CN1629856A - Purchasing management system and method - Google Patents
Purchasing management system and method Download PDFInfo
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- CN1629856A CN1629856A CN 200310117601 CN200310117601A CN1629856A CN 1629856 A CN1629856 A CN 1629856A CN 200310117601 CN200310117601 CN 200310117601 CN 200310117601 A CN200310117601 A CN 200310117601A CN 1629856 A CN1629856 A CN 1629856A
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Abstract
This invention provides a purchase management system and a method including a local database server and an applied server. The local database server stores basic information of each part, ordered information, purchased situation and supplier basic information. The applied server receives orders of the departments inside the enterprise via network and generates price -inquiry lists automatically to inquire and discuss on the price and determine operation of goods control and purchase statistics. The purchase management system is connected with multiple supplier systems about them.
Description
[technical field]
The present invention relates to a kind of procurement management system and method, especially relate to a kind of can be by the procurement management system and the method for network-assisted purchasing operation.
[background technology]
Purchasing management is to the enforcement of purchasing operation flow process and monitoring, it also is the system management that enterprise product supplier is carried out, effectively purchasing management can make supplier be enterprises service better, and promotion cooperative relationship to each other, its role is to help purchasing department to determine rational size of order, select outstanding supplier, help enterprise to realize best inventory level.In addition,, follow the tracks of and urge the payment situation of outsourcing or consigned processing material, guarantee that the buying goods in time arrives, thereby realize procurement price optimum, the purpose that the supply time is the most appropriate, purchase cost is minimum by order, acceptance information are provided in real time.
The tradition procurement method generally relies on manpower to finish whole adoption process, as by newspapers and periodicals issue procurement information, utilizes liaison methods such as mail, phone to carry out the information communication relevant with buying.Because procurement unit and supplier participate in the concrete activity of each buying link directly, cause purchasing operation very loaded down with trivial details, procurement efficiency is low, and in default of transparency and stability, makes procurement process be difficult to management.Along with the development and application of computing machine and infotech, network shopping or e-procurement bud out into popularity gradually, and demonstrate greater advantage in actual applications.Procurement unit is by internet issue buying message, supplier signs up for the competitive bidding activity on the net, perhaps procurement unit and supplier set up the infosystem that is connected with each other, data and information that intercommunication is relevant with buying, inquire the price or send purchase order to supplier by external network as procurement unit, supplier provides price list or shipment situation etc. to procurement unit.Utilize network-assisted purchasing operation to simplify traditional procurement process, improved procurement efficiency and can effectively reduce purchase cost.
At present, utilize the system or the method for computing machine, the auxiliary purchasing operation of network technology in a lot of patent documentations, disclosure to be arranged all, as United States Patent (USP) trademark office in No. 20020143692 open application case of on October 3rd, 2002, its application case name is called " a kind ofly driving automatically by purchasing information; the timely e-procurement systems of the supply of material " (A Fully Automated, Requisition-Driven, " J.I.T "-Based, Centralized E-Procurement System), this application case discloses the technology that supplier is selected in a kind of online bidding.Its major function comprises: the processing of purchase requisition with gather, order generates, handles and follows the tracks of, the merging of order and distribution, supplier relationship management, the management of buying kind, procurement information analysis, procurement demand analysis etc.
Utilize network technology assist process purchase requisition though above-mentioned patent has disclosed, management order form and supplier's technology can not solve shipping and receiving management and control and buying statistical problem in the adoption process well.Therefore, need provide a kind of procurement management system and method, can allow purchasing department carry out shipping and receiving management and control and buying assignment statistics.
[summary of the invention]
Fundamental purpose of the present invention is to provide a kind of procurement management system and method, can be used for shipping and receiving management and control and reception user's statistical condition and carries out corresponding assignment statistics, reduces purchase cost, improves the product purchasing quality, has simplified procurement process.
