Classifications

• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06F—ELECTRIC DIGITAL DATA PROCESSING
  • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q10/00—Administration; Management
  • G06Q10/10—Office automation; Time management
  • G06Q10/107—Computer-aided management of electronic mailing [e-mailing]

Definitions

• documents are usually organized by means of electronic document folders.
• incoming e-mails from e-mail system users are stored in document folders on a central e-mail server. They remain there until the respective e-mail system user either manually deletes an e-mail or shifts it manually into a local document folder.
• OLE objects OLE objects
• the validity process program comprises an erase routine for deleting the document or sub-document assigned to the validity specification in the electronic document folder.
• the invention makes it possible to reduce the memory allocation in the electronic document folder, since at least parts of a document are deleted after the validity expiration date has been reached. It is advantageous that in addition to a deletion of the entire document optionally including all contained sub-documents an individual deletion of a partial document, preferably a partial document with a large storage space required.
• the validity execution program can call an archiving routine prior to calling the deletion routine for deleting the document or partial document
• a modified validity indication can in particular be an indication which prevents a call of the validity sequence program or the delete routine. This allows a time-unlimited storage of the document or sub-document in the document folder.
• a validity term set is not unconditionally deleted when the expiration time is reached, but rather that a document or partial document can also be individually archived in order to allow later access to the document or partial document.
• the owner can individually extend the validity of a document or sub-document by storing an altered validity indication, and thus the document or sub-document remains stored in the documentor until the changed validity statement is reached.
• the method may include a document-individual or part-document-specific validity expiration program, i.
• a validity expiration date Once a validity expiration date has been reached, different validity expiration programs can be executed for different documents or partial documents.
• attaching an e-mail may be assigned a deletion routine, while the e-mail correspondence is assigned an archiving routine for securing e-mail to a local e-mail folder before a e-mail attachment Deletion routine for deleting the e-mail on the central server.
• a filing of the document in the electronic document file can cause the document-individual or partial document-specific storage of the validity indication.
• the validity dates to be assigned are generated. It is advantageous that in this way all documents and sub-documents in the electronic document storage can each be assigned a validity and therefore a program module that reads the respective validity of a Do ⁇ document or partial document, a presence of Gül ⁇ tmaschinesangabe and with simplified, access routines can access the data without preliminary examination.
• the assignment of a validity indication to a document or partial document and / or the assignment of the validity sequence program to a validity indication can depend on a type, a memory requirement and / or a part of the data name of the Document or partial document.
• data types e.g. Text files and binaries are underschie ⁇ the.
• the part of the file name may in particular be a file extension, e.g.
• a deletion routine can be assigned to a graphic attachment and an appendix an erase routine with additional call a return routine for changing the validity.
• the validity indication and / or a validity sequence information identifying the validity sequence program can be stored in an XML data record (XML: Extensible Markup Language) assigned to the document or partial document.
• XML Extensible Markup Language
• XML Extensible Markup Language
• a common XML data record can be generated, and within this XML data record for the document and for each respective sub-document a respective XML data structure for storing the validity indication and the validity information is defined in each case.
• FIG. 1 shows a schematic representation of a document folder and program modules accessing it.
• FIG. 1 shows a schematic representation of an e-mail server folder DO as a document folder, an e-mail DOK stored in the e-mail server folder DO as a document and a program module that accesses the contents of the document folder DO a validity specification assignment module GAZ, a validation module GAP, a validity expiration program GAPRGO and a validity expiration program GAPRGl.
• the e-mail DOK contains an e-mail attachment TDOKl as a partial document.
• FIG. 1 shows an XML data record XML which contains validity data GAO and GAI.
• the validity statement GAO indicates a validity expiration time ZPO, preferably a date specification, and a validity expiration information AKTO, the validity indication GAl a validity expiration time ZPL and a validity expiration information AKT1.
• the validity sequence information AKTO and AKT1 respectively determine which validity routine GAPRGO or GAPRG1 assigned to the respective validity item GAO or GAl is to be executed.
• the validation sequence information AKTO is assigned the validity sequence program GAPRGO and the validity sequence information AKT1 is assigned the validity sequence program GAPRG1.
• the assignments between the document DOK or the partial document TDOKl and the respective validity statement GAO or GAl, as well as the association between the validity sequence information AKTO or AKTl and the validity sequence program GAPRGO or GAPRGl are represented by dashed lines in the drawing.
• An access of a program module GAZ, GAP, GAPRGO or GAPRGl on the document DOK, the partial document TDOK1, the XML data set XML or the validity data GAO or GAl are each represented by an arrow leading away from the respective program module.
• the validity sequence program GAPRG1 contains an erase routine LR for deleting a respective one
• the validity sequence program GAPRGO contains a deletion routine LR and, in addition, an archiving routine AR, which is called before the deletion routine LR.
• the case is considered that the e-mail DOK with the e-mail attachment TDOK1 contained therein arrives in an e-mail system and is stored in the e-mail server folder DO.
• the validity indication allocation module GAZ generates a valid validity statement GAO assigned to the e-mail DOK and a validity specification GAl assigned to the first e-mail attachment TDOKl and stores it in the XML data set XML assigned to the respective validity specification GAO or GAl.
• the stored validity specifications GAO and GAl can preferably be changed manually by a respective e-mail owner.
• a validity checking module GAP periodically reads the validity data GAO and GAl stored in the XML data record XML by means of an XML parser and checks that the respective validity expiration time ZPO and ZPL have been reached. As soon as a respective validity expiration time ZPO or ZP1 is reached, the validity execution program GAPRGO or GAPRG1 determined by the respective validity expiry information AKT0 or AKT1 is called.
• the validity expiration information AKT1 is assigned the validity expiration program GAPRG1, so that the validity checking module GAP is assigned upon expiry.
• the validity expiration program GAPRG1 is called.
• This validity expiration program GAPRG1 calls the contained deletion routine LR and specifically deletes the partial document TDOK1 assigned to the validity indication GA1 from the email server folder DO, while the remainder of the email DOK remains stored. As a result, the memory allocation is reduced in the e-mail server folder DO.
• the validation sequence information AKTO is assigned the validation sequence program GAPRGO, so that the validity checking module GAP executes the validity sequence program GAPRGO when the validity expiration time ZPO is reached.
• the validity sequence program GAPRGO first calls the contained archiving routine AR, which specifically shifts the e-mail DOK associated with the validity indication GAO into an archiving folder (not shown in the drawing). Subsequently, the contained deleting routine LR is called to specifically delete the e-mail DOK from the e-mail server folder DO.

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• 2004
  • 2004-09-30 DE DE102004047750A patent/DE102004047750A1/de not_active Ceased
• 2005
  • 2005-09-05 EP EP05797223A patent/EP1794690A1/de not_active Ceased
  • 2005-09-05 WO PCT/EP2005/054349 patent/WO2006034942A1/de active Application Filing
  • 2005-09-05 US US11/664,145 patent/US9268771B2/en active Active
  • 2005-09-05 CN CN2005800334336A patent/CN101103353B/zh not_active Expired - Fee Related

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