S4-5). In this example, the character string of the 16th to 20th characters of the text information, “General Shogun” is decorated with a circular font, bold, 16 points, red, and underline. Since colors cannot be expressed in the drawings,
In FIG. 9, "red" in the decoration information is omitted. Next, a registration button 301 is pressed (S4-6). The text information and decoration information written in the output buffer 2 are separated by the information extraction unit 4, and the text information is registered in the text information holding unit 7 by the text information registration unit 5 as shown in FIG. 10 (S4-7). . In this example, “0034D”
In the record with the ID "Head of Gen Yoritomo," the headline, "In 1192, Gen Yoritomo was appointed by the Imperial Court to be a conquering general and opened the Shogunate in Kamakura." As keywords, "Bakufu, Shogun, Genji , 1192 ”is registered. Here, the ID when registered in the text information holding unit 7
“0034D” is held.

The decoration information of the character string is registered in the decoration information holding unit 8 as shown in FIG.
4-8). In this example, the record with the ID “00982” is “decorative information” as the heading, and the content is “red (16, 20), circular font (16, 20), bold (16, 20), underline (16, 20) ), 16 points (16, 20) ", and" 0034D "as a keyword
Registered when the document information is registered.

In particular, in the decorative information for determining the color of a character, not only a method of designating a color determined as "red (16, 20)" as shown in FIG. 11 but also a color arrangement of RGB (red, green, blue). Is also conceivable. For example, "(1
6, 20, 100, 0, 0) ", the 16th to 20th characters are arranged in a ratio of red 100, green 0, and blue 0. This makes it possible to express more complex colors.

It is also conceivable that a record is created for each “font” or “color” of the decoration information by the document information creation unit, and the decoration information is managed by a plurality of records.

As shown in FIGS. 12 and 13, a method of holding a character string to be decorated itself in an output buffer or character decoration information is also conceivable. In this case, the same character string in the text information is subjected to the same character decoration in the display change in step S4-5.

Next, a process for searching for an information unit registered by a user will be described. FIG. 14 is a flowchart showing this processing. In this example, it is assumed that the text information and the character decoration information are registered in the text information holding unit 7 and the decoration information holding unit 8 by the processing shown in the flowchart of FIG.

The user issues a search instruction from the search input unit 9. FIG. 15 shows an example in which a search instruction is input. In this example, a search keyword "shogun" is input to the search key input area 303, and a search instruction is performed by the search button 302 (S14-1). Here, an example of searching for items registered as keywords is shown, but this instruction is a combination of times such as "display all information units" and "display last year's registered items". But it doesn't matter. The text information search unit 11 searches the text information holding unit 7 based on the search instruction input from the search input unit 9, and extracts text information that matches the condition (S14-2). When there are a plurality of pieces of text information that match the input search instruction, the headings of the text information are displayed as a list in the search result display area 308 as shown in FIG. 16 (S14-3), and as shown in FIG. The desired text information is selected from the list (S14-
4). Text information is obtained (S14-5).

Next, 0N / OFF of the decoration table button corresponding to each character decoration information such as "font" and "color".
Is confirmed from the decoration display setting unit 10 (S14-6). The ID of the searched text information is obtained (S14-
7). For example, the decoration information search unit 12 searches the decoration information holding unit 8 based on the ID “0034D” of FIG. 10 and extracts decoration information that matches the condition (S14-8). The extracted text information and character decoration information are combined by the document construction means (S14-9), and are held in the output buffer 2 as shown in FIG. 8 (S14-10). Output buffer 2
Are displayed by the output unit 3 as shown in FIG. 18 (step S14-11). Decoration display button 3
If 04 is OFF, only the text information is held in the output buffer 2 and output.

As shown in FIGS. 12 and 13, when the character string to be decorated is held in the output buffer 2 or the decoration information, characters in the decoration information are searched from the text information, and the character string is decorated. As a result, in the display of FIG. 18, the same character string in the text information is subjected to the same character decoration.

According to the present embodiment, in the information management device,
Text information and decoration information are managed in separate records, so while maintaining the ease of handling plain text,
Can handle character decoration information. For example, you don't need to tweak existing mechanisms for searching plain text. Also, the decoration information of the character string can be reused for other texts. Furthermore, even if a record in which character string decoration information is described is broken, text information is not lost. Further, the same text information can be provided with a plurality of document structures by character decoration with a small storage capacity.

Since both text information and decoration information are managed in the same record format, decoration can be applied to characters without changing existing data. In addition, the decoration information itself can be searched and displayed.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a configuration of an exemplary embodiment, particularly illustrating a configuration related to registration of document information.

FIG. 2 is a diagram illustrating a configuration of the present embodiment, particularly illustrating a configuration related to retrieval of document information.

FIG. 3 is a diagram showing a display example of a screen according to the embodiment.

FIG. 4 is a flowchart illustrating a process according to the present exemplary embodiment, particularly a flowchart relating to registration of document information.

FIG. 5 is a diagram illustrating a display example of a screen when document information is input.

FIG. 6 is a diagram illustrating a display example of a screen when a character string to be decorated is designated.

FIG. 7 is a diagram illustrating a display example of a screen of a character decoration dialog.

FIG. 8 is a diagram illustrating an example of a form of information held in an output buffer.

FIG. 9 is a diagram illustrating a display example in which decoration is applied.

FIG. 10 is a diagram illustrating an example of a form of retained text information.

FIG. 11 is a diagram showing an example of a form of the held decoration information.

FIG. 12 is a diagram illustrating another example of a form of information held in an output buffer.

FIG. 13 is a diagram illustrating an example of a form of held decoration information corresponding to FIG. 12;

FIG. 14 is a flowchart illustrating a process according to the present embodiment, particularly a flowchart relating to a search for document information.

FIG. 15 is a diagram illustrating a display example of a search instruction input screen.

FIG. 16 is a diagram illustrating a display example of a search result list display screen.

FIG. 17 is a diagram illustrating a display example when a necessary document is selected from a list.

FIG. 18 is a diagram showing a display example of search and selected document information.

[Explanation of symbols]

1 information input section, 3 output section, 4 information extraction section, 5 text information registration section (text information storage means), 6 decoration information registration section (decoration information storage means), 7 text information holding section (text information storage means), 8 decoration information storage unit (decoration information storage means), 9 search input unit, 10 decoration display setting unit, 11 text information search unit, 12 decoration information search unit, 13 document information creation unit.

Claims (5)

[Claims] An information extracting unit for separately extracting text information and decoration information of a character string included in the document information from the document information; a text information storage unit for storing the extracted text information together with identification information; An information management device comprising: decoration information storage means for storing decoration information of a character string included in the extracted text information separately from the text information together with the identification information indicating the text information. 2. The information management apparatus according to claim 1, further comprising an input unit for inputting the document information. 3. The information management device according to claim 2, wherein: a text information search unit for searching desired text information from the text information storage unit; and identification information of the text information from the searched text information. Decoration information searching means for searching for decoration information related to the text information from the decoration information storage means, and document information creating means for creating document information from the text information and decoration information obtained by the search. An information management device comprising: 4. The information management device according to claim 3, further comprising a decoration display setting unit configured to set whether or not to perform decoration display on the text information. 5. The information management apparatus according to claim 3, further comprising a visual output unit that visually outputs the created document information.