To achieve the above object of the invention, the invention provides a procurement management system.This procurement management system comprises a local database server, stores all departments of enterprise basic document, variously please purchase information, procurement information, order situation, supplier's basic document, inquiry record, the record etc. of negotiating a price; One application server includes an authority managing and controlling module, is used to define user's rights of using, control user job scope; One master data maintenance module is used to increase newly, revises, deletes, inquires about basic document; One please purchase the management and control module, is used to generate purchase requisition, modification or cancellation purchase requisition etc.; One inquiry management and control module, be used to gather purchase requisition to generate inquiry sheet, revise or the cancellation inquiry sheet, inquire the price and the agreed-upon price activity, and fulfil record and quality status to determine supplier according to quotation, friendship phase, friendship phase of each supplier, generate and also to send order form, order form is made amendment or cancelled operation; One sign-off management and control module is used for realizing the sign-off of buying link and the goods of checking, check and accept supplier's payment according to Work flow; One shipping and receiving management and control module be used to receive from supplier please purchase product, transmission please be purchased product to respectively please purchasing department, and to the defective products operation of returning goods; One statistics module is used for the receiving and counting condition and carries out corresponding assignment statistics, and shows statistics.This procurement management system also links to each other to obtain the respective vendor data with a plurality of provider system.
The present invention also provides a kind of purchasing management method, and this method includes following steps: generate purchase requisition and purchase requisition is carried out sign-off; Inquire the price and negotiate a price operation checking and approving purchase requisition; Generate order form and sign-off order form; Send to supplier and to check and approve order form; Confirm the friendship phase and receive delivery notice; Check purchase requisition, delivery receipt and institute's deliver goods thing and check institute's deliver goods beyond the region of objective existence sees whether damage is arranged; The sign-off delivery receipt also sends shipping order; Carry out goods acceptance and judge whether institute's deliver goods thing is qualified; Sign-off please be purchased receipt; Buying is wound up the case; The receiving and counting condition is also carried out assignment statistics.
Utilize the present invention, can carry out shipping and receiving management and control, goods acceptance and buying assignment statistics, greatly limit reduces the enterprise procurement cost, improves the product purchasing quality, simplifies procurement process, promotes enterprise competitiveness.
[description of drawings]
Fig. 1 is the hardware structure figure of a kind of procurement management system of the present invention.
Fig. 2 is the software function module figure of the application server of a kind of procurement management system of the present invention.
Fig. 3 is the purchasing operation process flow diagram of a kind of purchasing management method of the present invention.
Fig. 4 is the shipping and receiving management and control operation process chart of a kind of purchasing management method of the present invention.
[embodiment]
As shown in Figure 1, be the hardware structure figure of procurement management system of the present invention.This system includes a plurality of client computer 1, an application server 3 and a local database server 5.Wherein client computer 1 links to each other with application server 3 by network 2, network 2 can be an intranet (Intranet), also can be internet (Internet) or other type communication network, the material purchase requisition that application server 3 receives from enterprises all departments by network 2.Application server 3 links to each other with local database server 5 by connecting 6, connecting 6 is that a database connects, as the open type data storehouse connect (Open Database Connectivity, ODBC), perhaps Java database connection (JavaDatabase Connectivity, JDBC) etc.This procurement management system also by external network 4 and a plurality of provider system 7 to obtain the respective vendor data, external network 4 is external communication networks, as Internet etc.
As shown in Figure 2, be the functional block diagram of procurement management system of the present invention.Client computer 1 includes a user interface 10 and an output unit 11 as a result.User interface 10 provides an interactive user interface, be convenient to the user and carry out corresponding operating, comprise input from the purchase requisition of manually opening of all departments and from procurement staff or Purchasing Supervisor's statistical condition, to basic document increase newly, revise, delete, upkeep operation such as inquiry.Described basic document comprises each supplier's basic document, purchase requisition, order form, inquiry sheet, price list, inquiry record and the record etc. of negotiating a price.Output unit 11 is used to show the various information of procurement management system as a result, comprises the basic condition of purchase requisition, order form, supplier's relevant information, the inquiry of various information, statistics etc.Local database server 5 includes a local data base 50, is stored with all departments of enterprise basic document, all previously please purchases information, procurement information, order situation, supplier's basic document, inquiry record, the record etc. of negotiating a price.
As shown in Figure 3, be the purchasing operation process flow diagram of purchasing management method of the present invention.At first, please purchase management and control module 32 and generate purchase requisition automatically, perhaps each sector of demand manually opens purchase requisition according to the actual consumption and the inventories of material, give purchasing department, purchasing department please purchase management and control module 32 by user interface 10 with the purchase requisition input and be stored in the local data base 50, and the user can carry out corresponding upkeep operation (step S310) by 31 pairs of purchase requisitions of basic data maintenance module.Purchase requisition carries out the sign-off operation after producing, and application server 3 carries out sign-off operation (step S315) according to defined path of online sign-off authority and the user's title that enters system by sign-off management and control module 34.Purchase requisition to sign-off need be checked and approved by sign-off management and control module 34 according to defined highest weight limit person in the online sign-off authority, checking and approving by back application server 3 is approval status with the Status Change of purchase requisition sign-off automatically, has approved purchase requisition only and just can carry out subsequent job; To the purchase requisition by checking and approving not, application server 3 is approval status not with the Status Change of purchase requisition sign-off automatically.Please purchase management and control module 32 inquiry purchase requisition sign-off states whether judging this purchase requisition by audit, described purchase requisition sign-off state is divided into approval status, approval status (step S325) not.To the purchase requisition of not checking and approving, application server 3 is by purchasing management and control module 32 and make amendment or cancelling operation.The purchase requisition of online sign-off needs to move back part according to the sign-off order could be by please the consumer being made amendment by purchase requisition to please the consumer time.Then under same situation, cancel whole purchase requisition as desire cancellation purchase requisition, or cancel single time the data of please purchasing (step S320).After purchase requisition is checked and approved, whether appointed product is to determine whether the operation of inquiring the price please to purchase product by inquiry management and control module 33 inquiry purchase requisition data and judgement, and described appointed product is meant that the product (step S330) that please purchase the assigned supplier and provide is provided in the purchase requisition position when proposing purchase requisition.If need inquiry, then application server 3 generates inquiry sheet and sends to respective vendor by external network 4 by inquiry management and control module 33, supplier deposits the inquiry sheet data in corresponding provider system 7, and generate price list and reply application server 3, application server 3 is according to the price list data and by inquiry management and control module 33 operation (step S340) of negotiating a price.Can determine supplier after finishing inquiry, agreed-upon price operation.For the purchase requisition that need not inquire the price or negotiate a price and checked and approved, then can directly determine supplier (step S335) by inquiry management and control module 33.After supplier determined, application server 3 generated order form (step S345) according to the purchase requisition data by inquiry management and control module 33.The order form that generates is carried out online sign-off operation (step S350) by authority managing and controlling module 30 defined users with sign-off authority by sign-off management and control module 34.The order form of sign-off is is checked and approved by sign-off administration module 34 by defined highest weight limit person in the online sign-off authority.Order form is by after checking and approving, and application server 3 is an approval status with its Status Change automatically, has approved order form only and just can carry out subsequent job; To the order form by checking and approving not, application server 3 is approval status not with its Status Change automatically.Inquiry management and control module 33 inquiry order form states to be judging this order form whether by checking and approving, and described order form state is divided into approval status, approval status (step S360) not.To the order form of not checking and approving, application server 3 is made amendment by inquiry management and control module 33 or is cancelled operation.The order form do not checked and not approved needs it to be made amendment by inquiry management and control module 33 according to the sign-off order, if desire order cancellation single then will be under same situation whole order form of cancellation, or cancel single time buying data (step S355).Application server 3 sends order form (step S365) by external network 4 to respective vendor by inquiry management and control module 33 according to approved order form.Supplier replys application servers 3 and confirms the friendship phase and the delivery point of every product by external network 4 after receiving order form, and the procurement staff can see through order form and upgrade purchase requisition state in the local data base 50.After the supplier delivery, sign-off management and control module 35 is checked supplier's condition as delivered according to the survey report of product quality, carries out the goods acceptance operation, and to the operation (step S370) of returning goods of defective products wherein.Purchase the operation of winding up the case, record of settlement is stored in (step S375) in the local data base 50.After buying was wound up the case, statistical module 36 can be added up and inquire about all departments' procurement status, purchase requisition state and buying fate in the enterprise.Statistical module 36 judges whether that according to whether receiving the statistical condition that procurement staff or purchasing department be responsible for by user interface 10 inputs needs carry out assignment statistics (step S380).If need statistics, then statistical module 36 carries out corresponding assignment statistics and shows statisticses (step S385) at output unit 11 as a result according to the statistical condition that receives.If need not add up or finish statistics, then this flow process finishes.
As shown in Figure 4, be the shipping and receiving management and control operation process chart of purchasing management method of the present invention.Supplier is after receiving order form, reply application servers 3 and confirm the friendship phase and the delivery point of every product by external network 4, application server 3 is replied supplier by external network 4, the delivery notice (step S410) that its shipping and receiving management and control module 35 receives from supplier.After application server 3 was received delivery notice, shipping and receiving management and control module 35 generated transire automatically, received supplier's delivery, and sign-off management and control module 34 is checked purchase requisition, delivery receipt and institute's deliver goods thing and checked institute's deliver goods beyond the region of objective existence sees whether damage (step S420) is arranged.If institute's deliver goods thing and purchase requisition and the delivery receipt content is inconsistent or institute deliver goods beyond the region of objective existence is seen damage is arranged, shipping and receiving management and control module 35 is rejected supplier institute deliver goods things, and requires supplier supply again (step S430).Otherwise sign-off management and control module 34 sign-off delivery receipts, application server 3 are arrival state (step S440) automatically with its Status Change.Shipping and receiving management and control module 35 sends please the purchase department (step S450) of shipping order to every product.After shipping order is received by the department that please purchase, receive goods and carry out goods acceptance operation (step S460) by sign-off management and control module 34.Sign-off management and control module 34 is judged product whether qualified (step S470) according to the product quality survey report.If product is all qualified, sign-off management and control module 34 sign-offs please be purchased receipt, and application server 3 is delivery state (step S480) automatically with the purchase requisition Status Change.If product is defective, the operation (step S490) of returning goods of 35 pairs of defective productss of shipping and receiving management and control module.After finishing above-mentioned steps, this flow process finishes.
Claims (10)
1. a procurement management system comprises an application server, a local database server and a plurality of client computer, it is characterized in that, wherein:
One local database server includes a local data base, be stored with all departments of enterprise basic document, all previously please purchase information, procurement information, order situation, supplier's basic document, inquiry record, negotiate a price record and rate of exchange record;
One application server, it includes:
One please purchase the management and control module is used to generate purchase requisition, revises or the cancellation purchase requisition;
One inquiry management and control module is used to gather purchase requisition to generate inquiry sheet, and the quotation of obtaining each supplier products is negotiated a price, and fulfils record and quality status to determine supplier according to each supplier's quotation, friendship phase, friendship phase, generates and send order form;
One sign-off management and control module is used for according to the sign-off of Work flow realization to purchase requisition, order form, and the goods that supplier pays is carried out goods check and check and accept;
One shipping and receiving management and control module be used to receive from supplier please purchase product, transmission please be purchased product to respectively please purchasing department, and to the defective products operation of returning goods;
One statistics module is used for the receiving and counting condition and carries out corresponding assignment statistics and show statistics;
Described application server also links to each other with a plurality of provider system, sends inquiry sheet, order form data to provider system, and receives the quotation materials from provider system.
2. procurement management system as claimed in claim 1 is characterized in that, also includes a plurality of client computer, and the user can carry out the information of corresponding operating and the feedback of display application server by this client computer.
3. procurement management system as claimed in claim 1 is characterized in that, described application server also includes a control of authority module, is used to define user's rights of using, control user job scope.
4. procurement management system as claimed in claim 1 is characterized in that described application server also includes a basic data maintenance module, is used to increase newly, revises, deletes, inquires about basic document.
5. a purchasing management method is characterized in that, includes following steps:
Generate purchase requisition and purchase requisition is carried out sign-off;
Inquire the price and negotiate a price operation checking and approving purchase requisition;
Generate order form and sign-off order form;
Send to supplier and to check and approve order form;
Confirm the friendship phase and receive delivery notice;
Check purchase requisition, delivery receipt and institute's deliver goods thing and check institute's deliver goods beyond the region of objective existence sees whether damage is arranged;
The sign-off delivery receipt also sends shipping order;
Carry out goods acceptance and judge whether institute's deliver goods thing is qualified;
Sign-off please be purchased receipt;
Buying is wound up the case;
The receiving and counting condition is also carried out assignment statistics.
6. purchasing management method as claimed in claim 5 is characterized in that, describedly purchase requisition is carried out the sign-off step comprises the purchase requisition of not checking and approving is made amendment or cancelled operation.
7. purchasing management method as claimed in claim 5 is characterized in that, describedly comprises the steps: checking and approving the purchase requisition operation of inquiring the price and negotiate a price
Inquire about approved purchase requisition and whether please purchase product need to judge whether inquiry;
As the need inquiry, then send inquiry sheet to respective vendor, the operation of after receiving the price list that supplier replys, negotiating a price, and according to inquiry, the definite supplier of the record of negotiating a price;
As not inquiring the price, then directly determine supplier.
8. purchasing management method as claimed in claim 5 is characterized in that, described order form sign-off step comprises makes amendment or cancel operation the order form of not checking and approving.
9. purchasing management method as claimed in claim 5, it is characterized in that, describedly check purchase requisition, delivery receipt and institute's deliver goods thing and check that if institute deliver goods beyond the region of objective existence sees and whether have the step of damage also to comprise purchase requisition and delivery receipt and institute's deliver goods thing is inconsistent or institute's deliver goods beyond the region of objective existence is seen and damage arranged, the rejection goods.
10. purchasing management method as claimed in claim 5 is characterized in that, described carry out goods acceptance and judge institute's deliver goods thing whether qualified step comprise the defective products operation of returning goods.
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| CN 200310117601 CN1629856A (en) | 2003-12-20 | 2003-12-20 | Purchasing management system and method |
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| CN 200310117601 CN1629856A (en) | 2003-12-20 | 2003-12-20 | Purchasing management system and method |
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Cited By (14)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102509181A (en) * | 2011-09-29 | 2012-06-20 | 芜湖新兴铸管有限责任公司 | Computer network system for enterprise purchasing management |
| CN104065713A (en) * | 2014-06-18 | 2014-09-24 | 深圳技师学院 | Procurement statistical system based on mobile campus network |
| CN104299124A (en) * | 2014-11-05 | 2015-01-21 | 常熟合正企业管理咨询有限公司 | Enterprise material purchasing management system |
| CN105139129A (en) * | 2015-08-27 | 2015-12-09 | 江苏惠居乐信息科技有限公司 | Multifunctional office procurement system |
| CN106560854A (en) * | 2015-09-30 | 2017-04-12 | 上海合印包装服务有限公司 | Supplier management system for supporting information entry and interaction |
| CN107194768A (en) * | 2017-05-17 | 2017-09-22 | 广州凯邦信息技术有限公司 | A kind of Personalized service system and its method of work |
| CN107886285A (en) * | 2017-12-25 | 2018-04-06 | 康美药业股份有限公司 | Supply and marketing management method, equipment and computer-readable recording medium |
| CN108171454A (en) * | 2017-12-25 | 2018-06-15 | 康美药业股份有限公司 | For marketing management method, equipment and computer readable storage medium |
| CN108648007A (en) * | 2018-05-10 | 2018-10-12 | 云汉芯城（上海）互联网科技股份有限公司 | It is a kind of to inquire the price and return online valence management system |
| CN108665212A (en) * | 2018-05-03 | 2018-10-16 | 贝医信息科技（上海）有限公司 | inventory management system based on cloud platform |
| CN109285060A (en) * | 2018-10-25 | 2019-01-29 | 宁波信泰机械有限公司 | A kind of buying integrated management system |
| CN109711788A (en) * | 2019-01-22 | 2019-05-03 | 大连海大赢海科技有限公司 | A kind of vessel spare part supply system and method |
| CN110020817A (en) * | 2018-01-08 | 2019-07-16 | 北京京东尚科信息技术有限公司 | Procurement practice, device, system and medium |
| CN111768148A (en) * | 2020-05-29 | 2020-10-13 | 大亚湾核电运营管理有限责任公司 | Method and device for tracking goods and materials in nuclear power station, computer equipment and storage medium |
-
2003
- 2003-12-20 CN CN 200310117601 patent/CN1629856A/en active Pending
Cited By (16)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102509181A (en) * | 2011-09-29 | 2012-06-20 | 芜湖新兴铸管有限责任公司 | Computer network system for enterprise purchasing management |
| CN102509181B (en) * | 2011-09-29 | 2015-09-16 | 芜湖新兴铸管有限责任公司 | Computer network system for enterprise purchasing management |
| CN104065713A (en) * | 2014-06-18 | 2014-09-24 | 深圳技师学院 | Procurement statistical system based on mobile campus network |
| CN104299124A (en) * | 2014-11-05 | 2015-01-21 | 常熟合正企业管理咨询有限公司 | Enterprise material purchasing management system |
| CN105139129A (en) * | 2015-08-27 | 2015-12-09 | 江苏惠居乐信息科技有限公司 | Multifunctional office procurement system |
| CN106560854A (en) * | 2015-09-30 | 2017-04-12 | 上海合印包装服务有限公司 | Supplier management system for supporting information entry and interaction |
| CN107194768A (en) * | 2017-05-17 | 2017-09-22 | 广州凯邦信息技术有限公司 | A kind of Personalized service system and its method of work |
| CN108171454A (en) * | 2017-12-25 | 2018-06-15 | 康美药业股份有限公司 | For marketing management method, equipment and computer readable storage medium |
| CN107886285A (en) * | 2017-12-25 | 2018-04-06 | 康美药业股份有限公司 | Supply and marketing management method, equipment and computer-readable recording medium |
| CN110020817A (en) * | 2018-01-08 | 2019-07-16 | 北京京东尚科信息技术有限公司 | Procurement practice, device, system and medium |
| CN110020817B (en) * | 2018-01-08 | 2024-04-19 | 北京京东尚科信息技术有限公司 | Purchasing method, device, system and medium |
| CN108665212A (en) * | 2018-05-03 | 2018-10-16 | 贝医信息科技（上海）有限公司 | inventory management system based on cloud platform |
| CN108648007A (en) * | 2018-05-10 | 2018-10-12 | 云汉芯城（上海）互联网科技股份有限公司 | It is a kind of to inquire the price and return online valence management system |
| CN109285060A (en) * | 2018-10-25 | 2019-01-29 | 宁波信泰机械有限公司 | A kind of buying integrated management system |
| CN109711788A (en) * | 2019-01-22 | 2019-05-03 | 大连海大赢海科技有限公司 | A kind of vessel spare part supply system and method |
| CN111768148A (en) * | 2020-05-29 | 2020-10-13 | 大亚湾核电运营管理有限责任公司 | Method and device for tracking goods and materials in nuclear power station, computer equipment and storage medium |
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Open date: 20050622 |